Design_After_Award_Spec_Big_Hill_Repair_Service_Gates_Ph_1_Solicitation.pdf

Repair Service Gates, Seals, and Associated Equipment FY18 BIGHILLGATESFY18

SECTION 01 33 16

DESIGN AFTER AWARD

PART 1 GENERAL

1.1 INTRODUCTION

After contract award the Contractor shall develop the accepted proposal into the completed design as described herein and in accordance with the design criteria in Section 01 00 00. Design and construction documents shall be prepared using English units.

The Contractor may proceed with construction only after the Government has reviewed the corrected final design submission, review comments have been addressed and resolved to the Government's satisfaction, and the Contracting Officer (CO) or Administrative Contracting Officer (ACO) has agreed that the design package may be released for construction.

1.2 DESIGNER OF RECORD (DOR)

The Design-Build (D-B) Contractor shall identify for approval the Designer of Record (DOR) that will be responsible for each area of design. One DOR may be responsible for more than one area of design. All applicable design disciplines shall be accounted for by a listed Professional Registered DOR. The DORs shall stamp, sign, and date each design drawing, design analysis, specifications, shop drawings, and other design deliverables under their responsible discipline at each design submittal stage (see Contract Clause Registration of Designers). All deliverables not ready for release for construction shall be identified as "PRELIMINARY" or "NOT FOR RELEASE FOR CONSTRUCTION". The DORs shall be responsible for maintaining the integrity of the design and for compliance with the contract requirements through construction; documentation of the as-built condition by coordination, review, and approval of shop drawings, extensions of design, material, equipment, and other construction submittals; review and approval or disapproval of requested deviations to the accepted design or to the Contract; coordination with the ACO or CO of the above activities;

and performing other typical professional designer responsibilities.

1.3 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1110-2-1150 (1999) Engineering and Design for Civil Works Projects

ERDC/ITL TR-12-6 (2015) A/E/C CAD Standard - Release 6.0

1.4 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When

SECTION 01 33 16 Page 1 used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

35% Design; G, ECD 60% Design; G, ECD Final Design; G, ECD Corrected Final Design; G, ECD

SD-02 Shop Drawings

Shop Drawings; G, ECD

See Contract Clauses, other sections of the specifications, and paragraphs below for detailed submittal requirements.

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION

3.1 PRE-WORK ACTIVITIES & CONFERENCES

3.1.1 Design Quality Control Plan

The Contractor shall submit for Government acceptance a Design Quality Control Plan in accordance with Section 01 45 00 CONTRACTOR QUALITY CONTROL before design may proceed.

3.1.2 Post Award Conference

The Government will conduct a post award contract administration conference at the Tulsa Area Office in Tulsa, OK as soon as possible after contract award. This conference will be coordinated with issuance of the contract Notice to Proceed (NTP). The Contractor and major sub-contractor representatives, including gate and bulkhead fabricators, and DOR(s) shall attend and actively participate. The Government will provide an agenda, meeting goals, meeting place, and meeting time to participants prior to the meeting.

The post award conference shall include determination and introduction of contact personnel, their authorities, contract administration requirements, discussion of expected project progress processes, and coordination of subsequent meetings for quality control, Partnering (see below), and the initial design conference (see below).

The Government will introduce USACE project delivery team members, facility users, and facility managers. The Contractor shall introduce DOR(s), major subcontractors, and other staff. Expectations and duties of each person shall be clearly stated and defined for all participants. A meeting roster will be developed and distributed by the Government with complete contact information including name, office, project role, phone, mailing and physical address, and email address.

3.1.3 Partnering and Project Progress Processes

The initial Partnering conference may be scheduled and conducted at any time with or following the post award conference. The Government proposes

SECTION 01 33 16 Page 2 to form a partnership with the D-B Contractor to develop a cohesive team.

This partnership will involve the USACE project delivery team members, facility users, facility managers, DORs, major subcontractors, Contractor Quality Control (CQC) staff, and Contractor construction management staff.

This partnership will develop a cooperative management team drawing on the strengths of each team member to achieve a quality project within budget and on schedule. This partnership will be bilateral in membership;

participation will be voluntary. All costs, excluding labor and travel expenses, shall be shared equally between the Government and the Contractor. The Contractor and Government shall be responsible for their own labor and travel costs. Partnering meetings will be held at the Tulsa District Office in Tulsa, OK or in the vicinity of Big Hill Lake, KS.

