W912BV-19-Q-0021.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV19Q0021 27-Dec-2018

b. TELEPHONE NUMBER

918.669.4978

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 28 Jan 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANGELIA V GUYNN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$18,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF83

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section A - Solicitation/Contract Form

INSTUCTIONS TO OFFERORS

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS USE OF BIDDER’S INQUIRY

Instructions to Offerors

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Email is the preferred method for receiving quotes. Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically.

Cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT CT SS Quotes@usace.army.mil and copy angelia.v.guynn@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL Include a cover sheet that references the Contract Specialist – Angelia Guynn and the solicitation number.

Quotes are due during the time of the physical relocation of contracting offices. If a quote is submitted using mail, please call Angelia Guynn, 918-669-4978, to advise of mailing date. When submitting through mail ensure you clearly mark the envelope to:

US Army Corps of Engineers Angelia Guynn, CECT-SWT-CT 2488 E 81st Street

TULSA, OK 74137

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered.

Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers.

Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method.

Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or rtion of additional pages or removal of pages.

DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size toseparate sections.

The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

At the time of due date for the quotes, the Contract Specialist will be at the below address. If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669- 7275) or angelia.v.guynn@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through a security check point on the sixteenth floor.

Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US Army Corps of Engineers 2488 E 81st Street

Tulsa, OK 74137-4290

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Please submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the past performance references page, if included in solicitation.

3) The pricing schedule provided in the solicitation.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

a. The Solicitation Number: W912BV-19-Q-0021

b. The Bidder Inquiry Key is: QHVSCB-PYPPGE

c. The Bidder Inquiry System will be unavailable for new inquiries i 5 days prior to proposal due date in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Angelia Guynn Telephone: (918) 669-4978

E-MAIL: angelia.v.guynn@usace.army.mil

PREPROPOSAL/SITE VISIT CONFERENCE

A Pre-proposal Conference will be held on Tuesday, 3 January 2018 at 10:00 a.m. CST, at Thursday, January 3, 2019 at the Project Office 351 Corps Rd. Denison, TX. The purpose of the conference will be to familiarize prospective offerors with the extent and nature of the requirement and location of performance.This conference is not mandatory for prospective offerors. All prospective offerors are strongly urged to attend the pre-proposal conference and to satisfy themselves as to all general conditions that may affect the cost and schedule of performance of this contract.Any questions pertaining to past or current contract information for any of the past or current contracts should be submitted to the Office of Counsel, Tulsa District Office in the form of a FOIA (Freedom of Information Act) request. Below is the contact information for the Office of Counsel, Tulsa District.

CESWT-OC

US Army Corps of Engineers 2488 E 81st Street Tulsa, OK 74137-4290 foia-swt@usace.army.mil Guidance on how to submit a FOIA request can be found at http://www.usace.army.mil/FOIA.aspx . Please ensure your request is submitted in a timely matter to receive feedback before the solicitation closing.

Section B - Supplies or Services and Prices

PRICE SCHEDULE

LAKE TEXOMA, OKLAHOMA & TEXAS

PARK CUSTODIAN – LAKESIDE AND JOHNSON CREEK PUAs

BASE YEAR: 1 APR 19 – 31 MAR 20

Description Quantity Unit Unit Price Total Amount

0001 Lakeside Mowing 183 Days $__________ $__________ 0002 Lakeside Seasonal Mowing (A-Loop & F-Loop)

161 Days $__________ $__________

0003 Johnson Creek Mowing 183 Days $__________ $__________ 0004 Lakeside Cleaning 183 Days $__________ $__________ 0005 Lakeside Seasonal Cleaning (A-Loop & F-Loop)

62 Days $__________ $__________

0006 Johnson Creek Cleaning 183 Days $__________ $__________

TOTAL BASE YEAR $__________

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement

LAKE TEXOMA OKLAHOMA & TEXAS

MAINTENANCE CONTRACT FOR

PARK CUSTODIAN ‐ JOHNSON CREEK & LAKESIDE PUAs

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following page.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel Requirements 6 Equipment 7 Materials & Supplies 8 Contractor Facilities 9 Performance Requirements 10 Contractor Quality Control 11 Deductions for Deficient Work 12 Safety 13 Reporting Defective Facilities 14 Prework Conference 15 Contractor Submittals 16 Billing 17 Changes in Amount of Facilities Serviced 18 Termination of Contract

