SOW_Chicken_Creek_Parking_Lot_11August17.docx

8/14/2017

Contract Number

US Army Corps of Engineers

Tulsa District Tenkiller Lake, Oklahoma

Chicken Creek Parking Lot, Pavilion Footings, and Sidewalks

Scope of Work

08/11/2017

Scope of Work Chicken Creek Parking Lot Tenkiller Dam Tenkiller Lake, Oklahoma

PART 1 – GENERAL

1.1 General. The contractor shall provide all labor, materials, tools, equipment, and other items required to install a public use parking lot for the Chicken Creek Recreation Area and Boat Ramp Complex, installation of sidewalks, and installing a footer around a newly installed pavilion in the Tenkiller Lake dam structure area. The Contractor shall perform to the standards and specifications in this contract. The Tenkiller Lake Dam is located in Sequoyah County, Oklahoma. Chicken Creek Recreation Area is located in Cherokee County, Oklahoma.

1.1.2 Location of Work.

1. Base Bid (Parking Lot, Sidewalks, and Pavilion Footers): The project site is located at the Chicken Creek Recreational Boat Ramp Facility in the Tenkiller Lake Area footprint.

2. Option 1 (Parking Lot Riprap): The project site is located at the Chicken Creek Recreational Boat Ramp Facility in the Tenkiller Lake Area footprint.

1.1.3 Site Conditions. A site visit by prospective bidders is encouraged to determine exact site conditions and work requirements. Work will be on existing gravel parking lot and natural soil. Care will be taken to prevent damage to riprap, utilities, roads, and parking lot.

1.2.1 Pre-Proposal Conference. A pre-proposal conference will be scheduled and coordinated by the Tenkiller Lake Office personnel and held at the lake office on (Insert month/day/year at time CST).

1.2.2 The purpose of the site visit will be to familiarize prospective bidders with the extent and nature of the requirement and location of performance. Oral questions pertaining to the Scope of Work or other contractual matters will not be answered during the tour of the performance work areas. Any questions of any nature must be prepared in writing and emailed to Diedrie Hurd at Diedrie.Hurd@usace.army.mil by (Insert month/day/year at time CST). If questions are received after this time the Government may not be able to respond to your question before the solicitation closing date.

1.2.3 After (Insert month/day/year at time CST), answers to all questions will be available to potential offers. These questions and answers will be posted on www.fbo.gov and constitute the official Corps answer.

1.2.4 This conference is not mandatory for prospective bidders. All prospective bidders are strongly urged to attend the pre-proposal conference and to satisfy themselves as to all general conditions that may affect the cost and schedule of performance of this contract.

1.2.5 Any questions pertaining to past or current contract information for any of the past or current construction contracts should be submitted to the Office of Counsel, Tulsa District Office in the form of a FOIA (Freedom of Information Act) request. Below is the contact information for the Office of Counsel, Tulsa District.

CESWT-OC

1645 South 101st East Ave Tulsa, OK 74128-4609 foia-swt@usace.army.mil Phone: 918-669-7593/7178 Fax: 918-669-7576

1.2.6 Guidance on how to submit a FOIA request can be found at http://www.usace.army.mii/FOIA.aspx. Please ensure your request is submitted in a timely matter to receive feedback before the solicitation closing date.

1.3 References. All work will be accomplished in accordance with standard work practices.

1.4 Basis of Payment. The contractor may invoice for payment after all work has been completed, inspected and accepted by the Government. Invoice shall have as a minimum: Contractor's company name, contract number, invoice number, and date. Mail, email, fax, or hand deliver invoice and other required forms to: Corps of Engineers, Tenkiller Project Office, 446977 E. 980 Rd. Gore, OK 74435.

1.5 Work Hours. The contractor may work between the hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding federal holidays. Any proposed changes to the work hours must be approved by the Contracting Officer Representative.

1.6 Completion Time. Work shall be completed within 45 calendar days.

1.7 Safety Requirements. The contractor shall comply with the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 dated 30 November 2014, and all applicable Federal, State, and local safety codes and practices. Matters of interpretation of the standards shall be submitted to the Contracting Officer for resolution before starting work. Where the regulations conflict, the most stringent requirements shall apply. It is the contractor’s responsibility to insure public safety during the entire duration of the contract. Necessary signs, barriers, warning devices, etc. shall be operated and maintained by the contractor at contractor expense. Contractor employees shall comply with the minimum dress requirements as stated in Chapter 7 of EM 385-1-1. A copy of this manual is available from the Contracting Officer.

