Sardis_Repair_Conduit_Joints_and_Embankment_Toe_Drain_Specs_RTA_LW.pdf

Solicitation No. W912BV18R0021

US Army Corps of Engineers Tulsa District Red River Watershed Sardis Lake, Oklahoma

Repair Conduit Joints and Embankment Toe Drain

Specifications

March 29, 2018 rsl

TABLE OF CONTENTS

SOLICITATION NO. W912BV18R0021

REPAIR CONDUIT JOINTS AND EMBANKMENT TOE DRAIN

SARDIS LAKE, OKLAHOMA

MARCH 29, 2018

TOC-1

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 11 00 SF 1442 AND CLIN SCHEDULE

00 21 00 INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS

00 22 11 PROPOSAL SUBMISSION REQUIREMENTS, EVALUATION CRITERIA,

BASIS OF AWARD

00 45 00 REPRESENTATIONS & CERTIFICATIONS

00 72 00 CONTRACT CLAUSES

00 73 00 SPECIAL CONTRACT REQUIREMENTS

00 73 46 WAGE DETERMINATION SCHEDULE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 SUMMARY OF WORK

01 22 00 PRICE AND PAYMENT PROCEDURES

01 32 01 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 45 00 QUALITY CONTROL

01 46 00 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 20 ENVIRONMENTAL PROTECTION

01 58 00 BULLETIN BOARD, PROJECT SIGN, AND SAFETY SIGN

01 78 00 CLOSEOUT SUBMITTALS

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION

DIVISION 03 - CONCRETE

03 25 00 REPAIR JOINTS AND CRACKS IN OUTLET CONDUIT

03 30 00 CAST-IN-PLACE CONCRETE FOR TOE DRAIN STRUCTURES

DIVISION 31 - EARTHWORK

31 00 00 EARTHWORK

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 92 23 BERMUDA SOD

DIVISION 33 - UTILITIES

33 46 16 MANHOLES, DRAIN PIPES, LAMPHOLES AND OUTFALL PIPES

-- End of Table of Contents --

PROPOSAL SCHEDULE

SOLICITATION NO. W912BV18R0021

REPAIR CONDUIT JOINTS AND EMBANKMENT TOE DRAIN

SARDIS LAKE, OKLAHOMA

MARCH 29, 2018

Item Estimated Unit No. Description Quantity Unit Price Amount

00 11 00-3

BASE PROPOSAL – REPAIR EMBANKMENT TOE DRAIN

1. Manholes 12 EA $________ $__________

2. Toe Drain 525 LF $________ $__________

3. Outfalls 550 LF $________ $__________

4. Lampholes 11 EA $________ $__________

5. Bermuda Sod 1 JOB $________ $__________

TOTAL BASE PROPOSAL $____________________

OPTION 1 – REPAIR CONCRETE CONDUIT

6. Seal Monolith Joints 5 EA $________ $__________

TOTAL OPTION 1 $_____________________

TOTAL PROPOSAL $_____________________

PROPOSAL SCHEDULE NOTES

1. All costs for items of work not listed separately in the Proposal Schedule or specifically mentioned to be included in a particular item price shall be included in the listed item price most closely associated with the work involved.

2. This solicitation requires submission of a price on all items. Failure to do so will result in the proposal being rejected without further consideration.

3. Only one contract for the entire schedule will be awarded under this solicitation.

4. Proposal Schedule Options may be exercised, at the option of the Government, at the time of award up to 90 calendar days after the date of notice to proceed.

Sardis Repair Conduit Joints and Embankment Toe Drain FY18 SARDISCONTDFY18

SECTION 01 00 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 GENERAL PROJECT INFORMATION

This section provides general requirements for repairs on the conduit and toe drain system at Sardis Lake, Oklahoma. This project will be a total turn-key contract with all work being performed by the Contractor. The Contractor shall provide all plant, materials, equipment, labor, instruments tools, subcontractors, supervision, management, and travel necessary to complete all work in accordance with this summary of work, the attached drawings, the specifications, and all other contract documents and requirements. The Government will provide no materials, equipment, or labor. Where contract documents and criteria appear to be in conflict, the Contractor shall consult the Contracting Officer (CO) or Administrative Contracting Officer (ACO), as applicable, for clarification before beginning any work.

