W912BV-16-R-0084.pdf

Pre-solicitation Notice

Park Cleaning Fort Gibson, Chouteau and Newt Graham

W912BV-16-R-0084

1. This is a Combined Synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and additional notice will not be issued.

This Acquisition shall be set aside for Small Business.

2. SolicitationW912BV-16-R-0084 is being issued as a Request for Quote (RFQ) for a Firm-Fixed-Price contract for park cleaning services at Fort Gibson, Chouteau and Newt Graham Lakes, Oklahoma.

3. This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-76.

4. This is a 100% Small Business Set Aside. The North American Industrial Classification System (NAICS) Code is 561720 and the applicable Small Business Size Standard, as established by the U.S.

Small Business Administration, is $18,000,000.

5. Bid Schedule – See attachment

6. Description of services: The required services provides for park cleaning at Fort Gibson, Chouteau and Newt Graham Lakes, Oklahoma

7. The contract will consist of a base and four option periods. The period of performance will be as follows:

Contract period Start date End Date Base period 1 April 2016 31 March 2017 Option year 1 1 April 2017 31 March 2018 Option year 2 1 April 2018 31 March 2019 Option year 3 1 April 2019 31 March 2020 Option year 4 1 April 2020 31 March 2021

8. FAR Clauses 52.212-1, 52.212-3 and 52.212-4 apply to this procurement. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. The following addenda apply to these clauses: 52.212-1 – the NAICS code is listed in paragraph # 4 above as an SF 1449 will not be issued for this requirement.

9. FAR Clause 52.212-5 applies to this procurement. A completed copy is attached showing the applicable clauses.

10. Offers are due on 21 March 2016 no later than 2:00 PM CST.

11. Site visit: will be held on Monday, 29 February 2016 at 10:00 AM. CST, at the Fort Gibson Lake Office located at US Army Corps of Engineers, 8568 State Hwy 251A Fort Gibson, Ok 74434.

12. Bidders Inquiry: Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet. Please see attachment for additional Information.

13. Scope of Work. Please see attached instruction to Offerors for the Scope of work.

14. Price Schedule: Please see attached instruction to Offerors for the Price Schedule.

15. The solicitation is issued via Internet only on Feb Biz Opps Website at http://www.fbo.gov. It is the contractors’ responsibility to check the above-listed internet address daily for any posted changes to the solicitation. Any amendments issued to the solicitation must be acknowledged by potential offerors. No corrections and/or changes to proposals will be allowed after the proposal submittal due time and date.

16. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is conforming to the requirements of the solicitation and is the most advantages to the Government considering price.

17. Location: Fort Gibson, Chouteau and Newt Graham Lakes, Oklahoma

18. Previous contract information: W912BV-13-P-0080 awarded to JS & T, Inc for a total award amount of $277,429.00 for the base and two options.

https://www.projnet.org/projnet

W912BV-16-R-0084

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments and complete the checklist before submitting documents.

Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes in a file format readable by Adobe or MicroSoft Office readable file formats are the only acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address Amy.c.feemster@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Amy C. Feemster and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

TULSA DISTRICT CORPS OF ENGINEERS

Amy C. Feemster, CECT-SWT-CT

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered.

Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7173) or Amy.c.feemster@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points.

Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

TULSA DISTRICT CORPS OF ENGINEERS

1645 S. 101ST EAST AVE

TULSA, OK 74128-4609

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Please submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) Complete the past performance references page, if included in solicitation.