As part of the partnering process, the Government and Contractor shall develop, establish, and agree to comprehensive design development processes including conduct of conferences, expectations of design development at conferences, design acceptance, design approval, project closeout, etc.

The Government will explain contract requirements and the D-B Contractor shall review their proposed project schedule and suggest ways to streamline processes.

3.1.4 Initial Design Conference

The initial design conference may be scheduled and conducted at the Tulsa District Office with or after the post award conference, although it is recommended that the partnering process be initiated with or before the initial design conference. Any design work conducted after award and prior to this conference should be limited to site and is discouraged for other items. All DORs shall participate in the conference. The purpose of the meeting is to introduce everyone and to make sure any needs the Contractor has are assigned and due dates established as well as who will get the information. The Contractor shall conduct the initial design conference and shall prepare meeting minutes and roster.

3.1.5 Pre-Construction Conference

Before starting construction activities, the Contractor and Government will jointly conduct a administrative pre-construction conference to discuss any outstanding requirements and to review local installation requirements for start of construction. It is possible there will be multiple Pre-Construction Conferences based on the content of the design packages selected by the Contractor. The Contractor shall provide minutes of this meeting to all participants for review and concurrence.

3.2 STAGES OF DESIGN SUBMITTALS AND OVER THE SHOULDER PROGRESS REVIEWS

The stages of design submittals described below define Government expectations with respect to process and content. The Contractor shall determine how to best plan and execute the design and review process for this project, within the parameters listed below. As a minimum, the Government expects to see at least two interim design submittals (35% & 60%) and at least one final design submittal for government approval before construction may proceed and at least one Design Complete submittal that documents the accepted design. The Contractor may sub-divide the design into separate packages for each stage of design and may proceed with construction of a package after the Government accepts the final design for that package. See also discussion on waivers to submission of one or more intermediate design packages where the parties partner during the design process.

SECTION 01 33 16 Page 3

3.2.1 Site/Utilities

Following review, resolution, and incorporation of all Government comments, and submittal of a satisfactory set of site/utility design documents, after completing all other pre-construction requirements in this contract and after the pre-construction meeting, the Government will allow the Contractor to proceed with site development activities, within the parameters set forth in the accepted design submittal. For the first site and utility design submission, whether an interim or final, the submittal review, comment, and resolution times from this specification apply. No on-site construction activities shall begin prior to written Government clearance to proceed.

3.2.2 Interim Design Submittals

The Contractor shall submit at a minimum a 35%, 60%, final, and corrected final design for review, representing a complete package with all design disciplines. The design schedule durations shall be as follows:

35% Design - 30 calendar days 35% Design Review by Government - 14 calendar days 60% Design - 60 calendar days 60% Design Review by Government - 21 calendar days 60% Design Backcheck due from Contractor - 7 calendar days 60% Design Backcheck Review Conference - 1 calendar day after backcheck due date Final Design - 45 calendar days Final Design Review by Government - 14 calendar days Corrected Final Design - 21 calendar days Corrected Final Design Review by Government - 21 calendar days

As required in Section 01 32 16 PROJECT SCHEDULE, the Contractor shall schedule its design and construction packaging plan to meet the contract completion period. This submission is the Government's primary opportunity to review the design for conformance to the solicitation, and to the accepted contract proposal, at a point where required revisions may be still made, while minimizing lost design effort to keep the design on track with the contract requirements. The requirements for the interim design review submittals and review conferences are described hereinafter. This is not necessarily a hold point for the design process; the Contractor may designate the interim design submittal(s) as a snapshot and proceed with design development at its own risk. See below for a waiver, where the parties establish an effective over-the-shoulder progress review procedure through the partnering process that would eliminate the need for or expedite a formal intermediate design review on one or more individual design packages.

