SOW_Pavilion_23July16.doc

23 July 2016

Specifications of Work

Pavilion Construction and Concrete Pad Tenkiller Lake, Oklahoma

PART 1 – GENERAL

1.1 Scope of Work The contractor shall provide all labor, transportation, materials, tools, equipment, and other items required to construct one pavilion and one concrete pad with footings. The Contractor shall perform to the standards and specifications in this contract. The Tenkiller Lake Dam is located in Sequoyah County, State of Oklahoma.

1.2 Site Conditions A site visit by prospective bidders is encouraged to determine exact site conditions and work requirements. The project site for this work is located at Chicken Creek South Boat Ramp Complex at Tenkiller Lake, OK. Tenkiller Lake is about 7 miles northeast of Gore and about 22 miles southeast of Muskogee, OK. Care will be taken to prevent damage to the facilities located at Chicken Creek South Boat Ramp Complex.

1.2.1 Pre-Proposal Conference. A pre-proposal conference will be scheduled and coordinated by the

Tenkiller Lake Office personnel and held at the construction site on August 11, 2016.

1.2.2 The purpose of the site visit will be to familiarize prospective bidders with the extent and nature of the requirement and location of performance. Oral questions pertaining to the Scope of Work or other contractual matters will not be answered during the tour of the performance work areas. Any questions of any nature must be prepared in writing and emailed to Diane Cianci at Diane.Cianci@usace.army.mil by August 11, 2016. If questions are received after this time the Government may not be able to respond to your question before the solicitation closing date.

1.2.3 After August 11, 2016, answers to all questions will be available to potential offerors. These questions and answers will be posted on www.fbo.gov and constitute the official Corps answer.

1.2.4 This conference is not mandatory for prospective bidders. All prospective bidders are strongly urged to attend the pre-proposal conference and to satisfy themselves as to all general conditions that may affect the cost and schedule of performance of this contract.

1.2.5 Any questions pertaining to past or current contract information for any of the past or current construction contracts should be submitted to the Office of Counsel, Tulsa District Office in the form of a FOIA (Freedom of Information Act) request. Below is the contact information for the Office of Counsel, Tulsa District.

CESWT-OC

1645 South 101st East Ave

Tulsa, OK 74128-4609 foia-swt@usace.army.mil

Phone: 918-669-7593/7178

Fax: 918-669-7576

1.2.6 Guidance on how to submit a FOIA request can be found at http://www.usace.army.mii/FOIA.aspx. Please ensure your request is submitted in a timely matter to receive feedback before the solicitation closing date.

1.3 References. All work shall be accomplished in accordance with ETL 1110-2-583 (April 2014) Guidelines for Landscape Planting and Vegetation Management at Levees, Floodwalls, Embankment Dams and Appurtenant Structures and other applicable State of Oklahoma and National standard work practices and laws.

1.4 Basis of Payment. The contractor may invoice for Lump Sum Payment after all work has been completed and accepted by the Government. Mail invoice and other required forms to: USAED, Corps of Engineers, Tenkiller Lake Office, Attn: Contracting Officer’s Representative, 446977 E. 980 Road, Gore, OK 74435

1.5 Work Hours. The contractor may work between the hours of 7:00 a.m. to 4:30 p.m., Monday through Friday, excluding federal holidays. Any proposed changes to the work hours must be approved by the Contracting Officer.

1.6 Completion Time. Work shall be completed within 60 calendar days.

1.7 Safety Requirements. The contractor shall comply with the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 dated 30 November 2014, and all applicable Federal, State, and local safety codes and practices. Matters of interpretation of the standards shall be submitted to the Contracting Officer for resolution before starting work. Where the regulations conflict, the most stringent requirements shall apply. It is the contractor’s responsibility to insure public safety during the entire duration of the contract. Necessary signs, barriers, warning devices, etc. shall be operated and maintained by the contractor at contractor expense. Contractor employees shall comply with the minimum dress requirements as stated in Chapter 7 of EM 385-1-1. A copy of this manual is available from the Contracting Officer.

1.7.1 The following sections of the manual are particularly applicable to the work under these specifications. Section 5 – Personal Protective and Safety Equipment; Section 13 – Hand and Power Tools (Chain Saws); Section 14 – Material Handling, Storage, and Disposal; Section 18 - Vehicles, Machinery, and Equipment. Workers shall be required to comply with the minimum clothing requirements for field work which includes short sleeve shirt, long pants, leather or protective work boots, and proper head, ear, hand, and eye protection as necessary. Persons exposed to vehicular traffic shall wear reflective vests or high visibility apparel. Traffic warning signs will be required when equipment is parked on the roadway and a flagman present to direct traffic anytime equipment and personnel are working from or on the roadway. Workers on boats or floating barges shall be required to wear approved personal flotation work vests. The work plan shall include procedures to follow in case of injury accidents. The Contractor shall review the safety requirements with all workers prior to any work under this Contract.

