W912BV-16-R-0083_0002_Ft_Supply_Mowing.pdf

W912BV-16-R-0083

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

FORT SUPPLY MOWING

Please see SF 30 Continuation Page for Amendment Informaiton

1. CONTRACT ID CODE PAGE OF PAGES

1 52

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Mar-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BV-16-R-0083

X 9B. DATED (SEE ITEM 11)

29-Feb-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Mar-2016

CODE

CONTRACTING DIV

USACE, TULSA 1645 S 101 E AVE

TULSA OK 74128-4609

W912BV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

14. DESCRIPTION OF AMEND/MOD

Amendment 2 is issued to correct the following items in Solicitation W912BV‐16‐R‐0083:

1. Correct the Bid Schedule CLINs 0005, 1005, 2005, 3005, and 4005 to change the maximum number of mowings of the Fort Supply Dam Embankment from four (4) to eight (8).

2. Incorporate the Statement of Work into the Solicitation.

3. The Statement of Work is hereby corrected as follows:

Exhibits are hereby changed from:

EXHIBITS

No. TITLE

1 Individual Work Order (IWO)

2 Maximum Response Times for IWOs

3 Performance Requirements Table

4 Example of Job Hazard Analysis

5 Invoice Format

Exhibits are hereby changed to:

1 Maximum Response Time Each Mowing

2 Quality Control Inspection Log

3 Quality Assurance (QA) Report

4 Performance Requirements Table

5 Example of Job Hazard Analysis

6 Invoice Format

Paragraph 2.3. hereby is changed from:

2.3. Deficient Service. … in Exhibit 3.

TO:

2.3. Deficient Service. … in Exhibit 4.

Paragraph 2.4. is hereby deleted and Paragraphs 2.5. through 2.11. are hereby renumbered to

2.4. through 2.10.

Paragraph 3. is hereby changed in its entirety to read:

3. REFERENCES. Corps of Engineers Safety & Health Requirements Manual (EM 385‐1‐1, current version) is hereby incorporated into this specification. The Contracting Officer or their designee will furnish EM 385‐1‐1 to the contractor after contract award. EM 385‐1‐1 is also available on‐line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx .

Paragraph 4. is hereby changed in its entirety to read:

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work shall be in accordance with this specification directed by the COR.

4.1.1 Work is considered initiated when mobilization of resources to the work site has begun. See

Exhibit 1 for Maximum Response Times for each mowing.

4.2. Acceptance of Work. The Government shall accept work unless the COR notifies the contractor of deficient services. Work will be accepted based on compliance with performance requirements. Refer to Paragraph 7 for inspection criteria and contractor performance evaluation.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 3).

4.2.2. If the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re‐performed the same day.

Work performed on less than a daily schedule shall be re‐performed not later than the following day.

Refer to paragraph 9 for deficient work not re‐performed.

4.2.3. Notify the COR when corrective work is completed. Notification shall be made by completing Part

IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete Part V of the QA

Report and provide a copy to the contractor.

Paragraph 6.1. is hereby changed in its entirety to read:

6.1. Equipment Inspections. Upon request from the Contracting Officer or the Contracting Officer’s

Representative (COR), the contractor shall present equipment to the Contracting Officer or the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection. The

Contracting Officer or the COR shall establish the time and location for these inspections.

Paragraph 6.4. is hereby changed in its entirety to read:

6.4. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer or the COR and the Lake Manager approves use of other areas. All vehicles shall be properly licensed and maintained in a safe, clean condition. The contractor/sub contractor shall maintain a valid state driver’s license.

Paragraph 6.5. is hereby added:

6.5. Signs located on each side of the vehicles shall mark all sedans and trucks used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project.

Lettering shall be at least 2 inches high. Each sign shall contain the following:

Fort Supply Lake

Mowing Services

Provided By

(Contractor’s Name)

Paragraph 7. is hereby changed from:

7. PERFORMANCE REQUIREMENTS. … in Exhibit 3. The contractor’s…

7. PERFORMANCE REQUIREMENTS. … in Exhibit 4. The contractor’s…

Paragraph 7.2. is hereby changed from:

7.2. Deficient services are .. result of satisfactory re performance.

7.2. Deficient services are .. result of satisfactory re‐performance.

Paragraph 8. is hereby changed in its entirety to read:

8. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program in accordance with clause 52.246‐4 “Inspection of Services” to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 4.