3.2.3 Over-the-Shoulder Progress Reviews

To facilitate a streamlined D-B process, the Government and the Contractor may agree to one-on-one reviewer or small group reviews, electronically, on-line (if available within the Contractor's standard design practices) or at the Contractor's design offices or other agreed location, when practicable to the parties. The Government and Contractor will coordinate such reviews to minimize disruptions to the design process. Any data required for these reviews shall normally be provided in electronic format rather than hard copy. Government funding is extremely limited for non-local travel by design reviewers so the maximum use of virtual teaming

SECTION 01 33 16 Page 4 methods must be used. Some possible examples include electronic file sharing, interactive software with on-line or telephonic conferencing, televideo conferencing, etc. The Government must still perform its Code and Contract conformance reviews, so the Contractor is encouraged to partner with the reviewers to find ways to facilitate this process and to facilitate meeting or bettering the design-build schedule. The Contractor shall maintain a fully functional configuration management system as described herein to track design revisions, regardless of whether or not there is a need for a formal intermediate design review. The formal intermediate review procedures shall form the contractual basis for the official schedule. However, the Government pledges to support and promote the partnering process to work with the Contractor to find ways to refine the design schedule.

3.2.4 Final Design Submissions

This submittal is required for each design package prior to Government acceptance of that design package for construction. The requirements for the final design submittal review conferences and the Government's acceptance for start of construction are described herein after.

3.2.5 Design Complete Submittals

After the final design submission and review conference for a design package, the Contractor shall revise the design package to incorporate the comments generated and resolved in the final review conferences, perform and document a back-check review, and submit the final design complete documents. The requirements for the design complete submittals are described hereinafter.

3.2.6 Holiday Periods for Government Review or Actions

The Contractor shall not schedule meetings, Government reviews, or responses during the last two weeks of December or other official Federal Government holidays (including Friday after Thanksgiving) and shall exclude such dates and periods from any durations specified herein for Government actions.

3.2.7 Late Submittals and Reviews

If the Contractor cannot meet its scheduled submittal date for a design package, it must revise the proposed submittal date and notify the Government in writing at least one (1) week prior to the submittal in order to accommodate the Government reviewers' other scheduled activities. If a design submittal is over one (1) day late in accordance with the latest revised design schedule, or if notification of a proposed design schedule change is less than seven (7) days from the anticipated design submission receipt date, the Government review period may be extended up to seven (7) days due to reviewers' schedule conflicts. If the Government is late in meeting its review commitment and the delay increases the Contractor's cost or delays completion of the project, the Suspension of Work and Defaults clauses provide the respective remedy or relief for the delay.

3.3 DESIGN CONFIGURATION MANAGEMENT

3.3.1 Procedures

The Contractor shall develop and maintain effective, acceptable design configuration management (DCM) procedures to control and track all

SECTION 01 33 16 Page 5 revisions to the design documents after the Interim Design Submission continuing through submission of the As-Built documents. During the design process this will facilitate and streamline the design and review schedule. This process provides control of and documents revisions to the design (see Special Contract Requirement: Deviating From the Accepted Design). The system shall include appropriate authorities and concurrences to authorize revisions, including documentation of why the revision must be made. The DCM data shall be available to the Government reviewers at all times. The Contractor shall use the Government's "DrChecks Design Review and Checking System" (see Attachment A - TRACKING COMMENTS IN DRCHECKS).

3.3.2 Tracking Design Review Comments

Although the Contractor may use its own internal system for overall design configuration management, the Government and the Contractor shall use the DrChecks Design Review and Checking System to initiate, respond to, resolve, and track Government design compliance review comments. This system may be useful for other data that needs to be interactive or otherwise available for shared use and retrieval. See Attachment A - TRACKING COMMENTS IN DRCHECKS to establish an account and set-up the DrChecks system for use on this project.

3.3.3 Design and Code Checklists

The Contractor shall develop and complete various discipline-specific checklists to be used during the design and quality control of each submittal. These completed checklists shall be submitted with each design submittal as part of the project documentation.

3.4 INTERIM DESIGN REVIEWS AND CONFERENCES

3.4.1 General

The D-B Contractor may include additional interim design conferences or over-the-shoulder reviews to assure continued Government concurrence with the design work. The interim submittal review periods and conferences shall be included in the project schedule and shall indicate what part of the design work is at what percentage of completion. The required interim design conferences shall be held when interim design requirements are reached as described below.

