Released_Solicitation-El_Dorado_Gate_Repair_20Q0013.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV20Q0013 07-Nov-2019

b. TELEPHONE NUMBER

918.669.7460

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 17 Dec 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSHUA D HOPE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF79

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV20Q0013

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments before submitting documents. Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT-CT-SS-Quotes@usace.army.mil and copy

Joshua.D.Hope@usace.army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Joshua Hope and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

U.S. Army Corps of Engineers, Tulsa District

Joshua Hope, CECT-SWT-E

2488 EAST 81ST STREET

TULSA, OKLAHOMA 74137

FAX: (918) 669-7495

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or

Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7460) or Joshua.D.Hope@usace.army.mil, as unescorted visitors are not allowed in the

Contracting Division offices. Please consider in your arrival that visitors must go through security check points mailto:CESWT-CT-SS-Quotes@usace.army.mil mailto:Joshua.D.Hope@usace.army.mil located on the 16th floor of the small tower. Offerors can only submit their documents to the Contract Specialist or a

Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 EAST 81ST STREET

TULSA, OKLAHOMA 74137

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the pricing schedule provided in the solicitation

3) Complete all FAR Clauses with applicable blanks filled in from SECTIONS I, K, L, and M (If responses are filled out in SAM then indicate by marking “SEE SAM”)

4) Evidence that the contractor has completed a project similar to the size and scope of this project.

5) Your quote must identify the business size of the prime contractor and the business name and address of any subcontractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following

(no other means of questions or inquiries will be answered except through Bidder’s Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov. Please note that on 12 November 2019 FedBizOpps will transition to beta.sam.gov. After the transition, FedBizOpps will automatically redirect to Beta SAM for a limited time.

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via

Bidder’s Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐ register into the system. To self‐register go to the aforementioned web page and click on the BID tab.

Select Bidder’s Inquiry, select agency USACE, and enter the Bidder’s Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continues.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV20Q0013

The Bidder’s Inquiry Key is: RJDQ4R-YSG4Y4

5. Address/enter only one question/issue per entry.

c. The Bidder’s Inquiry System will be unavailable for new inquiries 6:00pm (Central) Wednesday, 11

December 2019 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder’s Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will

NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Joshua Hope

Telephone: 918‐669‐7460

E‐MAIL: Joshua.D.Hope@usace.army.mil

PREPROPOSAL/SITE VISIT CONFERENCE

A Preproposal Conference/Site Visit is scheduled for 10:00 AM CT on Monday, 18 November 2019 at the US Army

Corps of Engineers El Dorado Lake Project Office. The address is 2710 NE Shady Creek Access Rd., El Dorado, KS 67042 http://www.fedbizopps.gov/

The POC for the site visit is Kevin McCoy, who can be reached via phone at (620) 382-2101.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

As outlined in AFARS 5132.702(a)(ii)(B), “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

Section B - Supplies or Services and Prices

PRICE SCHEDULE

Please see separately attached PDF for the Bid Schedule.

Section C - Descriptions and Specifications

SCOPE OF WORK

SCOPE OF WORK for El Dorado Lake, Butler County, Kansas

Gate Tower Service & Emergency Gates

Associated Hydraulic Lifting Parts Inspection, Repair, and Operations

SUMMARY OF WORK

PART I GENERAL

1.1 SUMMARY OF MAJOR WORK ITEMS

1.1.1 Service Gate 1 – BASE BID Contract Line Item Number [CLIN] 0001 except for item (h)

(a) Disassembly of service gate hydraulic hoist systems, gates, and appurtenances;

(b) Clean machined surfaces prior to installation of replacement soft parts (o-rings, piston seals, chevron packing);

(c) Condition machined surfaces with clean hydraulic oil on a regular schedule but at least once every 48 hours;

(d) Field verification/site survey/measurement of downstream plane of gate main wheels to centerline of indicator bracket;

(e) Field verification/site survey/measurement of main wheel track plate, located in gate slot (wet well), to centerline of indicator rod hole in bonnet cover;

(f) Field verification/site survey/measurement of all bronze packing glands;

(g) Field verification/site survey/measurement of indicator rod and gate stem holes in bonnet cover;

(h) If OPTION 1 CLIN 0002 is awarded: Fill existing indicator rod hole in bonnet cover and drill new hole in proper location determined from field verification/site survey/measurement;

(i) Replace Service Gate 1 indicator rod packing assembly;

(j) Replace Service Gate 1 indicator rod;

(k) Field verification/site survey/measurement of piston ring grooves;

(l) Field verification/site survey/measurement of o-ring grooves;

(m) Replace all o-rings, chevron packing, piston seals/rings;

(n) Clean threads between gate stem and piston, and apply thread sealant on entire threaded surface prior to re-installation of piston;

(o) Reassemble service gate hydraulic hoist systems, gates, and appurtenances;

(p) Test reassembled system in the presence of the Government to demonstrate functionality.