8.1. The results of all quality control inspection conducted by the contractor shall be entered on the

Quality Control Inspection Log (SWT Form 9909, Exhibit 2). A copy of completed inspection logs shall be furnished the Contracting Officer weekly.

8.2. The Contracting Officer may waive the requirements in subparagraph 8.1 if he determines proper

CQC can be achieved without the required submissions. The Contracting Officer will normally make this determination on the basis of actual performance by the contractor.

Paragraph 9. is hereby changed from:

9. DEDUCTIONS FOR DEFICIENT WORK. … in Exhibit 3. Deductions for…

9. DEDUCTIONS FOR DEFICIENT WORK. … in Exhibit 4. Deductions for…

Paragraph 10.1.6. is hereby changed from:

10.1.6. Job hazard analyses shall…is given in Exhibit 4.

10.1.6. Job hazard analyses shall…is given in Exhibit 5.

Paragraph 11. is hereby changed from:

11. REPORTING DEFECTIVE FACILITIES. While… reported to the Contracting Officer each workday.

11. REPORTING DEFECTIVE FACILITIES. While… reported to the COR each workday.

Paragraph 13. is hereby changed from:

13. PREWORK CONFERENCE. The Contracting… listed in paragraph 13 below. As a minimum…

13. PREWORK CONFERENCE. The Contracting… listed in paragraph 14 below. As a minimum…

Paragraph 15.2. is hereby changed in its entirety to read:

15.2. Invoices shall be prepared in the format in Exhibit 6.

EXHIBIT 1 is hereby changed to MAXIMUM RESPONSE TIMES EACH MOWING

EXHIBIT 2 is hereby changed to QUALITY CONTROL INSPECTION LOG

EXHIBIT 3 is hereby changed to QUALITY ASSURANCE REPORT

EXHIBIT 4 is hereby changed to PERFORMANCE REQUIREMENTS

EXHIBIT 5 is hereby changed to EXAMPLE OF JOB HAZARD ANALYSIS

EXHIBIT 5 is hereby renumbered to EXHIBIT 6

APPENDIX A Paragraph 2.3. is hereby changed to read:

2.3. The COR will direct work between 1 April and 15 October.

APPENDIX A Paragraph 3.1.1. is hereby changed from:

3.1.1. Improved areas are highly developed areas, .. by the Fort Supply Lake Office representative. The limits of most of these areas are shown on the attached maps. These areas…

3.1.1. Improved areas are highly developed areas, .. by the COR. The limits The limits of most of these areas are shown on the maps at Attachment 4. These areas …

APPENDIX A Paragraph 3.1.1.1. is hereby changed from:

3.1.1.1. Areas adjacent to all roads and…determined by the Contracting Officer to provide…

3.1.1.1. Areas adjacent to all roads and…determined by the COR to provide…

APPENDIX A Paragraph 3.1.2. is hereby changed from:

3.1.2. Semi‐improved areas are undeveloped areas…determined by the Fort Supply Lake Office representative. The limits of these areas are shown on the attached maps.

3.1.2. Semi‐improved areas are undeveloped areas…determined by the COR. The limits of these areas are shown on the maps at Attachment 4.

APPENDIX A Paragraph 3.1.3. is hereby changed from:

3.1.3. Dam embankment shall be mowed to a height…determined by the Fort Supply Lake Office representative. The limits of these areas are shown on the attached maps.

3.1.3. Dam embankment shall be mowed to a height…determined by the COR. The limits of these areas are shown on the maps at Attachment 4.

APPENDIX A Paragraph 3.1.4. is hereby changed from:

3.1.4. Lawn areas shall be maintained…The limits of these areas are shown on the attached maps.

3.1.4. Lawn areas shall be maintained…The limits of these areas are shown on the maps at Attachment

4.

APPENDIX A Paragraph 3.5.1.1. and 3.5.1.2 are hereby deleted, new Paragraph 3.5.1.1 is hereby added:

3.5.1.1. When all or part of these areas are flooded, or covered by debris deposited during a flood, they will be excluded from the mowing schedule. Payment will be reduced by the price bid per each PUA excluded or pro rata portion thereof.

APPENDIX A Paragraph 3.5.3. is hereby replaced with:

3.5.3. The COR shall determine the location at which work shall be started each time mowing is directed.

APPENDIX A Paragraph 3.5.5. is hereby changed from:

3.5.5. The contractor shall not start..and the Contracting Officer disagree about the suitability of conditions for mowing operations, the Contracting Officer will determine whether work shall progress or stop….