1.2 SUMMARY OF WORK

In general, this project consists of the following summarized components:

1. Remove/replace existing toe drain outfalls;

2. Remove/replace toe drain manholes;

3. Remove/replace toe drains;

4. Remove/replace toe drain lampholes; and

5. Seal monolith joints and cracks in the concrete in the conduit.

1.3 EXPLANATION OF CONTRACT AUTHORITY AND RELATIONSHIPS

The U. S. Army Corps of Engineers (USACE), Tulsa District will award and administer this contract and shall be the sole authority to interact contractually with, direct, and provide oversight to the Contractor.

References to any other organization, entity, or individual either directing, authorizing, approving, or in any other way contractually interacting with the Contractor shall denote such action by the designated representative(s) of the Contracting Officer, USACE, Tulsa District.

1.4 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

SECTION 01 00 00 Page 1

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1910 Occupational Safety and Health Standards

29 CFR 1926 Safety and Health Regulations for Construction

1.5 SAFETY

All work shall be performed in accordance with the requirements of EM 385-1-1, 29 CFR 1910, and 29 CFR 1926, latest editions, and all subsequently issued interim changes and errata. Matters of interpretation of the standards shall be submitted to the CO or ACO for resolution before starting work. Where the regulations conflict, the most stringent requirements shall apply. The Government stresses the importance of safety on all U. S. Army Corps of Engineers (USACE) job sites. When safety violations arise, all work shall be stopped immediately and shall not resume until violations are corrected to the exclusive satisfaction of the ACO. Stoppages of work due to safety violations shall not be considered for contract time extensions and the Contractor shall not be reimbursed for any costs due to these work stoppages.

1.6 PERMIT REQUIRED CONFINED SPACES

All conduits in the USACE, Tulsa District, including Sardis Lake, are permit required confined spaces until proven otherwise or made safe to enter by the Contractor.

1.7 PRE-BID SITE VISIT

The pre-bid site visit should be within 30 days of the bid submittal deadline. An authorized representative of the potential contractor in conjunction with the CO and/or the ACO and technical representatives shall conduct a site visit at the proposed construction site. The potential contractors shall provide ten working days advance notice to the CO to arrange and schedule government personnel to meet with the potential contractors at the site prior to field data collection. All potential contractors personnel shall bring and properly use personal protective equipment (hard hat, eye protection, flashlight, rubber boots, and/or hip waders) in order to enter the conduit/work sites. No exceptions to this requirement will be granted.

The potential contractors shall review all data and information provided by the Government prior to making the site visit. Government personnel shall meet with the potential contractors to discuss the scope of work and provide a walk-through of the site. The potential contractors shall be responsible for obtaining all required measurements, dimensions, etc. and verifying the data and information provided by the Government. If there are existing conditions that appear to affect the proposed construction or are different from the contract documents, the potential contractors shall inform the CO in writing before proceeding with any construction processes, including ordering materials. Work outside the original scope shall be accomplished only at the direction of the Contracting Officer through subsequent contract modifications.

The potential contractors shall photograph the site and structures in connection with the project to document the initial conditions. All photographs shall be furnished to the CO with before any on site work will be allowed to begin. Photographs shall be minimum resolution of 5

SECTION 01 00 00 Page 2 megapixels each.

1.8 RESERVOIR INFORMATION AND HISTORICAL DATA

Sardis reservoir and pool information may be viewed at http://www.swt-wc.usace.army.mil/SARD.lakepage.html. Any conclusions drawn by the Contractor from this data are done so at the Contractor's risk.

1.9 LAKE DRAWDOWN

Sardis Lake will not be drawn down or otherwise altered to accommodate work under this contract.

1.10 GOVERNMENT OPERATIONS OF FACILITIES

The Government's normal operations of facilities will not be altered or compromised to accommodate any work under this contract.

1.11 GOVERNMENT FURNISHED UTILITIES

None.

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION

3.1 WORK SCHEDULE

Work hours shall be 7 a.m. to 6:00 p.m. Monday through Friday unless requested otherwise in writing by the Contractor and approved in writing by the ACO.