EXHIBITS

Exhibit No. Exhibit Title

1. Performance Requirements

2. Quality Assurance Report

3. Contractor Furnished Materials and Supplies

4. Quality Control Inspection Log

5. Job Hazard Analysis

6. Invoice Format

APPENDICES

Appendix Title A Park Cleaning B Mowing C Maps

1. SCOPE OF WORK. The work required under this specification provides for park cleaning and mowing services at Johnson Creek and Lakeside PUAs, Lake Texoma Bryan County Oklahoma

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the

Performance Standards specified in the Performance Requirements given in Exhibit 1.

2.5. Government. The term "Government" as used herein means the United States of America.

2.6. Performance Requirement (PR). The Government's requirement for each service provided under the contract.

The requirements are stated as Performance Standards (PStd), and specify the minimum standard (quality) for each service provided under the contract.

2.7. Project. The term "project" as used herein means all Government property and easements at Lake Texoma.

2.8. Quality. Conformance with the contract specification.

2.9. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.10. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.11. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

2.12. Pesticides. The term ‘pesticide’ shall mean any substance or mixture of substances intended for preventing, destroying, repelling any pest; also any substance or mixture of substance intended for use as a plant regulator, defoliant, or desiccant. Pesticides include fungicides, herbicides, insecticides, larvicides, and rodenticides, avicides, molluscicides, pesticides, etc.

2.11. Semimonthly. Work required to be performed two times per month.

2.12. Semiweekly. Work required to be performed two times per week.

3. REFERENCES. Corps of Engineers Safety & Health Requirements Manual (EM 385‐1‐1, dated November 2014) is hereby incorporated into this specification. The Contracting Officer’s Representative (COR) will furnish EM 385‐1‐1 to the contractor after contract award. It is also available on‐line at:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx .

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work. Work shall be performed in accordance with this specification and the performance standards (Performance Requirements Table, Exhibit 1).

4.1.2. Acceptance of work. The Government shall accept work unless the COR notifies the contractor of deficient services. Work will be accepted based on compliance with performance requirements. Refer to paragraph 11. for inspection criteria and contractor performance evaluation.

4.1.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 2).

4.1.2.2. If the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re‐performed the same day. Work performed on less than a daily schedule shall be re‐performed not later than the following day. Refer to paragraph 10 for deficient work not re‐performed.

4.1.2.3. The contractor shall notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL REQUIREMENTS.

5.1. The contractor shall provide all labor and supervision necessary to perform all work described in these specifications. All contract services shall be performed by the contractor or sub contractors except as provided in his or her contingency plan required in paragraph 5.3.

5.2. The contractor or sub contractors shall be physically qualified to perform all work as specified in this contract.

Such work includes but is not limited to providing services outdoors under varied and sometimes severe weather conditions, repeated bending and stooping, heavy lifting, standing and walking for long periods, reaching, pulling and climbing on step ladder. The work shall also include providing information and interacting with the public in a calm and courteous manner even under trying circumstances.

5.3. The contractor shall provide a contingency plan for how work will be accomplished in the event of illness and/or emergencies.

5.4. The contractor shall provide the Contracting Officer a local or toll free telephone number at or through which he can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cell phone is acceptable.

5.5. The contractor/sub contractor shall, at all times, promote a positive, professional image of themselves and the Corps of Engineers; cooperate fully and maintain a polite and respectful manner with all members of the public, other contractors, volunteers, and Government employees. At no time shall the contractor, through their personal appearance, actions, or demeanor, discredit the Government.

5.6. The contractor/sub contractor shall be appropriately dressed and well groomed at all times when performing contract duties and/or within public view (reference subparagraph 12.4).

