Specifications_for_Truscott_Janitorial.pdf

SPECIFICATIONS

CHLORIDE CONTROL PROJECT

March 8, 2019

MAINTENANCE CONTRACT

FOR

JANITORIAL AND PARK CLEANING

TRUSCOTT, TX

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Work Schedules 13 Reporting Defective Facilities 14 Required Insurance and Insurance Certificate 15 Prework Conference 16 Contractor Submittals 17 Billing 18 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title

1 Individual Work Order (IWO) 2 Quality Assurance Report

3 Specifications for Contractor-Furnished Materials and Supplies

4 Performance Requirements Table 5 Quality Control Inspection Log

6 Example of Job Hazard Analysis 7 Work Schedule for Park Cleaning

8 Invoice Format

APPENDICES

Appendix

A B

Janitorial Cleaning of Parks

1. SCOPE OF WORK. The work required under this specification provides for the cleaning of project office and of park facilities such as toilets, picnic/camping sites, and groundskeeping.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.5. Government. The term ''Government" as used herein means the United States of America.

2.6. Individual Work Order (IWO). The means by which mowing work is ordered.

2.7. Performance Requirement CPR). The Government's requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

2.8. Project. The term "project" as used herein means all Government property and easements at Chloride Control Project.

2.9. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.10. Quality is conformance with the contract specification.

2.11. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.12. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.13. Semimonthly. Work required to be performed twice a month.

2.14. Semiweekly. Work required to be performed twice a week.

2.15. Workday. Any day work is required to be performed by this specification.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, dated 3 November 2003) is hereby incorporated into this specification. The Contracting Officer will furnish EM 385-1-1 to the contractor upon award of a contract.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work shall be in accordance with this specification.

4.1. Acceptance of work. The Government shall accept work unless the Contracting Officer notifies the contractor of deficient services.

4.1.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.1.2. If the Contracting Officer notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be reperformed the same day. Work performed on less than a daily schedule shall be reperformed not later than the following day. Refer to paragraph 10 for deficient work not reperformed.

4.2.3. The contractor shall notify the Contracting Officer when corrective work is completed.

Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

4.3. Initiation and execution of additional work shall be in accordance with this specification and IWOs issued by the Contracting Officer.

4.3.1. The Contracting Officer will initiate IWOs by entering the scope of work, desired completion date, and the cost of the work under Parts I and II of the IWO (SWT Form 41, Exhibit 1).

4.3.2. The Contracting Officer will discuss the IWO with the contractor and the dates for initiating and completing work shall be negotiated. Negotiations shall be completed and the IWO signed by both parties within one workday. A copy of the IWO will be furnished the contractor after signature.

4.3.3. Although the start and finish dates are negotiable, the limits set forth in Exhibit 2 shall not be exceeded unless waived by the Contracting Officer.

4.3.4. In accordance with contract clause 52.246-4(e) "Inspection of Services", the Contracting Officer may cancel the IWO when work is not completed within the limits set forth in Exhibit 2.

When work is cancelled the provisions outlined in paragraph 9.4. will apply. Deductions will be based on work not started at the time the IWO is cancelled.

4.3.5. If the Contracting Officer cancels an IWO prior to the contractor initiating work, no payment shall be made to the contractor. If the Contracting Officer cancels an IWO after work is initiated, the provisions and procedures of the Changes Clause shall be followed except that modification of the contract shall not be required. Work is considered initiated when mobilization of resources to the work site has begun.

4.3.6. IWO's will be issued only if the Contracting Officer determines such work is required.

Payment will only be made for work actually performed.

4.4. Acceptance of Additional Work. When work is completed, the contractor will notify the Contracting Officer by signing Part IV of the IWO. The Contracting Officer will accept work by signing Part VI of the IWO unless services are found to be deficient.

4.4.1. If the Contracting Officer notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Reperformance of work to correct deficiencies must be completed within the original IWO response time.

4.4.2. The contractor shall notify the Contracting Officer when corrective work is completed. When work has been corrected, the Contracting Officer shall complete Part VI of the IWO and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification, within specified time limits.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the Contracting Officer a local or toll free telephone number at or through which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site supervisor shall contact the Contracting Officer each workday between 8:00 a.m. and 8:30 a.m. If this contact is made by telephone, the Contracting Officer may require the on-site supervisor to meet and discuss problems. The Contracting Officer shall establish the time and location for such meetings after consultation with the on-site supervisor. The Contracting Officer will not require such meetings within two (2) hours after the time of requests.

