Bluebill_Revised_Scope.pdf

Scope of Work Bluebill PUA Entrance Road Asphalt Overlay

Fort Gibson Lake, Oklahoma

PART 1 – GENERAL

1.1 General. The contractor shall provide all labor, materials, tools, equipment, and other items required to install an asphalt overlay on the entrance road to Bluebill PUA. The Contractor shall perform to the standards and specifications in this contract. The Bluebill PUA is located in Wagoner County, Oklahoma.

1.1.2 Location of Work.

1. The project site is located at the government boundary line road gate, then north and east for approximately one mile, Bluebill PUA in the Fort Gibson Lake Area footprint. See attached site map.

1.1.3 Site Conditions. A site visit by prospective bidders is encouraged to determine exact site conditions and work requirements. Work will be on existing asphalt entrance road. Care will be taken to prevent damage to utilities, roads not specified in scope.

1.2.1 Pre-Proposal Conference. A pre-proposal conference will be scheduled and coordinated by the

Fort Gibson Lake Office personnel and held at the lake office. Date and time to be issued by amendment.

1.2.2 The purpose of the site visit will be to familiarize prospective bidders with the extent and nature of the requirement and location of performance. Oral questions pertaining to the Scope of Work or other contractual matters will not be answered during the tour of the performance work areas. Any questions of any nature must be prepared in writing and emailed to the Contract Specialist. If questions are not received timely, responses will not be answered before the closing. The due date will not be extended due to questions asked before the due date.

1.2.3 Before the due date, answers to all questions will be available to potential offers. These questions and answers will be posted on www.fbo.gov and constitute the official Corps answer.

1.2.4 This conference is not mandatory for prospective bidders. All prospective bidders are strongly urged to attend the pre-proposal conference and to familiarize themselves as to all general conditions that may affect the cost and schedule of performance of this contract.

1.3 References. All work will be accomplished in accordance with standard work practices.

1.4 Basis of Payment. The contractor may invoice for payment after all work has been completed, inspected and accepted by the Government. Invoice shall have as a minimum: Contractor's company name, contract number, invoice number, and date. Mail, email, fax, or hand deliver invoice and other required forms to: Corps of Engineers, Fort Gibson Lake Office, 8568 State Hwy 251-A, Fort Gibson, OK 74434.

1.5 Work Hours. The contractor may work between the hours of 7:00 a.m. to 4:30 p.m., Monday through Friday, excluding federal holidays. Any proposed changes to the work hours must be approved by the Contracting

Officer Representative.

1.6 Completion Time. Work shall be completed within 45 calendar days.

1.7 Safety Requirements. The contractor shall comply with the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 dated 30 November 2014, and all applicable Federal, State, and local safety codes and practices. Matters of interpretation of the standards shall be submitted to the Contracting Officer for resolution before starting work. Where the regulations conflict, the most stringent requirements shall apply. It is the contractor’s responsibility to insure public safety during the entire duration of the contract. Necessary signs, barriers, warning devices, etc. shall be operated and maintained by the contractor at contractor expense.

Contractor employees shall comply with the minimum dress requirements as stated in Chapter 7 of EM 385-1-1.

A copy of this manual is available from the Contracting Officer.

http://www.fbo.gov/

1.7.1 The following sections of the manual are particularly applicable to the work under these specifications.

Section 14 – Material Handling, Storage, and Disposal; Section 18 - Vehicles, Machinery, and Equipment.

Workers shall be required to comply with the minimum clothing requirements for field work which includes short sleeve shirt, long pants, hard hat, leather or protective work boots, and proper head, ear, hand, and eye protection as necessary. Persons exposed to vehicular traffic shall wear reflective vests or high visibility apparel.

Traffic warning signs will be required when equipment is parked on the roadway and a flagman present to direct traffic anytime equipment and personnel are working from or on the roadway. The work plan shall include procedures to follow in case of injury accidents. The Contractor shall review the safety requirements with all workers prior to any work under this Contract.

1.8 Equipment. All equipment used to perform work under this contract shall be in good operating and mechanical condition and shall comply with Section 18 of EM 385-1-1 (30 NOV 2014). Equipment shall be inspected by the contractor and the inspection reports, upon request, shall be submitted to the Contracting Officer Representative prior to utilization of such equipment to accomplish work on this contract.

