W912BV-17-R-0025.pdf

Pre-solicitation Notice

W912BV-17-R-0025

1. This is a Combined Synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and additional notice will not be issued.

This Acquisition shall be set aside for Small Business.

2. SolicitationW912BV-17-R-0025 is being issued as a Request for Proposal (RFP) for a Firm-Fixed-Price contract for Park Custodian Services at East and West Burns Run and Damsite at Lake Texoma, TX.

3. This notice and the incorporated provisions and clauses are those in effect through the Federal

Acquisition Circular (FAC) 2005-76.

4. This is a 100% Small Business Set Aside. The North American Industrial Classification System

(NAICS) Code is 561720 and the applicable Small Business Size Standard, as established by the U.S.

Small Business Administration, is $18,000,000.00.

5. Price Schedule – See attachment

6. Description of services: The required services provides for Park Custodian Services at East and West

Burns Run and Damsite at Lake Texoma, TX.

7. The contract will consist of a base and four option periods. The period of performance will be as follows:

Contract period Start date End Date Base period 1 April 2017 31 March 2018 Option year 1 1 April 2018 31 March 2019 Option year 2 1 April 2019 31 March 2020 Option year 3 1 April 2020 31 March 2021 Option year 4 1 April 2021 31 March 2022

8. FAR Clauses 52.212-1, 52.212-3 and 52.212-4 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The following addenda apply to these clauses: 52.212-1 – the NAICS code is listed in paragraph # 4 above.

9. FAR Clause 52.212-5 (deviation) applies to this procurement. A completed copy is attached showing the applicable clauses.

10. Offers are due on 7 March 2017 no later than 4:00 PM CST.

11. Site visit: will be held on Wednesday, 15 February 2017 at 10:00 AM. CST, at the , Lake Texoma

Project Office located at US Army Corps of Engineers, Denison, TX

12. Bidders Inquiry: Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet. Please see attachment for additional Information.

13. Performance Work Statement. Please see attached instruction to Offerors for the PWS.

14. Price Schedule: Please see attached instruction to Offerors for the Price Schedule.

15. The solicitation is issued via Internet only on Feb Biz Opps Website at http://www.fbo.gov. It is the contractors’ responsibility to check the above-listed internet address daily for any posted changes to the solicitation. Any amendments issued to the solicitation must be acknowledged by potential offerors. No corrections and/or changes to proposals will be allowed after the proposal submittal due time and date.

16. Quotes will be evaluated as follows: Price evaluation: The government shall review acceptable offers by lowest price. Price reasonableness and affordability will also be evaluated. Past Performance: The

Government will review all CPARS evaluations regardless of project and may contact points of contacts or evaluate any information provided to the Contract Specialist or Contracting Officer to include USACE District Past Performance files. Offerors must demonstrate the following minimum acceptability standards: All past or current performance must have overall ratings of Satisfactory, Acceptable or above. Any derogatory information may be grounds for an Unacceptable rating.

Offerors with no past performance information will receive an “Acceptable” rating for this factor.

Award will be made to the lowest-priced, responsible offeror, whose quote conforms to the requirement of the solicitation.

17. Location: Lake Texoma, Texas

18. Previous contract information: W912BV-16-C-0013 awarded to for a total award Capacity of

$340,230.00 for the base and four options.

https://www.projnet.org/projnet

SEE ADDENDUM

(No Collect Calls)

W912BV-17-R-0025 06-Feb-2017

b. TELEPHONE NUMBER

918.669.7275

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 07 Mar 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RUDOLFO J MORALES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$18,000,000.00

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF76

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section B - Supplies or Services and Prices

INSTRUCTIONS TO OFFERORS

Instructions to Offers

Read the solicitation in its entirety and all amendments before submitting documents. Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services.

Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumb drives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes in a file format readable by Adobe or MicroSoft Office readable file formats are the only acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT-CT-SS-Quotes@usace.army.mil and copy Rudolfo.morales@usace.army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Rudolfo Morales and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

TULSA DISTRICT CORPS OF ENGINEERS

Rudolfo J. Morales, CECT-SWT-E

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

FAX: (918) 669-7495

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers.

Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing.

Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7275) or Rudolfo.morales@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

TULSA DISTRICT CORPS OF ENGINEERS

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the past performance references page, if included in solicitation.

3) Complete the Excel pricing schedule provided in the solicitation (all cells except for the unit prices are locked).

4) Complete all FAR Clauses with applicable blanks filled in from SECTIONS I, K, L, and M

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors should submit questions and inquiries related to this solicitation in accordance with the following (collect calls will not be accepted):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and clicks continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV-17-R-0025

The Bidder Inquiry Key is: 86QAR9‐R5S56X

5. Address/enter only one question/issue per entry.

c. The Bidder Inquiry System will be unavailable for new inquiries 4:00pm (Central) Friday, 3 March 2017 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Rudy Morales Telephone: 918-669-7275 E-MAIL: Rudolfo.Morales@usace.army.mil

PREPROPOSAL/SITE VISIT CONFERENCE

A Pre-proposal Conference will be held on Wednesday, 15 February 2017 at 10:00 a.m. CST, at the Lake Texoma Project Office located at US Army Corps of Engineers, 351 Corps Rd.

Denison, TX 75020 The purpose of the conference will be to familiarize prospective offerors with the extent and nature of the requirement and location of performance. Oral questions pertaining to the Statement of Work or other contractual matters will not be answered during the tour of the performance work areas.

This conference is not mandatory for prospective offerors. All prospective offerors are strongly urged to attend the pre-proposal conference and to satisfy themselves as to all general conditions that may affect the cost and schedule of performance of this contract.

Any questions pertaining to past or current contract information for any of the past or current contracts should be submitted to the Office of Counsel, Tulsa District Office in the form of a FOIA (Freedom of Information Act) request. Below is the contact information for the Office of Counsel, Tulsa District.

CESWT-OC

1645 South 101st East Ave

Tulsa, OK 74128-4609 foia-swt@usace.army.mil

Guidance on how to submit a FOIA request can be found at http://www.usace.army.mil/FOIA.aspx. Please ensure your request is submitted in a timely matter to receive feedback before the solicitation closing.

PRICE SCHEDULE

BID SCHEDULE

LAKE TEXOMA, OKLAHOMA & TEXAS

PARK CUSTODIAN – EBR, WBR, & DAMSITE PUA’S & FLOWER BED MAINTENANCE

BASE YEAR: 1 APR 17 – 31 MAR 18

Description Quantity Unit Unit Price Total

Amount

0001 Park Services Damsite Summer 183 Days $__________ $__________ 0002 Park Services Damsite Winter 130 Days $__________ $__________ 0003 Damsite Mowing 183 Days $__________ $__________ 0004 Park Services East Burns Summer

183 Days $__________ $__________

0005 East Burns Run Mowing 183 Days $__________ $__________ 0006 Park Services West Burns Run 183 Days $__________ $__________ 0007 West Burns Run Mowing 183 Days $__________ $__________ 0008 Flower Bed Maintenance 13 Times $__________ $__________ 0009 Flower Bed Mulch Replacement 1 Times $__________ $__________

TOTAL BASE YEAR $__________

Contractor Name (printed) Signature

LAKE TEXOMA, OKLAHOMA & TEXAS

OPTION YEAR 1: 1 APR 18 – 31 MAR 19

1001 Park Services Damsite Summer 183 Days $__________ $__________ 1002 Park Services Damsite Winter 130 Days $__________ $__________ 1003 Damsite Mowing 183 Days $__________ $__________ 1004 Park Services East Burns Summer