3.4.2 Procedures

After receipt of each Interim Design submission, the Government will be allowed up to fourteen (14) or twenty-one (21) calendar days, as applicable, after receipt of the submission to review and comment on the interim design submittal. For smaller design packages, especially those that involve only one design discipline, the parties may agree on alternative review methods (e.g., over-the-shoulder or electronic file sharing), through the partnering process. For each interim design review submittal, the Contracting Officer's Representative (COR) will furnish, to the Contractor, a single consolidated, validated listing of all comments from the various design sections and from other concerned agencies involved in the review process using the DrChecks Design Review and Checking System. The review will be for conformance with the technical requirements of the solicitation and the Contractor's accepted proposal. If in technical disagreement with any comment(s) and not intending to comply with the comment, the Contractor shall clearly outline, with ample justification, the reasons for noncompliance within five (5) days after

SECTION 01 33 16 Page 6 receipt of these comments so that the comment can be resolved. The Contractor shall furnish disposition of all comments, in writing, through DrChecks. The Contractor is cautioned that if it believes the action required by any comment exceeds the requirements of this contract, that it should take no action and notify the COR in writing immediately. The Interim Review conference will be held for each design submittal at the Tulsa District Office. The Contractor shall bring the personnel that developed the design submittal to the review conference. The conference will take place the week after the receipt of the comments by the Contractor. For smaller fast-track packages that involve only a few reviewers the parties may agree to alternative conferencing methods, such as teleconferencing, where available, as determined through Partnering.

3.4.3 Conference Documentation

To facilitate and accelerate the Government code and contract conformance reviews, the Contractor shall identify, track resolution of, and maintain all comments and action items generated during the design process and make this available to the designers and reviewers prior to the Interim and subsequent design reviews.

The Contractor shall prepare and distribute to all applicable parties meeting minutes and shall enter final resolution of all comments into DrChecks. Copies of annotated comments with action agreed on will be made available to all parties before the conference adjourns. Unresolved problems will be resolved by immediate follow-on action at the end of conferences. Valid comments shall be incorporated. The Government reserves the right to reject design document submittals if comments are deemed by the Government to be significant. Participants shall determine if any comments are critical enough to require further design development prior to Government concurrence. Participants shall also determine how to proceed in order to obtain Government concurrence with the design work presented.

3.5 INTERIM DESIGN REQUIREMENTS

Interim design deliverables shall include design drawings, specifications, design analyses, and Design Documentation Report (DDR) for the part of design that the Contractor considers ready for review.

3.5.1 Drawings

Drawings shall include comments from any previous design conferences incorporated into the documents to provide an interim design for the part submitted.

3.5.2 Design Analyses

The DOR(s) shall prepare and present design analyses with calculations necessary to substantiate and support all design documents submitted.

Address design substantiation required by the applicable codes and references. If analysis software such as finite element analysis (FEA) software is utilized:

(1) provide a complete report of all inputs, boundary conditions, and outputs;

(2) post process data and ensure clarity by supplementing with drawings, free body load/result diagrams, and hand calculations; and

SECTION 01 33 16 Page 7

(3) validate the output of the analyses with detailed hand calculations or by another software program, highlight differences in output, and provide rationale for differences.

Provide documentation required by the EMs, ERs, ETLs, and industry standards included in these specifications.

For cathodic protection systems, provide report stamped by a licensed corrosion engineer or certified NACE Cathodic Protection Specialist with the first design submission. Describe methods proposed for protection of all gates, bulkheads, and appurtenances.

3.5.3 Design Documentation Report (DDR)

The DDR shall contain a full record of design decision, assumptions, and methods. The DDR shall be sufficiently detailed so that upon review of the DDR the evolution of the project into its final configuration is clear.

The DDR shall be created in accordance with ER 1110-2-1150 and shall be submitted, at a minimum, at each interim design submittal milestone. See Appendix D of ER 1110-2-1150 for Content and Format requirements.

3.5.4 Specifications

Specifications shall be developed using SpecsIntact software and shall be delivered to the Government electronically and hard copies in both SpecsIntact (.sec) and pdf format. SpecsIntact software is available at http://specsintact.ksc.nasa.gov/. The interim and final submittal specifications shall be developed from the Unified Facilities Guide Specifications (UFGS) sections except as modified herein. The DOR(s) shall edit and expand the appropriate specifications to ensure that all project design, current code, and regulatory requirements are met. All specifications names, numbers, and text shall conform to the 2004 Construction Specifications Institute (CSI) Masterformat three-part specification format. Names and numbers shall conform to the current established UFGS guides.

