W912BV-16-R-0109_Fall_River_Mowing.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV-16-R-0109 24-Mar-2016

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 AM 25 Apr 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DOUGLAS D BUFFINGTON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7,500,000.00

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF103

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV-16-R-0109

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments and complete the checklist before submitting documents.

Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio‐visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes in a file format readible by Adobe or MicroSoft Office readable file formats are the only acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address Douglas.D.Buffington@usace.army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Douglas Buffington and the solicitation number.

When submitting through mail ensure you clearly mark the envelope to:

TULSA DISTRICT CORPS OF ENGINEERS

DOUGLAS BUFFINGTON, CECT‐SWT‐E

1645 S. 101ST EAST AVE

TULSA, OK 74128‐4609

FAX: (918) 669‐7495

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold‐outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi‐hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand‐carried, please provide notification to the Contract Specialist at least one working day in advance (918‐669‐7078) or Douglas.D.Buffington@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points.

Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

TULSA DISTRICT CORPS OF ENGINEERS

1645 S. 101ST EAST AVE

TULSA, OK 74128‐4609

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the past performance references page, if included in solicitation.

3) Complete the pricing schedule provided in the solicitation.

4) Complete all FAR Clauses with applicable blanks filled in from SECTIONS I, K, L, and M

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continues.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV‐16‐T-0086

The Bidder Inquiry Key is: PENDING

5. Address/enter only one question/issue per entry.

c. The Bidder Inquiry System will be unavailable for new inquiries 3:00pm (Central) Thursday, 7 April 2016 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Douglas Buffington Telephone: 918‐669‐7078 E‐MAIL: Douglas.D.Buffington@usace.army.mil

Guidance on how to submit a FOIA request can be found at http://www.usace.army.mil/FOIA.aspx. Please ensure your request is submitted in a timely matter to receive feedback before the solicitation closing date.

PREPROPOSAL/SITE VISIT CONFERENCE

A Preproposal Conference/Site Visit is scheduled for PENDING at the Fall River Lake Office in Kansas. Our address is 2453 Lake Road, Fall River, KS 67047. From US HWY 400 turn north on Z 50 Road, go .9 mi to the Y, go right for 1.2 miles, the project office sits on the left side of the road.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

Section B - Supplies or Services and Prices

PRICE SCHEDULE

Contractor: Total Cost $ -

PRICING SCHEDULE Base Year- 1 Apr 16- 31 Mar 17

ITEM

NO

MAP # SERVICES MAX QTY UNIT UNIT

PRICE

AMOUNT

0001 P1 Damsite Field and Lagoon 6 EA $ - 0002 P2 Dam Site (West) Access

Roadway

6 EA $ -

0003 P3 Fall River Roadway and Semi-Improved Area

6 EA $ -

0004 P4 Fall River Dam Roadway 6 EA $ - 0005 P5 Fall River Embankment 4 EA $ - 0006 P6 Toronto Embankment 4 EA $ -

0007 A Project Office Area 20 EA $ - 0008 B Overlook Area 20 EA $ - 0009 N1 North Rock Ridge Park 15 EA $ - 0010 N2 Cedar Area 15 EA $ - 0011 N3 Whitehall Bay Park 15 EA $ - 0012 N4 Damsite Park (East) 15 EA $ - 0013 N5 Damsite Park (West) 15 EA $ - 0014 N6 Badger Creek Road 6 EA $ - 0015 N7 Casner Creek Road 6 EA $ -

Total Line Items 0001 -0015 $ -

Overall Total CLIN 0001-0015 $ -

PRICING SCHEDULE Opt Year 1 - 1 Apr 17 - 31 Mar 18

NO

MAP # SERVICES MAX QTY UNIT UNIT

1001 P1 Damsite Field and Lagoon 6 EA $ - 1002 P2 Dam Site (West) Access

Roadway

6 EA $ -

1003 P3 Fall River Roadway and Semi-Improved Area

6 EA $ -

1004 P4 Fall River Dam Roadway 6 EA $ - 1005 P5 Fall River Embankment 4 EA $ - 1006 P6 Toronto Embankment 4 EA $ -

1007 A Project Office Area 20 EA $ -

1008 B Overlook Area 20 EA $ - 1009 N1 North Rock Ridge Park 15 EA $ - 1010 N2 Cedar Area 15 EA $ - 1011 N3 Whitehall Bay Park 15 EA $ - 1012 N4 Damsite Park (East) 15 EA $ - 1013 N5 Damsite Park (West) 15 EA $ - 1014 N6 Badger Creek Road 6 EA $ - 1015 N7 Casner Creek Road 6 EA $ -