5.7. Surveillance of recreation areas and assisting visitors who encounter problems at any time of the day or night are in important part of the Park Custodian’s job. However, enforcement of Federal Regulations is the responsibility of the Corps of Engineers personnel and not part of the duties or responsibilities of this contract.

5.8. Prohibited Conduct and Activities.

5.8.1. Under no circumstance shall the contractor/sub contractor carry or possess firearms in their RV or anywhere on Government property.

5.8.2. The contractor/sub contractor shall not consume nor be under the influence of alcohol, drugs or medications (except doctor prescribed) during on‐duty hours; nor conduct themselves at any time in a manner unbecoming their position.

5.8.3. The contractor/sub contractor shall not engage in any commercial activity on Government property. This shall include childcare, outside employment, or other activities that conflict or interfere with the performance of required work.

5.8.4. The contractor/sub contractor shall not attempt to apprehend violators or enforce regulations; nor argue with or directly accuse a member of the public of wrong doing; nor commit Corps of Engineers employees to any type of action.

6. EQUIPMENT.

6.1. Government Furnished. The Government shall not furnish equipment under this contract.

6.2. Contractor Furnished. The contractor shall furnish all equipment such as, but not limited to, edger , trimmer, and finish type mower/s not less than 42” cut that is ample to meet contract requirements (including fuel), brooms, mops, buckets, wringer, brushes, water hoses, nozzles, stepladders, lawn and garden rakes, shovel, plunger, dust pan, squeegee, hand tools and lock for storage shed.

6.2.1. Equipment Inspections. Upon request, the contractor shall present equipment to the COR for inspection.

Equipment brought to the project shall not be used until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

6.2.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with EM 385‐1‐1.

6.2.3. Equipment Operation.

6.2.3.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.2.3.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height unless a sleeve protects the base of the shrub or tree.

6.2.3.3. Power washing equipment shall be operated in a manner that will prevent damage to government facilities.

6.2.4. Vehicle Operation and Parking.

6.2.4.1. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas. All vehicles shall be properly licensed and maintained in a safe, clean condition. The contractor/sub contractor shall maintain a valid state driver’s license.

6.2.4.2. The contractor shall comply with all provisions of Title 36 Code of Federal Regulations pertaining to Corps of Engineers areas. The contractor will not be allowed to operate any vehicle (including mopeds, ATVs, and utility vehicles) off road, around gates or barricades, on sidewalks, on trails or driving the wrong way on a one‐way street, unless prior written approval is obtained from the Lake Manager.

7. MATERIALS AND SUPPLIES.

7.1. Government Furnished. The Government will provide the following:

7.1.1. The Government will furnish potable water to perform required work. The contractor shall be responsible for transporting any government‐furnished materials and supplies to work sites.

7.1.2. All forms for submitting required reports, gate and building keys.

7.1.2. RV Site.

7.1.2.1. The Government will provide a designated RV site/sites at no cost to the contractor. The site will be supplied with 120/240 volt, 30/50 amp electrical service, potable water, sewer hook‐up, picnic table, and fire ring.

7.1.2.2. The contractor may not move on to the site more than three days prior to start of performance period.

The contractor shall remove the RV along with all personal property no later than three days after end of performance period. The Lake Manager may approve any variation of this requirement.

7.1.2.3. If termination of the contract becomes necessary (see paragraph 18), all contractor belongings shall be removed from Government property within 5 days.

7.1.2.4. The Government shall furnish potable water, electrical and sewage hookups, and off Project trash hauling/disposal. The Government assumes no responsibility or liability for losses resulting from any interruption or outage of utility services, regardless of duration of outage.

7.2. Contractor Furnished. The contractor shall furnish all materials and supplies necessary to perform the duties and services of this contract, except where otherwise stated as Government furnished.

7.2.1. Self‐Contained Recreational Vehicle (RV). Park custodians (contractor/sub‐contractor) are required to Live On Site and shall use their RV as a regular domicile for the duration of the work period.

