Amd_0001_Solicitation_No_W912BV-17-R-0031_-_EMS_Support_Services.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Indefinite Delivery Contract (IDC) Single Aw ard Task Order Contract (SATOC) for Environmental Management System (EMS) Consulting Services & Training Projects Within the Geographic Boundaries of the Southw est Division (SWD) and Projects Assigned to the Southw est Division in accordance w ith UAI Subpart 5107.1 and ER 5-1-10

This Amendment is being issued to replace Section J, Example Project and Section L, Instructions, Conditions, and Notices to Offerors.

The proposal due date is extended to 12:00PM, Central Standard Time, 27 June 2017.

Point of contact for this action is Brenda Anderson, 918-669-7274.

1. CONTRACT ID CODE PAGE OF PAGES

1 62

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Jun-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV-17-R-0031

X 9B. DATED (SEE ITEM 11)

24-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Jun-2017

CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912BV-17-R-0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The standard size code $15,000,000 has been added.

The required response date/time has changed from 23-Jun-2017 02:00 PM to 27-Jun-2017 12:00 PM.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

AMD #0001 EXAMPLE PROJECT PWS

REVISED

SECTION J

PERFORMANCE WORK STATEMENT (PWS)

Environmental Management System (EMS) and eDASH Support Services for

The Air Force Civil Engineer Center (AFCEC) San Antonio, TX

Contract No. W912BV-17-D-TBD Task Order No. TBD

16 May 2017 16 June 2017

1.0 INTRODUCTION

Unless otherwise specifically stated, the Contractor shall furnish all labor, management, travel, supplies, equipment, materials, and vehicles to perform the work described herein. The Contractor shall comply with applicable Federal, state, and local laws, regulations, and guidance;

and perform all work in accordance with these requirements and any applicable agreements. All work performed by the Contractor under the firm fixed price task order will be accomplished in a manner which conforms to this Performance Work Statement (PWS). The Contracting Officer (KO) must approve any modifications to the task order (TO) before implementation. The Contractor shall furnish sufficient technical, supervisory, and administrative personnel at all times to ensure all work is executed in accordance with PWS requirements. Professional level skills and management practices are required in the performance of this TO. Accordingly, the Contractor shall establish an effective quality control program to assure that the end product meets professional standards and complies with the contract requirements. The Contractor, its subsidiaries, affiliates, or associates, shall not release any information regarding the project to technical societies, news media, or the general public without obtaining permission from the KO.

Personnel performing work under the TO shall possess training, certification(s) and experience commensurate with the work they will perform and level of responsibility they will exercise.

The Contractor shall execute a firm fixed price (FFP) task order.

2.0 TASK ORDER SCHEDULE AND PERIOD OF PERFORMANCE

Base: All work performed by the Contractor under the base TO, exclusive of final invoicing, shall be for a 12-month period from the date of award, except where noted. Final invoicing and task order closeout shall be accomplished within 30 days after the completion of the task order.

The tasks to be performed as part of this project will consist of work items for:

Base Task Order – AFCEC EMS Task 1 – AFCEC EMS/eDASH Requirements Task 2 – PACAF EMS Support Services Task 3 – AFCEC ERA Restoration eDASH Support Task 4 – Refinement of Risk Model Task 5 – Environmental Training Support Task 6 – EMS Gap Analysis Tool Task 7 – EMS Revitalization Visits

3.0 OBJECTIVES

This PWS describes the tasks required to provide a full range of Environmental Management System (EMS) support services and deliverables in support of the Air Force Civil Engineer Center (AFCEC). Services and deliverables shall be high quality, delivered on time, and may be performed in any location where the listed government agencies do business. EMS support includes: planning; migration, implementation and operation support; checking; management and oversight; studies, analyses, and evaluations; training; help desk support; and engineering and technical expertise in accordance with the tasks listed below.

4.0 BACKGROUND

The AFCEC is a Primary Subordinate Unit (PSU) assigned to Air Force Materiel Command and attached to the Air Force Installation and Mission Support Center (AFIMSC). The AFIMSC provides Air Force leaders with the comprehensive expertise they need to protect, preserve, restore, develop, and sustain our nation's environmental and installation resources. AFCEC provides integrated engineering and environmental products, services, and advocacy that optimize Air Force and Joint capabilities through sustainable installations.

EMS is the framework for continual program and process improvement through clearly defined environmental roles and responsibilities, planning requirements, budgeting, effective implementation and operation, and management review. Per Executive Order (EO) 13693, Planning for Federal Sustainability in the next Decade, the Federal Government shall establish and maintain an EMS where effective. The EMS shall conform to the International Organization for Standardization (ISO) 14001 Standard, EMSs – Requirements with guidance for use, in accordance with (IAW) Federal and Department of Defense (DoD) guidelines. The EMS shall sustain and enhance mission capability by:

• Maintaining compliance with all applicable environmental laws, regulations, and policy requirements.

• Reducing compliance burden by implementing pollution prevention solutions that reduce the quantity and impact of pollutants.