5.3 Antiterrorism

5.3.1. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS:

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled ''Antiterrorism/Operations Security Requirements "in Section H, Special Contract Requirements.

When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification, within specified time limits.

6.1. Amount and Type of Equipment. Equipment that equals or exceeds the quantity and quality certified by the contractor, as being available during the pre-award survey shall be utilized when work is initiated. If the contractor demonstrates that the requirements of the contract can be met with less equipment or a different kind of equipment, the amount and/or type of equipment may be modified upon approval of the Contracting Officer.

6.2. Equipment Inspection. The contractor shall present all equipment to the Contracting Officer for inspection whenever it is brought to the project. After consultation with the contractor, the Contracting Officer shall establish the time and location for these inspections. No equipment shall be used on the project prior to being inspected. The Contracting Officer may inspect all equipment monthly at a time and location specified.

6.3. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and comply with EM 385-1-1.

6.3.1. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from the bins.

6.3.2. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix A, shall be at least 1,500 p.s.i.

6.3.3. Signs located on each side of the vehicles shall mark all sedans and trucks used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

CHLORIDE CONTROL PROJECT

CLEANING SERVICES PROVIDED BY

(Contractor's Name)

6.4. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All material and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 4.

7.1.4. In addition to materials and supplies listed in Exhibit 4, the contractor shall furnish the following:

Carpet Shampoo Cleaning compounds Disinfectants Glass Cleaner Mops, brooms, etc.

Wax & stripping agents for tile floors Spot Remover for carpets & upholstered chairs

7.2. Government Furnished. The Government will furnish potable water, light bulbs, and refuse dumpster. The contractor shall be responsible for transporting Government-furnished materials and supplies to work sites.

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory reperformance.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Program in accordance with clause 52.246-4., "Inspection of Services" to assure all work required by the specification is completed on schedule and in accordance with the PRs in Exhibit 3.

9.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished the Contracting Officer weekly.

9.2. The Contracting Officer may waive the requirements in subparagraph 9.1. If it is determined the proper CQC can be achieved without the required submissions. The Contracting Officer will normally make this determination on the basis of actual performance by the contractor.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and reperformed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not reperformed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Safety Plan. The contractor shall furnish the Contracting Officer a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner.

Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of ajob hazard analysis is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be u:sed to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety Meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the Contracting Officer so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the Contracting Officer by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer.

11.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers.

Personnel when required by Section 5, EM 385-1-1, shall wear additional protective apparel.

11.5. ACCIDENT REPORTS.

11.5.1. The contractor shall immediately notify the Contracting Officer of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

12. WORK SCHEDULES. The contractor shall submit a work schedule for each park cleaning crew in the format given in Exhibit 6.

12.1. The schedule shall be prepared for work to be accomplished during the period which work will be started. Work schedules shall be furnished two (2) weeks prior to the beginning of each period.

12.2. The contractor shall utilize these plans for accomplishing work and shall furnish the Contracting Officer a revised plan prior to changing his mode of operation.

12.3 Schedules for second cleanings shall be considered part of the work schedule.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer at least once each workday.

14. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

14.1. Worker's Compensation and Employer's Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

14.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

14.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

15. PREWORK CONFERENCE. The Contracting Officer shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 15 below. As a minimum, the officer of the company that signed the contract, the on-site supervisor, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. The Contracting Officer shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer two (2) weeks prior to the Prework Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. Ifthe Contracting Officer determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

16.1. Names of supervisor and alternative supervisor(s) (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

16.2. Safety Plan (subparagraph 11.1.).

16.3. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

16.4. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6.).

16.5. Supplemental Work Schedules for Cleaning Parks (submit prior to initiation of work and prior to changing schedules) (Paragraph 12.).

17. BILLING.

17.1. The contractor shall submit the original and one copy of invoices at the end of each month for all park cleaning work. Invoices shall be prepared in the format given at Exhibit 7.

17.2. All exposure reports shall be submitted before an invoice will be accepted.

17.3. The invoices and supporting documents shall be delivered or mailed to the Project Manager, Chloride Control Project Office, Truscott, TX 79260.

18. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

18.1. Park cleaning services required are deleted for a period of one (1) month or longer in an entire park.

18.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of park cleaning work that exceeds $300. The cost of increases or decreases shall be based upon estimates of the contractor's costs for performing the work.