1.9 Environmental Cleanup. The contractor shall maintain a clean work area at all times. The contractor shall be responsible for the protection of the environment and will be required to restore all damages subject to the approval of the contracting officer. The contractor shall remove and dispose of all debris off Government property in a state approved disposal site unless specified otherwise. The contractor will be required to comply with Federal and State environmental requirements.

1.9.1 Quality Control. The contractor is responsible for all actions necessary to allow for successful completion of this contract.

1.9.2 Warranties. The contractor shall warranty all work for one year from the date of acceptance.

1.10 Weather Delays. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER (OCT 1989) (ER 415-1-15).

1.10.1 This provision specifies the procedure for determination of time extensions for unusually severe weather in accordance with the contract clause entitled “Default: (Fixed Price Construction)”. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

a. The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

b. The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

1.10.2 The following schedule of monthly anticipated adverse weather delays is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The contractor’s progress schedule must reflect these anticipated adverse weather delays in all-weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY

WORK DAYS BASED ON (5) DAY WORK WEEK

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

4 4 4 5 5 4 4 4 4 3 4 4

1.10.3 Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the contract, the contractor will record on the daily Contractor Quality Control (CQC) report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent of more of the contractor’s scheduled work day. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph 1.10.2, above, the contracting officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work day, and issue a modification in accordance with the contract clause entitled “Default (Fixed Price Construction)”.

1.11 Submittals. The contractor may be required to furnish certain submittals. These submittals may be certifications of materials, safety plans, drawings, training certifications, work plans, etc. These will be specifically listed and shall be furnished to the Contracting Officer. Submittals requiring Government approval shall be formally prepared and approval granted prior to proceeding with work involving these submittals

1.11.1 Work Plan. The Contractor’s work plan shall be submitted to the Contracting Officer or Contracting Officer’s

Representative (COR) for approval prior to the beginning of work. The work plan shall provide detailed procedures defining the Contractor’s provisions for utility and equipment installation activities.

1.11.2 Safety Plan. A Safety plan for work procedures and safety and health protection shall be approved prior to beginning work. This plan shall include the procedures for equipment operation, chainsaw operation, public safety precautions, and traffic control if applicable. The safety plan shall include procedures to follow in case of injury accidents. The Contractor shall review the safety requirements with all workers prior to any work. Contractor Job Hazard Analysis shall be provided for each type of work.

1.11.3 Utilities. Care shall be taken not to cut nor damage overhead and underground utilities. The contractor will be responsible for all damages. Depth of existing utilities shall be verified by the contractor prior to construction. Extreme care will be taken to prevent damage to riprap, utilities, roads, and parking lot. The contractor will be responsible for all damages.

1.11.4 Release Claim. The release is to have contractor’s original signature and notarized.

1.11.5 Payrolls. Contractor and subcontractor payrolls shall be submitted weekly and directly to USAED, Tulsa

District, Attn: Labor Relations Contracting Div., 1645 S. 101st East Avenue, Tulsa, OK 74128-4609. The contractor shall submit DD Form 879, Statement of Compliance with payrolls. If there are subcontractors, the contractor shall submit Standard Form 1413, Statement of Acknowledgment signed by both the contractor and subcontractor.

1.11.6 Other submittals shall include but not limited to 1) safety meeting records and 2) monthly exposure reports.

1.12 Pre-Work Conference. A mandatory pre-work conference will be held with the Contracting Officer

Representative and contractor prior to the commencement of any work at the Fort Gibson Lake Office. The contractor’s responsible person and necessary administrative staff will be required to attend this meeting.

Procedures for proper invoicing and payment, schedule, etc., shall be covered at this time.

1.13 Coordination of Work. The Contractor will be required to complete the work, within the recommended time frame without impacting the day to day operations. Pete Theodos is the Technical Point of Contract (POC) and Contracting Officer’s Representative (COR).

1.14 Antiterrorism and Operations Security Requirements. The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

1.15 Discrepancies. The contractor shall notify the government of any discrepancies discovered in prior work or in work under contract that are not readily explainable and in such time that they may be resolved prior to completion of the work. If, at the discretion of the contracting officer, work is found to be in error after the assignment is completed, the contractor shall be liable for all costs in connection with correcting the work.