Stop gate at half open; allow it to sit for 24 hours, then check for leaks and drifting.

1.1.2 Emergency Gate 1 – OPTION 2 CLIN 0003 except for items (h) and (j)

(a) Disassembly of emergency gate hydraulic hoist systems, gates, and appurtenances;

(b) Clean machined surfaces prior to installation of replacement soft parts (o-rings, piston seals, chevron packing);

(c) Condition machined surfaces with clean hydraulic oil on a regular schedule but at least once every 48 hours;

(d) Field verification/site survey/measurement of downstream plane of gate main wheels to centerline of indicator bracket;

(e) Field verification/site survey/measurement of main wheel track plate, located in gate slot (wet well), to centerline of indicator rod hole in bonnet cover;

(f) Field verification/site survey/measurement of all bronze packing glands;

(g) Field verification/site survey/measurement of indicator rod and gate stem holes in bonnet cover;

(h) If OPTION 1 CLIN 0002 is awarded: Fill existing indicator rod hole in bonnet cover and drill new hole in proper location determined from field verification/site survey/measurement;

(i) Replace Emergency Gate 1 indicator rod packing assembly;

(j) If OPTION 3 CLIN 0004 is awarded: Replace Emergency Gate 1 indicator rod, if damaged;

(k) Field verification/site survey/measurement of piston ring grooves;

(l) Field verification/site survey/measurement of o-ring grooves;

(m) Replace all o-rings, chevron packing, piston seals/rings;

(n) Clean threads between gate stem and piston, and apply thread sealant on entire threaded surface prior to re-installation of piston;

(o) Reassemble emergency gate hydraulic hoist systems, gates, and appurtenances;

(p) Test reassembled system in the presence of the Government to demonstrate functionality.

Stop gate at half open; allow it to sit for 24 hours, then check for leaks and drifting.

1.1.3 Gate Position/Opening Indicators – OPTION 4 CLIN 0005

(a) Replace one (1) damaged gate position/opening indicator on Service Gate #1 with the potential of replacing three (3) additional gate position/opening indicators for the remaining service and emergency gates. This Bid shall be itemized as per unit. If additional indicators are authorized under this option at time of award, the quantity and location of those installations will be specified by the Contracting Officer and the COR. The Govt. has the option to award a total of 4 units.

1.2 GENERAL REQUIREMENTS

The Contractor shall provide all plant, materials, equipment, labor, instruments, tools, measuring devices, subcontractors, supervision, management, and travel necessary to complete all work in accordance with this summary of work, the attached drawings, the specifications, and all other contract documents and requirements.

1.2.1 Provide certified and licensed overhead crane operator(s) to lift gate hydraulic hoist systems, gates, and appurtenances. This will include, including but not limited to, raising/lifting the hydraulic cylinder, piston and associated parts from lower operation floor of gate tower to upper deck of gate tower as necessary to perform inspections and work on the hydraulic parts and equipment.

1.2.2 All hydraulic parts, equipment and piping shall be disconnected and secured in an off position prior to any lift being conducted. All associated hydraulic oil for hydraulic hoist systems shall be contained, stored and/or handled in accordance with the hydraulic and environmental standards. Allow for sufficient amount of oil bypass to be available for the remaining gates to be operational. For work activities where the gate may remain in the slot (wet well) ensure the gate is open at least one foot resting evenly on wooden blocks to prevent flooding of the gate tower through leakage past the emergency gate.

1.2.3 The Contractor and Government will evaluate condition of the component parts upon disassembly and after the Contractor field verifies/surveys/measures the components.

1.2.4 Contractor shall provide a written plan and process to put the service gate back into operation within 48 hours, if directed to do so by the Government.

1.2.5 Welding of structural steel shall be in accordance with AWS D1.1M/D1.1 (2015).

1.2.6 Coating of ferrous surfaces exposed to reservoir flow shall be Vinyl Paint System 5-E- Z.

1.2.7 Ferrous surfaces on the bonnet cover within the gate tower, not exposed to flow, shall be neatly coated with Sherwin-Williams Silver-Brite Heavy Duty Rust Resistant Aluminum Paint in accordance with manufacturer recommendations.

1.2.8 Hydraulic hoist system packing gland bolt torque shall be adjusted to minimize friction between seal/packing surfaces and ensure no oil or water leaks.

1.2.9 Replace the four gate position/opening indicators. Guides and brackets shall be adjusted to avoid conflict through the full range.