183 Days $__________ $__________

1005 East Burns Run Mowing 183 Days $__________ $__________ 1006 Park Services West Burns Run 183 Days $__________ $__________ 1007 West Burns Run Mowing 183 Days $__________ $__________ 1008 Flower Bed Maintenance 13 Times $__________ $__________ 1009 Flower Bed Mulch Replacement 1 Times $__________ $__________

TOTAL OPTION YEAR 1 $__________

LAKE TEXOMA, OKLAHOMA & TEXAS

OPTION YEAR 2: 1 APR 19 – 31 MAR 20

2001 Park Services Damsite Summer 183 Days $__________ $__________ 2002 Park Services Damsite Winter 130 Days $__________ $__________ 2003 Damsite Mowing 183 Days $__________ $__________ 2004 Park Services East Burns Summer

183 Days $__________ $__________

2005 East Burns Run Mowing 183 Days $__________ $__________ 2006 Park Services West Burns Run 183 Days $__________ $__________ 2007 West Burns Run Mowing 183 Days $__________ $__________ 2008 Flower Bed Maintenance 13 Times $__________ $__________ 2009 Flower Bed Mulch Replacement 1 Times $__________ $__________

TOTAL OPTION YEAR 2 $__________

TOTAL FOR BASE AND ALL OPTION YEARS $__________

Section C - Descriptions and Specifications

PWS

PERFOMANCE WORK STATEMENT

LAKE TEXOMA

OKLAHOMA & TEXAS

MAINTENANCE CONTRACT

FOR

PARK CUSTODIAN - DAMSITE & EAST AND WEST BURNS RUN PUAs

AND PROJECT OFFICE FLOWER BED MAINTENANCE

ORGANIZATION OF SPECIFICATIONS

This Performance Work Statement (PWS) consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following page.

The general section contains requirements that apply to all work to be performed under the provisions of this PWS. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel Requirements 6 Equipment 7 Materials & Supplies 8 Contractor Facilities 9 Performance Requirements 10 Contractor Quality Control 11 Deductions for Deficient Work 12 Safety 13 Reporting Defective Facilities 14 Prework Conference 15 Contractor Submittals 16 Billing 17 Changes in Amount of Facilities Serviced 18 Termination of Contract

APPENDICES

Appendix Title A Park Cleaning B Mowing C Project Office Flower Bed Maintenance

1. SCOPE OF WORK. The work required under this PWS provides for park cleaning and mowing services at West Burns Run, East Burns Run, Dam-site, PUA’s at Lake Texoma.

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3 Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 1.

2.5. Government. The term "Government" as used herein means the United States of America.

2.6. Performance Requirement (PR). The Government's requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd), and specify the minimum standard (quality) for each service provided under the contract.

2.7. Project. The term "project" as used herein means all Government property and easements at Lake Texoma.

2.8. Quality. Conformance with the contract specification.

2.9. Quality Assurance (QA). The various functions, including inspection, performed by the government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.10. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.11. Semimonthly. Work required to be performed two times per month.

2.12. Semiweekly. Work required to be performed two times per week.

2.13. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

2.14 Pesticides. The term ‘pesticide’ shall mean any substance or mixture of substances intended for preventing, destroying, repelling any pest; also any substance or mixture of substance intended for use as a plant regulator, defoliant, or desiccant. Pesticides include fungicides, herbicides, insecticides, larvicides, and rodenticides, avicides, molluscicides, pesticides, etc.

3. REFERENCES. Corps of Engineers Safety & Health Requirements Manual (EM 385-1-1, dated 30 November 2014) is hereby incorporated into this specification. The Contracting Officer will furnish EM 385-1-1 to the contractor after contract award. It is also available on-line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual aspx .

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work. Work shall be performed in accordance with this specification and the performance standards (Performance Requirements Table, Exhibit 1).

4.1.2. Acceptance of work. The Government shall accept work unless the Contracting Officer’s Representative (COR) notifies the contractor of deficient services. Work will be accepted based on compliance with performance requirements. Refer to paragraph 11 for inspection criteria and contractor performance evaluation.