EXHIBIT 1

QUALITY ASSURANCE REPORT

QUALITY ASSURANCE REPORT

This rep ort confirms oral notification to the contractor on________________of the deficiencies cited below.

PART II - QA INSPECTION RESULTS

Date

All previous editions are obsolete. (Proponent CESWT-00-MC)

PART I -NOTI FICATION OF DEFICIENT SERVIC ES

This report constitutes notification the contract or of the deficiencies cited

PR NO LOCATION DESCRIPTION OF DEFICIENY

PRIMARY

INSPECTION

SECONDARY

INSPECTION

No. No. lnspec. No.

Def.

COR Signature lnspec.

SWT Form 982 (Page 1 of 2) Rev. Feb. 94

Def.

No.

SWT Form 982 (Page 2 of 2) Rev Feb 94

All previous editions are obsolete (Proponent: CESWT-00.MM)

PART Ill - COR DECISION ON DEFICIENCIES

The deficiencies in meeting PR No.(s) must be corrected before the work will be accepted.

$ will be deducted form scheduled payments to the contractor for the deficiencies in meeting PR No.(s) • Calculations for this deduction are given under part VI.

COA Signature

PART IV - NOTIFICATION OF CORRECTED DEFICIENCIES

I certify that all deficiencies have been correct in accordance with the, contract specifications.

Contractor Signature Date

PART V - ACCEPTANCE

All work except that for which deductions will be made complies with the contract specifications and is hereby accepted.

COR Signature Date

PART VI - CALCULATIONS

Date

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-

FURNISHED MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

HAND SOAP A LIQUID, HIGH LATHERING & SUDSING

CHARACTERISTICS, MILDLY PERFUMED

(WOMEN).

REFUSE CONTAINER

LINER

A PLASTIC, 8 TO 32 GALLON.

TISSUE PAPER A 2-PLY BATH TISSUE, NON-BLEACHED,

NATURAL, SEPTIC TANK SAFE, MINIMUM OF

500 SHEETS PER ROLL, 100% POST

CONSUMER WASTE RECYCLED MATERIALS,

#100, FORT HOWARD CO. OR EQUAL.

TOWELS A SINGLE PLY, MULTI-FOLD, NATURAL, 40%

POST CONSUMER WASTE RECYCLED

MATERIALS TO MEET EPA GUIDELINES AS

SPECIFIED IN THE FEDERAL REGISTER,

#150, FORT HOWARD CO. OR EQUAL.

URINAL DEODORANT

CAKE

A PERFUMED, COMMERCIAL QUALITY,

SEPTIC TANK SAFE.

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT

PR

NO. PERFORMANCE STANDARDS

Clean interior of toilets, changebouses, & overlook

B l Clean. Floors, walls, toilet fixtures, and showers sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day. Light bulbs operate properly.

Clean exterior of toilets, changehouses, & overlook

B 2 Clean. Free of graffiti. Light Bulbs operate properly. Clean and sanitize drinking fountains.

Monitor toilet vaults B 3 Vaults exceeding specified limit are reported.

Clean picnic shelters B 4 Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers.

Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fireplaces.

Clean picnic & camping sites B S Clean. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed and average depth of 1 inch in cookers and 3 inches in fire rings.

Clean bulletin boards B 6 Clean. No streaks on plastic covering. Frame free of graffiti.

Clean courtesy docks B 7 Clean.

Grounds keeping PUAs & access roads

B 8 No refuse or debris visible from a distance of 25 feet. No dead animals.

Embankment road B 9 No refuse or debris visible from a distance of 25 feet. No dead animals.

Refuse Collection B 10 Containers are not more than Y4 full & contents do not emit strong odors. Liners are clean and not torn.

Refuse Disposal B ll Refuse disposed at designated site. No deposition along roads.

Report stinging insects & nests B 12 All insect nests within 5 feet of facilities or on any buildings reported.

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

QUALITY CONTROL INSPECTION LOG

(DIRECTIVE ER) 1130-2·203

REPORT NO. DATE:

(Signature of Inspector)

PR NO. LOCATION DESCRIPTIONOF DEFICIENCY NO.

INSPECTED

NO.

DEFICIENT

EXHIBIT 5

EXAMPLE OF JOB HAZARD ANALYSIS

7.PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Park cleaning Liquids spilled on toilet floors Spills will be mopped up as soon as possible to prevent an injury from falling.