3.2 UTILITY OUTAGE COORDINATION

3.2.1 Approval

The Contractor shall obtain written permission/approval from the ACO 21 days prior to performing any work which will close any street or interrupt any utility service. The proposed outage request shall indicate the proposed work and length of outage.

3.2.2 Government Right to Delay

The Government reserves the right to postpone for seven days any scheduled outages. There shall be no outages when the outside temperature is expected to be below 35 degrees F.

3.2.3 Government Performance

Government personnel shall perform all shutting off and turning on of valves and switches necessary to accomplish scheduled outage.

3.3 DEWATERING/CONTROL OF WATER

The Contractor shall be fully responsible for dewatering the conduit and toe drain system and for continuous control of water through the life of this contract in order to perform the work and meet quality control requirements. The Government will not assist in dewatering/control of water.

SECTION 01 00 00 Page 3

3.4 LEAKAGE OF STRUCTURE

The Contractor is advised that conduit leakage at Sardis Lake will require significant effort by the Contractor to control the leakage to properly perform the conduit work. The Bidder is advised to assess the condition of leakage through the conduit joints during his pre-bid visit to the project site. Based on his field observations, the Bidder shall propose his method to manage the leakage in order to properly perform the repairs in the conduit. The Bidder shall list his assumptions in his proposal.

3.5 REMOVAL OF EQUIPMENT/SHUTDOWN DUE TO WATER RELEASES

Water releases through the conduit may impact the Contractor's operations.

Releases will be made as necessary to perform flood control, water quality, water supply, and all other authorized project purposes. No project purposes will be altered or compromised to accommodate any work under this contract. The Contractor shall constantly monitor weather conditions and forecasts. The Contractor shall develop a plan to remove all construction equipment, scaffolding, machinery, etc. from the conduit within 24 hours.

The Contractor shall be continuously prepared to move, secure, and protect work areas, equipment, and personnel from flood releases. The Contractor's on-site superintendent shall be the Government's point of contact and shall be accessible to communications from the Government at all times. The Government will give 24 hours advance notice to the Contractor when water releases through the conduit are imminent and require removal of all items.

3.6 VENTILATION AND CONFINED SPACE

Providing adequate ventilation and conforming with all applicable permit required confined space requirements shall be the Contractor's responsibility.

3.7 PROTECTION OF GOVERNMENT PROPERTY

The Contractor shall take all measures necessary for protection of the existing structures, grounds, concrete surfaces, equipment, and machinery.

Any damage caused by the negligence of the Contractor shall be repaired with new materials at no additional cost to the Government. The Contractor shall not drill holes or otherwise alter or deface any existing structure unless requested in writing with proposed repair methods and approved in writing by the ACO.

3.8 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, color digital photographs, 20 megapixel minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten views from points located by the ACO. Submit a view location sketch indicating points of view. Submit with the monthly invoice two sets of digital photographs each set on a separate CD-R, cumulative of all photos to date. Photographs for each month shall be in a separate monthly directory and each file shall be named to indicate its location on the view location sketch. The view location sketch shall also be provided on the CD as digital file. All file names shall include a date designator. Cross reference submittals in the appropriate daily report.

Photographs shall be provided for unrestricted use by the Government.

SECTION 01 00 00 Page 4

-- End of Section --

SECTION 01 00 00 Page 5

SECTION 01 22 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

Payment items for all work in this contract for which payments will be made are listed in the PROPOSAL SCHEDULE and described below. All costs for items of work which are not specifically mentioned to be included in a particular payment item shall be included in the listed payment item most closely associated with the work involved.

Payment for the items listed below shall constitute full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management and performing all associated Contractor quality control, environmental protection, safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.1 MANHOLES

MEASUREMENT

Measurement for manholes shall be based on the number of manholes successfully constructed.

PAYMENT

Payment will be made at the contract unit price per each for the item "Manholes" which price shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete the construction of the manholes, including, but not necessarily limited to, demolition and legal disposal of existing manholes, excavation, manhole bases, manholes, frames, covers, backfill material, placement, and compaction and all other activities required to successfully complete the work as shown and specified.