Total Line Items 1001 -1015 $ -

Overall Total CLIN 1001-1015 $ -

PRICING SCHEDULE Opt Year 2 - 1 Apr 18 - 31 Mar 19

NO

MAP # SERVICES MAX QTY UNIT UNIT

2001 P1 Damsite Field and Lagoon 6 EA $ - 2002 P2 Dam Site (West) Access

Roadway

6 EA $ -

2003 P3 Fall River Roadway and Semi-Improved Area

6 EA $ -

2004 P4 Fall River Dam Roadway 6 EA $ - 2005 P5 Fall River Embankment 4 EA $ - 2006 P6 Toronto Embankment 4 EA $ -

2007 A Project Office Area 20 EA $ - 2008 B Overlook Area 20 EA $ - 2009 N1 North Rock Ridge Park 15 EA $ - 2010 N2 Cedar Area 15 EA $ - 2011 N3 Whitehall Bay Park 15 EA $ - 2012 N4 Damsite Park (East) 15 EA $ - 2013 N5 Damsite Park (West) 15 EA $ - 2014 N6 Badger Creek Road 6 EA $ - 2015 N7 Casner Creek Road 6 EA $ -

Total Line Items 2001 -2015 $ -

Overall Total CLIN 2001-2015 $ -

PRICING SCHEDULE Opt Year 3- 1 Apr 19 - 31 Mar 20

NO

MAP # SERVICES MAX QTY UNIT UNIT

3001 P1 Damsite Field and Lagoon 6 EA $ - 3002 P2 Dam Site (West) Access

Roadway

6 EA $ -

3003 P3 Fall River Roadway and Semi-Improved Area

6 EA $ -

3004 P4 Fall River Dam Roadway 6 EA $ - 3005 P5 Fall River Embankment 4 EA $ - 3006 P6 Toronto Embankment 4 EA $ -

3007 A Project Office Area 20 EA $ - 3008 B Overlook Area 20 EA $ - 3009 N1 North Rock Ridge Park 15 EA $ - 3010 N2 Cedar Area 15 EA $ - 3011 N3 Whitehall Bay Park 15 EA $ - 3012 N4 Damsite Park (East) 15 EA $ - 3013 N5 Damsite Park (West) 15 EA $ - 3014 N6 Badger Creek Road 6 EA $ - 3015 N7 Casner Creek Road 6 EA $ -

Total Line Items 3001 -3015 $ -

Overall Total CLIN 3001-3015 $ -

PRICING SCHEDULE Opt Yr 4 - 1 Apr 20 - 31 Mar 21

NO

MAP # SERVICES MAX QTY UNIT UNIT

4001 P1 Damsite Field and Lagoon 6 EA $ - 4002 P2 Dam Site (West) Access

Roadway

6 EA $ -

4003 P3 Fall River Roadway and Semi-Improved Area

6 EA $ -

4004 P4 Fall River Dam Roadway 6 EA $ - 4005 P5 Fall River Embankment 4 EA $ - 4006 P6 Toronto Embankment 4 EA $ -

4007 A Project Office Area 20 EA $ - 4008 B Overlook Area 20 EA $ - 4009 N1 North Rock Ridge Park 15 EA $ - 4010 N2 Cedar Area 15 EA $ - 4011 N3 Whitehall Bay Park 15 EA $ - 4012 N4 Damsite Park (East) 15 EA $ - 4013 N5 Damsite Park (West) 15 EA $ - 4014 N6 Badger Creek Road 6 EA $ - 4015 N7 Casner Creek Road 6 EA $ -

Total Line Items 4001 -4015 $ -

Overall Total CLIN 4001-4015 $ -

Section C - Descriptions and Specifications

SCOPE OF WORK

SCOPE OF WORK

FALL RIVER AND TORONTO LAKES

KANSAS

MAINTENANCE CONTRACT

FOR

MOWING AND LAWN MAINTENANCE SERVICES

ORGANIZATION OF SPECIFICATIONS

This Scope of Work consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this Scope of Work. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this Scope of Work will refer to those in the general section unless otherwise noted.

Notes:

It is the Army Corps of Engineers intent to mow the following parks with project volunteers to the maximum extent practicable: North Rock Ridge, Cedar Area, Whitehall Bay, and Damsite Park (East and West). These areas are included in this solicitation so services can be provided to these areas as specified when volunteers are unavailable.