3) The pricing schedule provided in the solicitation

BIDDERS INQUIRY INFO SECTION

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check http://www.fedbizopps.gov

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Number is: W912BV-16-R-0084

The Bidder Inquiry Key is: TXI2HY-348338

c. The Bidder Inquiry System will be unavailable for new inquiries 3:00 PM CST Thursday 25 February 2016 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Amy C. Feemster Telephone: 918-669-7173 E-MAIL: Amy.C.Feemster@USACE.Army.mil

Section B - Supplies or Services and Prices

PRICING SCHEDULE

BID SCHEDULE PROJECT: FORT GIBSON LAKE,

Option Year 1- 1 APR 2017 - 30 MAR 2018 CHOUTEAU, & NEWT GRAHAM

CONTRACTOR:

CUN SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

SCHEDULE I

APPENDIX A - CLEANING

FORT GIBSON LAKE

* Summer Period - 01April - 30 September

Bluebill Point 6 MO

1002 Damsite East 6 MO

1003 Damsite North 6 MO

1004 Damsite South 6 MO

1005 Highway 251A Road " 6 MO

1006 Flat Rock Creek 6 MO

1007 Overlook 6 MO

1008 Rocky Point 6 MO

1009 Taylor Ferry Beach {01 May - 23 Sep) 5 MO

1010 Taylor Ferry North 6 MO

1011 Taylor Ferry South 6 MO

1012 Wahoo Bay 6 MO

1013 Wagoner City Park 6 MO

1014 Wildwood 6 MO

1015 Second Cleanings

Item 1. Blue Bill Point 9 EACH

Item 2. Damsite South 9 EACH

Item 3. Flat Rock Creek 9 EACH

Item 4. Rocky Point 9 EACH

Item 5. Taylor Ferry South 9 EACH

Item 6. Wildwood 9 EACH

TOTAL FORT GIBSON LAKE

CHOUTEAU/NEWT GRAHAM

* Summer Period - 01April - 30 September

Afton Landing 6 MO

1017 Bluff Landing 6 MO

1018 Second Cleanings

Item 1. Afton Landing 9 EACH

Item 2. Bluff Landing 9 EACH

TOTAL CHOUTEAU/NEWT GRAHAM

WINTER SCHEDULE- October1 through March 31 1019 Damsite East 6 MO 1020 Taylor Ferry North 6 MO 1021 Wagner City Park 6 MO

TOTAL OPTION YEAR 1 AMOUNTS OF LINE ITEMS 1001-1021

Option Year 2 - 1APR 2018 - 30 MAR 2019 CHOUTEAU, & NEWT GRAHAM

CLIN SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

APPENDIX A - CLEANING .

FORT GIBSON LAKE

* Summer Period - 01April - 30 September

Bluebill Point 6 MO

2002 Damsite East 6 MO

2003 Damsite North 6 MO

2004 Damsite South 6 MO

2005. Highway 251A Road 6 MO

2006 Flat Rock Creek 6 MO

2007 Overlook 6 MO

2008 Rocky Point 6 MO

2009 Taylor Ferry Beach (01 May - 23 Sep) 5 MO

2010 Taylor Ferry North 6 MO

2011 Taylor Ferry South 6 MO

2012 Wahoo Bay 6 MO

2013 Wagoner City Park 6 MO

2014 Wildwood 6 MO

2015 Second Cleanings

Item 2. Damsite South 9 EACH

Item 3. Flat Rock Creek 9 EACH

Item 4. Rocky Point 9 EACH

Item 5. Taylor Ferry South 9 EACH

Item 6. Wildwood 9 EACH

TOTAL FORT GIBSON LAKE

Afton Landing 6 MO .