1.2 TOE DRAIN

MEASUREMENT

Measurement for toe drains shall be based on the number of linear feet of toe drains successfully constructed and accepted, as measured along the center line of the toe drain pipe between the outside walls of the manholes and/or lampholes.

PAYMENT

Payment will be made at the contract unit price per linear foot for the item "Toe Drain" which price shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete the toe drain outfalls, including, but not necessarily limited to, demolition and legal disposal of existing outfall pipes and materials, trench excavation, pipe, pipe fittings, rodent screens, and backfill material, placement, and compaction all other activities required to successfully complete the work as shown

SECTION 01 22 00 Page 1 and specified.

1.3 OUTFALLS

MEASUREMENT

Measurement for toe drain outfalls shall be based on the number of linear feet of toe drain outfalls successfully constructed and accepted, as measured along the center line of the outfall pipe from the outside wall of the manholes to the end of the rodent screen.

PAYMENT

Payment will be made at the contract unit price per linear foot for the item "Outfalls" which price shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete the toe drain outfalls, including, but not necessarily limited to, demolition and legal disposal of existing outfall pipes and materials, trench excavation, pipe, pipe fittings, rodent screens, and backfill material, placement, and compaction all other activities required to successfully complete the work as shown and specified.

1.4 LAMPHOLES

MEASUREMENT

Measurement for lampholes shall be based on the number of lampholes successfully constructed.

PAYMENT

Payment will be made at the contract unit price per each for the item "Lampholes" which price shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete the construction of the lampholes, including, but not necessarily limited to, demolition and legal disposal of existing lampholes, pipe, and bollards, excavation, lampholes, pipe, and pipe fittings, covers, backfill material, placement, and compaction, concrete, and all other activities required to successfully complete the work as shown and specified.

1.5 BERMUDA SOD

MEASUREMENT

Bermuda sod shall not be separately measured.

PAYMENT

Payment for work pertaining to bermuda sod will be made at the contract job price for the payment item "Bermuda Sod," which shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to complete the sodding operations and establish and maintain the stand of turf.

1.6 SEAL MONOLITH JOINTS

MEASUREMENT

SECTION 01 22 00 Page 2 m5oc9lmw Sticky Note Add a note to the effect of: If the option is exercised...

Work pertaining to sealing the monolith joints shall not be separately measured.

PAYMENT

Payment for sealing the monolith joints will be made at the contract price per each for the item "Seal Monolith Joints" which price shall be full compensation for furnishing all plant, materials, equipment, labor, instruments, tools, subcontractors, supervision, and management required to perform all work as required in the contract documents, including dewatering/control of water.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

SECTION 01 22 00 Page 3

SECTION 01 32 01

PROJECT SCHEDULE

02/15

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Construction Schedule; G

SD-07 Certificates

Monthly Updates

1.2 ACCEPTANCE

Prior to the start of work, prepare and submit to the Contracting Officer for acceptance a construction schedule in the form of a Network Analysis Schedule (NAS) in accordance with the terms in Contract Clause "FAR 52.236-15, Schedules for Construction Contracts," except as modified in this contract.

The acceptance of a Baseline Construction Schedule is a condition precedent to:

a. The Contractor starting work on the demolition or construction stage(s) of the contract.

b. Processing Contractor's invoice(s) for construction activities/items of work.

c. Review of any schedule updates.

Submittal of the Baseline Schedule, and subsequent schedule updates, is understood to be the Contractor's certification that the submitted schedule meets all of the requirements of the Contract Documents, represents the Contractor's plan on how the work will be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (as-built logic).

1.3 SCHEDULE FORMAT

1.3.1 Network Analysis Schedule (NAS)

Use the critical path method (CPM) to schedule and control project activities. Prepare and maintain project schedules using Primavera P6 or Microsoft Project 2010. Importing data into the scheduling program using data conversion techniques or third party software is cause for rejection of the submitted schedule. Build the schedule as follows:

SECTION 01 32 01 Page 1

a. The Project Schedule must show submittals, Government review periods, material/equipment delivery, utility outages, all on-site construction, inspection, testing, and closeout activities. Government and Contractor on-site work activities must be driven by calendars that reflect Saturdays, Sundays and all Federal Holidays as non-work days.