1.2.10 Only one gate is permitted to be out of service at any one time.

1.3 GOVERNMENT FURNISHED EQUIPMENT AND MATERIALS

1.3.1 Hydraulic Fluid to top off the system upon reassembly will be provided by the Government. This does not include hydraulic fluid for spills due to negligence or accident in the course of accomplishing work under this contract. In the event of spills greater than 10 gallons per hydraulic operator the Contractor must replace the fluid in-kind. All hydraulic fluid must be filtered through a 10 micron or finer filter prior to reassembly or reuse in the hydraulic system.

1.3.2 Gate tower overhead crane. The Government has a 10-ton overhead crane available for use to accomplish the work under this contract. The Contractor must provide certified operators in accordance with this summary of work.

1.3.3 Gate tower elevator. A personnel elevator is available for use to execute work under this contract. The use of the elevator is limited to personnel and hand tools. Do not exceed the limits of the elevator capacity and under no circumstances use the elevator to convey equipment. Use the overhead crane and certified operators to convey equipment and materials. Damage due to not following these provisions shall be repaired at the expense of the contractor and inspected by the Government and/or third party inspector chosen by the Government.

1.3.4 Electrical Power. 110V and 220V at gate tower (~EL. 1231.75 FT). 110V and 220V at gate tower (~EL. 1370.75 FT).

1.3.5 Vinyl Coating. Primer and topcoat will be provided for required painting of ferrous surfaces.

1.4 QUALIFICATION FOR WELDING

Welding of structural steel shall be by an electric arc welding process using a method of which excludes the atmosphere from the molten metal and shall conform to the applicable provisions of AWS D1.1/D1.1M for all welds. Welding shall be such as to minimize residual stresses, distortion, and shrinkage. Mandatory welding processes under this contract are as follows:

(a) Welding on site (i.e. gate tower or in open air at USACE installation) shall be Shielded Metal Arc Welding (SMAW).

(b) Welding in atmospherically controlled environment (e.g. climate controlled enclosed shop): Shielded Metal Arc Welding (SMAW), or Gas Metal Arc Welding (GMAW/FCAW).

1.4.1 General Requirements

A CWI meeting the specified qualifications shall approve all welder qualifications. Welders, welding operators, and tack welders shall be limited to welding procedures for which they are certified. Test welds shall be prepared, welded, and tested in accordance with the requirements of AWS D1.1/D1.1M. Use symbols in accordance with AWS A2.4, unless otherwise indicated.

Follow safe welding practices and safety precautions during welding in conformance with AWS Z49.1.

1.4.1.1 Pre-Qualified Procedures

Welding procedures which are considered pre-qualified as specified in AWS D1.1/D1.1M will be accepted without further qualification. Submit for approval a listing or an annotated drawing to indicate the joints not pre-qualified. Procedure qualification is mandatory for these joints.

1.4.1.2 Retests

If welding procedure fails to meet the requirements of AWS D1.1/D1.1M, revise and re-qualify the procedure specification, or at the Contractor's option, welding procedure may be retested in accordance with AWS D1.1/D1.1M. If the welding procedure is qualified through retesting, submit all test results, including those of test welds that failed to meet the requirements, with the welding procedure.

1.4.1.3 Welder, Welding Operator, and Tacker Qualifications

Submit for approval Welder, Welding Operator, and Tacker Qualifications for each welder, welding operator, and tacker assigned to work on this contract. Each welder, welding operator, and tacker must be qualified in accordance with the applicable requirements of AWS D1.1/D1.1M and as specified in this section. State in the certification the type of welding and positions for which the welder, welding operator, or tacker is qualified, the code and procedure under which the individual is qualified, the date qualified, and the name of the firm and person certifying the qualification tests.

Welders, welding operators, and tackers who make acceptable procedure qualification test welds will be considered qualified for the welding procedure used.

1.4.1.4 Previous Personnel Qualifications

At the discretion of the Contracting Officer, welders, welding operators, and tackers qualified by test within the previous 6 months may be accepted for this contract without re-qualification if all the following conditions are met:

a. Copies of the welding procedure specifications (WPS), the procedure qualification test records (PQR), and the welder, welding operator, and tacker qualification test records are submitted and approved in accordance with the specified requirements.

b. Testing was performed by an approved testing laboratory.

c. The previously qualified welding procedure conforms to the requirements of this specification and is applicable to welding conditions encountered under this contract.

d. The welder, welding operator, and tacker qualification tests conform to the requirements of this specification and are applicable to welding conditions encountered under this contract.