All specifications shall be compatible with the Government's Resident Management System (RMS) 3.0 software. The Contractor is responsible to ensure that the specifications are compatible with RMS 3.0.

Specifications shall be prepared using the English system of units. Final specifications shall be primarily prescriptive type specifications including descriptive, reference standard, or proprietary (closed or open) methods. Where proprietary specifications are provided, detailed descriptive material requirements shall not be included. Specifications shall include requirements for all necessary submittals and quality control testing to show compliance with Request for Proposal (RFP) requirements and as adequate for record purposes. Information regarding specifications development may be obtained from Tulsa District Office through the Technical Manager.

3.5.4.1 Editing Paragraphs

Specification paragraphs and subparagraphs shall not be rewritten to lessen the quality of the original UFGS sections. Only bracketed choices and inapplicable items may be deleted unless the changes are required to bring the specification into conformance with the performance specifications of the contract. The Contractor shall complete the editing of all options in

SECTION 01 33 16 Page 8 m5ecdrvf Highlight Need this as a sub paragraph below 3.7.

these specifications. Where designer notes are provided, the Contractor shall edit the choice in accordance with the recommendations and guidance of the notes. The specifications shall clearly identify, where appropriate, the specific products chosen to meet the requirements of the Contract (manufacturer's brand names and model numbers or similar product information). The Contractor shall be responsible for coordinating references, along with the Contract performance requirements, to specific specification sections (number and title) within the construction specifications.

3.5.4.2 Additions and Deletions

If the specifications do not cover a feature that is in the project, insert additional requirements in their proper locations to adequately cover the feature of work. Additions shall not lesson the quality of materials indicated by the specifications. Delete all inapplicable text material to tailor the specifications to fit the project.

3.5.4.3 New Specification Sections

If a new specification section is developed, that specification shall be prepared using SpecsIntact and the principles and practices (numbering and paragraph formatting) of the CSI as established in the CSI Manual of Practice (latest edition) and the 2004 Masterformat.

3.5.4.4 SpecsIntact System-Generated Reports

All SpecsIntact system-generated reports shall be produced during processing/printing and submitted with each design submittal. Before final design submittal, all errors identified in these reports shall be corrected and documented by the final reports.

3.5.4.5 Submittal Register

The Contractor shall provide a completed submittal register in electronic format in accordance with Section 01 33 00. In addition, RMS 3.0 shall be utilized in accordance with Section 01 46 00 QUALITY CONTROL SYSTEM (QCS).

3.5.5 Interim Design Contents

As the Contractor develops individual design packages and submits them for interim review, include as much of the applicable information for an individual design package as is developed at the interim design level for review purposes. These pieces shall be developed as the design progresses toward the design complete stage. See Section 01 00 00 SUMMARY OF WORK for submission requirements and deliverables for the Work Plan.

3.6 FINAL DESIGN REVIEWS AND CONFERENCES

A final design review and review conference will be held upon completion of final design at the project site or Tulsa District Office as directed by the ACO. Video teleconference may be allowed, at the discretion of the ACO, for any design package to receive Government acceptance to allow release of the design package for construction. For smaller separate design packages, the parties may agree on alternative reviews and conferences (e.g. conference calls and electronic file sharing) through the Partnering process. The Contractor shall include the final design conference in the project schedule and shall indicate what part of the design work is at 100 percent completion. The final design conference will

SECTION 01 33 16 Page 9 be held after the Government has had seven (7) calendar days after receipt of the submission to review the final design package and supporting data.

3.7 FINAL DESIGN REQUIREMENTS

Final design deliverables for a design package shall consist of 100% complete drawings, specifications and reports, submittal register, design analyses, DDR, and shop drawings for Government review and acceptance. The DOR shall review shop drawings from the fabricator before submitting to the Government for review. The 100% design submission shall consist of drawings, specifications, updated design analyses, updated DDR, and shop drawings for each package submitted. In order to expedite the final design review, prior to the conference the Contractor shall ensure that the design configuration management data and all review comment resolutions are up-to-date. The Contractor shall also have performed independent technical reviews and back-checks of previous comment resolutions as required by Section 01 45 00 CONTRACTOR QUALITY CONTROL and the Design Quality Control Plan.