• Sustaining natural, cultural, built, and human resources.

• Providing community outreach to increase awareness of environmental issues.

• Incorporating EMS elements into specific operations of appropriate organizational-levels and installations.

• Providing for continuous improvement of environmental programs and thus the mission.

This PWS provides for environmental services in support of the Air Force (AF), to include assigned installations and facilities, and the AFCEC. In carrying out work assignments issued under this PWS, the Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, or incidental to, the performance of work set forth herein. The Contractor shall employ a multi-disciplined staff of scientists, engineers, Exemplar Global-certified ISO 14001 Lead Auditors, and other technicians, as required, with sufficient expertise and experience to effectively support all EMS requirements covered by this PWS. Technical services required to be performed by credentialed members of science and engineering professions shall be performed by disciplines including, but not limited to, engineering disciplines typically associated with environmental engineers and scientists, covering both Environmental Quality (EQ) and Environmental Restoration (ERP) programs.

Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer), and

(b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task. For example, an environmental professional’s specific expertise may be evinced through certification that is compliant with the American Society of Testing and Materials (ASTM) Standard E1929-98, “Standard Practice for the Assessment of Certification Programs for Environmental Professionals: Accreditation Criteria” (e.g., DEE, CHMM, QEP, CIH). In addition, the purpose of this PWS is to provide support for the development, sustainment, and content update of the AFCEC EMS through the use of their SharePoint site, eDASH. The TO will sustain and improve functionality as defined in the PWS of eDASH and the AF EMS with the creation of training materials, data collection, and data presentation tools, with daily support to aid in continued maintenance by AF personnel.

The purpose of the EMS Program support is for the Contractor to provide responsive EMS services as assigned under this PWS to meet regulatory deadlines, reduce potential environmental impacts, and ensure compliance with all applicable laws, regulations, rules, orders, guidance, agreements, and policies for both the EQ Program and the ERP, and aid the AF in continual process improvement.

5.0 TASK ORDER WORK

The Contractor's Proposal will clearly present their technical approach based on the Government’s objectives, resumes of proposed individuals for this TO, and an outline of all assumptions used in estimating costs, to include a breakout of all work elements proposed.

[Reference Section L – Instructions, Conditions, and Notices to Offerors - 3.3, Tab 3, Volume I, Factor 3: Example Project Technical Approach].

6.0 TASK REQUIREMENTS

The Contractor shall support the EMS Program by completing the project tasks outlined in this PWS. In performing any of the tasks within this PWS, the Contractor does not directly represent Government interests in correspondence and negotiations with federal or state regulatory/legislative agencies. Any correspondence or submittals to be submitted to a Federal or state regulatory/legislative agency must first be submitted to the USACE PM for technical and legal review and approval. Additionally, any part of any task that would include a decision point that could potentially be tied to expenditure of funds shall require USACE approval before moving forward. When providing on-site support for the AFCEC, the Contractor’s employees shall conduct themselves in a manner compatible with the non-personal services nature of this contractual instrument at all times. The Contractor’s workforce shall not allow themselves to supervise and control a Government employee under any circumstances, or appear to do as such.

Under no circumstances, shall the Contractor’s workforce allow themselves be supervised and controlled by a Government employee. The Contractor shall assign a Project Manager who will interface with the Government staff and disseminate all work requirements to on-site Contractor staff.

The Contractor shall provide up-to-date knowledge, expertise, technical support, and environmental information to meet all regulatory compliance requirements and coordinate with AFCEC points of contact (POCs), project proponents, and other AF environmental staff.

6.1 Base Task Order Tasks – AFCEC EMS/eDASH Requirements

The Contractor shall provide all services, support, and expertise required to support the sustainment of effective and efficient EMS requirements within the EQ Program and the ERP.

This PWS may include a variety of services related to these programs including, but not limited to, the following:

• Generation of specific EMS guidance (e.g., instructions, playbooks, online tools)

• Environmental aspect/impact identification, prioritization, and training

• Development, implementation, and training related to operational controls and management plans, policies, standard operating procedures, compliance programs and plans, etc.

• Development of EMS documentation and information management support

• Development, implementation, and continual improvement of a standardized EMS

• Development and implementation of enterprise-wide EMS tools (e.g., dashboards, action plans, process tracking) in the AF enterprise-wide environmental information management system (eDASH)

• Development, implementation, and sustainment of enterprise tools to implement installation-, organizational-, and enterprise-level EMSs

• Development of document and information management processes for eDASH

• Compliance task tracking process management

• Development and implementation of project review and approval processes

• Legal and other requirements identification, tracking, and compliance reporting

• General as well as topic-specific EMS training

• Environmental performance and readiness measuring, tracking, and reporting

• Identification, tracking, resolution, and reporting of environmental incidents and non-conformances (e.g., spills, releases, permit deviations, notices of violation, performance deviations)

• EMS gap and trend analyses

• Internal audit facilitation and training

• Implementation, maintenance, and external auditing of CONUS and OCONUS EMSs, at both installation and organizational levels

• Meeting support, including teleconference calls, DCSs, VTCs, and face-to-face meetings

• EMS cross-functional team and management review facilitation and training

• Data collection, reporting, and communication

• General environmental information management consulting

The Contractor shall provide personnel experienced with providing Department of Defense customers EMS and eDASH program support, as demonstrated by referencing the applicable resume(s) provided under Section L – Instructions, Conditions, and Notices to Offerors - 3.2, Tab 2, Volume I, Factor 2: Management Approach and Key Personnel. Task deliverables and schedules shall be in accordance with Tables 1-1816 of this PWS.