1.8 Equipment. All equipment used to perform work under this contract shall be in good operating and mechanical condition and shall comply with Section 18 of EM 385-1-1 (30 NOV 2014). Equipment shall be inspected by the contractor and the inspection reports shall be submitted to the Contracting Officer prior to utilization of such equipment to accomplish work on this contract.

1.9 Environmental Cleanup. The contractor shall maintain a clean work area at all times. The contractor shall be responsible for the protection of the environment and will be required to restore all damages subject to the approval of the contracting officer. The contractor shall remove and dispose of all debris off Government property in a state approved disposal site unless specified otherwise. The contractor will be required to comply with Federal and State environmental requirements.

1.9.1 Quality Control. The contractor is responsible for all actions necessary to allow for successful completion of this contract.

1.9.2 Warranties. The contractor shall warranty all work for one year from the date of acceptance

1.10 Weather Delays. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER (OCT 1989) (ER 415-1-15)

1.10.1 This provision specifies the procedure for determination of time extensions for unusually severe weather in accordance with the contract clause entitled “Default: (Fixed Price Construction)”. In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

a. The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

b. The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

1.10.2 The following schedule of monthly anticipated adverse weather delays is based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and will constitute the base line for monthly weather time evaluations. The contractor’s progress schedule must reflect these anticipated adverse weather delays in all-weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY

WORK DAYS BASED ON (5) DAY WORK WEEK

JAN

FEB

MAR

APR

MAY

JUN

JUL

AUG

SEP

OCT

NOV

DEC

1.10.3 Upon acknowledgment of the Notice to Proceed (NTP) and continuing throughout the contract, the contractor will record on the daily Contractor Quality Control (CQC) report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent of more of the contractor’s scheduled work day. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph 1.10.2, above, the contracting officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work day, and issue a modification in accordance with the contract clause entitled “Default (Fixed Price Construction)”.

1.11 Submittals. The contractor may be required to furnish certain submittals. These submittals may be certifications of materials, safety plans, drawings, training certifications, work plans, etc. These will be specifically listed and shall be furnished to the Contracting Officer. Submittals requiring Government approval shall be formally prepared and approval granted prior to proceeding with work involving these submittals. FIO (For Information Only) submittals do not require Government approval.

1.11.1 Work Plan. The Contractor’s work plan shall be submitted to the Contracting Officer or Contracting Officer’s Representative (COR) for approval prior to the beginning of work. The work plan shall provide detailed procedures defining the Contractor’s provisions for utility and equipment installation activities.

1.11.2 Safety Plan. A Safety plan for work procedures and safety and health protection shall be approved prior to beginning work. This plan shall include the procedures for equipment operation, public safety precautions, and traffic control if applicable. The safety plan shall include procedures to follow in case of injury accidents. The Contractor shall review the safety requirements with all workers prior to any work. Contractor Job Hazard Analysis shall be provided for each type of work.

1.11.3 Release Claim. The release is to have contractor’s original signature and notarized.

1.11.4 Payrolls. Contractor and subcontractor payrolls shall be submitted weekly and directly to USAED, Tulsa District, Attn: Labor Relations Contracting Div, 1645 S. 101st East Avenue, Tulsa, OK 74128-4609. The contractor shall submit DD Form 879, Statement of Compliance with payrolls. If there are subcontractors, the contractor shall submit Standard Form 1413, Statement of Acknowledgment signed by both the contractor and subcontractor.

1.11.5 Other submittals shall include but not limited to 1) safety meeting records and 2) monthly exposure reports.

1.12 Pre-Work Conference. A pre-work conference will be held with the Contracting Officer and contractor prior to the commencement of any work at Tenkiller Lake. The contractor’s responsible person and necessary administrative staff will be required to attend this meeting. Procedures for proper invoicing and payment, schedule, etc., shall be covered at this time.

1.13 Coordination of Work. The Contractor will be required to complete the work, within the recommended time frame without impacting the day to day operations. Pete Theodos the Technical Point of Contract (POC) and Contracting Officer’s Representative (COR). He may be reached from 7:30 a.m. through 3:30 p.m., Monday through Friday excluding Federal Holidays. Mr. Theodos phone number is (918) 489-5541, ext. 6414.

1.14 Work Authorization. No work shall be accomplished beyond this original contract scope of work unless specifically directed by the Contracting Officer. Any work done without being directed to do by the Contracting Officer shall be done at the A/E's own risk.

1.15 Liquidated Damages. Refer to basic contract Section 00800, clause 52.211-12, Liquidated Damages—Construction, $1,000 per day.

1.16 Antiterrorism and Operations Security Requirements. The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

1.17 Discrepancies. The contractor shall notify the government of any discrepancies discovered in prior work or in work under contract that are not readily explainable and in such time that they may be resolved prior to completion of the work. If, at the discretion of the contracting officer, work is found to be in error after the assignment is completed, the contractor shall be liable for all costs in connection with correcting the work.