Dam Embankments and related monitoring instrumentation on them are critical to the governments Flood Risk Management mission. The embankments are at a significant grade. Mowing equipment must be sufficient to mow the dam without rutting or otherwise damaging the turf. The equipment shall also be stable enough to perform the work safely. Prospective contractors are highly encouraged to visit the performance sites to ensure they are aware of the site conditions.

TABLE OF CONTENTS

Para. No. Paragraph Title

1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Work Schedules 13 Contractor's Facilities 14 Reporting Defective Facilities 15 Security 16 Pre‐work Conference 17 Contractor Submittals 18 Required Insurance and Insurance Certificate 19 Billing 20 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title

1 Quality Assurance Report 2 Performance Requirements 3 Quality Control Inspection Log 4 Example of Job Hazard Analysis 5 Invoice Format 6 Mowing Areas

APPENDICES

Appendix Title

A Mowing and Lawn Maintenance

20. SCOPE OF WORK (SOW). The work required under this Scope of Work provides for the mowing, trimming, and edging of public use areas, the dam embankment, and other project lands at Fall River and Toronto Lakes in Kansas.

2. DEFINITIONS.

2.1. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.2. Contractor Officer Representative (COR). A Government employee, designated in writing by the KO, responsible for administering the contract for the Contracting Officer.

2.3. Contractor Quality Control (CQC) is the contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.4. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.5. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements (PRs) given in Exhibit 2.

2.6. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

2.7. Government. The term “Government” as used herein means the United States of America.

2.8. Performance‐based Requirement/Mowing Services (PBR)‐ Mowing Services that describe performance standards or outcomes within stated timeframes. Contractors are responsible to maintain performance‐based mowing services.

2.9. Performance Requirement (PR) is the Government’s minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.9.1. Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.9.2. Acceptable Performance Level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.10. Project. The term “project” as used herein means all Government property and easements at Fall River and Toronto Lake.

2.11. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.12. Quality is conformance with the contract specification.

2.13. Quality assurance (QA) is the procedure by which the Government determines that CQC is functioning effectively.

2.14. Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.15. A workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this Scope of Work on other days.

3. REFERENCES. Corps of Engineers Safety & Health Requirements Manual (EM 385‐1‐1, current version) is hereby incorporated into this specification. The Contracting Officer or their designee will furnish EM 385‐1‐1 to the contractor after contract award. EM 385‐1‐1 is also available on‐line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx .

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work shall be performed in accordance with this specification and the performance standards (Performance Requirements Table, Exhibit 2).

4.2. Acceptance of Work. The Government shall accept work unless the Contracting Officer or Contracting Officer’s Representative (COR) notifies the contractor of deficient services. Work will be accepted based on compliance with performance requirements. Refer to paragraph 10 for deductions for deficient work.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the COR directs re‐performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two business days.

4.2.3. The Contractor shall notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished the contractor. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor. A file copy will be maintained in the Tulsa District Office.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within the time limits specified.

5.1. Experience and skills.

5.1.1. Provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this specification that apply to the work they inspect.

5.1.3 The contractor shall provide a contingency plan for how work will be accomplished in the event of illness and/or emergencies.

5.2. Supervision.

5.2.1. Provide an on‐site project manager who shall have full authority to direct any work required. This on‐site project manager, and alternates who shall have full authority to execute work during brief absences of the on‐site project manager, shall be designated in writing. The on‐site project manager or alternate shall be on site at all times work is being performed. Identify, in writing, the name of the appointed on‐site project manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. Provide the KO and COR a telephone number which the contractor’s on‐site project manager can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular‐type phone is acceptable.

5.2.3. The on‐site project manager shall contact the COR between 8:30 and 9:00 a.m. each workday work is being performed. If this contact is made by telephone, the COR may require the on‐site project manager to meet and discuss various issues. The COR shall establish the time and location for such meetings after consulting with the on‐site project manager; generally within two (2) hours after requested.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdowns do not relieve the contractor of the responsibility to complete work properly and on time.

6.1. Equipment Inspections. Upon request from the Contracting Officer or the COR, the contractor shall present equipment to the Contracting Officer or the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection. The Contracting Officer or the COR shall establish the time and location for these inspections.

6.2. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with the current revision of EM 385‐1‐1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm. During mowing operations.

6.2.1.2. All riding equipment shall be equipped with seat belts. Seat belts shall be worn at all times by personnel operating equipment.