As part of this PWS, the Contractor shall conduct the following tasks:

6.1.1 Task 1a – Kickoff Meeting

The Contractor shall conduct a kickoff meeting for the AFCEC within seven (7) calendar days of task order award. The purpose is to facilitate discussion on the statuses of the existing AFCEC EMS Program, understand requirements, and finalize an initial project plan. The Contractor shall coordinate, schedule, and conduct the kickoff meeting to include but not be limited to the AF EMS Project Manager, USACE Project Manager, Installation Support Team (IST) points of contact (POCs), as applicable, and installation or facility POCs and other interested parties as required. Prior to the kickoff meeting, it is the Contractor’s responsibility to ensure that all necessary and appropriate POCs are contacted so that all relevant parties can participate. A list of typical (but not comprehensive) POCs will be provided to the Contractor after award.

The kickoff meeting shall be held via teleconference. An agenda and meeting minutes for the meeting shall be provided electronically by the Contractor to AFCEC and shall include the USACE for review and approval. Task deliverables and schedules shall be in accordance with Table 1.

Table 1 – Task 1a Deliverables and Schedules

Task Deliverable Schedule

Kickoff Meeting

Meeting Agenda Within 2 days before the Kickoff Meeting

Draft Meeting Minutes

Within 3 days after the Meeting.

[Government to provide comments within 5 days from receipt of Draft Kickoff Meeting Minutes]

Final Meeting Minutes Within 2 days after receipt of all Government review comments.

6.1.2 Task 1b – EMS Planning

The Contractor shall assist in the evaluation of existing EMS program elements for conformance with defined standards such as Executive Orders, ISO 14001, Federal Agency instructions or guidance, AFI 32-7001 (Environmental Management), the AFI 32-7001 EMS Playbook, and additional guidance as applicable found on eDASH (https://cs1.eis.af.mil/sites/edash/SitePages/Home.aspx). The Contractor shall implement and follow the standardized EMS template and use eDASH for that implementation.

The Contractor shall provide an integrated approach to managing policies, procedures, documents, information databases, and records within the EMS from an environmental program (e.g., EQ media or ERP) approach in concert with a management system perspective. To the extent possible, the Contractor shall recommend and implement an EMS program that allows maximum flexibility for change management and visibility throughout the organization. The Contractor shall recommend and implement management systems that support the needs of: the individual shop personnel whose job performance may result in impacts to the environment;

installation program managers who manage procedures, operating plans, and compliance assessments; installation management teams that establish and track performance metrics and project funding; and headquarters data calls for EMS program information. Task deliverables and schedules shall be in accordance with Table 2.

Table 2 – Task 1b Deliverables and Schedules

Task Deliverable Schedule

EMS Planning

Draft – EMS Plan in accordance with PWS requirements (URL to

USACE)

In accordance with the approved schedule

Final – EMS Plan in accordance with PWS requirements (URL to

USACE)

Within 15 days after receipt of all Government review comments;

Contractor shall update monthly thereafter as required and submit updates with Monthly Progress Reports.

6.1.3 Task 1c – EMS Sustainment

The Contractor shall assist in the refinement of the applicable EMS elements in order to maintain conformance with AF, DoD, and ISO 14001 requirements, and to sustain AF enterprise-wide functionality in eDASH. This includes: scope and policy; objectives, targets, and action and management plans; identification of legal and other requirements; resources, roles, and responsibilities for compliance; emergency response reviews; aspect inventory reviews;

management reviews: and support of other EMS elements as needed or covered within the tasks of this PWS.

The Contractor shall assist in the definition of appropriate facilities and integrate other facilities into the overall AF EMS, where appropriate (e.g., government-owned, contractor-operated facilities; depots, etc.). The Contractor shall provide one (1) on-site (AFCEC/CZCA, San Antonio, TX) full-time equivalent to assist in all AF EMS implementation activities during the task order period of performance (1920 hours total). Task deliverables and schedules shall be in accordance with Table 3. The Contractor shall assume up to 12 person site visits to AFCEC will be required (Table 2018).