b. With the exception of the Contract Award and End Contract milestone activities, no activities shall be open-ended; each activity must have predecessor and successor ties. No activity must have open start or open finish (dangling) logic. Minimize redundant logic ties. Once an activity exists on the schedule it must not be deleted or renamed to change the scope of the activity and must not be removed from the schedule logic without approval from the Contracting Officer. While an activity cannot be deleted, where said activity is no longer applicable to the schedule but must remain within the logic stream for historical record, it can be changed to a milestone. Document any such change in the milestone's "Notebook", including a date and explanation for the change. The ID number for a deleted activity must not be re-used for another activity.

c. Each activity must be assigned its appropriate Responsibility Code indicating responsibility to accomplish the work indicated by the activity, Phase Code and Work Location Code.

d. Date/time constraint(s) and/or lags, other than those required by the contract, are not allowed unless accepted by the Contracting Officer.

Include as the last activity in the contract schedule, a milestone activity named "Contract Completion Date".

1.3.1.1 Primavera P6 Settings and Parameters

Use the following Primavera P6 settings and parameters in preparing the Baseline Schedule. Deviation from these settings and parameters, without prior consent of the Contracting Officer, is cause for rejection of schedule submission.

a. General: Define or establish Calendars and Activity Codes at the "Project" level, not the "Global" level.

b. Admin Drop-Down Menu, Admin Preferences, Time Periods Tab:

(1) Set time periods for P6 to 8.0 Hours/Dñ•žÚð 0 Hours/Week, 172.0 Hours/Month and 2000.0 Hours/Year.

(2) Use assigned calendar to specify the number of work hours for each time period: Must be checked.

c. Project Level, Dates Tab:

(1) Set "Must Finish By" date to "Contract Completion Date".

d. Project Level, Defaults Tab:

(1) Duration Type: Set to "Fixed Duration & Units".

(2) Percent Complete Type: Set to "Physical".

(3) Activity Type: Set to "Task Dependent".

SECTION 01 32 01 Page 2

(4) Calendar: Set to "Standard 5 Day Workweek". Calendar must reflect Saturday, Sunday and all Federal holidays as non-work days.

Alternative calendars may be used with Contracting Officer approval.

e. Project Level, Calculations Tab:

(1) Activity percent complete based on activity steps: Must be Checked.

(2) Reset Remaining Duration and Units to Original: Must be Checked.

(3) Subtract Actual from At Completion: Must be Checked.

(4) Recalculate Actual units and Cost when duration percent(%) complete changes: Must be Checked.

(5) Link Actual to Date and Actual This Period Units and Cost: Must be Checked.

f. Project Level, Settings Tab:

(1) Define Critical Activities: Check "Total Float is less than or equal to" and add "0d".

g. No on-site construction activity may have durations in excess of 20 working days.

1.3.1.2 Microsoft Project 2010 Settings and Parameters

The Network must have a minimum of 30 construction activities. No on-site construction activity may have durations in excess of 20 working days.

1.3.1.3 Cost Loading Microsoft Project 2010 Schedules

Assign material, labor and equipment costs to their respective Construction Activities. Material and equipment costs for which payment will be requested in advance of installation must be assigned to their respective procurement activity (i.e. the material/equipment on-site activity).

Evenly disperse overhead and profit to each activity over the duration of the project. Cost loading must total to 100 percent of the value of the contract.

a. Submit an Earned Value Report with each schedule update showing activity budget, cost percent complete, earned amount and cost to complete as directed by the Contracting Officer.

b. With each schedule submission, provide a Schedule Variance control (SVC) diagram showing:

(1) Cash Flow S-Curves indicating planned project cost based on projected early and late activity finish dates.

(2) Earned Value to-date. Revise Cash Flow S-Curves when the contract is modified, or as directed by the Contracting Officer.

1.3.2 Schedule Submittals and Procedures

Submit Network Analysis Schedules (NAS) and updates in hard copy and on electronic media that is acceptable to the Contracting Officer. Submit an

SECTION 01 32 01 Page 3 electronic back-up of the project schedule in an import format compatible with the Government's scheduling program.