7.2.1.1. The RV shall be well‐maintained and a fully operable self‐contained travel trailer, motor home or fifth wheel RV to serve as temporary living quarters for the duration of the performance period. The RV must be of sufficient size and contain appropriate facilities to be lived in without external connection to electrical, water or sewer hookups.

7.2.1.2. Pickup campers, pop‐up trailers, buses, tents and mobile homes will not be acceptable. Other RVs that, upon inspection, don’t meet the self‐contained classification or general size and other requirements as described will not be acceptable. The Lake Manager will make the final decision as to acceptance of contractor’s RV.

7.2.1.3. The contractor shall provide a telephone and answering machine or other approved message‐recording service/device at their RV site and pay all connection and monthly service charges.

7.2.2. Vehicles. The contractor shall furnish suitable vehicle(s) for personal transportation, work area use, pickup and delivery of supplies, and transport of refuse from trash cans to bulk storage dumpsters.

7.2.3. Supplies. The contractor shall furnish all paper towels, sponges, rags, scratch pads, and/or other wiping, polishing, drying and scraping cloths/materials, toilet paper, deodorants, disinfectants, cleansers, and other cleaning materials as required. Specifications for select materials and supplies are listed in Exhibit 3.

7.2.4. Sustainability Compliance. The contractor furnished materials and supplies shall be in compliance and meet the minimum standards for recycled products and the BioPreferred Program requirements set forth by the EPA and USDA. All light bulbs supplied by the contractor shall be energy efficient. Information for EPA and USDA designated product categories and energy efficient building related products and equipment can be found at:

https://www3.epa.gov/epawaste/conserve/tools/cpg/products/index.htm https://www.biopreferred.gov/BioPreferred/ http://www.energy.gov/eere/femp/find‐product‐categories‐covered‐efficiency‐programs

8. CONTRACTOR FACILITIES. Park Custodians are required to Live on Site. Contractor/sub contractor shall use their RV as a regular domicile and shall live on site for the duration of the work period, unless otherwise approved by lake manager. On weekends and Federal holidays, absences from contract area shall be limited to a maximum of 3 hours between the hours of 6:00 AM and 10:00 PM.

8.1. Site Appearance. The contractor’s temporary living site shall be maintained in a clean, sanitary, orderly and uncluttered condition at all times.

8.2. Animals. Cages, pens or similar facilities for housing pets or raising animals will not be allowed. Contractor’s pets shall be confined to the RV or kept on a leash 6 feet or less in length.

8.3. Visitors. The contractor is allowed to have visitors stay with them in the contractors RV. However, visitors with their own RV will be required to stay at a regular campsite and pay the normal camping fee. At no time will any visitor be allowed to connect to utilities provided by the Government for the exclusive use of the contractor.

9. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 1. The contractor's performance will be evaluated using these PRs as follows:

9.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the COR.

9.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re‐ performance.

10. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 1.

10.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished the COR weekly.

11. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 1. Deductions for documented defects will be made in accordance with the following procedures:

11.1. Each service found deficient and re‐performed by the contractor: No deduction.

11.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

11.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

11.4. Each service found deficient and not re‐performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

11.5. Contract requirements cost breakdown: Contractor shall provide a detailed cost breakdown for all contract requirements contained within this contract specification. Total cost of detailed breakdown shall be equal to the total cost of the current performance year.

12. SAFETY.

12.1. Safety Plan. The contractor shall furnish the COR a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385‐1‐1. The safety plan shall include, but not be limited to the following:

12.1.1. Procedures for insuring safety of others, including the general public.

12.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

12.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

12.1.4. Procedures for treating and transporting injured persons to medical facilities.

12.1.5. Fire prevention plans.

12.1.6. Activity Hazard Analyses (AHA) shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with Activity hazard analyses, especially at the start of a major job.

Initially, the safety plan shall include, but not be limited to, Activity job hazard analyses for the jobs listed below.

However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Activity hazard analysis directed by the COR shall be submitted for approval within one (1) week. An example of a Activity job hazard analysis is given in Exhibit 5.