Mopping floors When floors are being mopped signs shall be posted or doors to toilets shall be locked, to warn the public of possible slipping hazard.

Motor vehicle operation When operating any motor vehicle, personnel will have a current valid state operator's license in their possession. Seat belts will be worn at all times when vehicle is in operation. Vehicles will be operated at posted speeds or lesser as indicated by road and weather conditions and operated in a safe manner.

Personnel will have vehicles under control at all times. Exit or entrance to vehicles will not be permitted while vehicle is in motion. No vehicle will be left unattended unless the engine is shut off, key removed, parking brake set, and gear selector in park. Every passenger will have a seat and wear a seatbelt. There will be no riders permitted in the back of pickups, flatbed trucks, etc.

Traffic Practice defensive driving techniques. Properly position mirrors for turning and backing. All vehicles will stop at railroad crossings and determine if a train is approaching before proceeding. Care shall be used in entering access or primary roads. All appropriate State Motor Vehicle Operating laws will always be observed.

Refuse disposal Trucks used for refuse disposal will be in good operating condition. Vehicles will be operated in a safe manner. Trucks will have covers to prevent trash from flying out causing a driving hazard to others.

Always use proper lifting techniques. Use adequate manpower or mechanical assistance.

Weather If lightning is present, personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

1.____________________________________PROJECT 2.____________________________________ 3.____________CONTRACTOR

4.____________________________________ 5._________________________________LOCATION CONTRACT NO. START DATE6.______________

10. CONTRACTOR (Signature/Date)

DATE

Lifting

11. DISCUSSED WITH CONTRACTOR/ON-SITE SUPERVISOR ON (Date)_______________

12. CONTRACTING OFFICER or REPRESENTATIVE (Signature/Date)

EXHIBIT 6

WORK SCHEDULE FOR PARK CLEANING

SCHEDULE OF CLEANING SERVICES, To

CREW NO.______________ No. OF PERSONNEL IN CREW_________ SHEET____OF____

PUBLIC USE AREA

COMPLETION TIME

SERVICE WORKDAYS

Toilets, Changehouses, &

Picnic Shelters

Picnic and Camping Sites

Trailer Dump Stations

Bulletin Boards

Drinking Fountains

Courtesy Docks

Groundskeeping - PUA’s & Access Roads Groundskeeping - Small Litter Pickup Groundskeeping - Nature & Hiking Trails Groundskeeping - Primitive Areas Groundskeeping - Fishing Areas Groundskeeping - Embankment Road

SEE REVERSE FOR INSTRUCTIONS

TABLE -A-2 -1of2

LIST OF ASSIGNED EQUIPMENT:

INSTRUCTIONS:

1. List all public use areas given in Table A-2 in the order they are to be cleaned.

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e.

monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to' indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Precede with an asterisk(*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (30 minutes) that work will be completed in each public use area.

TABLE -A-2 - 2of2

EXHIBIT 7

INVOICE FORMAT

BILLING FOR MAINTENANCE CONTRACT

PROJECT: _________________________ SHEET_____OF___

CONTRACTOR: __________________DATE:___________

ADDRESS: ____________________CONTRACT NO: W912BV-_____-___-____

BILLING PERIOD: ____________ THRU _____ INVOICE NO: ______________

PAYMENT TERMS:________________________________________

(Payment Discount or N/A)

BID ITEM BID ITEM

NO. AMOUNT TOTAL

TOTAL EARNINGS: _

APPENDIX A

JANITORIAL WORK - PROJECT OFFICE

1. FACILITIES TO BE SERVICED. The facilities to be serviced under the provisions of this appendix consist of the project office, maintenance buildings, and contiguous exterior areas. An inventory of these areas is given in Table A.

2. FREQUENCIES AND TIMES OF SERVICES. Services required shall be performed on Monday, Wednesday, and Friday, excluding Federal holidays. All work shall be accomplished between 5:00 p.m. and 8:00 a.m. Services required on a weekly or monthly basis shall be performed on any of the cleaning days specified above.