2017 Bluff Landing 6 MO

2018 Second Cleanings

Item 1. Afton Landing 9 EACH

Item 2. Bluff Landing 9 EACH

TOTAL CHOUTEAU/NEWT GRAHAM

WINTER SCHEDULE- October1 through March 31

2019 Damsite East 6 MO 2020 Taylor Ferry North 6 MO 2021 Wagner City Park 6 MO

TOTAL OPTION YEAR 2 AMOUNTS OF LINE ITEMS 2001-2021

Option Year 3- 1 APR 2019 - 30 MAR 2020 CHOUTEAU, & NEWT GRAHAM

SCHEDULE I

APPENDIX A - CLEANING

FORT GIBSON LAKE

Bluebill Point 6 MO

Damsite East 6 MO

Damsite North 6 MO 3003

Damsite South 6 MO

Highway 251A Road 6 MO

Flat Rock Creek 6 MO

Overlook 6 MO

Rocky Point 6 MO

Taylor Ferry Beach {01 May - 23 Sep) 5 MO

Taylor Ferry North 6 MO

Taylor Ferry South 6 MO

Wahoo Bay 6 MO

Wagoner City Park 6 MO

Wildwood 6 MO

Second Cleanings

Item 1. Blue Bill Point 9 EACH

Item 2. Damsite South 9 EACH

Item 3. Flat Rock Creek 9 EACH

Item 4. Rocky Point 9 EACH

Item 5. Taylor Ferry South 9 EACH

Item 6. Wildwood 9 EACH

TOTAL FORT GIBSON LAKE

Bluff Landing 6 MO

Second Cleanings

Item 1. Afton Landing 9 EACH

Item 2. Bluff Landing 9 EACH

TOTAL CHOUTEAU/NEWT GRAHAM

3019 Damsite East 6 MO

3020 Taylor Ferry North 6 MO 3021 Wagner City Park 6 MO

TOTAL OPTION YEAR 3 AMOUNTS OF LINE ITEMS 3001-3021

BASE YEAR 4 APR 2020 - 30 MAR 2021 CHOUTEAU, & NEWT GRAHAM

APPENDIX A - CLEANING

FORT GIBSON LAKE

* Summer Period - 01 April - 30 September

Bluebill Point 6 MO

4002 Damsite East 6 MO

4003 Damsite North 6 MO

4004 Damsite South 6 MO

4005 Highway 251A Road 6 MO

4006 Flat Rock Creek 6 MO

4007 Overlook 6 MO

4008 Rocky Point 6 MO

4009 Taylor Ferry Beach (01May - 23 Sep) 5 MO

4010 Taylor Ferry North 6 MO

4011 Taylor Ferry South 6 MO

4012 Wahoo Bay 6 MO

4013 Wagoner City Park 6 MO

4014 Wildwood 6 MO

4015 Second Cleanings

Item 2. Damsite South 9 EACH

Item 3. Flat Rock Creek 9 EACH

Item 4. Rocky Point 9 EACH

Item 5. Taylor Ferry South 9 EACH

Item 6. Wildwood 9 EACH

TOTAL FORT GIBSON LAKE

CHOUTEAU/NEWT GRAHAM

$00.00

4017 Bluff Landing 6 MO

4018 Second Cleanings

Item 1. Afton Landing 9 EACH

Item 2. Bluff Landing 9 EACH

TOTAL CHOUTEAU/NEWT GRAHAM $00.00

4019 Damsite East 6 MO 4020 Taylor Ferry North 6 MO 4021 Wagner City Park 6 MO

TOTAL OPTION YEAR 4 AMOUNTS OF LINE ITEMS 4001-4021 $00.00

TOTAL AMOUNT OF BASE YEAR $_____________________

TOTAL AMOUNT OF OPTION 1 YEAR $_____________________

TOTAL AMOUNT OF OPTION 2 YEAR $_____________________

TOTAL AMOUNT OF OPTION 3 YEAR $_____________________

TOTAL AMOUNT OF OPTION 4 YEAR $_____________________

TOTAL AMOUNTS OF BASE INCLUDING 4 OPTION YEARS $_____________________

Section C - Descriptions and Specifications

SCOPE OF WORK

FORT GIBSON, CHOUTEAU & NEWT GRAHAM LAKES OKLAHOMA

MAINTENANCE CONTRACT FOR

PARK CLEANING

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para. No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control

10 Deductions for Deficient Work

11 Safety

12 Work Schedules

13 Reporting Defective Facilities

14 Required Insurance and Insurance Certificate

15 Pre-work Conference

16 Contractor Submittals

17 Billing

18 Changes in Amount of Facilities Serviced

19 Performance Evaluation Meetings

EXHIBITS

No. Title

1 Quality Assurance Report

2 Specifications for Contractor-Furnished Materials and Supplies

3 Performance Requirements Table

4 Quality Control Inspection Log

5 Example of Job Hazard Analysis

6 Work Schedule for Park Cleaning 8 Invoice Format

APPENDICES

Appendix Appendix Title

A Cleaning of Parks

B Quality Assurance Surveillance Plan (QASP)

1. SCOPE OF WORK. The work required under this specification provides for the cleaning of park facilities such as toilets, picnic/camping sites, and grounds keeping.