12.2. Safety Violations. If a contractor’s/sub contractor’s employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer. If the contractor/sub contractor persists in not following the safety requirements of this specification or the safety plan, it will be considered grounds for termination. (reference paragraph 18).

12.3. Safety Meetings. The contractor/sub contractor shall attend (at minimum) three pre‐ holiday monthly safety/information meetings at the Lake Texoma project office. The purpose of these meetings will be to present a short safety program and to discuss project policies, procedures and information relevant to the contractor’s operation. Additional monthly meetings will be optional.

12.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short‐sleeve shirt, long trousers, and shoes (shorts, swimwear, and open footwear are not allowed). Clothing shall be in good repair. The contractor will wear additional protective apparel when required by Section 5, EM 385‐1‐1.Clothing shall be in good repair.

12.5. Accident Reports.

12.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

12.5.2. The contractor shall investigate all accidents that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

12.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man‐hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

13. REPORTING DEFECTIVE FACILITIES. While performing work, the contractor shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR each workday.

14. PREWORK CONFERENCE. The COR shall conduct a Pre‐work Conference with the contractor for purposes of training and orientation and to discuss the provisions of this specification and the contractor's submittals listed in paragraph 15 below. The contractor will be provided project information, policies and procedures, and Government furnished items will be distributed. The COR shall establish the location, date, and time of the Pre‐ work Conference after consultation with the contractor.

15. CONTRACTOR SUBMITTALS. All submittals shall be furnished the COR at or prior to the pre‐work conference. If the COR determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

15.1. Contingency Plan (subparagraph 5.3.).

15.2. Safety Plan. (subparagraph 12.1.).

15.3. Job Hazard Analysis. (subparagraph 12.1.6.)

15.4. Exposure reports. (submit by 2nd workday of each month) (subparagraph 12.6.).

15.5. Contract requirements cost breakdown (subparagraph 11.5)

16. BILLING.

16.1. The contractor shall submit an original invoice when work is completed at the end of each month.

16.2. Invoices shall be prepared in the format in Exhibit 6.

16.3. All exposure reports shall be submitted before an invoice will be accepted.

16.4. Invoices and supporting documents shall be delivered or mailed to the Lake Manager, Texoma Lake Office, 351 Corps Road, Denison, TX 75020.

16.5. Payment will be made from the finance and accounting office for the Tulsa District in accordance with contract provisions and the Prompt Payment Act.

17. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

17.1. Services required are deleted for a period of one (1) month or longer in an entire park. Major storm damage, floods, high lake pool levels, other natural causes or major construction activities may result in the partial or total closure of recreation areas.

17.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of work that exceeds $300. The cost of increases or decreases shall be based upon estimates of the contractor's costs for performing the work.

18. TERMINATION OF CONTRACT. Failure of the contractor to conduct him/herself in an appropriate manner or to provide the items and services listed in the contract specifications will be grounds for termination of this contract IAW FAR PART 49 Termination of Contracts.

EXHIBIT 1

PERFORMANCE REQUIREMENTS

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

APPENDIX A

MOWING WORK

Improved areas 1 Smooth cut. 1Height of cut grass does not exceed 1/2 inch from that specified. No uncut vegetation.

Semi‐Improved areas 2 Smooth cut. 1Height of cut grass does not exceed 1 inch from that specified. 2No uncut strips of vegetation.

Trimming 3 Uniform cut with no scalping of grass. No damage to trees or shrubs.

Edging 4 Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

Clean designated areas prior to mowing

5 No damages due to rocks or debris being thrown by mower.

Clean designated areas after mowing 6 No vegetation or debris left on paved surfaces.

CLEANING WORK

Clean interior of waterborne toilets, showers, & change houses

7 Clean. Floors, walls, toilet fixtures, and showers are sanitary. No standing water on floors. Free of graffiti.

Supply of tissue in toilets is adequate until next cleaning day. Light bulbs operate properly.

Clean interior of vault toilets 8 Clean. Floors, walls, and interior and exterior of toilet fixtures are sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day.

Clean exterior of toilets, showers, and change houses.