3. DESCRIPTION OF JANITORIAL WORK. The contractor shall perform the following work:

3.1. Interior Heated Areas (Project Office & Maintenance Building, Excluding Restrooms).

3.1.1. Each cleaning day. Empty trash receptacles; check and fill paper towel dispenser in kitchen area; clean sinks, counter tops, and dishes, coffee pot, etc. remaining in sink; clean drinking fountain; remove all soap, dirt, and grease build up from utility sinks each cleaning day; clean telephones; vacuum carpeted floors; and clean tile floors. Spot remover shall be used to remove new spills from carpeted floors. Electronic equipment, computers, typewriters, radio, videocassette recorder and copy machine shall not be cleaned.

3.1.2. Weekly. Dust office furniture, windowsills, and pictures. Venetian blinds shall be dusted. The glass on entry doors, pictures, and adjacent glass enclosures shall be cleaned.

3.1.3. Monthly. Clean vent covers. Clean light fixtures.

3.2. RESTROOMS.

3.2.1. Each cleaning day. Clean floors, walls, mirrors, and plumbing fixtures to sanitary conditions. A disinfectant shall be used to eliminate odor and minimize health hazards.

Deodorant cakes shall be maintained in urinals. Empty trash receptacles. Soap, paper towels, and toilet tissue dispensers shall be checked and filled if necessary. Wet mop floors. Excess water shall be removed from floors.

3.2.2. Weekly. Clean partitions and shower stalls.

3.2.3. Monthly. Clean vent covers.

3.3. Interior Work and Storage Areas (Maintenance Building). Each cleaning day. Empty trash receptacles. Sweep or dust mop floors, wet mopping shall be performed if necessary to remove dirt. Remove all soap, dirt, and grease build up from utility sinks each cleaning day. Dust windowsills.

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3.4. Exterior Areas. Each cleaning day, empty trash receptacles, debris, and accumulations of small litter shall be picked up. Sidewalks shall be swept clean. Mud and debris shall be removed from asphalt parking surfaces.

3.5. Replacement of Light Bulbs. The contractor shall check exterior light fixtures at the Project Office and Maintenance building weekly. Replace burned out bulbs the same day they are discovered. Replacement shall be made with new bulbs of like wattage. Replacement shall be limited to those exterior lights less than 18 feet above the ground. All burned out or inoperative lights not replaced shall be reported to the Contracting Officer.

3.6. Refuse Disposal. The contractor shall dispose of all refuse debris and litter collected at the project office, and maintenance building in the dumpster (provided by the Government) located at the maintenance compound.

4. DESCRIPTION OF ADDITIONAL WORK REQUIREMENTS. The contractor may be required to perform the following work:

4.1. Clean Carpets. The contractor shall shampoo carpeted floors. Spot remover shall be used to remove soiled spots.

4.2. Wax tile floors. Tile floors shall be stripped prior to every second time they are waxed.

Waxed floors shall be buffed.

4.3. Clean Windows. The contractor shall clean windows, including storm windows, inside and outside.

4.4. Clean tool crib. Sweep or dust mop concrete floor, wet mopping shall be performed if required to remove dirt each cleaning day. Items in bins and on shelving shall be removed so bins and shelving can be cleaned. All items will be replaced in proper area.

4.5. Tire machine. Tire machine will have all dirt, grease and oils removed. Individual storage on machine will be cleaned and items replaced upon issuance of IWO.

4.6. Workbenches and tables. All dirt, grease and oils shall be removed from the tops and storage areas. Stored items will be removed cleaned and replaced in proper area upon issuance of IWO.

4.7. Walk and roll-up doors. All dirt, grease and oils shall be removed from interior and exterior of doors. Water spray may be used to aid in cleaning roll-up doors, but all attempts to keep over-spray off nearby equipment and walls shall be made upon issuance of IWO.

4.8. Additional Cleaning Hours. There may be special events that may take place that extra cleaning may be required, this work will be called up and directed by the contracting officer.

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5. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 5. The terms clean, sanitary, and odor free facilities are used in Exhibit 5 and are defined as follows.

5.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

5.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

5.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

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PROJECT OFFICE AREA

TABLE A

INVENTORY OF FACILITIES

Interior Heated Areas with Carpeted Floors

Interior Heated Areas with Vinyl Tile Floors

Interior Heated Areas with Ceramic Tile Floors

Sidewalks (includes overlook) Restrooms

Exterior Areas (includes overlook)

Lawn Area

1089 SF

2495 SF

862 SF

Lin ft.