Furnish construction documents, including drawings, record (as-built) drawings after the completion of construction, technical specifications, manufacturer's data, design analysis, DDR, shop drawings, and other data, on CD-ROM disk(s) with hard copies of the drawings, technical specifications, calculations, and all other data. Drawings shall be printed to pdf format, capable of being viewed and printed using the latest version of Adobe Acrobat Reader. Provide Reader software on the CDs.

3.7.1 Drawings

See Computer Aided Design (CAD) requirements in Section 01 78 00. Submit drawings complete with all contract requirements incorporated into the documents to provide a 100% design for each package submitted.

Drawings shall be complete, organized, and easily referenced electronically, presenting complete construction information. Drawings shall be prepared in accordance with ERDC/ITL TR-12-6 and 2003 SWD Architectural and Engineering Instruction Manual (AEIM), Chapter VIII, "Drawings".

The Contractor is encouraged to utilize graphics, views, notes, and details that make the drawings easier to review or construct. Provide detail drawings that illustrate conformance with the contract. The design drawings shall include applicable general and discipline-specific provisions for drawing formats, level/layer assignments, line colors, line weights, and line types. The Contractor shall use the approved vertical USACE title blocks and borders on all drawings with the appropriate firm name included within the title block area.

3.7.1.1 CAD System

Use of CAD is mandatory. All CAD files shall be produced using Bentley MicroStation V8i or later version, or must be compatible with Bentley MicroStation V8i or later version. If alternate CAD software (e.g.

Autodesk AutoCAD) is utilized, the Contractor shall ensure compatibility and successful conversion of CAD files into Bentley MicroStation V8i or later version and the Contractor will be required to demonstrate successful conversion at the interim design submittal periods. The Contractor shall ensure that all delivered CAD digital files and data (e.g., base files, reference files, cell/block libraries) are compatible with MicroStation V8i

SECTION 01 33 16 Page 10 or later version, as applicable, running on Microsoft Windows 10, and adhere to the standards and requirements specified. The term "compatible" means that data is in native digital format (i.e. .dgn), and can be accessed directly by the target CAD system without translation, preprocessing, or post processing of the digital data files. The Contractor shall ensure this level of compatibility. Incompatible files or failure to demonstrate successful conversion to MicroStation V8i or later will be rejected.

3.7.1.2 CAD Data Final File Format

(a) During the design development the Contractor shall capture geo-referenced coordinates of all changes made to the existing site (facility footprint, utility line installations and alterations, roads, parking areas, etc) as a result of the contract. There is no mandatory methodology for how the geo-referenced coordinates will be captured, however, Engineering and Construction Bulletin No. 2006-15, Subject:

Standardizing Computer Aided Design (CAD) and Geographic Information Systems (GIS) Deliverables for all Military Design and Construction Projects identifies the format for final as-built drawings and data sets to be delivered to the Government. Closeout requirements at the as-built stage, require final geo-referenced GIS Database of new facilities along with all exterior modifications. The Government will incorporate this data set into the Government's GIS Master plan or Enterprise GIS System. See also Section 01 78 00 CLOSEOUT SUBMITTALS and (b) Electronic Drawing Files.

(b) Electronic Drawing Files: In addition to the native CAD design files, provide separate electronic drawing files (in editable CAD format and Adobe Acrobat PDF version XI or later format) for each project drawing.

(c) Each file (both CAD and PDF) shall represent one complete drawing from the drawing set including the date, submittal phase, border, electronic seal, and signature of the applicable DOR. Each drawing file shall be completely independent of any data in any other file, including fonts and shapes not included with the basic CAD software program utilized. Drawing files with external references or special fonts are not acceptable. All displayed graphic elements on all levels of the drawing files shall be part of the project drawing image. The drawing files shall not contain any graphic element that is not part of the drawing image.

(d) Drawing Index: Provide an index-of-drawings sheet in CAD as part of the drawing set and an electronic list in Microsoft Excel of all drawings on the CD. Include the electronic file name, the sheet reference number, and the sheet title for each drawing.

(e) Hard Copies: Submit hard copy drawings plotted directly from the electronic drawing files and distribute as directed by the ACO. The DOR(s) shall stamp and sign original hard copy sheets as Released For Construction.