1.4.1.5 Renewal of Qualifications

Re-qualification of a welder or welding operator is required under any of the following conditions:

a. It has been more than 6 months since the welder or welding operator has used the specific welding process for which he is qualified.

b. There is specific reason to question the welder or welding operator's ability to make welds that meet the requirements of these specifications.

c. The welder or welding operator was qualified by an employer other than those firms performing work under this contract, and a qualification test has not been taken within the past 12 months. Submit as evidence of conformance all records showing periods of employment, name of employer where welder, or welding operator, was last employed, and the process for which qualified.

d. A tacker who passes the qualification test is considered eligible to perform tack welding indefinitely in the positions and with the processes for which he/she is qualified, unless there is some specific reason to question the tacker's ability. In such a case, the tacker is required to pass the prescribed tack welding test.

1.4.1.6 Inspector Qualifications

All personnel performing NDT, other than visual examination, shall be certified in conformance with the ASNT SNT-TC-1A and possess certification Level II or III in magnetic particle testing.

1.5 ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification.

Training materials and verification forms will be provided by the Contracting Officer upon written request.

1.6 WARRANTY OF COMPLETED WORK

Contractor’s work has a warranty of 3 years from contract completion. The Contractor shall resolve a failure of work at no cost to the Government.

1.7 PAYMENT / INVOICES

Invoices shall be submitted electronically to: Kevin McCoy | Kevin.C.Mccoy@usace.army.mil

A copy of the invoice shall also be submitted via email to:

Eugene Goff | Eugene.Goff@usace.army.mil

1.8 WORKING HOURS

All work shall be performed between 7:30 a.m. and 4:30 p.m. (Monday through Friday) excluding Federal holidays, unless prior approval is obtained from the Government. Weekly coordination/safety meetings shall be held with all parties involved. In case of high wind or adverse weather conditions, the Government may suspend or reschedule the work.

1.9 DETAILED WORK PLAN

mailto:Kevin.C.Mccoy@usace.army.mil mailto:Eugene.Goff@usace.army.mil

Provide a Detailed Work Plan and submit to the Government prior to commencement of work. The Government reserves the right to revoke/delay the start of work due to unforeseen site conditions that include lake level and/or weather conditions that prevent safe accomplishment of the work. The contractor will not be penalized for weather or site conditions delays that occur at the performance site.

1.10 PERIOD OF PERFORMANCE

Period of performance for this project shall be 75 calendar days.

1.11 SAFETY REQUIREMENTS

The contractor shall comply with the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, current manual, and all applicable Federal, State and Local safety codes and practices. It is the contractor’s responsibility to insure public safety during the entire duration of the contract.

Necessary signs, barriers, warning devices, etc. shall be operated and maintained by the contractor at contractor expense. Contractor employees shall comply with the minimum dress requirements as stated in Chapter 5 of EM 385-1-1. The Contractor shall be required to submit a written safety plans prior to start of work.

The Contractor shall request lockout/tagout (disabling) of the gate operating capability along with associated equipment during the work period. Lockout/tagout will be released by the authorized Government employee after notification by the Contractor that all workers have cleared the work area. The Contractor shall coordinate with the Corps Project Manager prior to removing gate equipment from service and will notify the Project Manager when equipment is back in service.

The Contractor shall ensure Safety Climbing Belts and Fall Protection are compatible with any fall protection systems currently in place or will supply OSHA approved and inspected equipment in compliance with EM 385-1-1 and EIA/TIA-222-G.

1.12 EQUIPMENT

All equipment and license requirements used to perform work under this contract shall be in good operating and mechanical condition and will comply with all Applicable Sections of EM 385-1-1 for the work. Equipment shall be inspected by the contractor daily. Inspection reports will be available to the COR on request.

1.13 WEATHER LIMITATIONS

The Contracting Officer or Contracting Officer’s Representative on site shall make the final determination concerning the continuation of work under adverse weather conditions.

1.14 SUBMITTALS

The contractor shall furnish required submittals. These submittals include certifications of materials, safety plans, as-built drawings of any changes made, and detailed work plans as required by the contract. Submittals shall be furnished to the Contracting Officer or Contracting Officer’s Representative. Submittals requiring Government approval shall be formally prepared and approval granted prior to proceeding with work involving these submittals. FIO (For Information Only) submittals do not require Government approval. The safety plan, detailed work plan, and materials certifications shall be submitted for Government Approval. The Government review period shall be a maximum of 7 Calendar days from the date of receipt.

1.15 PREWORK CONFERENCE

A pre-work conference shall be held with the Contractor and the necessary Government representative(s) prior to the commencement of any work, including pre-work submittals. The Contractor’s responsible person(s) and necessary administrative staff are required to attend this meeting.