Table 3 – Task 1c Deliverables and Schedules

Task Deliverable Schedule

EMS

Sustainment Assistance Visits

Trip Reports (12)

Within 30 days after Site Visits or in accordance with EMS Plan schedule. [Government to provide comments within 14 days from receipt of Draft]

EMS Monthly On-Site Technical Assistance

Monthly Status Reports identifying activities completed and projected activities for the following month

By the 15th of every month

6.1.3.1 Targets/Objectives, Monitor, and Measure

The Contractor shall assist at the installation level and enterprise program level with the sustainment of the eDASH EAPs tool, assess installation and AF enterprise EAPs, and provide AF personnel guidance on EAP tool, and any associated templates. The Contractor shall assist AFCEC and installations in incorporating pollution prevention (P2) into EAPs. Performance towards meeting targets and objectives shall be monitored, measured, and assessed. eDASH shall be used in the monitoring and measuring. The Contractor shall create and implement methods and tools to assist the AF in achieving Federal goals including those identified in the Strategic Sustainability Performance Plan (SSPP) Goals. The Contractor shall assist with collecting and analyzing installation responses to the annual EMS data call.

The Contractor shall assist with data collection, reporting, and communication (DCRC). This shall include, but is not limited to, updating, refining, measuring, analyzing, and sustaining DCRC processes and requirements; improving DCRC processes, and the AF standardized EMS;

and conducting DCRC for the Annual Report to Congress, Environmental Management Review, installation, MAJCOM, and HQ ESOHC performance measures, monthly enforcement action reporting, identifying best practices, and required newsletters, fact sheets, and other communication methods.

6.1.3.2 Documentation and Document and Record Control

The Contractor shall support the development and standardization of environmental programs that provide the operational controls, documentation and document and record control, and resources necessary to manage the environmental aspects and impacts of the organization.

The Contractor shall recommend and implement best information management practices that allow for collaboration and approval in accordance with document control procedures to include identification of new aspects, environmental program reviews, and emergency response scenarios (e.g., spills). The Contractor shall assist with revisions to AF guidance; assistance may include, but is not limited to, development of new playbooks and revisions to existing AFIs and policy directives.

6.1.3.3 Communication

The Contractor shall provide information management tools and support, as needed, to facilitate efficient management and communication of related EMS program information. The Contractor shall develop visual and/or audio communication tools to promote environmental awareness and eDASH. Tools may include but are not limited to manuals, brochures, graphics, Power Point publications, web presence, and posters.

6.1.3.4 Training

The Contractor shall develop and provide training to installation environmental personnel for the sustainment and management of the EMS, related programs, and newly-developed tools and processes. Training may include environmental requirements and tasks associated with maintaining and improving an EMS.

The Contractor may also be required to develop and provide EMS awareness training and tools, and procedures for competency, training, and awareness to installation personnel in accordance with AFI 32-7001. The training may include classroom, digital media, or a combination of both.

The training shall be tailored to the AF’s specific circumstances and requirements. The Contractor shall develop the training curriculum in consultation with the designated AFCEC POC and submit materials for approval by the AFCEC POC and USACE prior to the training event. The Contractor is responsible for providing all materials for the proper and timely training of Contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, and compliance requirements.

The training may be held at a government installation or facility at AFCEC’s discretion, could be anywhere within CONUS or OCONUS, or provided electronically. The Contractor shall assume a one (1) week site visit for up to two people to conduct classroom training. The Contractor shall assume the training will be provided for up to 40 trainees. The number of trainees may vary based on specific AFCEC requirements. The Contractor shall provide the training outline, draft and final presentation materials, and list of attendees in accordance with the schedule specified in Table 4. The Contractor shall assume up to two (2) person site visits for the training event at AFCEC will be required (Table 2018).

Table 4 – Task 1c Deliverables and Schedules

Task Deliverable Schedule

AF EMS

Training

Training Outline (URL to AFCEC and USACE)

In accordance with the approved schedule

Draft - Presentation Materials (URL to AFCEC and USACE)

In accordance with the approved schedule

Final - Presentation Materials (URL to each of 40 trainees;

(URL to AFCEC and USACE)

In accordance with the approved schedule

List of Attendees (URL to AFCEC and USACE)

In accordance with the approved schedule

6.1.3.5 Management Review

The Contractor shall assist with management reviews at all levels of the AF. This includes, but is not limited to, preparation for ESOH Council meetings or cross-functional team (CFT) reviews, updates to dashboards, responding to data calls, evaluation and support of cross-cutting activities/data (e.g., operations, Safety, Occupational Health, Energy, the Inspector General inspection system, Joint Environmental Forums/Federal EMSs, etc.), and development of performance measures/metrics/indicators.

6.1.3.6 Planning, Programming, Budgeting, and Execution (PPBE) Support The Contractor shall support enhancements of PPBE processes for continual improvement, document and implement these processes, and develop and sustain PPBE monitoring and measuring requirements.

The Contractor shall assist with PPBE data collection, reporting, and communication (DCRC).

This shall include, but is not limited to, updating, refining, measuring, analyzing, and sustaining PPBE DCRC processes and requirements; improving DCRC processes and/or the AF standardized EMS, and identifying best practices and other communication methods.