1.1 Pre-bid Site Visit. A pre-bid site visit will be scheduled by the Contracting Officer. All bidders are strongly encouraged to attend. For any questions pertaining to the site visit, contact Fort Gibson Lake Office at

(918) 682-4314. Fort Gibson Lake Office 8568 State Highway 251-A Fort Gibson, OK 74434-4269

2. DEFINITIONS.

2.1. Bimonthly. Work required to be performed every other month.

2.2. Biweekly. Work required to be performed every other week.

2.3. Contracting Officer (KO). An individual who can bind the United States Government to a contract that is greater than the Micro-Purchase threshold.

2.4. Contracting Officer Representative (COR). Qualified individuals appointed by the Contracting officer (KO) to assist in the technical monitoring or administration of a contract.

2.5. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.6. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.7. Government. Used herein means the US Army Corps of Engineers.

2.8. Performance Requirement (PR). The Government’s requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd) and specify the minimum standard (quality) for each service provided under the contract.

2.9. Project. Used herein means all Government property and easements at Fort Gibson Lake, Chouteau and Newt Graham.

2.10. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.11. Quality is conformance with the contract specification.

2.12. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.13. Regulations Refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.14. Semimonthly. Work required to be performed twice a month.

2.15. Semiweekly. Work required to be performed twice a week.

2.16. Workday. Any day work is required to be performed by this specification.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, dated November 2003) is hereby incorporated into this specification. The Contracting Officer will furnish EM 385-1-1 to the contractor upon award of a contract.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of park cleaning shall be in accordance with this specification.

4.2. Acceptance of park cleaning work. The Government shall accept work unless the Contracting Officer Representative or designated representative notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the KO or COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day.

Refer to paragraph 10 for deficient work not re-performed.

4.2.3. The contractor shall notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification, within specified time limits.

5.1. Experience and Skills.

5.1.1 The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2 On-the-job training for in-experienced personnel shall not be a valid reason for the contractor to not perform duties in a safe and timely manner. Orientation for contract requirements is permissible.

5.2. Supervision.

5.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.Supervisers shall be able to speak, write, read and understand English.

5.2.2. The contractor shall provide the COR a telephone number which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m. CST, on all days work is being performed. Use of a cellular-type phone is preferred.

5.2.3. The on-site supervisor shall contact the COR each workday between 8:00 a.m. and 9:00 a.m. CST. If this contact is made by telephone, the COR may require the on-site supervisor to meet and discuss problems. The COR shall establish the time and location for such meetings after consultation with the on- site supervisor.

5.3 Onsite Meetings. The contractor shall have available, a fully authorized representative to act on their behalf who can be onsite within two (2) hours for any and all meeting requests.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification, within specified time limits.

6.1. Amount and Type of Equipment. Equipment that equals or exceeds the quantity and quality certified by the contractor, as being available during the pre-award survey shall be utilized when work is initiated. If the contractor demonstrates that the requirements of the contract can be met with less equipment or a different kind of equipment, the amount and/or type of equipment may be modified upon approval of the COR.

6.2. Equipment Inspection. The contractor shall present all equipment to the COR for inspection prior to it being utilized in the project parks. After consultation with the contractor, the COR shall establish the time and location for these inspections. No equipment shall be used on the project prior to being inspected. The COR may inspect all equipment monthly at a time and location specified.

6.3. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and comply with EM 385-1-1.

6.4. Vehicle Identification. Signs located on each side of the vehicles shall mark all sedans and trucks used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project.

Lettering shall be at least 2 inches high. Each sign shall contain the following:

FORT GIBSON LAKE CLEANING SERVICES PROVIDED BY

(Contractor’s Name)

6.5. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All material and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in

Exhibit 2. All locks and keys for toilet paper holders will become the property of the government at the end of the contract period.