3.5.5. The contractor shall not start..and the Contracting Officer or COR disagree about the suitability of conditions for mowing operations, the Contracting Officer or COR will determine whether work shall progress or stop….

APPENDIX A Paragraph 3.5.5. is hereby changed from:

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs given in Exhibit 3.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs given in Exhibit 4.

4. SECTION I the following FAR Clauses are hereby INCORPORATED BY REFERENCE:

52.204‐13

52.222‐19

52.223‐4

52.223‐6

52.225‐1

252.204‐7006

252.223‐7004

252.232‐7003

5. SECTION I the following FAR Clauses are hereby INCORPORATED BY FULL TEXT:

52.204‐7

52.252‐2

252.209‐7994

6. SECTION I the following FAR Clauses are hereby DELETED from this SECTION of the Solicitation:

52.212‐1

52.222‐22

52.223‐1

52.237‐1

52.246‐4

252.225‐7001

7. SECTION I FAR Clause 52.217‐8 is hereby changed in its entirety to read:

52.217‐8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of expiration of contract.

(End of clause)

8. SECTION I FAR Clause 52.217‐9 is hereby changed in its entirety to read:

52.217‐9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within five

(5) days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least (60) days (60 days unless a different number of days is inserted) before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

9. SECTION J Attachment 1 is hereby DELETED in its entirety

10. The following are hereby added to SECTION J:

Attachment 1 QUALITY CONTROL INSPECTION LOG (SWT Form 990)

Attachment 2 Quality Assurance Report (SWT Form 982)

Attachment 3 Job Hazard Analysis

Attachment 4 Fort Supply Mowing Maps

11. SECTION K the following FAR Clauses are hereby INCORPORATED BY FULL TEXT:

252.209‐7994

12. SECTION K the following FAR Clauses are hereby DELETED from this SECTION of the Solicitation:

13. SECTION L the following FAR Clauses are hereby INCORPORATED BY FULL TEXT:

52.212‐1

52.252‐1

14. SECTION L the following FAR Clauses are hereby DELETED from this SECTION of the Solicitation:

52.225‐1

52.225‐5

15. SECTION M FAR Clause 52.212‐2 is hereby changed in its entirety to read:

52.212‐2 EVALUATION‐‐COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Award will be made to the lowest‐priced, responsible offeror whose quote conforms to the requirements of the solicitation.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

16. POC for this action is Douglas Buffington, Douglas.D.Buffington@USACE.Army.mil or (918) 669‐

7078.

17. All other terms and conditions remain unchanged and in full force and effect.

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

BID SCHEDULE

BID SCHEDULE

Base Year - 1 Apr 2016 – 31 Mar 2017

FORT SUPPLY

SERVICES

CLIN QUANTITY UNIT UNIT PRICE AMOUNT

MOWING

IMPROVED AREAS

0001 BEAVER POINT 8 MW $_________ $_________

0002 N SUPPLY PARK 8 MW $_________ $_________

0003 S SUPPLY PARK 8 MW $_________ $_________

TTL IMPROVED

AREA

SEMI IMPROVED

AREAS

8 MW $_________ $_________

0005 DAM EMBANKMENT 8 MW $_________ $_________

0006 LAWN AREA 6 MO $_________ $_________

TTL SEMI IMPROVED

TOTAL BASE YEAR

(CLIN’s 0001-0006)

Option Year 1 - 1 Apr 2017 – 31 Mar 2018

FORT SUPPLY LAKE

CLIN SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

1001 BEAVER POINT 8 MW $_________ $_________

1002 N SUPPLY PARK 8 MW $_________ $_________

1003 S SUPPLY PARK 8 MW $_________ $_________

1004 SEMI IMPROVED

1005 DAM EMBANKMENT 8 MW $_________ $_________

1006 LAWN AREA 6 MO $_________ $_________

TOTAL BASE YEAR

(CLIN’s 1001-1006)

Option Year 2 - 1 Apr 2018 – 31 Mar 2019

2001 BEAVER POINT 8 MW $_________ $_________

2002 N SUPPLY PARK 8 MW $_________ $_________

2003 S SUPPLY PARK 8 MW $_________ $_________

2004 SEMI IMPROVED

2005 DAM EMBANKMENT 8 MW $_________ $_________

2006 LAWN AREA 6 MO $_________ $_________

TOTAL OPTION YEAR 2

(CLIN’s 2001-2006)