9 Clean. Free of graffiti. Light Bulbs operate properly.

Monitor toilet vaults 10 Vaults exceeding specified limit are reported.

Clean picnic shelters and campsites. 11 Clean. Free of graffiti. No refuse, debris, or partially burned wood in fire rings or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fire rings.

Clean trailer dump stations 12 Clean.

GROUNDS KEEPING

PUAs & access roads 13 No refuse or debris visible from a distance of 25 feet of mow line. No dead animals.

Fishing areas 14 No refuse or debris visible from a distance of 25 feet of mow line. All Rip Rap and gravel areas associated with Damsite. No dead animals.

Small Litter 16 No litter or debris visible for a distance of 10 feet.

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Refuse collection 17 Containers are emptied daily. Liners are clean and not torn.

No debris under liners.

Report stinging insects 18 All insect nests within 5 feet of facilities or in or on any facility reported.

Completion of work 19 Completed within scheduled time limits.

Safety 20 All work performed in accordance with EM 385‐1‐1 & applicable job hazard analyses.

Damage to facilities 21 All damages caused by the contractor are reported within one (1) workday.

Courtesy docks, ramps and sidewalks. 22 Clean, area free of refuse and debris and dead fish.

EXHIBIT 2

QUALITY ASSURANCE REPORT

EXHIBIT 3

CONTRACTOR FURNISHED MATERIALS AND SUPPLIES

ITEM SPECIFICATION

FLORESCENT LAMPS F40CW 34‐WATT, COOL WHITE, 48" RAPID START, 20,000 HOUR LIFE, 32,34,&

40 WATT T8, & T12 BULBS ENERGY EFFICIENT

MV LAMPS MERCURY IN 50 WATTS (ANSI H45) MEDIUM BASE ENERGY EFFICIENT

MH LAMPS METAL HALIDE IN 50 WATTS (ANSI M110) MEDIUM BASE ENERGY EFFICIENT

HPS LAMPS HIGH PRESSURE SODIUM IN 70 WATTS (ANSIS62) MEDIUM BASE

ENERGY EFFICIENT

INCANDESCENT LAMPS 52‐WATT TYPE A/19, MEDIUM BASE, (52W/ES) ENERGY EFFICIENT

LINERS, REFUSE CONTAINERS PLASTIC, 8 AND 33 GALLON – RECYCLED MATERIALS

TISSUE PAPER 2‐PLY BATH TISSUE, NON‐BLEACHED, NATURAL, SEPTIC TANK SAFE,

MINIMUM OF 500 SHEETS PER ROLL, 100% POST CONSUMER WASTE

RECYCLED MATERIALS, #100, FORT HOWARD CO. OR EQUAL. (JUMBO SIZE

ROLLS 2000 FEET PER ROLL REQUIRED IN SELECT FACILITIES).

MOWING – TRIMMING –

EDGING

CONTRATOR SHALL PROVIDE ALL EQUIPMENT AND MATERIALS TO PERFORM

MOWING, TRIMMING AND EDGING SERVICES.

EXHIBI 4 QUALITY CONTROL INSPECTION LOG

EXHIBIT 5

EXAMPLE OF ACTIVITY HAZARD ANALYSIS

EXHIBIT 6

INVOICE FORMATBILLING FOR

CONTRACT WORK

PROJECT: ________________________ SHEET ___ OF ___

CONTRACTOR: _____________________ DATE: ___________

ADDRESS: ________________________ CONTRACT NO: W912BV-__-_-____

BILLING PERIOD: _______ THRU ________ INVOICE NO: __________

PAYMENT TERMS: ____________________________

(Payment Discount or N/A)

LINE ITEM

NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED: ______________

CONTRACTOR (Signature/Date)

LINE ITEM

NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED: ______________

APPENDIX A PARK CLEANING

1. FACILITIES TO BE SERVICED. Johnson Creek and Lakeside PUA ‐ see Inventory of Facilities, Table A. A site map is located at the end of Appendix B.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Work shall be performed 1 April through 30 September; seven days per week (Sunday thru Saturday) unless otherwise noted below on all areas in Lakeside and Johnson Creek PUA’s except the seasonal period for F‐Loop and

A‐Loop located in Lakeside PUA. On weekends and Federal holidays, absences from the contract area shall be limited to a maximum of 3 hours.