PART 2 – PRODUCTS

2.1 Materials. The Contractor shall furnish all materials and supplies required to complete this task.

2.2 Aggregates. Aggregate Base Materials shall be Type A as specified in Section 708 of the Standard

Specifications.

2.3 Bituminous Materials: The Prime Coat shall conform to Section 408 of the Standard Specifications.

2.4 Plant Mix Bituminous Surface (Hot Mix Asphalt). The plant mix to be used shall be 3” Type S4 PG 64-22

OK Asphaltic Concrete Paving or type B asphalt concrete per ODOT specifications, whichever is applicable.

2.5 Delivery and Storage. Materials shall be delivered to the site undamaged and stored in an area approved by the COR. Materials that are damaged during the delivery shall be replaced at no cost to the Government. Type B asphalt concrete (as per ODOT specifications).

PART 3 - EXECUTION

3.1 Execution. The contractor shall furnish all labor, fuel, tools, materials, supplies and equipment to complete the tasks listed below. Construction area shall be flagged or caution taped around the entire worksite at the end of each day's work and at the final completion of each project. All work shall be accomplished in a safe manner and in accordance with standard industry practices.

3.2 Bluebill PUA Entrance Road (Base Bid)

3.2.1 Description of Work.

Base Bid Work Description

Provide all labor, fuel, equipment and supplies/materials necessary for full depth scarification of existing asphalt, re-grade and compact in order to re-use this material as the base for the new asphalt overlay.

Appropriate aggregate material will be used if scarified material is of inadequate quantity. Scarified roadway area will be compacted to not less than 95% of maximum density. After scarifying, grading and compaction, the contractor shall uniformly apply an asphaltic primer bonding agent prior to placement of new asphalt. Contractor shall use Type S4 PG 64-22 OK Asphaltic Concrete Paving or Type B asphalt concrete (as per ODOT specifications) to provide a full three-inch (3”) roller-compacted layer of asphalt for a width of 18’ x 1320’ feet in length. Area to be prepared and asphalted is approximately 23,760 square feet. Asphalt shall be compacted as to prevent any standing water depressions “bird-baths”. Asphalt surface shall be uniformly leveled with small degree of slope to ensure positive drainage.

All work shall comply with Oklahoma Department of Transportation (ODOT) specifications for highway construction.

Option 1 Work Description

Provide all labor, fuel, equipment and supplies/materials necessary for full depth scarification of existing asphalt, re-grade and compact in order to re-use this material as the base for the new asphalt overlay.

Appropriate aggregate material will be used if scarified material is of inadequate quantity. Scarified roadway area will be compacted to not less than 95% of maximum density. After scarifying, grading and compaction, the contractor shall uniformly apply an asphaltic primer bonding agent prior to placement of new asphalt. Contractor shall use Type S4 PG 64-22 OK Asphaltic Concrete Paving or Type B asphalt concrete (as per ODOT specifications) to provide a full three-inch (3”) roller-compacted layer of asphalt for a width of 18’ x 333’ feet in length. Area to be prepared and asphalted is approximately 6000 square feet. Asphalt shall be compacted as to prevent any standing water depressions “bird-baths”.

Asphalt surface shall be uniformly leveled with small degree of slope to ensure positive drainage. All work shall comply with Oklahoma Department of Transportation (ODOT) specifications for highway construction.

Option 1 work is located on the same road and within 1.5 miles of Base Bid work and will be performed within the same time period as Base Bid work.

3.2.2 Accomplishment of Work

1. Full depth scarify existing asphalt road, re-grade asphaltic base and compact base material to 95% of standard Proctor dry density.

2. If asphaltic concrete will not be placed within 1 week of placement of the base course, seal the aggregate base course with MS-1 or MS-2 tack coat.

3. Place a 3-inch layer of ODOT Type B asphaltic concrete made with PG64-22 OK asphalt cement.

Density shall be in the range of 92-97 percent of maximum theoretical density.

4. Using a mechanical broom, remove the loose aggregate from the road way.

5. Unused excavated material shall be piled in a designated area provided by the Government.

4.0 Site Map