1.18 Commencement of Work. The contractor shall be prepared to begin upon receipt of the contract award.

1.19 Authorized Changes. The Contractor shall accept instructions only from the Contracting Officer or his/her duly appointed representative. However, coordination of routine technical matters with Corps of Engineers personnel will be accomplished through the COTR. No person, regardless of Government affiliation, is authorized to make changes to the Statement of Work or to the terms or conditions of the task other than a warranted Contracting Officer, acting within the limits of his or her warrant.

PART 2 – PRODUCTS

2.1 Materials. The Contractor shall furnish all materials and supplies required to complete this task.

2.1.1 Concrete Recommendations. Contractor shall furnish 3000 PSI concrete as necessary to place the floor slab with a broom finish. The concrete shall be a width of 42 ft, a length of 62 ft, and a minimum of 4 in thick with wire mesh reinforcement.

2.1.1.1 Footings. The footings shall be constructed per shelter manufacture requirements and approved by the COR.

2.1.1.2 Concrete Work. The slab for the shelter shall be constructed on a rough grade to be prepared by the government. Final grading shall be the responsibility of the contractor. Forms to be constructed shall be grout tight and sufficiently anchored to prevent displacement during placing the concrete. Forms shall be approved by the Government Inspector before placement. Ready-mixed concrete shall be delivered to the forms at a temperature below 85 degrees F. Ready mixed concrete shall be batched, mixed, and transported in accordance with ASTM C 94. Expansion joints shall be placed on 12’ centers.

2.1.1.3 Finish Concrete. The concrete shall be placed and finished so as to provide a surface that is free from defects such as low places (bird baths) or high ridges, etc. The finished surface shall be tested for straightness. The maximum allowable deviation shall be 1/4" in 5 ft. Slabs which fail this requirement shall be replaced at no cost to the government. Note: The center of the slabs shall be two inches higher than the edge and the slab shall slope uniformly from the center to the periphery of the slab. The surface of the concrete shall receive the equivalent of a steel trowel finish but while still sufficiently wet to be worked, the final finish shall be a light broom finish.

2.1.1.4 Curing and Protection. All concrete shall be cured by an approved method for 7 days. During the curing, the concrete shall be protected from physical damage, i.e. no other work shall be permitted until after the curing period. The concrete may be cured either by moist curing or membrane curing. Moist curing shall be performed by covering with a 2 inch minimum thickness of saturated sand, the sand shall be covered with polyethylene sheet. Membrane curing - the curing compound selected shall be compatible with the waterproofing compound the contractor proposes to use.

2.1.1.5 Waterproofing. The slabs shall be waterproofed using a standard commercial waterproofing compound. Both the waterproofing compound and the curing compound (if used) shall be approved previous to use. The compatibility of the waterproofing compound and the curing compound shall be demonstrated by literature from the manufacturer.

2.1.2 Shelter Recommendations. One shelter as manufactured by Whitney Mfg or similar approved by the COR. The shelter shall be a width of 40 ft, a length of 60 ft, an eave height of 10 ft and rigid I-beam frame. Diagonal bracing shall be used on the roof. The roof panels shall be Purlin Bearing Rib (PBR 26 gage steel minimum thickness. The panels shall be factory painted with a minimum 30-year paint warranty (color to be determined by the lake manager). Roof panels shall be attached according to the building manufacturer’s specified number and type of fasteners. The frame primer coating shall be Red oxide. Sheeting fasteners shall be painted to match the attached sheeting. All roof fasteners shall be installed in visually straight lines and in level sight planes. The pavilion shall be designed and constructed to withstand a minimum 15# wind load, 15# live load and an 80 mph wind load. It will also be constructed to provide the shelter posts have a minimum of 1 ft of concrete to the edge of the concrete slab. The pavilion shall be anchored to the concrete slab using the number and size anchor bolts as specified by the building manufacturer. Anchor bolts shall be supplied, placed and properly set in the concrete slab by the contractor.

2.1.2.1 Erection of Shelter. After the curing period has expired, the picnic shelters shall be erected using the standard installation instructions furnished by Whitney Mfg or similar.

2.2 Government Provided Materials. None.

2.2 Delivery and Storage. Materials shall be delivered to the site. Materials that are damaged during delivery or due to improper storage shall be replaced at no cost to the government.

PART 3 - EXECUTION

3.1 Accomplishment of Work. The contractor shall provide all labor, materials, tools, equipment, and other items required to construct one pavilion and one concrete pad with footings at Tenkiller Lake, Oklahoma. The contractor shall remove and dispose of all materials resulting from pavilion construction.

3.1.1 Utilities. Care shall be taken not to cut nor damage overhead and underground utilities. The contractor will be responsible for all damages. Care will be taken to prevent damage to the Chicken Creek South Boat Ramp Complex. The contractor will be responsible for all damages.

3.2 Testing. Standard industry practices.

3.3 Warranties. One year minimum warranty on installation and workmanship. Thirty year minimum warranty on structural materials and paint.

3.3 Attachments No. 1 building dimensions. Attachment No. 2 map of building location.

APPENDIX A

Building Dimensions

APPENDIX B

Map of Building Location