6.1.4 Task 1d – Environmental Panel Support

The Contractor shall support the AFCEC with media panel support and associated working groups (WGs) for Integration, Air, Water, Hazardous Materials/Hazardous Waste, Natural Resources, Cultural Resources, Overseas, and Solid Waste. Support includes, but is not limited to, maintaining the roster of members, assisting with monthly calls, developing meeting agendas and generating meeting minutes, assisting panel and WG members with their documentation and document and record control, updating their EAPs, and identifying and assisting with action items generated during panel and WG calls. As applicable, EMS elements identified in other tasks of the PWS may be used to support the panels and WGs. The Contractor shall provide logistical and general meeting support for up to six annual weeklong panel meetings in San Antonio, TX, for approximately 25 attendees and six (6) breakout sessions per meeting. Task deliverables and schedules shall be in accordance with Table 5. The Contractor shall assume up to four (4) person site visits to AFCEC for one panel meeting, and up to 10 person site visits to AFCEC for the other five (5) panel meetings, will be required (Table 2018).

Table 5 – Task 1d Deliverables and Schedules

Task Deliverable Schedule

6 AF Panel Support Visits

Trip Reports (14)

Within 30 days after Site Visits or in accordance with EMS Plan schedule.

[Government to provide comments within 14 days from receipt of Draft]

AF Panel Monthly Technical Assistance

Monthly Status Reports identifying activities completed and projected activities for the

6.1.5 Task 1e – Environmental Awards Support

The Contractor shall provide logistical support to the Secretary of Defense (SECDEF) FY18 Awards process to include: developing and maintaining an eDASH workspace; drafting the project work plan; coordinating and facilitating weekly check-in calls with the Awards Working Group; communicating with AF award nominees throughout the process, to include facilitation of at least two help sessions at project outset; completing editorial review and graphic design layout for AF nomination packages; submitting nominations to SECDEF; coordinating a follow-up survey to nominees to gather feedback and opportunities for improvement; and coordinating a lessons learned call with the working group to capture improvements for the FY19 Awards cycle. Task deliverables and schedules shall be in accordance with Table 6. The Contractor shall assume only six (6) monthly status reports will be required to support this task.

Table 6 – Task 1e Deliverables and Schedules

Task Deliverable Schedule Environmental Awards Support

Monthly Status Reports identifying activities completed and projected activities for the

6.2 Task 2 - PACAF EMS Support Services

As part of this PWS, the Contractor shall conduct the following tasks:

6.2.1 - Task 2a – Kickoff Meeting The Contractor shall conduct a kickoff meeting with the AFCEC Pacific Storefront within seven

(7) calendar days of task order award. The purpose is to facilitate discussion on the statuses of the existing AFCEC EMS Program, understand requirements, and finalize an initial project plan.

The Contractor shall coordinate, schedule, and conduct the kickoff meeting to include, but not be limited to, the AF EMS Project Manager, USACE Project Manager, Installation Support Team (IST) points of contact (POCs), as applicable, and installation or facility POCs and other interested parties as required. Prior to the kickoff meeting, it is the Contractor’s responsibility to ensure that all necessary and appropriate POCs are contacted so that all relevant parties can participate. A list of typical (but not comprehensive) POCs will be provided to the Contractor after award.

The kickoff meeting shall be held via teleconference. An agenda and meeting minutes for the meeting shall be provided electronically by the Contractor to AFCEC and shall include the USACE for review and approval. Task deliverables and schedules shall be in accordance with Table 7.

Table 7 – Task 2a Deliverables and Schedules

Task Deliverable Schedule

Kickoff Meeting

Meeting Agenda Within 5 days before the Kickoff Meeting

Draft Meeting Minutes Within 3 days after the Meeting.

[Government to provide comments within 5 days from receipt of Draft Kickoff Meeting Minutes]

Final Meeting Minutes

6.2.2 Task 2b – Pacific Region EMS Support

6.3.2.1 EMS Planning. The Contractor shall, to the extent possible, recommend and implement an EMS program that allows maximum flexibility for change management and visibility throughout the organization. The Contractor shall recommend and implement management systems that support the needs of: the individual shop personnel whose job performance may result in impacts to the environment; installation program managers who manage procedures, operating plans, and compliance assessments; installation management teams that establish and track performance metrics and project funding; and headquarters data calls for EMS program information and ESOHC meetings.

6.2.2.2 EMS Sustainment. The Contractor shall assist in the refinement of the applicable EMS elements to include: scope and policy development; development of objectives, targets and action plans; identification of legal and other requirements to maintain or achieve compliance;

and definition of resources, roles, and responsibilities for compliance. In addition, the Contractor will document: completion of required tasks; emergency response reviews; development, review, and update of installation environmental aspect inventories in e-DASH; and other EMS elements as needed or covered within the tasks of this PWS.

The Contractor shall assist in the implementation of EMS at appropriate facilities where an EMS needs to be established, improved or reestablished. Task deliverables and schedules shall be in accordance with Table 8.