1.7.1 The following sections of the manual are particularly applicable to the work under these specifications. Section 14 – Material Handling, Storage, and Disposal; Section 18 - Vehicles, Machinery, and Equipment. Workers shall be required to comply with the minimum clothing requirements for field work which includes short sleeve shirt, long pants, hard hat, leather or protective work boots, and proper head, ear, hand, and eye protection as necessary. Persons exposed to vehicular traffic shall wear reflective vests or high visibility apparel. Traffic warning signs will be required when equipment is parked on the roadway and a flagman present to direct traffic anytime equipment and personnel are working from or on the roadway. The work plan shall include procedures to follow in case of injury accidents. The Contractor shall review the safety requirements with all workers prior to any work under this Contract.

1.8 Equipment. All equipment used to perform work under this contract shall be in good operating and mechanical condition and shall comply with Section 18 of EM 385-1-1 (30 NOV 2014). Equipment shall be inspected by the contractor and the inspection reports shall be submitted to the Contracting Officer prior to utilization of such equipment to accomplish work on this contract.

1.9 Environmental Cleanup. The contractor shall maintain a clean work area at all times. The contractor shall be responsible for the protection of the environment and will be required to restore all damages subject to the approval of the contracting officer. The contractor shall remove and dispose of all debris off Government property in a state approved disposal site unless specified otherwise. The contractor will be required to comply with Federal and State environmental requirements.

1.9.1 Quality Control. The contractor is responsible for all actions necessary to allow for successful completion of this contract.

1.9.2 Warranties. The contractor shall warranty all work for one year from the date of acceptance.

1.10 Weather Delays. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER (OCT 1989) (ER 415-1-15).

1.10.1 This provision specifies the procedure for determination of time extensions for unusually severe weather in accordance with the contract clause entitled “Default: (Fixed Price Construction)”. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

a. The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

b. The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

1.10.2 The following schedule of monthly anticipated adverse weather delays is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The contractor’s progress schedule must reflect these anticipated adverse weather delays in all-weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY

WORK DAYS BASED ON (5) DAY WORK WEEK

1.10.3 Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the contract, the contractor will record on the daily Contractor Quality Control (CQC) report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent of more of the contractor’s scheduled work day. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph 1.10.2, above, the contracting officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work day, and issue a modification in accordance with the contract clause entitled “Default (Fixed Price Construction)”.

1.11 Submittals. The contractor may be required to furnish certain submittals. These submittals may be certifications of materials, safety plans, drawings, training certifications, work plans, etc. These will be specifically listed and shall be furnished to the Contracting Officer. Submittals requiring Government approval shall be formally prepared and approval granted prior to proceeding with work involving these submittals. FIO (For Information Only) submittals do not require Government approval.

1.11.1 Work Plan. The Contractor’s work plan shall be submitted to the Contracting Officer or Contracting Officer’s Representative (COR) for approval prior to the beginning of work. The work plan shall provide detailed procedures defining the Contractor’s provisions for utility and equipment installation activities.

1.11.2 Safety Plan. A Safety plan for work procedures and safety and health protection shall be approved prior to beginning work. This plan shall include the procedures for equipment operation, chainsaw operation, public safety precautions, and traffic control if applicable. The safety plan shall include procedures to follow in case of injury accidents. The Contractor shall review the safety requirements with all workers prior to any work. Contractor Job Hazard Analysis shall be provided for each type of work.

1.11.3 Utilities. Care shall be taken not to cut nor damage overhead and underground utilities. The contractor will be responsible for all damages. Depth of existing utilities shall be verified by the contractor prior to construction. Extreme care will be taken to prevent damage to riprap, utilities, roads, and parking lot. The contractor will be responsible for all damages.

1.11.4 Release Claim. The release is to have contractor’s original signature and notarized.

1.11.5 Payrolls. Contractor and subcontractor payrolls shall be submitted weekly and directly to USAED, Tulsa District, Attn: Labor Relations Contracting Div, 1645 S. 101st East Avenue, Tulsa, OK 74128-4609. The contractor shall submit DD Form 879, Statement of Compliance with payrolls. If there are subcontractors, the contractor shall submit Standard Form 1413, Statement of Acknowledgment signed by both the contractor and subcontractor.