The Government representative(s) shall detail necessary submittals and procedures at the pre-work conference.

The Contractor shall contact the Government POC within 3 days after contract award to schedule the pre-work conference.

The following Sections A through D provide guidance for completing a Detailed Work Plan, Job Hazard Analysis (JHA), Activity Hazard Analysis (AHA), and site information/equipment requirements.

A. DETAILED WORK PLAN MINIMUM REQUIREMENTS

□ Work Plan for (insert name of project and location).

□ Name of contractor.

□ Contract number.

□ Date of work plan submission.

□ Name of supervisor preparing the work plan.

□ Description of proposed work.

□ Date and time work will start and estimated duration of work.

□ Planned work elevations.

□ List of special tools or equipment to be used. Type of crane/winch/hoist and any certifications required

□ Materials to be handled or installed.

□ Emergency numbers for nearest emergency response.

□ Job Hazard Analysis (JHA)

□ An Activity Hazard Analysis (AHA)

□ Listing by name for each member of the work team and certifications as required (for example:

crane operator’s annual certification).

□ The Work Plan shall contain the following statements:

□ "If for any reason the work plan, as approved, is altered in scope, personnel, or equipment, the USACE KO or COR shall be contacted and shall review any revision prior to performance of the task."

□ "All activities shall be accomplished in accordance with EM 385-1-1."

B. JHA MINIMUM REQUIREMENTS

□ Weather conditions

□ Wind conditions- speed, gust

□ Elevations of work to be accomplished

□ Fall hazards and openings in the work surface

□ Overhead hazards

□ RF hazards

□ Electrical hazards

□ Crane/hoisting hazards and Licenses

C. INFORMATION AND EQUIPMENT REQUIRED AT THE WORK SITE

□ Approved Work Plan with an Activity/Job Hazard Analysis and Safety Plan

□ Method of communications between the work site and emergency response entities, hospitals, etc.

□ Standard first-aid supplies/kit including a backboard/litter.

□ MSDS for all paints, cleaners, solvents, lubricants, etc.

D. INFORMATION REQUIRED AT THE WORK SITE AND THE PROJECT

OFFICE

□ A copy of the Approved Work Plan with an Activity Job Hazard Analysis and Safety Plan.

□ Local emergency medical assistance, names, locations, and telephone numbers for ambulance service, hospital and doctor.

□ Emergency medical evacuation assistance for ground and air transportation facilities with point of contact names, locations, and telephone numbers.

1.16 ENVIRONMENTAL AND SITE CLEANUP

The contractor shall maintain a clean work area at all times. The contractor shall be responsible for the protection of the environment and will be required to restore all damages in accordance with local, state, and federal laws and regulations. The contractor shall remove and dispose of all debris off Government property in a state approved disposal site unless specified otherwise.

The contractor is required to comply with all Federal and State environmental requirements.

1.17 COMPLETION OF WORK

Work items shall be considered complete when the Contractor has removed all equipment and materials and has restored the work area to “as found” pre-contract conditions.

1.18 LEAD PAINT

The existing paint on the bonnet covers have been tested for the presence of lead. The results of the testing are provided in Attachment 1 – Lead Test Results. In addition, bonnet cover bolts and cylinder head bolts contain an unknown amount of lead. Note: The service gates in the report have since been replaced and are not coated in lead paint.

1.19 COORDINATION OF WORK

The Government Points of Contact (POC) will be given at contract award.

1.20 SETTING OF MAINTENANCE BULKHEAD

If the Maintenance Bulkhead is determined to be needed for the work, Government

Employees will operate and manage this activity and function as determined by Government COR.

PART 2 – PRODUCTS

Provided certified mill test reports (MTR) for all metallic components. All procured materials shall be inspected by the Contractor at the time of delivery and prior to installation. Any materials found to be damaged or defective shall be rejected and removed from the job site immediately.

The Contractor is required to remove and replace any defective work and materials at no additional cost to the Government. All materials shall be as specified.

Reference PART I article 1.3 for Government furnished materials and equipment.

2.1 WELDING ELECTRODES

Welding electrodes shall be low hydrogen electrodes and rods with diffusible hydrogen levels of 8mL/100g or less shall be used regardless of grade or thickness of steel. Filler metals and processes shall not be combined in the same joint. Provide welding equipment and materials that comply with the applicable requirements of AWS D1.1/D1.1M. Submit product data on welding electrodes and rods.

2.2 STRUCTURAL STEEL

Structural steel components shall be ASTM A36. ASTM A572 Grade 50 may be substituted at no additional cost to the Government. This material specification is required for structural steel replacement components including but not limited to fill plates used in bonnet cover repair in the relocation of indicator rod holes.