6.2.1.3. A substantial guard or shield shall be installed on the equipment to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼‐inch woven wire mesh or expanded metal with openings no greater than one inch.

6.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the equipment, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

6.2.2. Mowers (a riding Wide Area Mower can be used instead of a tractor pulling a mower at the discretion of the contractor) shall be rotary‐type or flail‐type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Brush hogs shall NOT be used on the slopes of dikes around oxidation ponds.

6.2.2.4. Dam Embankments and related monitoring instrumentation on them are critical to the governments Flood Risk Management mission. The embankments are at a significant grade. Mowing equipment must be sufficient to mow the dam without rutting or otherwise damaging the turf. The equipment shall also be stable enough to perform the work safely.

Prospective contractors should visit the sites to ensure they are aware of the site conditions; the equipment and personnel required to perform the work. If there is a disagreement about the suitability of a mower, the COR will have the authority to approve or disapprove the equipment for use.

6.2.2.5. Brush hogs shall not be used within 10 feet of facilities in improved areas.

6.2.2.6. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edgers shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be utilized when edging.

6.2.4. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.2.5. All vehicles used by the contractor shall be identified with signs located on each side of the vehicle; signs may be painted or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain at least the following information:

MAINTENANCE SERVICES PROVIDED BY

(Contractor’s Name)

6.3. Equipment Operation.

6.3.1. Mowing equipment shall be operated in a manner that allows for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.3.2. Power operated trimming equipment (utilizing monofilament line) shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer or the COR and the Lake Manager approves use of other areas. All vehicles shall be properly licensed and maintained in a safe, clean condition. The contractor/sub contractor shall maintain a valid state driver’s license.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. The contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within the specified time limits.

7.2. Government Furnished. The Government will furnish potable water for workers and equipment necessary for mowing. The contractor shall be responsible for transporting water needed to work sites that lack potable water.

8. PERFORMANCE REQUIREMENTS (PRs). PRs for work performed under this specification are given in Exhibit 2. The contractor’s performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with Performance Standards (PStds). Those not meeting PStds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services. The existence of some deficient services does not necessarily deem the contractor’s performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when QC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re‐performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. Whenever QA inspections indicate the contractor’s performance is marginal or unsatisfactory; the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish written status reports on the implementation of this plan weekly until the COR determines that performance is satisfactory. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Pre‐ work Conference. The contractor will also be advised of any changes to these criteria prior to being used for evaluation.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs given in Exhibit 2.

9.1. The results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 3). A copy of completed inspection logs shall be furnished to the COR weekly.

9.2. The requirements in subparagraph 9.1 may be waived by the KO or COR if they determine proper CQC can be achieved without the required submissions. The Contracting Officer or the COR will normally make this determination on the basis of actual performance by the contractor. If the requirements in subparagraph 9.1. are determined by the Contracting Officer or the COR to once again become required submissions this will be at no additional cost to the Government.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor’s scheduled earnings will be made for services that do not meet the PStds in Exhibit 2. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and reperformed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor’s costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not reperformed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor’s costs for performing the work.

11. SAFETY.

11.1. Safety plan. The contractor shall furnish the KO and COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385‐1‐1. The contractor’s written safety policy shall be given to all employees and posted at a prominent location in the contractor’s office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner.

Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Job hazard analysis directed by the COR shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 4.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.1.6.4. Mowing and edging/trimming operations.

11.1.6.5. Tool usage.

11.2. Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of mowing operations. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one‐day notice of safety meetings to the COR so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, and location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety violations. If a contractor’s employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the written request of the KO. The COR may require, in writing, that the Contractor remove from the work any employee the Contracting Officer (or Contracting Officer Representative) deems incompetent, careless, incapacitated, or otherwise objectionable.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short‐sleeve shirt and long trousers (no sleeveless shirts, tank tops, or shorts). Clothing shall be in good repair, i.e., no torn shirts or trousers.

Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety‐ toe shoes. Personnel when required by Section 5 of EM 385‐1‐1, shall wear additional protective apparel.

11.5. Accident reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. Contractor shall maintain an accurate record of exposure data (man hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

12. CONTRACTOR’S FACILITIES. The following space is available at Government facilities for storage of the contractor’s materials, supplies, and equipment:

An area will be made available for storage of mowing equipment on an interim basis while mowing is being performed. The area (typically near the Project Office or Dam) will be designated by the COR. Storage will be at contractor’s risk.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this specification, including written work schedules as prescribed below. The COR’s authority in reviewing these schedules is limited to assuring compliance with this specification. If the COR determines the schedules do not comply with this specification, the contractor shall revise his schedules and resubmit them.