1.11.6 Other submittals shall include but not limited to 1) safety meeting records and 2) monthly exposure reports.

1.12 Pre-Work Conference. A pre-work conference will be held with the Contracting Officer and contractor prior to the commencement of any work at Tenkiller Lake. The contractor’s responsible person and necessary administrative staff will be required to attend this meeting. Procedures for proper invoicing and payment, schedule, etc., shall be covered at this time.

1.13 Coordination of Work. The Contractor will be required to complete the work, within the recommended time frame without impacting the day to day operations. Pete Theodos is the Technical Point of Contract (POC) and Contracting Officer’s Representative (COR). He may be reached from 7:30 a.m. through 5:30 p.m., Monday through Thursday excluding Federal Holidays.

1.14 Antiterrorism and Operations Security Requirements. The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

1.15 Discrepancies. The contractor shall notify the government of any discrepancies discovered in prior work or in work under contract that are not readily explainable and in such time that they may be resolved prior to completion of the work. If, at the discretion of the contracting officer, work is found to be in error after the assignment is completed, the contractor shall be liable for all costs in connection with correcting the work.

PART 2 – PRODUCTS

2.1 Materials. The Contractor shall furnish all materials and supplies required to complete this task.

2.2 Aggregates. Aggregates for Aggregate Base Materials shall be Type A as specified in Section 708 of the Standard Specifications.

2.3 Bituminous Materials: The Prime Coat shall conform to Section 408 of the Standard Specifications.

2.4 Plant Mix Bituminous Surface (Hot Mix Asphalt). The plant mix to be used shall be 3” Type S4 PG 64-22 OK Asphaltic Concrete Paving.

2.5 Riprap.

2.5.1 General Requirements.

A. Riprap shall be free from overburden soil, except for dirt and fines accumulated from extracting operations. Gypsum, anhydrite, chert, shale and soft or weathered rock will not be approved. Neither the width nor thickness of any piece of stone shall be less than 1/3 of its length. Material sources approved will be based on the ability of the material to meet the requirements listed in paragraph “Material Requirements”.

B. Stone shall be durable and of a suitable quality to ensure permanence in the structure and in the climate in which it is to be used, as approved by the COR. It shall be free from cracks, seams, and other defects that would tend to unduly increase its deterioration from natural causes. The inclusion of objectionable quantities of dirt, clay, or sand will not be permitted.

2.5.2. Material Requirements.

A. Weight and Absorption. The minimum weight per solid cubic foot calculated from the bulk specific gravity (saturated surface-dry) of the sample, determined in accordance with the procedure in ASTM D 6473. Bulk specific gravity is at least 2.25 and the maximum absorption shall be 6 percent.

B. Soundness (Freezing and Thawing Test). The loss of weight of stone after 20 cycles of freezing and thawing with test specimen immersed in water shall be less than 15 percent. Each cycle shall consist of 16 hours freezing at temperature of 5 degrees F and 8 hours thawing at temperature of 100 degrees F. The test specimens shall be prepared in accordance with the requirements of CRD-C 144.

2.5.3. Gradation Requirements.

A. General. The stone shall be reasonably well-graded between the maximum and minimum sizes permitted.

B. Fines. A maximum of 8 percent fines by weight passing the ½-inch sieve will be accepted.

C. Weight and Size Restrictions. No piece shall weigh more than 150 pounds; at least 20 percent of any shipment, by weight, shall consist of stones weighing 35 pounds or more.

2.6 Concrete. The concrete shall be a 3,000 PSI and shall be placed with a minimum depth of (4) four inches. Finish shall be a rough broom finish.

2.7 Fencing. The existing pipe fence with gate shall be removed and reinstalled.

2.8 Delivery and Storage. Materials shall be delivered to the site undamaged and stored in an area approved by the COR. Materials that are damaged during the delivery shall be replaced at no cost to the Government.

PART 3 - EXECUTION

3.0 Execution. The contractor shall furnish all labor, fuel, tools, materials, supplies and equipment to complete the tasks listed below. Construction area shall be flagged or caution taped around the entire worksite at the end of each day's work and at the final completion of each project. All work shall be accomplished in a safe manner and in accordance with standard industry practices.