2.3 INDICATOR ROD PACKING ASSEMBLY

Dimensions and fabrication tolerances for fabrication of Indicator Rod Packing Assembly components are provided in Attachment 2 – Original Project Shop Drawings and Attachment 3 – 2016 Replaced Service Gate Shop Drawings.

2.3.1 Indicator Rod Packing Gland ASTM B505 Copper Alloy UNS No. C93200.

2.3.2 Indicator Rod Chevron Packing

Three Ring Garlock Chevron Packing, Style 432 or prior approved equal. Size and quantity to suite the details shown in Attachment 2 – Original Project Shop Drawings and Attachment

2.3.3 Steel Packing Retainer

ASTM A36. ASTM A572 Grade 50 may be substituted at no additional cost to the Government.

2.3.4 Indicator Rod Scraper

Scraper seal for indicator rod, Polytetrafluoroethylene (PTFE) material. Reference Attachments for size.

2.3.5 Indicator Rod Assembly Gasket

1/8” thick single piece gasket, Garlock 9200 or prior approved equal, Nitrile Reinforced Rubber.

2.3.6 Indicator Rod Packing Assembly Bolts

1/2" diameter-13UNC-2A x 3.5” long, stainless steel type 304.

2.4 INDICATOR ROD

ASTM A276 Type 304 Stainless Steel, Condition A, Hot Finished bar. Reference Attachment 3 – 2016 Replaced Service Gate Shop Drawings for dimensions and tolerances.

For each indicator rod, provide (1) ASTM A307 3/8” diameter-16UNC-2A hex head bolt 2” long with (1) ASTM A307 hex nut.

2.5 GATE STEM CHEVRON PACKING

Three Ring Garlock Chevron Packing, Style 432 or prior approved equal. Size and quantity to suite the details shown in Attachment 2 – Original Project Shop Drawings and Attachment

2.6 BONNET COVER GASKET

1/8” thick single piece gasket, Garlock 9200 or prior approved equal, Nitrile Reinforced Rubber.

2.7 PISTON SEALS/RINGS

Parker No. K10263.00001 Assembly No. 090950011, Carboxylated Nitrile (XNBR) Chemcast Piston Seal or prior approved equal. Field verify piston grooves prior to procurement.

2.8 HYDRAULIC SYSTEM O-RINGS

Acrylonitrile-butadiene nitrile (NBR), Durometer Hardness (Shore A) = 70, Parker No. N0674-70 2-451, or prior approved equal. Reference Attachments for quantity and sizes required.

2.9 HYDRAULIC SYSTEM THREAD SEALANT

Loctite 561 or prior approved equal.

2.10 COATINGS

2.10.1 Vinyl Coating System (Government Furnished)

2.10.1.1 Primer. Formula VZ-108d, Zinc Clad 108, Zinc-Rich Impacted Immersion Coating.

2.10.1.2 Topcoat. Formula V-766e, Vinyl Topcoat Impacted Immersion Coating.

2.10.2 Sherwin-Williams Silver-Brite Heavy Duty Rust Resistant Aluminum Paint or prior approved equal.

2.11 GATE POSITION/OPENING INDICATORS

Gate position indicators shall be new Shand & Jurs 92021 Automatic Tank Gauge with 99050 Gauge Head Limit Switch Assembly, or prior approved equal. Furnish and install a maximum of four (4).

2.12 DELIVERY AND STORAGE

Materials and equipment shall be delivered to the site undamaged and stored out of contact with the ground. Materials that are damaged during delivery or due to improper storage shall be replaced at no cost to the government. Coordination with the site project manager is required to establish a suitable secure storage area.

PART 3 – EXECUTION

All work shall be accomplished in a safe, workmanlike manner and in accordance with EM 385-1-1 and standard industry practices. In the event of conflict between standards the more stringent shall apply.

The Contractor must commence work within 10 days of notification.

Mobilization/Demobilization includes delivery, staging and complete removal of all personnel, equipment and materials necessary to complete the work items. Demobilization begins upon the completion of all scheduled work items and will be considered complete when the Contractor has removed all equipment and materials and has restored the work area to “as found” pre-contract conditions unless otherwise approved.

All parts to be installed shall be thoroughly cleaned. Packing compounds, rust, dirt, grit and other foreign matter shall be removed. Holes and grooves for lubrication shall be cleaned. Enclosed chambers or passages shall be examined to make sure that they are free from damaging materials. Where units or items are shipped as assemblies they will be inspected prior to installation. Disassembly, cleaning and lubrication may be required after shipping to place the assembly in a clean and properly lubricated condition. Pipe wrenches, cold chisels or other tools likely to cause damage to the surfaces of rods, nuts or other parts shall not be used for assembling and tightening parts. Non-structural bolts and screws shall be tightened firmly and uniformly. Care shall be taken not to overstress the threads. Threads of all bolts shall be covered with an approved rust inhibitor before assembly. Threads of corrosion-resisting steel bolts and nuts shall be coated with an approved anti-galling compound. Driving and drifting bolts or keys will not be permitted.