3.7.2 Design Analyses

The DOR(s) shall update, finalize, and present design analyses with narrative and calculations necessary to substantiate and support all design documents submitted.

The responsible DOR shall stamp, sign, and date the design analysis.

Identify the software used where applicable (name, version, and vendor).

Generally, provide design analyses individually in an original (file copy) and one copy for the assigned Government reviewer. Provide input files

SECTION 01 33 16 Page 11 when requested by Government reviewer to verify output from design analysis.

Do not combine multi-disciplined volumes of design analysis unless multiple copies are provided to facilitate multiple reviewers (one copy per each separate design analysis included in a volume).

3.7.3 Specifications

Specifications shall be 100% complete and in final form.

3.7.4 Acceptance and Release for Construction

At the conclusion of the Final Design Review (after resolutions to the comments have been agreed upon between DOR and Government reviewers), the ACO will accept the Final Design Submission for the design package in writing and allow construction to start for that design package. The Government may withhold acceptance until all major corrections have been made or if the final design submission requires so many corrections, even though minor, that it is not considered acceptably complete.

Government review and acceptance of design submittals is for contract conformance only and shall not relieve the Contractor from responsibility to fully adhere to the requirements of the contract, including the Contractor's accepted contract proposal, or limit the Contractor's responsibility for design as prescribed under Special Contract Requirement "Responsibility of the Contractor for Design" or limit the Government's rights under the terms of the contract. The Government reserves the right to rescind inadvertent acceptance of design submittals containing contract deviations not separately and expressly identified in the submittal for Government consideration and approval.

3.8 DESIGN COMPLETE CONSTRUCTION DOCUMENT REQUIREMENTS

After the Final Design Submission and Review Conference and after Government acceptance of the Final Design submission, the Contractor shall revise the design documents for the design package to incorporate the comments generated and resolved in the final review conference, perform and document a back-check review, and submit the final, design complete documents. Label the final design complete documents "FOR CONSTRUCTION" or similar language. In addition to the final drawings and specifications, the following deliverables are required for distribution and field use.

The deliverable includes all documentation and supporting design analyses in final form, as well as the final review comments, disposition and the back-check. As part of the quality assurance process, the Government may perform a back-check of the released for construction documentation. The Contractor shall promptly correct any errors or omissions found during the Government back-check. The Government may withhold retainage from progress payments for work or materials associated with a final design package until this submittal has been received and the Government determines that it is complete.

3.9 SUBMITTAL DISTRIBUTION, MEDIA, AND QUANTITIES

3.9.1 Submittal Distribution and Quantities

The documents which the Contractor shall submit to the Government for each submittal are listed and generally described in preceding paragraphs in this section. Provide electronic copies of each design submittal, plans and specifications, design analyses, DDR, shop drawings, and other

SECTION 01 33 16 Page 12 submittals as directed by the CO or ACO. All document submission packages shall contain a transmittal letter and an index of contents. Copies of all the transmittal letters plus the original Tulsa District transmittal letter shall be included with each package sent to the CO/ACO.

3.9.2 Delivery of Design Submittals

Mail all design submittals to the Government during design and construction, using an overnight mailing service. After contract award the Government will furnish the Contractor addresses where each set of documents shall be mailed. Collate and assemble drawing sheets, specifications, design analyses, DDR, etc. into individual sets.

Electronic transmission of submittals may be considered by the Government after award but the Contractor shall plan to use overnight mailing of electronic and hard copy documents.

Each design submittal shall have a transmittal letter accompanying it indicating the date, design percentage, type of submittal, list of items submitted, transmittal number and point of contact with telephone number.

3.10 AS-BUILT DOCUMENTS

Provide as-built drawings, specifications, etc. in accordance with Section

01 78 00 CLOSEOUT SUBMITTALS.

3.11 WRITTEN DOCUMENTATION BY THE CONTRACTOR

The Contractor shall prepare a written record of each design site visit, meeting, or conference, either telephonic or personal, and furnish copies to the ACO and all parties involved within 5 working days. Include subject, names of participants, outline of discussion, and recommendations or conclusions. Number each written record for the particular project under design in consecutive order.