Option Year 3 - 1 Apr 2019 – 31 Mar 2020

3001 BEAVER POINT 8 MW $_________ $_________

3002 N SUPPLY PARK 8 MW $_________ $_________

3003 S SUPPLY PARK 8 MW $_________ $_________

SEMI IMPROVED

3005 SAM EMBANKMENT 8 MW $_________ $_________

3006 LAWN AREA 6 MO $_________ $_________

TOTAL OPTION YEAR3

(CLIN’s 3001-3006)

Option Year 4 - 1 Apr 2020 – 31 Mar 2021

4001 BEAVER POINT 8 MW $_________ $_________

4002 N SUPPLY PARK 8 MW $_________ $_________

4003 S SUPPLY PARK 8 MW $_________ $_________

4004 NAWMI IMPROVED

4005 DAM EMBANKMENT 8 MW $_________ $_________

4006 LAWN AREA 6 MO $_________ $_________

TOTAL OPTION YEAR 4

(CLIN’s 4001-4006)

TOTAL OPTION YEAR ONE (1) (CLIN 1001 thru 1006) $_________________ TOTAL OPTION YEAR TWO (2) (CLIN 2001 thru 2006) $_________________ TOTAL OPTION YEAR THREE (3) (CLIN 3001 thru 3006) $_________________

TOTAL OPTION YEAR FOUR (4) (CLIN 4001 thru 4006) $_________________

TOTAL BASE AND ALL OPTIONS $_________________

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

STATEMENT OF WORK

S P E C I F I C A T I O N S

OKLAHOMA

MAINTENANCE CONTRACT

FOR

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Performance Requirements

8 Contractor Quality Control

9 Deductions for Deficient Work

10 Safety

11 Reporting Defective Facilities

11 Required Insurance and Insurance Certificate

13 Prework Conference

14 Contractor Submittals

15 Billing

16 Changes in Amount of Facilities Serviced

1 Maximum Response Time Each Mowing

2 Quality Control Inspection Log

3 Quality Assurance (QA) Report

4 Performance Requirements Table

5 Example of Job Hazard Analysis

6 Invoice Format

APPENDICES

Appendix Title

A Mowing

Facilities Inventory & Mowing Maps

1. SCOPE OF WORK. The work required under this specification provides for the mowing, trimming, and edging of public use areas, the dam embankment, and other project lands at Fort Supply Lake.

2. DEFINITIONS.

2.1. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.2. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 4.

2.3. Government. The term “Government” as used herein means

the United States of America.

2.4. Performance Requirement (PR). The Government’s

requirement for each service provided under the contract. The requirements are stated as Performance Standards (PStd), and specify the minimum standard (quality) for each service provided under the contract.

2.5. Project. The term “project” as used herein means all

Government property and easements at Fort Supply Lake.

2.6. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.7. Quality. Conformance with the contract specification.

2.8. Quality Assurance (QA). The procedure by which the

Government determines CQC is functioning effectively.

2.9. Regulations. The term “regulations” refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.10. Workday. Any day, Monday through Friday, exclusive of

Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety & Health Requirements Manual (EM 385-1-1, current version) is hereby incorporated into this specification. The Contracting Officer or their designee will furnish EM 385-1-1 to the contractor after contract award.

EM 385-1-1 is also available on-line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandH ealthRequirementsManual.aspx .

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work shall be in accordance

with this specification directed by the COR.

4.1.1 Work is considered initiated when mobilization of

resources to the work site has begun. See Exhibit 1 for Maximum Response Times for each mowing.

4.2. Acceptance of Work. The Government shall accept work

unless the COR notifies the contractor of deficient services.

Work will be accepted based on compliance with performance requirements. Refer to Paragraph 7 for inspection criteria and contractor performance evaluation.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 3).

4.2.2. If the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work.

Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to paragraph 9 for deficient work not re-performed.

4.2.3. Notify the COR when corrective work is completed.

Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and Skills. The contractor shall provide

personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one supervisor on the

project who shall have full authority to direct any work required. This supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the Contracting Officer a local or toll-free telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish work within reasonable time frames not to exceed the response times set forth in subparagraph 4.1.