1.4 SCHEDULE MONTHLY UPDATES

Update the Construction Schedule at monthly intervals or when the schedule has been revised. The updated schedule must be kept current, reflecting actual activity progress and plan for completing the remaining work. Submit copies of purchase orders and confirmation of delivery dates as directed by the Contracting Officer.

a. Narrative Report: Provide with schedule updates. Identify and justify;

(1) Progress made in each area of the project

(2) Critical Path

(3) Date/time constraint(s), other than those required by the contract

(4) Changes in the following; added or deleted activities, original and remaining durations for activities that have not started, logic, milestones, planned sequence of operations, and critical path

(5) Status of Contract Completion Date and interim milestones;

(6) Current and anticipated delays (describe cause of delay and corrective actions(s) and mitigation measures to minimize);

(7) Description of current and future schedule problem areas.

Each entry in the narrative report must cite the respective Activity ID and Activity Description, the date and reason for the change, and description of the change.

1.5 CONTRACT MODIFICATION

Submit a Time Impact Analysis (TIA) with each cost and time proposal for a proposed change. TIA must illustrate the influence of each change or delay on the Contract Completion Date or milestones. No time extensions will be granted nor delay damages paid unless a delay occurs which consumes all available Project Float, and extends the Projected Finish beyond the Contract Completion Date.

a. Each TIA must be in both narrative and schedule form. The narrative must define the scope and conditions of the change; provide start and finish dates of impact, successor and predecessor activity to impact period, responsible party, describe how it originated, and how it impacts the schedule. The schedule submission must consist of three native files:

(1) Fragnet used to define the scope of the changed condition

(2) Most recent accepted schedule update as of the time of the proposal or claim submission that has been updated to show all activity progress as of the time of the impact start date.

(3) The impacted schedule that has the fragnet inserted in the updated schedule and the schedule "run" so that the new completion date is

SECTION 01 32 01 Page 4 determined.

b. For claimed as-built project delay, the inserted fragnet TIA method must be modified to account for as-built events known to occur after the data date of schedule update used.

c. All TIAs must include any mitigation, and must determine the apportionment of the overall delay assignable to each individual delay. The associated narrative must clearly describe the findings in a chronological listing beginning with the earliest delay event.

(1) Identify types of delays as follows:

(a) Excusable Delay: Force-Majeure (e.g. weather) - Contractor may receive time extension, but time will not be compensable.

(b) Inexcusable Delay: Contractor Responsibility - Contractor will not receive time extension.

(c) Compensable Delay: Government Responsibility - Contractor may receive compensable time extension.

(2) If a combination of any of the delay types outlined above occurs, it is considered a Concurrent Delay, which will require an analysis of the facts to determine compensability and entitlement to any time extension under the applicable contract clauses.

d. Submit Data disks containing the narrative and native schedule files.

e. Unless the Contracting Officer requests otherwise, only add conformed contract modifications into the Project NAS.

1.6 3-WEEK LOOK AHEAD SCHEDULE

Prepare and issue a 3-Week Look Ahead schedule to provide a more detailed day-to-day plan of upcoming work identified on the Construction Schedule.

Key the work plans to activity numbers when a NAS is required and update each week to show the planned work for the current and following two-week period. Additionally, include upcoming outages, closures, preparatory meetings, and initial meetings. Identify critical path activities on the Three-Week Look Ahead Schedule. The detail work plans are to be bar chart type schedules, maintained separately from the Construction Schedule on an electronic spreadsheet program and printed on 8-1/2 by 11 inch sheets as directed by the Contracting Officer. Activities must not exceed 5 working days in duration and have sufficient level of detail to assign crews, tools and equipment required to complete the work. Deliver three hard copies and one electronic file of the 3-Week Look Ahead Schedule to the Contracting Officer no later than 8 a.m. each Monday, and review during the weekly CQC Coordination or Production Meeting.

1.7 CORRESPONDENCE AND TEST REPORTS:

All correspondence (e.g., letters, Requests for Information (RFIs), e-mails, meeting minute items, Production and QC Daily Reports, material delivery tickets, photographs) must reference Schedule Activities that are being addressed. All test reports (e.g., concrete, soil compaction, weld, pressure) must reference Schedule Activities that are being addressed.