7.1.4. In addition to materials and supplies listed in Exhibit 4, the contractor shall furnish the following:

Cleaning compounds Disinfectants Mops, brooms, etc.

Odor control for toilet vaults

7.2. Government Furnished.

7.2.1 The Government will furnish potable water. The contractor shall be responsible for transporting Government-furnished materials and supplies to work sites.

7.2.2 The Government does not have potable water in all the parks. The contractor shall be responsible for transporting potable water to these parks for cleaning purposes. The parks are:

Damsite East Wahoo Bay Wagoner City Park

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 3. The contractor’s performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer’s Representative.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

9. CONTRACTOR QUALITY CONTROL (CQC).

9.1 The contractor shall establish and execute a CQC Program for the performance requirements of this contract and shall provide a written copy of same to the Ft. Gibson Lake Office POC no later than 15 days of contract award. The contractor will maintain the quality control program throughout the contract performance.

9.2 The Quality Control program shall include as a minimum the following:

9.2.1 An inspection system covering all work tasks stated in the contract to include supplies. Said inspection system shall include Exhibit 6 Work Schedule for Park Cleaning, for cleaning personnel. The Park Cleaning Work Schedule shall specify areas to be cleaned and inspected on a day to day cleaning basis.

9.2.2. The contractor shall maintain records of all inspections made, at a minimum, the nature

(when, where, what) and number of inspections they made; the name of the inspector; the number, location, type of deficiencies found, and the corrective action taken for deficiencies. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished the Contracting Officer’s Representative by 7:00 a.m. the following day. Email or faxed copies will be acceptable.

9.2.3 A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

9.2.4 Corrective action procedures for deficiencies and measures to prevent recurrence. The corrective actions will address the deficiency and an action to prevent future deficiencies. Additional inspection(s) are not considered a corrective action. The Quality Control Program shall be evaluated for adequacy and changed or updated by the contractor as a part of all corrective actions by the contractor.

9.3 The Contractor is responsible for establishing and maintaining an adequate quality control system as stated in the Quality Control Plan to satisfactorily inspect and ensure that all work performance by the Contractor’s organization in each separate service is in full compliance with this contract’s PStds, the instructions, and provisions. To accomplish this, the Contractor will appoint in writing, along with a resume of experience, subject to the approval of the COR, a Quality Control Inspector (QC). The QC shall have full authority and power to act for the Contractor on items pertaining to overall work performance, management and coordination.

Requirements for the QC are stated in Paragraph 9.3.2.

9.3.1 All foreman/superintendents and /or quality control personnel are required to have on site, as a minimum, a copy of that portion of the contract PStds and Appendix A which governs the work in which they are engaged

9.3.2 The QC’s main duty shall be to verify contract conformance of all work, to include reviewing each work leader’s daily activity report to ensure that it is legible, understandable, and complete, and to notify the COR of anything requiring the Contractors immediate attention. All QC inspections must be completed at the time the cleaning personnel are performing scheduled cleaning duties. The COR may request additional QC personnel, if the Contractor’s work is in danger of nonconformance, at no additional cost to the Government.

9.3.3 All employees are required to have on site, as a minimum, a copy of the current approved

Schedule of Cleaning Services, Exhibit 6.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor’s scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government’s cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor’s cost for performing the work. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Safety Plan. The contractor shall furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1.

The contractor shall furnish a copy of the safety plan to the COR a minimum of 2 weeks prior to start of the contract. The contractor is responsible for updating the safety plan. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner.

Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety Meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. Employees of subcontractors shall attend safety meetings. The contractor shall provide at least one-day notice of safety meetings to the COR so that Corps of Engineers personnel can attend. A monthly report of the meetings shall be furnished in writing to the COR by the 2nd workday of the following month. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety Violations. If a contractor’s employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer.