3.0 FIELD VERIFICATIONS / SITE SURVEYS / MEASUREMENTS

Field measurement shall be accomplished with calibrated measuring devices accurate to the following:

(a) For measurements to locate the proper position and alignment of the indicator rod (i.e.

downstream plane of main wheels to centerline of indicator bracket AND face of gate main wheel track plate to centerline of indicator rod hole in bonnet cover) : Required accuracy is to the nearest 1/64 inch.

(b) For measurements on packing glands, piston groove, o-ring grooves, bonnet cover holes, and all other machined component parts: Required accuracy is to the nearest

0.001 inch.

Document and report to the Government measurements specified in PART I - Summary of

Major Work Items. Take additional measurements as required to ensure proper alignment of indicator rods and appurtenances.

3.1 CARE OF HYDRAULIC HOIST EQUIPMENT

3.1.1 Match mark all components prior to disassembly.

3.1.2 Clean machined surfaces prior to installation of replacement parts. Condition machined surfaces with clean hydraulic oil routinely, at a minimum every 48-hours. Cap ends of hydraulic cylinder with plastic and duct tape or by other means to isolate from atmosphere.

3.1.3 Store piston, fully submerged, in clean hydraulic oil.

3.1.4 After the gate is resting safely on the dunnage/blocking close the hydraulic plug valves to isolate the hydraulic oil and then disconnect the piping going to the cylinder. All piping that will be disassembled must be labeled as to where it goes with tags, and it must also be Foreign Material Exclusion (FME) by capping the ends.

3.2 ENVIRONMENTAL CARE

In the working area the gate tower has a sump pump pit that discharges into the surface water adjacent to the site. The floor is sloped toward the sump pit. Provide a sufficient amount of oil mats and sand bag the perimeter of the sump pit prior to commencement of any work on the hydraulic system. The Contractor will be held responsible in accordance with local, state, and federal regulations if contaminants enter the sump pit and these environmental care controls are determined to have not been in place.

3.3 BONNET COVER INDICATOR ROD HOLE RELOCATION

Fill existing indicator rod hole in bonnet cover and drill new hole in proper location as determined by field verification measurements. Anticipated steps for indicator rod hole relocation are including but not necessarily limited to:

(i) Drill approximately 5-inch nominal hole, field verify diameter necessary prior to drilling, through bonnet cover with center on existing indicator rod hole;

(ii) Fabricate fill plate to dimensions required to fill hole and achieve proper dimensional requirements per AWS D1.1M/D1.1 Prequalified Single-Bevel-Groove Weld Butt Joint;

(iii) Perform complete joint penetration groove weld of fill plate to seal drilled hole;

(iv) Remove backing and grind bonnet surfaces flush;

(v) Coat the areas of the bonnet cover affected by welding heat and grinding with Government furnished vinyl paint.

3.4 WELDING ELECTRODES

Storage and use of electrodes shall be in accordance with AWS D1.1M/D1.1. Provide portable electrode ovens and familiarize welders, operators, and tackers of proper procedures prior to commencement of work.

3.5 WELDING PREHEAT AND INTERPASS TEMPERATURES

The weldments to be preheated shall be slowly and uniformly heated by rose buds or heating blankets to the prescribed temperature (below), held at that temperature until the welding is completed and then permitted to cool slowly as required and in accordance with the approved WPS in order to prevent cracking or distortion. Flame cutting torches shall not be used. Preheat and Interpass Temperatures shall conform to the following:

(a) 150°F for material 1/8" - 3/4" (inclusive)

(b) 200°F for material >3/4" - 1 1/2" (inclusive)

(c) 225°F for material >1 1/2" - 2 1/2" (inclusive) – NOTE: Bonnet Cover is 2 inch thick.

(d) 325°F for material >2 1/2"

3.6 INDICATOR ROD PACKING ASSEMBLY

3.6.1 Indicator Rod Scraper

Install to scrape on upstroke.

3.6.2 Indicator Rod Packing Assembly Bolts

Field adjust torque on indicator rod packing bolts to minimize friction and ensure water-tight seal.

3.7 INDICATOR ROD

For the indicator rod bolted connection to top of gate, damage the first thread below the nut or drill hole and install 1/8” diameter cotter pin. Proposed Supply and Material Specifics to be used shall be provided and submitted to COR and approved prior to installation.