13.1. Mowing, trimming and edging shall be completed within the required time as specified Appendix A.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the Contracting Officer each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present; security gates to compounds shall remain locked except for ingress and egress of the contractor’s vehicles. All entrances to project office buildings shall remain locked except for ingress and egress of contractor’s employees.

15.2. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers/locks. The contractor shall also install the tumblers/locks at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

16. PRE‐WORK CONFERENCE. The Contracting Officer or COR shall conduct a Pre‐work Conference with the contractor to discuss the provisions of this specification and the contractor’s submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on‐site project manager, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. The Contracting Officer shall establish the location, date, and time of the Pre‐work Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer two (2) weeks prior to the Pre‐work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the proposed plans do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

17.1. Names of on‐site project manager and their alternate (submit prior to initiation of work and prior to changing designated employees) and a working telephone number at which they can be reached (subparagraph 5.2).

17.2. CQC Plan (paragraph 9).

17.3. Safety Plan (subparagraph 11.1).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

17.5. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6).

17.6. Job Hazard Analysis (subparagraph 11.1.6.)

17.7. Kansas permits and/or certification for application of herbicides and pesticides, if applicable.

(Appendix A).

18. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228‐5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

18.1. Worker’s Compensation and Employer’s Liability: Workers’ compensation and employers’ liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

18.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

18.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

19. BILLING.

19.1. Submit one copy of invoices at the end of each month for all work that has been completed.

19.2. Invoices shall be prepared in the format in Exhibit 5.

19.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

19.4. The invoices and supporting documents shall be delivered or mailed to the Lake Manager, Fall River Lake Office, 2453 Lake Road, Fall River, KS 67047‐8366.

20. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

20.1 A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost that exceeds $1,000. The cost of increases or decreases shall be based on estimates of the contractor’s costs for performing the work.

20.2. Requests for changes in price should be sent to the Contracting Officer in writing

EXHIBIT 1

QUALITY ASSURANCE REPORT

The Quality Assurance Report (SWT Form 982) is provided at SECTION J as Attachment 1.

EXHIBIT 2

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

ALL APPENDIXES

Completion of work X1 B Completed in the time set forth in the specification.

10%

Safety X2 A All Work performed in accordance with EM 385-1-1 & applicable Job Hazard Analysis

2%

Damage to Facilities X3 A All Damages caused by the contractor are reported within one (1) workday

0%

Damage to Landscape X4 B No rutting or scalping of mowed areas 3%

Repairs or Restitution X5 A Contractor caused damages incidental to work performed under this specification shall be repaired at the contractors expense.

0%

SERVICE REQUIREMENT PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS APL

Mowing Services

Embankment Areas A1 B Smooth cut. Height of cut grass maintained within min/max as specified. #No i

5%

Embankment Areas A2 A No rutting of embankment or other damage to the vegetation by mower/tractor tires and i

3%

Roadway & Semi-Improved Areas

A3 C Smooth cut. *Height of cut grass maintained within min/max as specified. #No i

5%

Improved Areas A4 A Smooth cut. *Height of cut grass does not exceed +½ inch from that specified. #No uncut vegetation.

10%

Lawn areas A5 A Smooth cut. *Height of cut grass does not exceed +½ inch from that specified. #No uncut vegetation.

10%

Edging A6 B Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

Trimming A7 A Uniform cut with no scalping of grass. No damage to trees or shrubs.

5%

Cleaning areas after mowing A8 C No vegetation or debris left on paved surfaces.

10%

* Conformance with height requirement shall be determined by measuring the height of cut grass on smooth ground

# No lines of uncut grass remaining in mowed area.

EXHIBIT 3

QUALITY CONTROL INSPECTION LOG

The Quality Control Inspection Log (SWT Form 990) is provided at SECTION J as Attachment 2.

EXHIBIT 4

EXAMPLE OF JOB HAZARD ANALYSIS

The Example of Job Hazard Analysis is provided at SECTION J as Attachment 3.