11.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers. Personnel when required by Section 5, EM 385-1-1, shall wear additional protective apparel.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Contractor Monthly Record of Work-Related Injuries/Illnesses & Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

12. WORK SCHEDULES.

12.1 Routine Performance. The work schedule for each park cleaning is given in Exhibit 6. The contractor shall submit a work schedule for each park cleaning crew in the format given in Exhibit 6. The schedule shall be prepared for work to be accomplished during the period which work will be started. Work schedules for daily, weekly, and monthly cleanings shall be furnished to the Contracting Officer’s Representative a minimum two (2) weeks prior to the beginning of each period.

12.2. Second Cleanings. The contractor shall submit a work schedule for each park cleaning crew in the format given in Exhibit 6A. The schedule shall be prepared for work to be accomplished during the period which work will be started. Second cleaning work schedules, weekly cleanings, and monthly cleanings shall be furnished to the Contracting Officer’s Representative a minimum two (2) weeks prior to the beginning of each period.

12.3 Winter Schedule. Parks and PUAs that shall require winter cleaning service are as follows: Damsite East area, Taylor Ferry North and Wagner City Park. Winter schedule and dates of performance are stated in the pricing schedule. All the facilities serviced during the winter schedule shall be performed the same as stated in the Performance Work Standards stated in this contract.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR at least once each workday.

14. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

14.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with minimum liability coverage of $100,000.

14.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

14.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy.

The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims. The contractor shall submit to the Contracting Officer a copy of their insurance certificate within 5 calendar days of notification of contract award.

15. PRE-WORK CONFERENCE. The Contracting Officer Representative shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor’s submittals listed in paragraph 15 below. As a minimum, the officer of the company that signed the contract, the on-site supervisor, the contractor quality control person, and the person that will directly supervise the administrative work associated with the contract shall be present. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the COR. If the COR determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

16.1. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMTS:

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or Contracting

Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

16.2 Names of all contract representatives (quality control personnel and alternate(s), supervisor and alternative supervisor(s), etc.) (submit prior to initiation of work and prior to changing designated employees) (Subparagraph 5.2.1.).

16.3Safety Plan (subparagraph 11.1.).

16.4 Report of Safety meetings (submit by the 2nd workday of the following month) (subparagraph 11.2.).

16.5 Contractor Monthly Record of Work-Related Injuries/Illnesses & Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6.).

16.6 Insurance certificates (submit within 5 calendar days of notification of contract award) (subparagraphs 12.1 through 12.3).

16.7 Completed pricing schedule prepared by the contractor prior to award.

16.8 Contractor shall register in the E-verify web site with all contractor employees

17 BILLING.

17.1 The contractor shall submit the original and two copies of invoices at the end of each month for all park cleaning work. Invoices shall be prepared in the format given at Exhibit 7.

17.2 All exposure reports shall be submitted before an invoice will be accepted.

17.3 The invoices and supporting documents shall be delivered or mailed to the Operations Project Manager, Fort Gibson Project Office, 8568 St. Hwy. 251A, Fort Gibson, OK 74434-9548.

18. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

18.1 Required park cleaning services are suspended for a period of one (1) month or longer in an entire park or PUA. An example for suspending all cleaning services would include natural emergencies or disasters, such as a major flood event or tornadoes that would render the Parks or PUAs inaccessible or cause public safety to be a concern. Another example would be a prolonged disruption of utility services. In the event utility services are disrupted, we may require closure of either partial or entire Parks/PUAs. In the event of a Temporary Government Shutdown, all park cleaning services will be suspended. In any event, the Contracting Officer will contact the prime contractor and provide detailed guidance as to how the contractor shall proceed, or not proceed, with park cleaning services, depending on the specific circumstances at that time.

18.2 A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of park cleaning work that exceeds $300. The cost of increases or decreases shall be based upon estimates of the contractor’s costs for performing the work.

18.3. All negotiations that contribute to a change or modification to the contract either in performance or costs shall be performed by the designated Contracting Officer (CO) as the Contracting Officer Representative (COR) does not have the authority to approve or disapprove these contract issues.