4.1.2.1. Initial notification of deficiencies may be written or oral;

however, all oral notifications shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 2).

4.1.2.2. When the COR notifies the contractor of deficient work the contractor shall initiate action to correct the work in accordance with the following: Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to paragraph 10 for deficient work not re-performed.

4.1.2.3. The contractor shall notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL REQUIREMENTS.

5.1. The contractor shall provide all labor and supervision necessary to perform all work described in these PWS. All contract services shall be performed by the contractor or except as provided in his or her contingency plan required in paragraph 5.3.

5.2. The contractor or shall be physically qualified to perform all work as specified in this contract. Such work includes but is not limited to providing services outdoors under varied and sometimes severe weather conditions, repeated bending and stooping, heavy lifting, standing and walking for long periods, reaching, pulling and climbing on step ladder. The work shall also include providing information and interacting with the public in a calm and courteous manner even under trying circumstances.

5.3. The contractor shall provide a contingency plan for how work will be accomplished in the event of illness and/or emergencies.

5.4. The contractor shall provide the Contracting Officer or the COR a local or toll free telephone number at or through which he can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cell phone is acceptable.

5.5. The contractor shall, at all times, promote a positive, professional image of themselves and the Corps of Engineers; cooperate fully and maintain a polite and respectful manner with all members of the public, other contractors, volunteers, and Government employees. At no time shall the contractor, through their personal appearance, actions, or demeanor, discredit the Government.

5.6. The contractor shall be appropriately dressed and well-groomed at all times when performing contract duties and/or within public view (reference subparagraph 12.4).

5.7. Surveillance of recreation areas and assisting visitors who encounter problems at any time of the day or night are an important part of the Park Custodian’s job. However, enforcement of Federal Regulations is the responsibility of the Corps of Engineers personnel and not part of the duties or responsibilities of this contract.

5.8. Prohibited Conduct and Activities.

5.8.1. Under no circumstance shall the contractor/ carry or possess firearms in their RV or anywhere on Government property.

5.8.2. The contractor/shall not consume nor be under the influence of alcohol, drugs or medications (except doctor prescribed) during on-duty hours; nor conduct themselves at any time in a manner unbecoming their position.

5.8.3. The contractor shall not engage in any commercial activity on Government property. This shall include childcare, outside employment, or other activities that conflict or interfere with the performance of required work.

5.8.4. The contractor shall not attempt to apprehend violators or enforce regulations; nor argue with or directly accuse a member of the public of wrong doing; nor commit Corps of Engineers employees to any type of action.

6. EQUIPMENT.

6.1. Government Furnished. None

6.2. Contractor Furnished. The contractor shall furnish all equipment such as, but not limited to, edger , trimmer, and finish type mower/s not less than 42” cut that is ample to meet contract requirements (including fuel), brooms, mops, buckets, wringer, brushes, water hoses, nozzles, stepladders, lawn and garden rakes, shovel, plunger, dust pan, squeegee, hand tools and lock for storage shed.

6.2.1. Equipment Inspections. Upon request, the contractor shall present equipment to the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

6.2.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with

EM 385-1-1.

6.2.3. Equipment Operation.

6.2.3.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.2.3.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height unless a sleeve protects the base of the shrub or tree.

6.2.3.3. Power washing equipment shall be operated in a manner that will prevent damage to government facilities.

6.2.4. Vehicle Operation and Parking.

6.2.4.1. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas. All vehicles shall be properly licensed and maintained in a safe, clean condition. The contractor and all contractor employees shall maintain a valid state driver’s license.

6.2.4.2. The contractor shall comply with all provisions of Title 36 Code of Federal Regulations pertaining to Corps of Engineers areas. The contractor will not be allowed to operate any vehicle (including mopeds, ATVs, and utility vehicles) off road, around gates or barricades, on sidewalks, on trails or driving the wrong way on a one-way street, unless prior written approval is obtained from the Lake Manager.