Table 8 – Task 2b Deliverables and Schedules

Task Deliverable Schedule

EMS Monthly Technical Assistance

Monthly Status Reports identifying activities completed and projected activities for the following month

6.2.3 Task 2c - Evaluate Existing EMS Processes and Provide EMS Implementation & Customization Assistance/Training for AFCEC - Pacific Division The Contractor shall evaluate existing EMS processes (e.g. corrective action management including auditing/training) at Eielson, JBER, 611th PACAF Regional Support Center (PRSC - Eareckson/Wake Island/Kokee, Kaala, King Salmon, etc.), Misawa, Yokota, Kadena, Osan, Kunsan, and 607 MMS (Suwon, Daegu, Gwangju, Gimhae, Chongju), in alignment with AFI 90- 201 and AFI 90-801, and CZCA requirements for continual evaluation, as appropriate); and provide findings and corrective action recommendations through appropriate AF standardized IT system(s) (e.g. IGEMS, MICT, standardized eDASH Finding Tracker tool, Continual Evaluation Tool, Gap Analysis Tool, etc.) and an EMS audit report.

Additionally, the Contractor shall provide EMS implementation and customization assistance and training to the base level managers and designated personnel in support of the AFCEC - Pacific Division, Environmental, Safety, and Occupational Health Councils (ESOHCs) and subgroups, as appropriate. Contractor will support meetings, prepare and standardize EMS documents, procedures, collaboration tools, risk evaluations, presentations, and meeting documentation.

The Contractor shall collect and validate installation data, provide expertise and support to installations, and support AFCEC Pacific Division in Air Force-wide initiatives. The Contractor shall provide a final report outlining installation EMS status (to include program areas), status of standardization efforts and information tool updates for listed installations, and recommendations for the next year.

The AFCEC Pacific Division must coordinate the EMS evaluation of existing processes with the PACAF/IG Unit Effectiveness Inspections (UEIs) on-site and virtual evaluations. The schedule for the UEIs are dependent upon multiple factors including the OPSTEMPO at a particular base, which can change quickly due to an emergent conflict, mission or natural disaster. Thus, UEI support requires flexibility with the travel schedule. In addition, the AFCEC Pacific Division has the need to use these funds for other trips and assistance visits, such as PMRs and AF EMS meetings. However, the specifics regarding the number, location and duration of these visits is still being determined. Thus, an estimated 12 trips for one person (estimated total of 18 weeks) will be included as part of the PWS (Table 2018). For estimating purposes, the Contractor shall assume trips to the following locations from Honolulu: Eielson (2 trips), JBER (2 trips), 611th PRSC, Misawa, Kadena, Yokota (2 trips), Osan, Kunsan, and Kadena/Misawa (multi-city trip).

Task deliverables and schedules shall be in accordance with Table 9.

Table 9 – Task 2c Deliverables and Schedules

Task Deliverable Schedule

12 EMS

Implementation Assistance Visits

Trip Reports (12)

Within 30 days after Site Visits or in accordance with EMS Plan schedule.

[Government to provide comments within 14 days from receipt of Draft]

6.2.3 Task 2d – PACAF Plan Updates, EMS Action Plans

6.2.3.1 Eielson AFB. The contractor shall provide assistance in reviewing and evaluating the EMS program in accordance with ISO 14001, meeting the following objectives:

Evaluate the adequacy of the EMS program with respect to the requirements of the ISO 14001 standard and determine whether the EMS program has been properly implemented and maintained. Provide suggestions/guidance for program improvements to ensure conformance of the EMS program with respect to ISO 14001 and AFI 32-7001 via a desktop audit report. Work with installation and support development of Environmental Action Plan(s) (EAPs) to address the Significant Aspect(s) identified by the installation.

6.2.3.2 JBER. The contractor shall provide assistance in reviewing and evaluating the EMS program in accordance with ISO 14001, meeting the following objectives:

Evaluate the adequacy of the EMS program with respect to the requirements of the ISO 14001 standard and determine whether the EMS program has been properly implemented and maintained. Provide suggestions/guidance for program improvements to ensure conformance of the EMS program with respect to ISO 14001 and AFI 32-7001 via a desktop audit report. Work with installation and support development of Environmental Action Plan(s) (EAPs) to address the Significant Aspect(s) identified by the installation.

6.2.3.3 Kunsan AB. The contractor shall provide assistance in reviewing and evaluating the EMS program in accordance with ISO 14001, meeting the following objectives:

Evaluate the adequacy of the EMS program with respect to the requirements of the ISO 14001 standard and determine whether the EMS program has been properly implemented and maintained. Provide suggestions/guidance for program improvements to ensure conformance of the EMS program with respect to ISO 14001 and AFI 32-7001 via a desktop audit report. Work with installation and support development of Environmental Action Plan(s) (EAPs) to address the Significant Aspect(s) identified by the installation.