EXHIBIT 1

QUALITY ASSURANCE REPORT

SWT Form 982 Quality Assurance Report is provided as an attachment. See Section J.

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

TISSUE PAPER A 2-Ply Bath Tissue, Non-Bleached, Natural, Septic Tank Safe, Minimum of 500 Sheets Per Roll, 100% Post Consumer Waste Recycled Materials, #100, Fort Howard Co. OR Equal.

Urinal Deodorant Block and Screen

A SANI, Enzymatic cleaner block and screen or equal

Toilet Paper Holder Locks A Approx. 60 locks, Shank diameter 3/8”or less. 8 keys provided to the COR.

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

Clean interior of waterborne toilets, showers, & change houses

A 1 Clean. Floors, walls, ceilings, windows, skylights, partisans, doors, toilet fixtures, and showers sanitary.

No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day.

Remove webs, insect & bird nests then clean surface.

Clean interior of vault toilets A 2 Clean. Floors, walls, ceilings, windows, doors, and toilet fixtures sanitary including inside of toilet riser.

No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day.

Vaults are odor free. Remove webs, insect & bird nests then clean surface.

Clean exterior of toilets, vault toilets, showers, & overlook(s)

A 3 Clean. Free of graffiti. Clean and sanitize drinking fountains. Includes sidewalks. Remove webs, insect & bird nests then clean surface. Walkways clean.

Monitor toilet vaults A 4 Vaults exceeding specified limit are reported.

Clean picnic shelters A 5 Clean. Structure, fireplaces, cookers, and tables. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fireplaces. Remove webs, insect & bird nests then clean surface.

Clean cookers/fire rings A 6 Clean. No refuse, debris, or partially burned wood in fire rings or cookers.

Clean trailer dump stations A 7 Clean.

Clean courtesy docks A 8 Clean.

Grounds keeping, PUAs & access roads

A 9 No refuse or debris visible from a distance of 25 feet.

No dead animals or tires. No refuse or debris left around picnic/camping sites.

Grounds keeping, Fishing areas A 10 No refuse or debris, including dead fish. Visible items in water accessible by a garden rake. The landward limit of pick up is 100 feet from the edge of the water.

Grounds keeping, Embankment road A 11 No refuse or debris visible from a distance of 25 feet.

No dead animals.

Refuse Collection A 12 Containers are not more than 1/4 f u l l & contents do not emit strong odors. Liners are clean and not torn.

SERVICE REQUIREMENT PR

NO.

PERFORMANCE STANDARDS

Refuse Disposal A 13 Refuse disposed at designated site. No deposition along roads.

Report stinging insect inhabited nests A 14 All stinging insect inhabited nests within 5 feet of facilities or on any buildings reported.

Contractor Quality Control A15 Establish & maintain quality control system to satisfactorily inspect & ensure that all required work is performed & is in full compliance with this t t’ PStd Th QC h ll h f ll th it Scheduling & Schedule Variances A16 COR approved work schedule in place. Work crews call Lake Office or COR when arriving more than or less than 30 minutes from the approved schedule.

Submittals A17 All contract required documents submitted on time for COR approval.

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

SWT Form 990 Quality Control Inspection Log is provided as an attachment. See Section J.

EXHIBIT 5

EXAMPLE OF JOB HAZARD ANALYSIS

Accident Prevention Program Job Hazard Analysis is provided as as an attachment. See Section J.

EXHIBIT 6

WORK SCHEDULE FOR PARK CLEANING

Schedule of Cleaning Services is provided as an attachment. See Section J.

WINTER SCHEDULE FOR PARK CLEANING SERVICES SHALL BE AS FOLLOWS:

Park/PUAs

Damsite East: Vault Toilet and Fishing Area Only.

Taylor Ferry North: Vault Toilet Only.

Wagner Park (Toppers): Vault Toilet Only.

Dates/Cleaning Schedule

October 1 through 30: All Parks /PUAs (described above) shall be serviced in the same schedule and frequency as the summer period.

November 1 through February 28: All Parks /PUAs (described above) shall be serviced once per week on Thursdays.

