W912BV18Q0043_A00003_KS_Beach_Sampling.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

e Coli Sampling at Kansas Beaches

1. This Amendment to include in the Attachments for SWDR 1130-2-9, 10 June 2011 and the Environmental Fact Sheet, WD-BB_13, 2011, New Hampshire Department of Environmental Services and correct the attachment numbers in SECTION J.

2. The hour and date specified for receipt of the offer is hereby changed from 2:00 PM CST on 28 March 2018 to 2:00 PM CST on 11 April 2018.

3. Bidder's Inquiry expiration is moved from 2:00 PM CST on 21 March to 2:00 PM CST on 4 April 2018.

4. POC for this Amendment is Douglas Buffington, Douglas.D.Buffington@USACE.Army.mil, phone 918-669-7078, fax 918-669-7436.

5. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV18Q0043

X 9B. DATED (SEE ITEM 11)

26-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Mar-2018

CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV18Q0043

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-Mar-2018 02:00 PM to 11-Apr-2018 02:00 PM.

The following have been modified:

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments before submitting documents. Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio‐visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Zip files, cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web‐based format, or any other virtual/web‐based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file.

Reference the solicitation in the subject line. Send quotes to E‐mail address CESWT‐CT‐SS‐Quotes@usace.army.mil and copy Douglas.D.Buffington@usace.army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Douglas Buffington and the solicitation number.

When submitting through mail ensure you clearly mark the envelope to:

TULSA DISTRICT CORPS OF ENGINEERS

DOUGLAS BUFFINGTON, CECT‐SWT‐E

2488 East 81st Street

TULSA, OK 74137

FAX: (918) 669‐7436

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold‐outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi‐hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand‐carried, please provide notification to the Contract Specialist at least one working day in advance, (918‐669‐7078) or Douglas.D.Buffington@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points located on the 16th floor of the small tower. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

TULSA DISTRICT CORPS OF ENGINEERS

2488 East 81st Street

TULSA, OK 74137

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the pricing schedule provided at SECTION J Attachment 1 as a separate Excel spreadsheet in the solicitation.

3) Complete any FAR Clauses with applicable blanks from SECTIONS I, K, and L

4) Provide a copy of the Kansas Department of Health and Environment certificate with the offeror’s submission.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continues.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV18Q0043

The Bidder Inquiry Key is: 9UD5XN‐Q3U4RH

5. Address/enter only one question/issue per entry.

c. The Bidder Inquiry System will be unavailable for new inquiries 2:00pm (Central) Wednesday, 4 April 2018 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Douglas Buffington Telephone: 918‐669‐7078 E‐MAIL: Douglas.D.Buffington@usace.army.mil

PREPROPOSAL/SITE VISIT CONFERENCE

A Preproposal Conference/Site Visit is scheduled for 10:00 am local time on 8 March 2018 at the beach at Council Grove Lake, Richey Cove. Richey Cove has direct access off Highway 177. The address is 1268 Highway 177, Council Grove, Kansas. The GPS coordinates are N38 42.050’, W96 29.847’. The Site Visit will allow prospective Contractors an opportunity to view the site conditions first hand. A question and answer period will not be conducted. Questions must be posed using Bidder’s Inquiry as per the instructions above.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

SCOPE OF WORK AND REQUIREMENTS

FOR SAMPLING OF SWIM BEACHES FOR E COLI

COUNCIL GROVE AND MARION LAKES, KANSAS

1. DEFINITIONS

As used in this Scope the following definitions shall apply:

1.1. Public Swim Beaches: Areas officially designated by the U.S. Army Corps of Engineers for the purpose of swimming. These areas must meet water quality standards for primary contact recreation.

1.2. Satisfactory Results: No single sample exceed 394 colony forming units (cfu) of E.

coli bacteria per 100 mL.

1.3. Unsatisfactory Result: A single sample exceeds 394 cfu of E. coli bacteria per 100mL.

1.4. Sampling: A sampling consists of taking three samples at each location for testing.

1.5. Sampling after Unsatisfactory: A sampling after unsatisfactory consists of taking six separate samples at each location for testing.

2. SCOPE OF WORK

Sample and conduct analysis of water at three (3) public swim beaches at Marion Lake, KS (Cottonwood Point Beach, Marion Cove Beach, and Hillsboro Cove Beach as per Map at SECTION J Attachment 2) and one (1) public swim beach at Council Grove Lakes, Kansas (Richey Cove Beach, GPS coordinates are N38 42.050’, W96 29.847’). Contractor is responsible for providing all personnel, transportation, equipment, and reporting as required under this scope.