3.8 GATE STEM PACKING GLANDS AND CHEVRON PACKING

Field adjust torque on packing bolts to minimize friction and ensure water-tight seal (bottom of bonnet cover) and oil-tight seal at top of bonnet cover.

3.9 PISTON SEALS/RINGS

Use proper compression style fitting tools to ensure piston seals/rings are not displaced during reassembly of hydraulic cylinder over top of the piston with new seals/rings attached.

3.10 HYDRAULIC SYSTEM THREAD SEALANT

Thoroughly clean gate stem and piston threads to remove foreign contaminants. Cover the entire thread interface between the gate stem and piston with the specified thread sealant.

3.11 COATINGS

3.11.1 Vinyl Coating System (Contractor Applies)

Mechanical cleaning of surfaces to be painting is acceptable for the spot locations identified in this summary of work. Application by brush and roller is acceptable for the spot locations identified in this summary of work. Contractor is responsible for meeting EM 385-1-1 and industry safety requirements. Review MSDS and all applicable manufacturer’s literature prior to commencement of coating operations.

The following coating schedule applies:

(a) One coat of Zinc Clad 108 Primer, up to 2.5 mils dry. Must be 1.5 – 2.5 mils above cleaned substrate profile;

(b) One Coat of V-766e Gray Vinyl Topcoat, up to 2.0 mils dry;

(c) One Coat of V-766e White Vinyl Topcoat, up to 2.0 mils dry;

(d) One Coat of V-766e Gray Vinyl Topcoat, up to 2.0 mils dry.

The total system dry film thickness must be 7.0 mils minimum with no point measured less than 5.5 mils with a dry film thickness gauge.

3.12 GATE POSITION/OPENING INDICATORS

Install such that no conflicts or interferences occur through the system’s full range of motion. Orient position indicators so that the display is readable from the control panel.

3.13 GATE & HYDRAULIC SYSTEM OPERATION TESTING

Gate systems disassembled in accordance with this contract shall be operationally tested prior to final acceptance of work. This test will be used to verify the entire system is working correctly prior to the Contractor demobilizing from the work site. System shall have the gate operated four times through full range in the presence of the Government.

3.14 GENERAL ASSEMBLY AND DISASSEMBLY

The following represents are general guide to assembly and disassembly of the system.

This is not an all-inclusive list and does not relieve the Contractor from developing a suitable plan documented in the Detailed Work Plan:

General Disassembly:

(a) Match mark all components;

(b) Operate the gate through the full range at least one time;

(c) Raise gate and block open;

(d) Close hydraulic plug valves to gate cylinder;

(e) Disconnect hydraulic piping to cylinder and FME the ends;

(f) Disconnect position indicator tape assembly and store for reinstallation;

(g) Relieve hydraulic pipe union at top of hydraulic cylinder;

(h) Mark the orientation of the cylinder head relative to the cylinder for reassembly;

(i) Disconnect the cylinder head;

(j) Pump hydraulic oil out the top of the cylinder into clean 55-gallon drums. A hydraulic relief line valve may be needed to pump hydraulic oil from the bottom of the cylinder;

(k) Mark the orientation of the cylinder relative to the bonnet cover for reassembly;

(l) Carefully remove the hydraulic cylinder from contact with the piston. Ensure stability of cylinder is maintained through the rigging and removal process;

(m) Store cylinder upright on cribbing. Protect the machined surfaces of the cylinder.

(n) Disconnect the piston;

(o) Store the piston in clean hydraulic oil;

(p) Disconnect bonnet cover;

(q) Store bonnet cover on its side. Protect machined surfaces of the bonnet cover;

(r) Attach internally threaded lifting device to gate stem and raise gate with overhead hoist.

General Re-Assembly:

(a) Provide all components and replacement parts as required in the contract;

(b) Perform an inspection of all components prior to reassembly. Note the condition of all machined surfaces;

(c) Immediately prior to reassembly components shall be clean, without scratched or marred surfaces, with mating and internal surfaces lightly coated with clean hydraulic oil;

(d) Reassemble system in reverse order of disassembly;

(e) Contractor shall replace hydraulic oil lost in the disassembly and reassembly process with clean hydraulic oil filtered through 5-10 micron filter;

(f) Reattach all hydraulic piping and indicator assemblies;

(g) Bleed air from top and bottom of cylinder while operating hydraulic system;

(h) Operate the reassembled system throughout the full range of motion four times in the presence of the Government.

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-1 Contractor Inspection Requirements APR 1984

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

CLAUSES INCORPORATED BY FULL TEXT

52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the…