3.1 Chicken Creek Parking Area, Sidewalks, and Pavilion Footer (Base Bid)

3.1.1 Description of Work.

A. The contractor shall provide all labor, materials, tools, equipment, and other items required to prepare existing designated parking area in a designated area approximate 46,100 sq. ft at Chicken Creek South Boat Ramp Parking area. General work would consist of preparing site for pavement operations, installing materials and paving surface, and marking area in a standard parking configuration and install aggregate base and HMA surface for a new parking area.

B. Pavilion Footer and ADA Sidewalks. Concrete placement shall be vibrated on all formed edges to eliminate honeycombing or air pockets. A broom finish shall be applied to the surface of all concrete placements as well as sealed with a commercial grade waterproofing compound.

3.1.2 Accomplishment of Work

A. Concrete Wheel Stops. All concrete wheel stops in current parking area shall be removed and set aside for later installation. Any damaged or broken concrete wheel stops shall be disposed of off government property. New concrete wheel stops will be provided by the contractor and installed.

B. Parking Lot. The current site consists of a loose gravel parking area and top soil covered by vegetation and trees.

1. Remove all concrete wheel stops on the existing gravel parking lot and set them aside for later installation. The Contractor shall notify the COR before moving any wheel stops that are already damaged. New wheel stops may be installed to cover the amount of new spaces needed after installation of the road.

2. The contractor shall clear and grub any trees in the proposed parking lot area and near the shoreline (work area) as marked by the COR. All removed trees that will either be removed from site or may be burned on site in an area designated by the COR.

3. Strip the entire marked area of 6” of topsoil. Unused excavated material may be stockpiled onsite by the contractor during the contract, then the material shall be removed off Government property to an area designated by the COR. Refer to image 4.1.2 Site Overview #1 and image 4.1.4 Site Overview #3 for approximate footprint of new parking lot. Contractor shall provide a layout similar to image 4.1.4 Site Overview #3 to be approved by the COR. New parking area will use the same in and out points as current parking area.

4. Scarify and compact the subgrade to 90% of standard Proctor dry density.

5. Over the subgrade of the parking lot, place and compact an 8” layer of ODOT Type A aggregate base course material to 95 percent of maximum standard Proctor dry density. If asphaltic concrete will not be placed within 1 week of placement of the aggregate base course, seal the aggregate base course with MS-1 or MS-2 tack coat.

6. Place a 3-inch layer of ODOT Type B asphaltic concrete made with PG64-22 OK asphalt cement. Density shall be in the range of 92-97 percent of maximum theoretical density.

7. Dress pavement edges (North, East, and West) with stockpiled top soil.

8. Dress South pavement edge with soil and gravel base.

9. Using a mechanical broom, remove the loose aggregate from the parking lot.

10. Using ODOT Type I traffic stripe paint (Section 711.05), paint 4-in wide white stripes to designate the parking spaces. Parking lot shall have both 60 degree “Pull In” style spaces and 90 degree spaces. Total parking spaces should be between 76-100 spaces. Personal vehicle parking should measure no less than 10’ x 17’ 6”, boat parking should have a relatively equal amount of 10’ x 48.5’, 10’ x 72’, and 12’ x 62’ spaces respectively. Travel way width between parking blocks will be 30 feet wide. Contractor shall propose parking layout to Lake Office for approval. An example layout is shown on 4.1.4 Site Overview #3. A similar layout shall be provided by the contractor and approved by the COR prior to painting.

11. 4 ADA accessible spots will be incorporated into the new parking spaces. 3 standard and 1 van spaces. The government shall provide the signs to be installed by the contractor. Refer to 4.2.4 Site Overview #3 for preferred placement.

12. Using ODOT preformed plastic traffic arrows (Section 855), install the arrows shown on 4.1.4 Site Overview #3.

13. Using ODOT Type I traffic stripe paint (Section 711.05), paint 4-in wide diagonal white stripes on 2-ft spacing to designate the no-parking areas on the parking lot.

14. Install new concrete wheel stops. Wheel stops shall be pinned.

C. Chicken Creek South Pavilion footing and ADA Sidewalks.

1. The contractor shall provide and place an adequate amount of fill material required to areas adjacent to the pavilion concrete slab and shall be compacted with the optimum moisture content so as to be stable and suitable to support the concrete placement to include footings, without settling or slippage. Base material shall be compacted in the same manor on top of fill material.