7. MATERIALS AND SUPPLIES.

7.1. Government Furnished.

7.1.1. The Government will furnish potable water to perform required work. The contractor shall be responsible for transporting any government-furnished materials and supplies to work sites.

7.1.2. All forms for submitting required reports, gate and building keys.

7.1.3. RV Site.

7.1.3.1. The Government will provide a designated RV site/sites at no cost to the contractor. The site will be supplied with 120/240 volt, 30/50 amp electrical service, potable water, sewer hook-up, picnic table, and fire ring.

7.1.3.2. The contractor may not move on to the site more than three days prior to start of performance period. The contractor shall remove the RV along with all personal property no later than three days after end of performance period. The Lake Manager may approve any variation of this requirement.

7.1.3.3. If termination of the contract becomes necessary (see paragraph

18), all contractor belongings shall be removed from Government property within 5 days.

7.1.3.4. The Government shall furnish potable water, electrical and sewage hookups, and off Project trash hauling/disposal. The Government assumes no responsibility or liability for losses resulting from any interruption or outage of utility services, regardless of duration of outage.

7.2. Contractor Furnished. The contractor shall furnish all materials and supplies necessary to perform the duties and services of this contract, except where otherwise stated as Government furnished.

7.2.1. Self-Contained Recreational Vehicle (RV).

7.2.1.1. The RV shall be well-maintained and a fully operable self-contained travel trailer, motor home or fifth wheel RV to serve as temporary living quarters for the duration of the performance period. The RV must be of sufficient size and contain appropriate facilities to be lived in without external connection to electrical, water or sewer hookups.

7.2.1.2. Pickup campers, pop-up trailers, buses, tents and mobile homes will not be acceptable. Other RVs that, upon inspection, don’t meet the self-contained classification or general size and other requirements as described will not be acceptable. The Lake Manager will make the final decision as to acceptance of contractor’s RV.

7.2.1.3. The contractor shall provide a telephone and answering machine or other approved message-recording service/device at their RV site and pay all connection and monthly service charges. Use of a Cell Phone is acceptable.

7.2.2. Vehicles. The contractor shall furnish suitable vehicle(s) for personal transportation, work area use, pickup and delivery of supplies, and transport of refuse from trash cans to bulk storage dumpsters.

7.2.3. Supplies. The contractor shall furnish all paper towels, sponges, rags, scratch pads, and/or other wiping, polishing, drying and scraping cloths/materials, toilet paper, deodorants, disinfectants, cleansers, and other cleaning materials as required.

Specifications for select materials and supplies are listed in the Attachments.

7.2.4. Sustainability Compliance. The contractor furnished materials and supplies shall be in compliance and meet the minimum standards for recycled products and the BioPreferred Program requirements set forth by the EPA and USDA. All light bulbs supplied by the contractor shall be energy efficient. Information for EPA and USDA designated product categories and energy efficient building related products and equipment can be found at:

https://www3.epa.gov/epawaste/conserve/tools/cpg/products/index.htm https://www.biopreferred.gov/BioPreferred/ http://www.energy.gov/eere/femp/find-product-categories-covered-efficiency-programs

8. CONTRACTOR FACILITIES. Park Custodians (contractors) are required to live on site, and shall use their RV as a regular domicile for the duration of the work period, unless otherwise approved by the Lake manager.

8.1. Site Appearance. The contractor’s temporary living site shall be maintained in a clean, sanitary, orderly and uncluttered condition at all times.

8.2. Animals. Cages, pens or similar facilities for housing pets or raising animals will not be allowed. Contractor’s pets shall be confined to the RV or kept on a leash 6 feet or less in length.

8.3. Visitors. The contractor is allowed to have visitors stay with them in the contractors RV. However, visitors with their own RV will be required to stay at a regular campsite and pay the normal camping fee. At no time will any visitor be allowed to connect to utilities provided by the Government for the exclusive use of the contractor.