6.2.3.4 Misawa AB. The contractor shall provide assistance in reviewing and evaluating the EMS program in accordance with ISO 14001, meeting the following objectives:

Evaluate the adequacy of the EMS program with respect to the requirements of the ISO 14001 standard and determine whether the EMS program has been properly implemented and maintained. Provide suggestions/guidance for program improvements to ensure conformance of the EMS program with respect to ISO 14001 and AFI 32-7001 via a desktop audit report. Work with installation and support development of Environmental Action Plan(s) (EAPs) to address the Significant Aspect(s) identified by the installation.

6.2.3.5 Osan AB. The contractor shall provide assistance in reviewing and evaluating the EMS program in accordance with ISO 14001, meeting the following objectives:

Evaluate the adequacy of the EMS program with respect to the requirements of the ISO 14001 standard and determine whether the EMS program has been properly implemented and maintained. Provide suggestions/guidance for program improvements to ensure conformance of the EMS program with respect to ISO 14001 and AFI 32-7001 via a desktop audit report. Work with installation and support development of Environmental Action Plan(s) (EAPs) to address the Significant Aspect(s) identified by the installation.

6.2.3.6 611th PRSC. The contractor shall provide assistance in reviewing and evaluating the EMS program in accordance with ISO 14001, meeting the following objectives:

Evaluate the adequacy of the EMS program with respect to the requirements of the ISO 14001 standard and determine whether the EMS program has been properly implemented and maintained. Provide suggestions/guidance for program improvements to ensure conformance of the EMS program with respect to ISO 14001 and AFI 32-7001 via a desktop audit report. Work with installation and support development of Environmental Action Plan(s) (EAPs) to address the Significant Aspect(s) identified by the installation.

6.2.3.7 607th MMS. The contractor shall provide assistance in reviewing and evaluating the EMS program in accordance with ISO 14001, meeting the following objectives:

Evaluate the adequacy of the EMS program with respect to the requirements of the ISO 14001 standard and determine whether the EMS program has been properly implemented and maintained. Provide suggestions/guidance for program improvements to ensure conformance of the EMS program with respect to ISO 14001 and AFI 32-7001 via a desktop audit report. Work with installation and support development of Environmental Action Plan(s) (EAPs) to address the Significant Aspect(s) identified by the installation.

6.2.3.8 Yokota AB. The contractor shall provide assistance in reviewing and evaluating the EMS program in accordance with ISO 14001, meeting the following objectives:

Evaluate the adequacy of the EMS program with respect to the requirements of the ISO 14001 standard and determine whether the EMS program has been properly implemented and maintained. Provide suggestions/guidance for program improvements to ensure conformance of the EMS program with respect to ISO 14001 and AFI 32-7001 via a desktop audit report. Work with installation and support development of Environmental Action Plan(s) (EAPs) to address the Significant Aspect(s) identified by the installation.

6.2.3.9 Kadena AB. The contractor shall provide assistance in reviewing and evaluating the EMS program in accordance with ISO 14001, meeting the following objectives:

Evaluate the adequacy of the EMS program with respect to the requirements of the ISO 14001 standard and determine whether the EMS program has been properly implemented and maintained. Provide suggestions/guidance for program improvements to ensure conformance of the EMS program with respect to ISO 14001 and AFI 32-7001 via a desktop audit report. Work with installation and support development of Environmental Action Plan(s) (EAPs) to address the Significant Aspect(s) identified by the installation.

Task deliverables and schedules shall be in accordance with Table 10.

Table 10 – Task 2d Deliverables and Schedules

Task Deliverable Schedule

PACAF Plan Updates (9 installations)

EMS Action Plan for each installation

In accordance with the approved schedule

EMS Desktop Audit Report for each installation

6.3 Task 3 – AFCEC ERA Restoration eDASH Support

6.3.1 – Task 3a – Kickoff Meeting The Contractor shall conduct a kickoff meeting with AFCEC CZR, within seven (7) calendar days of task order award. The purpose of the kickoff meeting is to facilitate discussion on the status of the existing AFCEC EMS Program, understand requirements, and finalize initial project plans. The Contractor shall coordinate, schedule, and conduct the kickoff meeting to include, but not be limited to, the AF EMS Project Manager, USACE Project Manager, AFCEC CZR points of contact (POCs), as applicable, and installation or facility POCs and other interested parties as required. Prior to the kickoff meeting, it is the Contractor’s responsibility to ensure that all necessary and appropriate POCs are contacted so that all relevant parties can participate. A list of typical (but not comprehensive) POCs will be provided to the Contractor after award.

The kickoff meeting shall be held via teleconference. An agenda and meeting minutes for the meeting shall be provided electronically by the Contractor to AFCEC and shall include the USACE for review and approval. Task deliverables and schedules shall be in accordance with Table 11.

Table 11 – Task 3a Deliverables and Schedules

Task Deliverable Schedule

Kickoff Meeting

Meeting Agenda Within 2 days before the Kickoff Meeting

Draft Meeting Minutes

Within 3 days after the Meeting.