2.1.2 Lakeside A and F Loop Seasonal periods (areas) work shall be preformed May 15 through July 7th and September 1st through September 8th.

2.3. The contractor shall begin work no earlier than 6 a.m. and shall complete work no later than 4 p.m. (or as specified below). Exception: all buildings and shelters shall be completed by 10 a.m. Note: The public use of areas and facilities will vary greatly from day to day and at different times throughout the performance period. The requirement to clean daily shall not necessarily require the contractor to perform cleaning duties on all parts of facilities each time services are performed. But rather shall require that upon completion of cleaning, all parts of all facilities shall meet the performance standard of clean as defined in paragraph 4.

2.4. Second cleanings of shower buildings and comfort stations shall be performed in accordance with subparagraph 3.1., between 3 p.m. and 6 p.m. These second cleanings shall be performed on Fridays, Saturdays, Sundays, and legal Holidays.

2.5. Additional Unscheduled Services. Unsanitary or unsafe conditions reported to the contractor by the public, other contractors or Corps of Engineer employees between 6 a.m. and 10 p.m. shall be cleaned, disinfected or corrected to performance standards. Contractor shall attempt to unstop restroom fixtures if reported or found to be plugged. If attempts fail, contractor shall immediately report the condition to appropriate Government personnel. Contractor may be required to fill toilet paper dispensers outside scheduled cleaning times.The contractor shall perform these services without additional compensation.

3. DESCRIPTION OF WORK. The contractor shall perform all cleaning services to comply with the PRs in Exhibit 1.

All services shall be performed in a complete, thorough and first class manner. All facilities, fixtures and surfaces shall be left in a clean condition, as defined in paragraph 4.

3.1. Shower Buildings.

3.1.1. The contractor shall clean all sinks, faucets, counters, mirrors, hand dryers, handrails, door handles/plates, toilets, seats, urinals, tissue holders and shower stalls (all parts). Polish and dry all fixtures daily. All floors shall be cleaned and disinfected. Excess water on floors shall be removed by mop, broom, or squeegee.

3.1.2. The contractor shall restock toilet tissue by filling all tissue holders. Empty all trashcans upon completion of building cleaning and replace plastic liners. Clean and disinfect trashcans as needed. Replace defective light bulbs.

3.1.3. The contractor shall clean (and disinfect a minimum of twice a week, Monday and Friday) all interior tile walls, and all toilet stall partitions and doors. Dry all surfaces upon completion of cleaning. Clean all light fixtures/covers, doors/jams, utility supply rooms’ vents and fan covers, windows, ceilings, exterior walls, eaves, entryways and sidewalks.

3.2. Picnic/Camping Sites. Daily cleaning shall be performed between 6 a.m. and 12 noon. The contractor shall inspect and clean campsites, picnic sites, tables, grills or electrical boxes as available (the contractor will normally not be required to service occupied sites). The contractor shall inspect sites as they are vacated to perform needed cleaning. A report of daily arrivals and departures can be obtained from the gate attendant on duty. Picnic tables shall be scrubbed clean and disinfected as needed. Grills shall normally be cleaned without the use of water. Litter and food residue shall be removed. All ashes shall be removed and placed in area dumpsters. The contractor shall take proper care to insure no hot coals or ashes are placed in area dumpsters.

3.3. Picnic Shelters. The contractor shall clean the floor slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns. All material removed from fireplaces shall be disposed of in accordance with subparagraph

3.7. The contractor shall take proper care to insure no hot coals or ashes are placed in dumpsters.

3.4. Trailer Dump Stations. The contractor shall perform daily cleaning between 6 a.m. and 12 Noon. The contractor shall clean and disinfect the entire concrete slab drain area, drain cover, hoses, faucets, and water towers.