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SECTION 01 33 16 Page 13

ATTACHMENT A

TRACKING COMMENTS IN DRCHECKS

1.0 General

The Government and Contractor shall set up the project in Dr Checks. Throughout the design process, the parties shall enter, track, and back-check comments using the DrChecks system. Government reviewers enter design review comments into DrChecks. Designer of Record (DOR) shall annotate comments timely and specifically to indicate exactly what action will be taken or why the action is not required. Comments considered critical by the conference participants shall be flagged as such.

2.0 DrChecks Review Comments

The Contractor and the Government shall monitor DrChecks to assure all comments are annotated and agreed to by the designers and reviewers prior to the next submittal. The DrChecks comments and responses shall be printed and included in the design analysis for record.

2.1 Conference participants (reviewers) will expect coordination between Design Analysis calculations and the submitted design. Reviewers will also focus on the design submittal's satisfaction of the contract requirements.

2.2 The Designers of Record shall answer each comment in DrChecks with a formal response prior to the next submittal, clearly indicating what action will be taken and what drawing/spec will change. Designers of Record are encouraged to directly contact reviewers to discuss and agree to the formal comment responses rather than relying only on DrChecks and review meetings to discuss comments. With the next design conference, reviewers will back-check answers to the comments against the submittal, in addition to reviewing additional design work.

2.3 Comments that, in the Contractor's opinion, require effort outside the scope of the contract shall be clearly indicated as such in DrChecks. The Contractor shall not proceed with work outside the contract until a modification to the contract is properly executed, if one is necessary.

3.0 DrChecks Initial Account Set-Up

To initialize an office's use of DrChecks, choose a contact person within the office to call the DrChecks Help Desk at 800-428-HELP, M-F, 8AM-5PM, Central time. This POC will be given an office password to distribute to others in the office. Individuals can then go to the hyperlink at {http://www.projnet.org} and register as a first time user. Upon registration, each user will be given a personal password to the DrChecks system.

3.1 Once the office and individuals are registered, the COE’s project manager or lead reviewer will assign the individuals and/or offices to the specific project for review. At this point, persons assigned can make comments, annotate comments, and close comments, depending on their particular assignment.

4.0 DrChecks Reviewer Role

The Contractor is the technical reviewer and the Government is the compliance reviewer of the designers’ design documents. Each reviewer enters their own comments into the Dr Checks system. To enter comments:

4.1. Log into DrChecks

4.2. Click on the appropriate project.

4.3. Click on the appropriate review conference. An Add comment screen will appear.

4.4. Select or fill out the appropriate sections (particularly comment discipline and type of document for sorting) of the comment form and enter the comment in the space provided.

4.5. Click the Add Comment button. The comment will be added to the database and a fresh screen will appear for the next comment you have.

4.6. Once comments are all entered, exit DrChecks by choosing “My Account” and then Logout.

5.0 DrChecks Comment Evaluation

The role of the designers of record is to evaluate and respond to the comments entered by the Government reviewers and by the Contractor. To respond to comments:

5.1. Log into DrChecks

5.2. Click on the appropriate project.

5.3. Under “Evaluate” click on the number under “Pending”.

5.4. Locate the comments that require your evaluation. (Note: If you know the comment number you can use the Quick Pick window on your home page in DrChecks; enter the number and click on go.)

5.5. Select the appropriate evaluation (concur, non-concur, for information only, or check and resolve) and add the response.

5.6. Click on the Add button. The evaluation will be added to the database and a fresh screen will appear with the next comment.

5.7. Once evaluations are all entered, exit DrChecks by choosing “My Account” and then Logout.

6.0 DrChecks Back-check

At the following design conference, participants will back-check comment annotations against newly presented documents to verify that the designers' responses are acceptable and completed. The Contractor and Government reviewers shall either enter additional back-check comments, as necessary or close those that are resolved as a result of the design conferences:

6.1. Log into DrChecks

6.2. Click on the appropriate project.

6.3. Under “My Backcheck” click on the number under “Pending”.

6.4. If you agree with the designer’s response select “Close Comment” and add a closing response if desired.

6.5. If you do not agree with the designer’s response or the submittal does not reflect the response given, select “Issue Open”, enter additional information.

6.6. Click on the Add button. The back-check will be added to the database and a fresh screen will appear with the next comment.

6.7. Once back-checks are all entered, exit DrChecks by choosing “My Account” and then Logout.

The design is completed and final when there are no pending comments to be evaluated and there are no pending or open comments under back-check.