March 1 through 31: All Parks /PUAs (described above) shall be serviced in the same schedule and frequency as the summer period.

All services provided for the Winter Schedule shall be performed using the same Performance Standards as stated in this contract.

EXHIBIT 7

INVOICE FORMAT

BILLING FOR

MAINTENANCE CONTRACT

PROJECT: ___________________________________ SHEET ___ OF ___

CONTRACTOR: ________________________________ DATE: __________

ADDRESS: ___________________________________ CONTRACT NO: W912BV-__-_-____

BILLING PERIOD: ___________ THRU ___________ I NVOICE NO: __________

PAYMENT TERMS: _____________________________

(Payment Discount or N/A)

Bid

Item Description Unit Total No. Supplies/Services Quantity Unit Price Amount

TOTAL INVOICE AMOUNT: $

APPENDIX A

CLEANING OF PARKS

1. FACILITIES TO BE SERVICED. All park facilities listed in Tables A-1a & A-1b.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Seasonal Work Periods. The amount of work required varies with the seasons of the year based on need. The following work periods are established to reflect changes in inventory of facilities and/or frequency of services from season to season:

Summer Period: 1 April thru 30 September Winter Period: 1 October thru 31 March

2.2. Frequencies and Times of Services.

2.2.1. The contractor shall accomplish services in accordance with the frequencies specified in

Tables A- 2a, A-2b, & A-2c.

2.2.2. The contractor shall begin work no earlier than 7 a.m. and shall complete work by 4 p.m.

2.2.3 Second cleanings of toilets shall be performed in accordance with subparagraph 2.3.1;

between 3:00 p.m. and 6:00 p.m. Toilets shall be cleaned in the same order as regularly scheduled cleanings.

3. DECRIPTION OF WORK.

3.1. Toilets and Change houses. The contractor shall clean all waterborne toilets, vault toilets, and change houses, including windows, vent coverings, interpretive facilities, contiguous sidewalks, light fixtures (interior and exterior), plumbing fixtures, walls, ceilings, doors, eaves, screens, partitions, floors, and exterior drinking fountains. Power washing of any park facilities may be permitted with the approval of the Contracting Officers Representative (COR). No damage to facilities or fixtures shall be caused by power washing; any and all damages will be repaired or replaced by the contractor at no expense to the Government. All damage shall be reported to the COR and the Fort Gibson Lake Office.

3.1.1. The contractor shall remove all refuse from containers and clean the containers. Plastic liners shall be maintained in each refuse containers. All collected refuse, debris, and litter shall be disposed of in dumpsters provided by others.

3.1.2. Toilet tissue shall be distributed at each toilet when it is cleaned. Supply of tissue in toilets is adequate until next cleaning day.

3.1.3. The contractor shall remove all litter and debris in a five-foot area around the exterior of facilities.

3.1.4. All marks of vandalism and graffiti removable without damaging the paint or surface shall be removed.

3.1.5. Each time vault toilets are cleaned, available storage in the vaults shall be checked. When the waste in a vault reaches 12 inches from the top of the vault (bottom of riser), the Fort Gibson Lake Office shall be notified by 8:30 a.m. on the next workday.

3.1.6. Odor control shall be added to toilet vaults as directed by the COR.

3.2. Second cleanings of toilets at selected PUAs shall be performed during the summer period; on the same day that cleaning is specified in Tables A-2a and A-2b. Second cleanings will be required on Saturday, Sunday and Holiday of the three major holiday weekends (Memorial Day, Fourth of July and Labor Day.) All work required by subparagraphs 3.1 - 3.1.4 shall be performed. The PUAs requiring second cleanings of toilets are as follows:

Blue Bill Point Rocky Point Damsite Park South Taylor Ferry South Flat Rock Wildwood Afton Landing (Chouteau) Bluff Landing (Newt Graham)

3.3. Picnic Shelters. The contractor shall clean the floor slab, table seats and tops, fireplaces, light fixtures, eaves, ceilings, and columns.