EXHIBIT 5

INVOICE FORMAT

BILLING FOR

CONTRACT WORK

PROJECT: ________________________ SHEET ___ OF ___

CONTRACTOR: _____________________ DATE: ___________

ADDRESS: ________________________ CONTRACT NO: W912BV‐__‐_‐____

BILLING PERIOD: _______ THRU ________ INVOICE NO: __________

PAYMENT TERMS: ____________________________

(Payment Discount or N/A)

BID ITEM

NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED: ______________

CONTRACTOR (Signature/Date)

EXHIBIT 6

MOWING AREAS

Lawn Area Mowing

Map A Project Office Area 2.5 Inch Mow Height Map B Overlook Area 2.5 Inch Mow Height

Improved Area Mowing

Map N1 North Rock Ridge Park 3.0 Inch Mow Height Map N2 Cedar Area 3.0 Inch Mow Height Map N3 Whitehall Bay Park 3.0 Inch Mow Height Map N4 Damsite Park (East) 3.0 Inch Mow Height Map N5 Damsite Park (West) 3.0 Inch Mow Height Map N6 Badger Creek Road 3.0 Inch Mow Height Map N7 Casner Creek Road 3.0 Inch Mow Height

Roadway and Semi‐Improved Area Mowing

Map P1 Damsite Field and Lagoon 3.0 to 4.0 Inch Mow Height Map P2 Damsite (West) Access Roadway 3.0 to 4.0 Inch Mow Height Map P3 Fall River Roadway & Semi-Improved Area 3.0 to 4.0 Inch Mow Height Map P4 Fall River Dam Roadway 3.0 to 4.0 Inch Mow Height

Dam Embankment Area Mowing

Map P5 Fall River Embankment 4.0 to 6.0 Inch Mow Height Map P6 Toronto Embankment 4.0 to 6.0 Inch Mow Height

APPENDIX A

MOWING AND LAWN MAINTENANCE

1. FACILITIES TO BE SERVICED. Dam embankments, public use areas, project office complex, and other areas on project lands. The mowing area maps are found in SECTION J Attachment 4.

1.1. Volunteer Maintained Areas. It is the Army Corps of Engineers intent to mow the following parks with project volunteers to the maximum extent practicable: North Rock Ridge, Cedar Area, Whitehall Bay, and Damsite Park (East and West). These areas are included in this solicitation so services can be provided to these areas as specified when volunteers are unavailable.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. General. Work shall be performed from 1 April through 30 September. The contractor shall be responsible for maintaining the grass height through the direction of the COR or KO. The COR will notify the Contractor to initiate mowing services for an area. It is the Contractor’s responsibility to ensure these areas are maintained to the performance standards specified in this Scope of Work.

2.2 Period of Performance. All Services shall be performed from 1 April through 30 September.

2.3. All mowing will occur between 7 a.m. and sunset or 8 p.m. whichever is earlier.

2.4. Mowing of PUAs shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before a Federal holiday.

2.5. Contractor Completion. Once mowing maintenance begins for any individual area on an individual map, the mowing shall be completed within 5 work days, unless weather or soil conditions prevent the mowing from being completed. The Contractor shall notify the COR if site conditions prevent completion of work.

2.6. Maximum Response Time is five (5) work days after notification, preferred response time is two (2) work days after notification.

3. DESCRIPTION OF WORK.

3.1. Cleanup. Prior to mowing, the contractor shall remove rocks and debris that are likely to damage equipment or be thrown by the mower. All vegetation and debris shall be removed from parking lots, paved walkways/pullouts, and table/picnic shelter slabs by the end of each work day.

3.2. Restrictions on Work. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the COR will determine whether work shall progress or stop. Areas excluded by these conditions will also be excluded in the inspections.

3.3. Repairs and Restitution. Contractor damages incidental to work performed under this Scope of Work will be repaired at the contractor’s expense.

3.3.1. Examples of damage include, damage to fences, trees, signs and sign posts, piezometer tubes and their guards, rutting of embankment and other mowed areas, rocks thrown to vehicles.

3.3.2. All damages caused by the contractor are to be reported within one (1) workday to the

COR.

3.4. Performance Based Work. The contractor shall maintain the following areas:

3.4.1. Dam Embankment Areas shall be mown to minimum height of 4 inches and a maximum height of 6 inches. The contractor shall mow all the outlined and shaded areas on the maps. Appendix B, Map P4 and Map P5 show overlap of Roadway and Embankment area mowing. In this overlap area grass shall be mown between 4 inches and 6 inches as part of the Dam Embankment.

3.4.2. Roadway and Semi‐Improved Areas shall be mown to a minimum height of 3 inches and a maximum height of 5 inches. The contractor shall mow all the outlined and shaded areas on the maps.

3.4.2.1. Areas adjacent to all roads shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 15 feet from each edge of the road or to the tree line, whichever is closer.