[Government to provide comments within 5 days from receipt of Draft Kickoff Meeting Minutes]

Final Meeting Minutes

6.3.2 Task 3b – ERP EMS Support

6.3.2.1 AF EMS Planning. The Contractor shall, to the extent possible, recommend and implement an EMS program that allows maximum flexibility for change management and visibility throughout the organization. The Contractor shall recommend and implement management systems that support the needs of: the individual shop personnel whose job performance may result in impacts to the environment; installation program managers who manage procedures, operating plans, and compliance assessments; installation management teams that establish and track performance metrics and project funding; and headquarters data calls for EMS program information.

6.3.3 Task 3c – AFCEC ERP Support

6.3.3.1 EMS Implementation for ERP – The Contractor shall provide an integrated approach to managing ERP policies, procedures, documents, information databases, and records with a management system perspective. To the extent possible, the Contractor shall recommend and implement an EMS program for ERP that allows maximum flexibility for change management and visibility throughout the organization. The Contractor shall recommend and implement management systems that support the needs of: installation program managers, installation management teams, and AFCEC ERP headquarters personnel.

6.3.3.2 Monitoring and Measurement - The Contractor shall assist with data collection, reporting, and communication (DCRC). This shall include, but is not limited to, updating, refining, measuring, analyzing, and sustaining DCRC processes and requirements; improving DCRC processes and the AF-standardized EMS; identifying best practices and other communication methods. Task deliverables and schedules shall be in accordance with Table 12.

Table 12 – Task 3c Deliverables and Schedules Task Deliverable Schedule

EMS Monthly Technical Assistance

Monthly Status Reports identifying activities completed and projected activities for the following month

6.4 Task 4 – Refinement of Risk Model

6.4.1 Task 4a - Kickoff Meeting

The Contractor shall conduct a kickoff meeting for the AFCEC within seven (7) calendar days of Task 4 award. The purpose is to facilitate discussion on the statuses of the existing AFCEC EMS Program, understand requirements, and finalize an initial project plan. The Contractor shall coordinate, schedule, and conduct kickoff meeting to include, but not be limited to, the AF EMS Project Manager, USACE Project Manager, Installation Support Team (IST) points of contact (POCs), as applicable, and installation or facility POCs and other interested parties as required. Prior to the kickoff meeting, it is the Contractor’s responsibility to ensure that all necessary and appropriate POCs are contacted so that all relevant parties can participate. A list of typical (but not comprehensive) POCs will be provided to the Contractor after award.

The kickoff meeting shall be held via teleconference. An agenda and meeting minutes for the meeting shall be provided electronically by the Contractor to AFCEC and shall include the USACE for review and approval. Task deliverables and schedules shall be in accordance with Table 13.

Table 13 – Task 4a Deliverables and Schedules

Task Deliverable Schedule

Kickoff Meeting

Meeting Agenda Within 2 days before the Kickoff Meeting

Draft Meeting Minutes

Within 3 days after the Meeting.

[Government to provide comments within 5 days from receipt of Draft Kickoff Meeting Minutes]

Final Meeting Minutes

6.5.2 Task 4b – Risk Model Support

The Contractor shall support continued efforts for risk model process improvement. The Contractor shall develop and implement an AF Environmental Risk Profile Dashboard for enterprise-wide risk performance indicators that can be used in conjunction with the EMS assessment process and the AF environmental inspection system. The contractor shall develop performance indicators from the current eDASH Finding Tracker Tool using current eDASH dashboard logic. Task is to include applicable scope, design, development, deployment and training for appropriate personnel.

Task deliverables and schedules shall be in accordance with Table 14.

Table 14 – Task 4b Deliverables and Schedules

Task Deliverable Schedule

Environmental Risk Profile Dashboard

Environmental Risk Profile Dashboard on eDASH

Schedule for completion to be developed during annual eDASH review meeting (Q4 FY17) with eDASH Tool deliverable by Q4 FY18

EMS Monthly Technical Assistance

Monthly Status Reports identifying activities completed and projected activities for the

6.4.3 Task 4c – Communication

The Contractor shall provide information management tools and support, as needed, to facilitate efficient management and communication of related EMS risk profile dashboard and EQ program information. The Contractor shall develop visual and/or audio communication tools to promote environmental risks awareness and eDASH. Tools may include, but are not limited to, manuals, brochures, graphics, PowerPoint publications, web presence, and posters.

6.4.4 Task 4d - Training

The Contractor shall develop and provide training by electronic Defense Collaboration System (DCS) to installation and AFCEC (CZO Branch/Section) environmental personnel in the implementation and management of the EMS risk profile dashboard process. The Contractor shall assume up to 10 training sessions, two per AFCEC/CZO Branch. (Table 15)

The training may be held at a government installation or facility at AFCEC’s discretion, could be anywhere within CONUS, or provided electronically. For estimating purposes, the Contractor shall assume the training shall be held by electronic DCS. The Contractor shall assume the training will be provided for up to 40 trainees.