9. PERFORMANCE REQUIREMENTS. PRs for work performed under this PWS are given in Exhibit 1. The contractor's performance will be evaluated using these PRs as follows:

9.1. Services provided by the contractor will be inspected for compliance with PStds.

Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contract Officers Representative (COR).

9.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

10. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Program to assure that all work required by this PWS is completed on schedule and in accordance with the PRs in Exhibit 1.

10.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished by the COR weekly.

11. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 1. Deductions for documented defects will be made in accordance with the following procedures:

11.1. Each service found deficient and re-performed by the contractor: No deduction.

11.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

11.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

11.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the quoted price. .

11.5. Contract requirements cost breakdown: Contractor shall provide a detailed cost breakdown for all contract requirements contained within this contract specification. Total cost of detailed breakdown shall be equal to the total cost of the current performance year.

12. SAFETY.

12.1. Safety Plan. The contractor shall furnish the COR a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

12.1.1. Procedures for insuring safety of others, including the general public.

12.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

12.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

12.1.4. Procedures for treating and transporting injured persons to medical facilities.

12.1.5. Fire prevention plans.

12.1.6. Activity Hazard Analyses (AHA) shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Job hazard analysis directed by the COR shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5 located in the attachments.

12.2. Safety Violations. If a contractor’s/ employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer. If the contractor/ persists in not following the safety requirements of this specification or the safety plan, it will be considered grounds for termination. (reference paragraph 18).

12.3. Safety Meetings. The contractor/ shall attend (at minimum) three pre-holiday monthly safety/information meetings at the Lake Texoma project office. The purpose of these meetings will be to present a short safety program and to discuss project policies, procedures and information relevant to the contractor’s operation. Additional monthly meetings will be optional.

12.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt, long trousers, and shoes (shorts, swimwear, and open footwear are not allowed). Clothing shall be in good repair. The contractor will wear additional protective apparel when required by Section 5, EM 385-1-1.Redundant

12.5. Accident Reports.

12.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

12.5.2. The contractor shall investigate all accidents that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contract Administrator immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

12.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

13. REPORTING DEFECTIVE FACILITIES. While performing work, the contractor shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contract Administrator each workday.

14. PREWORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor for purposes of training and orientation and to discuss the provisions of this specification and the contractor's submittals listed in paragraph 15 below. The contractor will be provided project information, policies and procedures, and Government furnished items will be distributed. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

15. CONTRACTOR SUBMITTALS. All submittals shall be furnished the COR at or prior to the pre-work conference. If the COR determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

15.1. Contingency Plan (subparagraph 5.3.).

15.2. Safety Plan. (Subparagraph 12.1.).

15.3. Job Hazard Analysis. (Subparagraph 12.1.6.)

15.4. Exposure reports. (Submit by 2nd workday of each month) (Subparagraph 12.6.).

15.5. Contract requirements cost breakdown (subparagraph 11.5)

16. BILLING.

16.1. The contractor shall submit an original invoice when work is completed at the end of each month.

16.2. Invoices shall be prepared in the format in Exhibit 6.

16.3. All exposure reports shall be submitted before an invoice will be accepted.

16.4. Invoices and supporting documents shall be delivered or mailed to the COR at, Texoma Lake Office 351 Corps Road Denison, TX 75020.

16.5. Payment will be made from the finance and accounting office for the Tulsa District in accordance with contract provisions and the Prompt Payment Act.

17. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

17.1. Services required are deleted for a period of one (1) month or longer in an entire park. Major storm damage, floods, high lake pool levels, other natural causes or major construction activities may result in the partial or total closure of recreation areas.

17.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of work that exceeds $300. The cost of increases or decreases shall be based upon estimates of the contractor's costs for performing the work.