SECTION 01 32 01 Page 5

1.8 ADDITIONAL SCHEDULING REQUIREMENTS

Any references to additional scheduling requirements, including systems to be inspected, tested and commissioned, that are located throughout the remainder of the Contract Documents, are subject to all requirements of this section.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 32 01 Page 6

SECTION 01 33 00

SUBMITTAL PROCEDURES

05/11

PART 1 GENERAL

1.1 SUMMARY

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager shall check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as:

Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

A draft submittal register showing submittals required by the specifications is provided at the end of this section.

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to the start of construction includes schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

Certificates of insurance Surety bonds List of proposed Subcontractors List of proposed products Construction progress schedule

SECTION 01 33 00 Page 1

Submittal register Schedule of prices or Earned Value Report Accident Prevention Plan Work plan Quality Control (QC) plan Environmental Protection Plan

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and

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Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.2.2 Approving Authority

Office or designated person authorized to approve submittal.

1.2.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD-01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register; G

1.4 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.4.1 Government Approved (G)

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be "shop drawings."

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1.4.2 For Information Only

Submittals not requiring Government approval will be for information only.

They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.5 PREPARATION

1.5.1 Transmittal Form

Use Form 4025-R for submitting both Government approved and information only submittals in accordance with the contract requirements. These forms are included in the QCS software that the Contractor is required to use for this contract. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.5.2 Source Drawings for Shop Drawings

The entire set of Source Drawing files (DWG) will not be provided to the Contractor. Only those requested by the Contractor to prepare shop drawings may be provided. Request the specific Drawing Number only for the preparation of Shop Drawings. These drawings may only be provided after award.

1.5.2.1 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government.

The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic Source Drawing files are not construction documents.

Differences may exist between the Source Drawing files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic Source Drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished Source Drawing files, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists. Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

If the Contractor uses, duplicates or modifies these electronic Source Drawing files for use in producing construction data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).

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1.5.3 Electronic File Format

Provide submittals in electronic format with the exception of material samples required for SD-04 Samples items. Compile the submittal file as a single, complete document, to include the Transmittal Form described within. Name the electronic submittal file specifically according to its contents, submit the file naming convention to the Contracting Officer for approval before first electronic file is produced. Electronic files must be of sufficient quality that all information is legible. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature, or scan of a signature.

Email electronic submittal documents fewer than 10MB to an email address as directed by the Contracting Officer. Provide electronic documents over 10MB on an optical disc, or through an electronic file sharing system such as the AMRDEC SAFE Web Application located at the following website:

https://safe.amrdec.army.mil/safe/.

Provide hard copies of submittals when requested by the Contracting Officer. Up to three additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the Government.

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Samples SD-04 Samples

a. Submit two samples/sets of samples showing range of variation, of each required item. One approved sample/set of samples will be retained by approving authority and one will be returned to Contractor. Additional samples wil be necessary for paint and paint components.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of non-solid materials.

1.7 INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals.

The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work;

and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

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1.8 SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and

(i) as approved. A draft submittal register showing items of equipment and materials for which submittals are required by the specifications is provided at the end of this section. This list may not be all inclusive and additional submittals may be required. Maintain a submittal register for the project in accordance with Section 01 46 00 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)). The Government will provide the initial draft submittal register in electronic format with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

1.8.1 Use of Submittal Register

Submit submittal register. Submit with QC plan and project schedule.

Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.8.2 Contractor Use of Submittal Register

Update the following fields in the Government-furnished submittal register program with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record

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Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.8.3 Approving Authority Use of Submittal Register

Update the following fields in the Government-furnished submittal register program.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.8.4 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each invoice request.

1.9 VARIATIONS

Variations from contract requirements require Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.9.1 Considering Variations

Discussion with Contracting Officer prior to submission will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal

(VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.9.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

Check the column "variation" of ENG Form 4025 for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal.

The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

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1.9.3 Warranting that Variations are Compatible

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.9.4 Review Schedule Extension

In addition to normal submittal review period, a period of 15 working days will be allowed for consideration by the Government of submittals with variations.

1.10 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

b. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A."

c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

1.11 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with markings appropriate for action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals.

1.11.1 Review Notations

Contracting Officer review will be completed within 30 calendar days after

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