SF

3 acres

1.4 acres

MAINTENANCE BUILDING

Interior Heated Areas with Carpeted Floors

Interior Heated Areas with Vinyl tile

Wood floor

Concrete floor

Restroom

Exterior Area

410 SF

1,040 SF

615 SF

7,900 SF

100 SF

2 acres

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APPENDIX B

CLEANING OF PARKS

1. FACILITIES TO BE SERVICED. All park facilities listed in Table B-1.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. The contractor shall accomplish services in accordance with the frequencies specified in Table B-2.

2.2. The contractor shall begin work no earlier than 7 a.m. and shall complete work by 2 p.m.

each workday.

3. DESCRIPTION OF PARK CLEANING WORK.

3.1. Toilets and Overlook. The contractor shall clean all vault toilets and the overlook, including windows, vent coverings, interpretive facilities, contiguous sidewalks, light fixtures (interior and exterior), plumbing :fixtures, walls, ceilings, doors, eaves, screens, partitions, and floors.

Washing of floors and walls will be required approximately two times annually. Washing will be requested by the Contracting Officer as needed.

3.1.1. The contractor shall empty refuse containers. Refuse shall be deposited in the dumpster located at the maintenance building provided by the Government.

3.1.2. Toilet tissue shall be distributed at each toilet when it is cleaned.

3.1.3. Exterior and Interior surface of light globes and fixtures shall be cleaned weekly.

3.1.4. The contractor shall remove all litter and debris in a fifty-foot area around the exterior of facilities.

3.1.5. All marks of vandalism and graffiti removable without damaging the paint or surface shall be removed.

3.1.6. Light bulbs in fixtures located on the interior of toilets and on exterior walls shall be checked. Bulbs that are burned out or broken shall be replaced on the same day they are discovered. Light bulbs that are operated by standard switches or photoelectric over-ride switches shall be checked each time toilets are cleaned. Replacement shall be made with new bulbs of like wattage. Security lights are not subject to the provisions of this subparagraph.

3.1.7. Each time vault toilets are cleaned, available storage in the vaults shall be checked. When the waste in a vault reaches 12 inches from the top of the vault, the Contracting Officer shall be notified by 8:30 a.m. on the next workday.

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3.1.8. Odor control shall be added to toilet vaults as directed by the Contracting Officer.

3.2. Picnic Shelters. The contractor shall clean the floor slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns. This may require the use of a pressure washer periodically. All material removed from fireplaces shall be disposed of in accordance with subparagraph 2.3.11.

3.3. Picnic and Camping Sites. The contractor shall clean all table shelters, table seats and tops, slabs, cookers, fire rings, hydrants, and utility tables. This may require the use of a pressure washer periodically. Cleaning shall be accomplished as scheduled except when a site is occupied by the public. I f occupied when the contractor arrives to perform work, cleaning of a site shall not be accomplished until the next time it is scheduled. All ashes and debris shall be removed from cookers once a year in November. All material removed from cookers and fire rings shall be disposed of in accordance with subparagraph 3.11.

3.4. Bulletin Boards. The contractor shall clean all surfaces. Plastic coverings shall be cleaned with a chemical designed for use on such surfaces.

3.5. Courtesy Docks. The contractor shall clean courtesy docks.

3.6. Cleaning Refuse Containers. The contractor shall clean refuse containers. Washing shall be accomplished in the vicinity of each public use area at a location approved by the Contracting Officer. The Contracting Officer shall direct work as required, approximately two times annually.

3.7. GROUNDS KEEPING – PARKS AND ACCESS ROADS

3.7.1. The contractor shall pick up refuse and debris from the area bounded by an imaginary line 20 feet outside the limits of mowing. Pick up of refuse and debris beyond the limits of mowing shall be limited to highly visible items. Refuse and debris shall also be picked up from swimming beaches, boat ramps, and parking areas listed in Table A-1 located outside mowed areas. Refuse and debris shall be disposed of in accordance with subparagraph 3.11.

3.7.2. The contractor shall pick up dead animals from the area bounded by an imaginary line 20 feet outside the limits of mowing. Dead animals shall be disposed of as directed by the Contracting Officer, and shall not be disposed of in dumpsters.

3.7.3. The contractor shall pick up tires from the area bounded by an imaginary line 20 feet outside the limits of mowing. Tires shall be disposed of as directed by the Contracting Officer, and shall not be disposed of in dumpsters.

3.7.4. All refuse and debris left at picnic/camping sites shall also be picked up and disposed of in accordance with subparagraph 2.3.11.