18. TERMINATION OF CONTRACT. Failure of the contractor to conduct him/herself in an appropriate manner or to provide the items and services listed in the contract specifications will be grounds for termination of this contract IAW FAR PART 49 Termination of Contracts.

APPENDIX A

PARK CLEANING

1. FACILITIES TO BE SERVICED. East Burns Run, West Burns Run, and Damsite PUAs -see Inventory of Facilities, Table A. Site maps are located in the maps section of this specification.

1.1 Damsite PUA includes the Project Office Compound, Texas Damsite Public Use Area, the Archery Range, Overlook, Oklahoma Damsite, the Spillway Boat Ramp, and the embankment and all access roads for the embankment.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. East/West Burns Run PUAs. Work shall be performed 1 April - 30 September;

seven days per week (Sunday thru Saturday) unless otherwise noted below. On weekends and Federal holidays, absences from the contract area shall be limited to a maximum of 3 hours.

2.2. Damsite PUA. Work shall be performed 1 April - 31 March; 7 days per week for the period 1 April - 30 September; and 5 days per week (Sunday, Monday, Wednesday, Friday, and Saturday) for the period 1 October through 31 March.

2.3. The contractor shall begin work no earlier than 6 a.m. and shall complete work no later than 4 p.m. (or as specified below). Exception: all buildings and shelters shall be completed by 10 a.m. Note: The public use of areas and facilities will vary greatly from day to day and at different times throughout the performance period. The requirement to clean daily shall not necessarily require the contractor to perform cleaning duties on all parts of facilities each time services are performed. But rather shall require that upon completion of cleaning, all parts of all facilities shall meet the performance standard of clean as defined in paragraph 4.

2.4. Second cleanings of shower buildings and comfort stations shall be performed in accordance with subparagraph 3.1., between 3 p.m. and 6 p.m. These second cleanings shall be performed on Fridays, Saturdays, Sundays, and legal Holidays.

2.5. Additional Unscheduled Services. Unsanitary or unsafe conditions reported to the contractor by the public, other contractors or Corps of Engineer employees between 6 a.m. and 10 p.m. shall be cleaned, disinfected or corrected to performance standards. Contractor shall attempt to unstop restroom fixtures if reported or found to be plugged. If attempts fail, contractor shall immediately report the condition to the COR. The contractor shall perform these services without additional compensation.

3. DESCRIPTION OF WORK. The contractor shall perform all cleaning services to comply with the PRs in Exhibit 1. All services shall be performed in a complete, thorough and first class manner.

All facilities, fixtures and surfaces shall be left in a clean condition, as defined in paragraph 4.

3.1. Shower Buildings and Comfort Stations.

3.1.1. The contractor shall clean all sinks, faucets, counters, mirrors, hand dryers, handrails, door handles/plates, toilets, seats, urinals, tissue holders and shower stalls (all parts). Polish and dry all fixtures daily. All floors shall be cleaned and disinfected. Excess water on floors shall be removed by mop, broom, or squeegee.

3.1.2. The contractor shall restock toilet tissue by filling all tissue holders. Empty all trashcans upon completion of building cleaning and replace plastic liners. Clean and disinfect trashcans as needed. Replace defective light bulbs.

3.1.3. The contractor shall clean (and disinfect a minimum of twice a week, Monday and Friday) all interior tile walls, and all toilet stall partitions and doors. Dry all surfaces upon completion of cleaning. Clean all light fixtures/covers, doors/jams, utility supply rooms’ vents and fan covers, windows, ceilings, exterior walls, eaves, entryways and sidewalks.

3.2. Picnic/Camping Sites. Daily cleaning shall be performed between 6 a.m. and 12 noon. The contractor shall inspect and clean campsites, picnic sites, tables, grills or electrical boxes as available (the contractor will normally not be required to service occupied sites). The contractor shall inspect sites as they are vacated to perform needed cleaning. A report of daily arrivals and departures can be obtained from the gate attendant on duty. Picnic tables shall be scrubbed clean and disinfected as needed. Grills / Fire Rings shall normally be cleaned without the use of water.