All sampling, sampling after unsatisfactory, and analysis shall be conducted in accordance with the referenced U.S. Army Corps of Engineers Southwest Division (SWDR) policy memo 1130- 2-9 and applicable state requirements.

Sampling shall occur weekly during the five weeks between June 7th and July 7th of each contract year on a Monday or Tuesday per SWDR 1130-2-9. A map of approximate sampling locations shall be submitted with the analytical report.

Contractor is responsible for initial review of analytical results and will provide immediate, verbal notification to the Lake Assistant Manager and the Kansas Area Environmental Specialist if the test results are unsatisfactory. Contractor shall conduct one sampling after unsatisfactory at any beach for which a single test result is unsatisfactory. This sampling must occur within 24 hours of the results from the initial sample analysis.

Swim beaches may be closed due to presence of harmful algal blooms, unsatisfactory E coli test results, or flood conditions. During closures sampling may only be required if the cause of the closure is due to unsatisfactory E coli results.

Each beach location will have three samples taken during sampling, one sample each from approximately the left hand side, center, and right hand side of the beach. In the event of sampling after unsatisfactory each beach location will have six samples taken during sampling, one sample taken from six separate beach locations.

Contractors will perform the stated minimum samples for each funded Line Item. The maximum samples for each funded Line Item shall not be exceeded.

All work shall be done in accordance with references 1 and 2.

3. OPTIONS

Additional samples may be required by the Area Environmental Specialist to be collected between July 8th and Labor Day. Each collection will be required within five business days of notification.

4. REFERENCES:

4.1. SWDR 1130-2-9, 10 June 2011, provided at SECTION J Attachment 3.

4.2. Environmental Fact Sheet, WD-BB_13, 2011, New Hampshire Department of Environmental Services provided at SECTION J Attachment 4.

5. BASIS FOR PAYMENT

Each lake shall be invoiced monthly for work performed. Invoice should reflect the flat fee for all work related to fulfilling this contract. The Invoice shall be provided either electronically or via mail to the COR identified for this purchase order.

An “Exposure Hour” report shall be included with this invoice. This report will document all time spent fulfilling this contract and include: travel time, time spent collecting samples, and time spent analyzing the samples and reviewing analytical reports.

6. WORK HOURS

Base sampling shall be conducted between 7 am and noon on either Mondays or Tuesdays during the performance period. The last fixed sample shall be collect after July 4th.

7. COMPLETION TIME

All satisfactory analytical reports shall be issued by the Friday immediately following each sampling event. An unsatisfactory re-test report must be submitted within 24 hours of analysis.

8. COORDINATION OF WORK

Provider will be expected to check-in with project staff prior to leaving the site. Should staff not be available, the area Environmental Specialist shall be called. Contact information will be provided at the time of award.

9. CONTRACTOR PERSONNEL

Personnel hired by the contractor shall be fully qualified to perform the work in a professional manner and in accordance with industry standards.

Laboratory performing the analysis must be certified by the Kansas Department of Health and Environment. A copy of the certificate must be provided with the offeror’s submission.

10. Antiterrorism And Operations Security Requirements: The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training, submission of training verification, and pre-screening via E-Verify Program.

10.1. Training materials and verification forms will be provided to the contractor within two business days of Contract Award.

10.2 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 10 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

11. PRE-WORK CONFERENCE. The Contracting Officer or their designated representative shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 12 below. As a minimum, the contractor shall be represented by the officer of the company that signed the contract and the on-site supervisor. The Contracting Officer or their designated representative shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor. The pre-work conference may be performed telephonically at the agreement of all parties.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Kansas Beach Sampling

Price Schedule

20-FEB-2018

Attachment 2 Marion Lake Beach Location Map

20-FEB-2018

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Kansas Beach Sampling

Price Schedule

2 20-FEB-2018

Attachment 2 Marion Lake Beach Location Map

1 20-FEB-2018

Attachment 3 SWDR 1130-2-9 8 10-JUN-2011 Attachment 4 Environmental Fact

Sheet, WD-BB_13, 2011, New Hampshire De

2 01-JAN-2011

(End of Summary of Changes)