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3.7.5. The contractor shall rake and pick up small litter such as cigarette butts, glass, and other small litter from the following areas:

3.7.5.1. Picnic/camping sites for a distance of 20 feet from tables. If a site is occupied when the contractor arrives to perform work, small litter pick up shall be accomplished on the first subsequent cleaning day the site is not occupied.

3.7.5.2. In front of toilets and changehouses for a distance of 10 feet and beside contiguous sidewalks for a distance of 5 feet.

3.7.5.3. In front of the overlook and sidewalks leading to it for a distance of 20 feet.

3.8. Groundskeeping - Remote Site Areas. The contractor shall pick up refuse and debris in remote site areas. The Contracting Officer will designate the limits of the areas to be picked up.

The contractor will notify the Contracting Officer of the condition of the remote sites, such as, but no limited to road repairs or blading, fence repairs, or vandalism, etc.

3.9. Grounds keeping - Embankment Road. The contractor shall pick up refuse and debris, including dead animals, along and three feet beyond the edges of the crest of the embankment roadway. In addition, highly visible items on, the embankment shall be picked up when observed by contractor employees, or by the next cleaning day when requested by the Contracting Officer.

3.10. Refuse Collection. The contractor shall remove all refuse from containers in restrooms.

Fresh plastic liners shall be maintained in each refuse container.

3.11. Refuse Disposal. All collected refuse, debris, and litter shall be disposed of in the dumpster (provided by the Government) located at the maintenance compound.

3.12. Stinging insect nests within 25 feet of facilities and on any buildings shall be reported to the Contracting Officer. Facilities shall be inspected for such nests each time they are cleaned.

4. PERFORMANCE REQUIREMENTS. Work performed under this appendix shall comply with the PRs given in Exhibit 3. The terms clean, sanitary, and odor-free facilities are defined as follows:

4.1. Clean. The contractor shall sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris (tree limbs, rocks, driftwood, etc.), trash, garbage, ashes, fecal matter, urine, soap :scum, biological formations and resultant stains, dead insects, insect nests (excluding stinging insect nests), insect webs, bird droppings, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

4.4. Equipment. The contractor shall remove all cleaning equipment from work sites each cleaning day when work is completed.

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TABLE B-1

FACILITIES INVENTORY FOR CLEANING SERVICES

NO= Number AC =acre ST= Station (100 Feet)

* Acronyms for PUAs are as follows:

OL = Overlook Area (includes PUA & bulletin board at Project Office) RS = Remote Sites

Note: The unit shown for toilets & changehouses is the number of buildings. Wood/metal vault toilets include a male or female unit in each building. All other toilets contain a male and female in each building.

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*PUBLIC USE AREAS

FACILITIES UNIT OL RS TOTAL

Masonry Waterborne Toilets NO Masonry Waterborne Toilets W/Shower NO

Masonry Vault Toilets NO 1 1

Masonry Changehouses NO

Metal/Wood Vault Toilets NO 3 3

Picnic Shelters NO 1 1

Picnic & Camping Sites NO 3 3

Trailer Dump Stations NO

Bulletin Boards NO 3 4 7

Drinking Fountains NO

Courtesy Docks NO 1 1

Grounds - Parks & Access Roads AC 1 1

Grounds - Embankment AC 4 4

Grounds - Embankment ST 370 370

Boat Launching Ramps NO 3 3

Swimming Beaches AC

Playgrounds NO

Parking Areas AC 2 4 6

Refuse Containers (Dumpsters) NO

Refuse Containers (Cans) NO 7 7 14

TABLE B-2

REQUIRED FREQUENCIES OF SERVICES

APPLICABLE PUA's:

Overlook Area Remote Sites

REQUIRED SERVICE FREQUENCY

1. Cleaning of toilets/changehouses/overlooks M

2. Cleaning of vault toilets at Remote Sites M

3. Cleaning of picnic shelters M

4. Cleaning of picnic & camping sites M

5. Cleaning of trailer dump stations B

6. Cleaning of bulletin.boards M

7. Cleaning of drinking fountains

8. Cleaning of courtesy docks M

9. Cleaning of refuse containers As directed by COR

10. Groundskeeping - parks and access roads M W F

11. Groundskeeping -small litter pick up M W F

12. Groundskeeping - remote sites M

13. Groundskeeping - embankment road M

14.. Refuse collection M

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Check Box1: Off