2. Forming shall be adequate to provide 4" thick and a minimum of 5' wide concrete sidewalks in the designated areas specified in 4.1.7 Layout of Pavilion. The approximate linear feet of sidewalks is 270 ft. Rebar grid shall be installed in the appropriate standards of the sidewalk and shall be placed in all footers. Dowling with rebar into the existing pavilion slab at a depth of 6 to 8 inches will be performed every 4' intervals and tied into the intersecting rebar material of the footer and sidewalk located at the South and West sides.

3. A footer shall be incorporated into the forming to provide a 12" wide x 18" deep structure on the cold joint side along the South and West edges of the pavilion. The top of the footer will sit flush with the top of the existing concrete slab. The sidewalk on these sides will be formed at the side of the footer. There will be no connection between the footer and the side walk.

4. A footer shall be incorporated into the forming to provide a 12” wide x 12” deep structure along the lake side edge along the entire sidewalk specified in 4.1.7 Layout of Pavilion.

5. The sidewalks shall meet flush with existing concrete sidewalks and flush with existing pavilion slab to prevent tripping hazards and shall have a ¼ slope from the slab as to create positive drainage. Hand trialed expansion joints shall be installed every 10’ on length. A semi-course broom finish shall be performed on all sidewalk surfaces. A waterproofing seal shall be applied to the top portion of the sidewalks and footers.

6. Unused excavated material shall be removed off Government property. All forming materials used, shall be stripped and removed from jobsite. Top soil shall be placed on all formed side of sidewalks and gradually sloped down to existing grade. Sod shall be placed on top of all areas where the top soil has been placed.

3.2 Chicken Creek Parking Area (Option 1).

3.2.1 Description of Work. Option 1 is available in order to dress the lake side edges of the new parking lot with riprap in order to prevent erosion and damage to the new parking lot.

3.2.1 Accomplishment of work. This is an additional specification for 3.1.2, part D, item #8 as listed in the base bid. The contractor shall place a 3-foot high band of the riprap on the entire South and West edge (from the South edge North along the West edge) of the new pavement. This stone shall measure 12 inches. Riprap shall be placed to form a minimum of 1 foot high band stone set at a 2:1 slope. The remaining pavement edges shall be dressed with stockpiled soil. Layout of stone is highlighted in 4.1.5 Site Overview #3.

PART 4 –SATELLITE VIEWS, DRAWINGS, AND SITE PHOTOGRAPHS

4. Satellite Views, Drawings, and Site Photographs. The following are satellite views, drawings, and site photographs of the locations of work

4.1 Satellite and Location View

N Chicken Creek Site Corps Project Office

4.1.1 Satellite Overview

New Parking Site 46,100 sq. ft.

Pavilion

4.1.2 Site Overview #1

Pipe Fence (Left in Place) Existing Riprap (Left in Place) Old Gravel Parking Lot

4.1.3 Site Overview #2

Boat/Trailer Parking Boat/Trailer Parking Boat/Trailer Parking Boat/Trailer Parking Beach Parking Boat/Trailer Parking Boat/Trailer Parking ADA Spaces Sidewalk connecting to Parking lot

4.1.4 Site Overview #3-Base Bid-Proposed

Sidewalk connecting to Parking lot New Parking Area 46,100 sq. ft.

Riprap Pipe Fence Location

4.1.5 Site Overview #3-Option 1-Proposed

New Sidewalks of Pavilion.

Sidewalk to Parking Lot Sidewalk to Fee Area Sidewalks to Boat Ramp Pavilion

4.1.6 Top-View of Pavilion sidewalk placement highlighting sidewalks that connect to the parking lot & boat ramp that will join with the new sidewalk at the pavilion.

Drawing not to scale.

Sidewalk to Fee Area Sidewalk to Parking Lot Sidewalk to Boat Ramp

4.1.7 Layout of Pavilion highlighting sidewalk and footer placement.

4.2 Site Photographs

4.2.1 Parking Area Site. Taken at old gravel parking lot looking from north-east road entrance towards the South and lake.

4.2.2 Parking Area Site. Taken at old gravel parking lot looking from north-west road entrance towards the west.

4.2.3 Pavilion. Taken from the south-western corner, facing east. Pavilion and slab are symmetrical.

4.2.4 Pavilion. Taken from the north-western corner, facing south. Pavilion and slab are symmetrical.

4.2.5 Pavilion during construction showing concrete piers and rebar reinforcement. Taken from the south-eastern corner, facing west. Pavilion and slab are symmetrical.

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