Litter and food residue shall be removed. All ashes shall be removed and placed in a designated area; litter shall be separated and placed in area dumpsters. The contractor shall take proper care to insure no hot coals or ashes are placed in area dumpsters.

3.3. Picnic Shelters. The contractor shall clean the floor slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns. All material removed from fireplaces shall be disposed of in accordance with subparagraph 3.7. The contractor shall take proper care to insure no hot coals or ashes are placed in dumpsters.

3.4. Trailer Dump Stations. The contractor shall perform daily cleaning between 6 a.m. and 12 Noon. The contractor shall clean and disinfect the entire concrete slab drain area, drain cover, hoses, faucets, and water towers.

3.5. Grounds and Miscellaneous Facilities – Litter Pickup.

3.5.1. The contractor shall perform daily litter pickup of all grounds and facilities within the contract area between 6 a.m. and 12 Noon. Boundary for litter pickup shall extend 25 feet beyond all mowed edges and all gravel and rip rap areas associated with Damsite. Upon completion of service, cleaning area shall be free of refuse, all trash cans will be empty, clean and disinfected as needed, fitted with a new plastic liner as needed, trash can properly placed on holder with lid in place, and lids to bulk storage dumpsters properly closed.

3.5.2. Litter pickup shall consist of the removal of all manmade and natural debris that detracts from the appearance of the area, presents a health or safety hazard, or creates a maintenance problem. Litter shall include but is not limited to all cans, bottles, broken glass, paper, plastic, foil, cigarette butts, discarded food, dead fish and other animals, fecal material, rocks, limbs, leaves and driftwood.

3.6. Refuse Collection. Refuse pickup services shall consist of the collection of all discarded solid waste materials from all trashcans, facilities, or other areas. Refuse shall include all discarded solid waste materials regardless of source or whether disposed of properly or improperly.

3.7. Refuse Disposal. The contractor shall haul all refuse to the area bulk storage dumpsters (provided by others) in such a manner so that no refuse or effluent will be lost. Vehicles used to transport refuse shall be kept clean and odor free. Open end of trash liners shall be tied closed prior to disposal in the area dumpster.

3.8. Special Requirements.

3.8.1. The contractor shall immediately report all emergency situations, accidents, vandalism, public disturbances and violations of Title 36 CFR to Corps Rangers or local law enforcement personnel, regardless of the time of day or night.

3.8.2. The contractor shall report to the COR all information concerning either lost or found property on forms provided by the Government. Found property shall be safeguarded by the contractor and promptly turned in to an authorized Corps employee.

3.8.3. Proper and Safe use of Equipment and Chemicals. The contractor shall use all equipment, disinfectants, detergents, and other chemical agents in a safe manner and in accordance with all manufacturers’ instructions. Contractor shall take extreme care while performing cleaning services to insure that corrosive or abrasive chemicals do not mar, discolor, remove or harm the finish in any way on any facility or fixture. The contractor may be liable for damages to private or Government property caused by their operations when not consistent with approved practices.

3.8.4. Securing Utility Rooms, Equipment and Supplies. The contractor shall keep all equipment and supplies secure at all times and safeguard the public by insuring that only the contractor has access to storage areas and utility rooms. Except when in actual use while servicing buildings; utility/storage rooms shall be kept locked.

3.8.5. Reasonable Cleaning Effort. The contractor shall advise the COR of any stains or markings that cannot be removed by reasonable cleaning efforts.

3.8.6. Water, Wood and Electricity. Water shall not be sprayed on nor allowed to run into electrical fixtures such as outlets, lights and hand dryers. Interior wood surfaces such as ceilings, wood portions of sidewalls and windowsills also shall not be hose sprayed.

Exterior wood trim, eaves and facing shall be cleaned using the minimum water necessary.

High-pressure sprayer/washer shall…