3.5. Litter Pickup for Grounds and Miscellaneous Facilities.

3.5.1. The contractor shall perform daily litter pickup of all grounds and facilities within the contract area between 6 a.m. and 12 Noon. Boundary for litter pickup shall extend 25 feet beyond all mowed edges. Upon completion of service, cleaning area shall be free of refuse, all trash cans will be empty, clean and disinfected as needed, fitted with a new plastic liner as needed, trash can properly placed on holder with lid in place, and lids to bulk storage dumpsters properly closed.

3.5.2. Litter pickup shall consist of the removal of all man made and natural debris that detracts from the appearance of the area, presents a health or safety hazard, or creates a maintenance problem. Litter shall include but is not limited to all cans, bottles, broken glass, paper, plastic, foil, cigarette butts, discarded food, dead fish and other animals, fecal material, rocks, limbs, leaves and driftwood.

3.6. Refuse Collection. Refuse pickup services shall consist of the collection of all discarded solid waste materials from all trashcans, facilities, or other areas. Refuse shall include all discarded solid waste materials regardless of source or whether disposed of properly or improperly.

3.7. Refuse Disposal. The contractor shall haul all refuse to the area bulk storage dumpsters (provided by others) in such a manner so that no refuse or effluent will be lost. Vehicles used to transport refuse shall be kept clean and odor free. Open end of trash liners shall be tied closed prior to disposal in the area dumpster.

3.8. Special Requirements.

3.8.1. The contractor shall immediately report all emergency situations, accidents, vandalism, public disturbances and violations of Title 36 CFR to Corps Rangers or local law enforcement personnel, regardless of the time of day or night.

3.8.2. The contractor shall report to the COR all information concerning either lost or found property on forms provided by the Government. Found property shall be safeguarded by the contractor and promptly turned in to an authorized Corps employee.

3.8.3. Proper and Safe use of Equipment and Chemicals. The contractor shall use all equipment, disinfectants, detergents, and other chemical agents in a safe manner and in accordance with all manufacturers’ instructions.

Contractor shall take extreme care while performing cleaning services to insure that corrosive or abrasive chemicals do not mar, discolor, remove or harm the finish in any way on any facility or fixture. The contractor may be liable for damages to private or Government property caused by their operations when not consistent with approved practices.

3.8.4. Securing Utility Rooms, Equipment and Supplies. The contractor shall keep all equipment and supplies secure at all times and safeguard the public by insuring that only the contractor has access to storage areas and utility rooms. Except when in actual use while servicing buildings; utility/storage rooms shall be kept locked.

3.8.5. Reasonable Cleaning Effort. The contractor shall advise the COR of any stains or markings that cannot be removed by reasonable cleaning efforts.

3.8.6. Water, Wood and Electricity. Water shall not be sprayed on nor allowed to run into electrical fixtures such as outlets, lights and hand dryers. Interior wood surfaces such as ceilings, wood portions of sidewalls and windowsills also shall not be hose sprayed. Exterior wood trim, eaves and facing shall be cleaned using the minimum water necessary. High‐pressure sprayer/washer shall not be used on these surfaces unless so directed by the COR.

3.8.7. Landfill Restricted Items and Recycling Programs. The contractor shall not place any items, whose disposal in landfills is restricted, in any of the public trashcans or dumpster units. Disposal of hazardous items such as tires, batteries, and paint cans, etc. shall be coordinated with the Project Environmental Specialist. The contractor shall participate in all recycling programs instituted by the Government during the contract term and shall maintain recycling areas/containers in a safe and clean condition and as directed by the COR.

3.8.8. Moving Picnic Tables. The contractor will not be required to remove picnic tables from shelters to perform cleaning duties; although it may, at times be necessary for the contractor to move individual tables to perform required services.

4. PERFORMANCE REQUIREMENTS. Work performed under this appendix shall comply with the PRs given in Exhibit 1. The terms clean, sanitary, and odor‐free facilities are defined as follows:

4.1. Clean. The contractor shall sweep, mop, wash, wipe, scrub, scrape, rinse, hose, polish, dry, or…