6.1. Equipment Inspections. Upon request from the Contracting Officer or the Contracting Officer’s Representative (COR), the contractor shall present equipment to the Contracting Officer or the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection. The Contracting Officer or the COR shall establish the time and location for these inspections.

6.2. Equipment Requirements. All equipment used to perform

work under this specification must be in good operating and mechanical condition and shall comply with EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance

with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 r.p.m. during mowing operations.

6.2.1.2. Seat belts shall be worn at all times by tractor

operators. Refer to Section 18, EM 385-1-1.

6.2.1.3. A substantial guard or shield shall be installed on

the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than 1/2-inch woven wire mesh or expanded metal with openings no greater than one inch. Refer to Section 18, EM 385-1-1.

6.2.1.4. Rollover protection shall be provided. If the

structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose. Refer to Section

18, EM 385-1-1.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Brush hogs shall not be used on the slopes of dikes

around oxidation ponds.

6.2.2.4. Brush hogs shall not be used when mowing within 10

feet of facilities in improved areas.

6.2.2.5. All safety devices provided by the manufacturers of

push and riding mowers shall function as designed.

6.2.3. Edgers shall be equipped with a rotary blade in an

upright position. A protective guard for the blade shall be provided.

6.3. Equipment Operation.

6.3.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.3.2. Power operated trimming equipment shall not be used

around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle Operation and Parking. While performing work

under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the Contracting Officer or the COR and the Lake Manager approves use of other areas. All vehicles shall be properly licensed and maintained in a safe, clean condition. The contractor/sub contractor shall maintain a valid state driver’s license.

6.5. Signs located on each side of the vehicles shall mark all sedans and trucks used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project.

Lettering shall be at least 2 inches high. Each sign shall contain the following:

Fort Supply Lake Mowing Services Provided By (Contractor’s Name)

7. PERFORMANCE REQUIREMENTS. PRs for work performed under this specification are given in Exhibit 4. The contractor’s performance will be evaluated using these PRs as follows:

7.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer’s Representative.

7.2. Deficient services are determined during initial QA

inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

8. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program in accordance with clause 52.246-4 “Inspection of Services” to assure that all work required by this specification is completed on schedule and in accordance with the PRs in Exhibit 4.

8.1. The results of all quality control inspection conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 9909, Exhibit 2). A copy of completed inspection logs shall be furnished the Contracting Officer weekly.

8.2. The Contracting Officer may waive the requirements in

subparagraph 8.1 if he determines proper CQC can be achieved without the required submissions. The Contracting Officer will normally make this determination on the basis of actual performance by the contractor.

9. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor’s scheduled earnings shall be made for services that do not meet the PStds in Exhibit 4. Deductions for documented defects will be made in accordance with the following procedures:

9.1. Each service found deficient and re-performed by the

contractor: No deduction.

9.2. Each service found deficient and performed by the

Government: Deduction for loss in value shall be based on the Government’s cost for performing the work.

9.3. Each service found deficient and performed by another

contractor: Deduction is the contract price paid the other contractor to perform the work.

9.4. Each service found deficient and not re-performed by

anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor’s cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

10. SAFETY.

10.1. Safety Plan. The contractor shall furnish the

Contracting Officer a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

10.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

10.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

10.1.3. Procedures for handling, reporting, and correcting

unsafe conditions, practices, and safety violations.

10.1.4. Procedures for treating and transporting injured

persons to medical facilities.

10.1.5. Fire prevention plans.

10.1.6. Job hazard analyses shall include an evaluation of

hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below.

However, the contractor shall prepare additional analyses as the need arises and/or the Contracting Officer directs. Job hazard analysis directed by the Contracting Officer shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

10.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

10.1.6.2. Equipment operation and maintenance (for each type of equipment).

10.1.6.3. Vehicle operation and maintenance.

10.2. Safety Violations. If a contractor’s employee persists

in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer.

10.3. Personal Clothing and Safety Apparel. Contractor

personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts).

Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

10.4. Accident Reports.

10.4.1. The contractor shall immediately notify the Contracting Officer of all known accidents that occur at the project and result in death or serious injury.

10.4.2. The contractor shall investigate all accidents

involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer immediately, and in writing on ENG Form 3394, Accident

Investigation Report, within one (1) workday following the accident.

10.5. Exposure Reports. The contractor shall maintain an

accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd workday of the following month.

11. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR each workday.

12. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

12.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

12.2. General Liability: Comprehensive general liability

insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

12.3. Automobile liability: Liability insurance shall be

written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

13. PREWORK CONFERENCE. The Contracting Officer shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor’s submittals listed in paragraph 14 below. As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor. The Contracting Officer shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

14. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer prior to starting work. All submittals, other than copies of contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

14.1. Names of on-site supervisor and his alternate (submit

prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

14.2. Safety Plan (subparagraph 10.1.).

14.3. Job Hazard Analysis (subparagraph 10.1.6.)

14.4. Exposure reports (submit by 2nd workday of each month)

(subparagraph 10.4.).

15. BILLING.

15.1. The contractor shall submit an original invoice at the

end of each month for all completed work.

15.2. Invoices shall be prepared in the format in Exhibit 6.

15.3. Exposure reports shall be submitted before an invoice

will be accepted.

15.4. Invoices and supporting documents shall be delivered or mailed to the Lake Manager, Canton Lake Office, HC65 Box 120, Canton, OK 73724.

16. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

16.1. Services required are deleted for a period of one (1)

month or longer in an entire park.

16.2. A singular change in the amount of facilities to be

serviced is made and the change results in an annual increase or decrease in the cost of work that exceeds $300. The cost of increases or decreases shall be based upon estimates of the contractor’s costs for performing the work.

EXHIBIT 1

MAXIMUM RESPONSE TIMES EACH MOWING

MAXIMUM RESPONSE TIMES EACH MOWING

RESPONSE TIMES

WORK DESCRIPTION START(1) FINISH(2)

Improved areas 3 WD 6 WD

Improved & Semi-Improved areas 3 WD 6 WD

Improved, semi-improved & Embankment areas 3 WD 6 WD

Lawn areas

Unimproved 3 WD 6 WD

WD - Workdays CD - Calendar Days

(1) The maximum allowable time to begin work at the work site after the COR has determined the need for mowing as specified.

(2) The maximum allowable time to complete work after the COR has determined the need for mowing as specified.

EXHIBIT 2

QUALITY CONTROL INSPECTION LOG

The Quality Control Inspection Log (SWT Form 990) is provided at SECTION J as Attachment 1.

EXHIBIT 3

QUALITY ASSURANCE REPORT

The Quality Assurance Report (SWT Form 982) is provided at SECTION J as Attachment 1.

EXHIBIT 4

PERFORMANCE REQUIREMENTS

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENT PR NO. PERFORMANCE STANDARDS

APPENDIX A–MOWING

Improved areas A 1 Smooth cut. (1)Height of cut grass does not exceed 1/2 inch from that specified. (2)No uncut vegetation.

Semi-Improved areas A 2 Smooth cut. (1)Height of cut grass does not exceed 1 inch from that specified. (2)No uncut strips of vegetation.

Embankment area A 3 Smooth cut. (1)Height of cut grass does not exceed 1 inch from that specified. (2)No uncut vegetation.

Lawn areas A 4 Smooth cut. (1)Height of cut grass does not exceed 1/2 inch from that specified. (2)No uncut vegetation.

Unimproved areas A 5 Smooth cut. (1)Height of cut grass does not exceed 1 inch from that specified. (2)No uncut strips of vegetation.

Edging A 6 Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

Trimming A 7 Uniform cut with no scalping of grass. No damage to trees or shrubs.

Clean designated areas after mowing

A 8 No vegetation or debris left on paved surfaces.

(1) Conformance with height requirement shall be determined by measuring the height of cut grass on smooth ground.

(2) The Contracting Officer will relax this requirement to a degree when the height of grass prior to mowing is excessive. The Contracting Officer shall make the determination of excessive grass height unilaterally.

EXHIBIT 5

EXAMPLE OF JOB HAZARD ANALYSIS

The Example of Job Hazard Analysis is provided at SECTION J as Attachment 3.

EXHIBIT 6

INVOICE FORMAT

BILLING FOR

MAINTENANCE CONTRACT

PROJECT: _________________________________ SHEET ___ OF ___

CONTRACTOR: ______________________________ DATE: ____________

ADDRESS: _________________________________ CONTRACT NO: W912BV-__-_-____

BILLING PERIOD: __________ THRU _________ INVOICE NO: ____________

PAYMENT TERMS: _______________________________

(Payment Discount or N/A)

COR DIRECTED MOWINGS OR

BID ITEM

NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED: ______________

CONTRACTOR (Signature/Date)

APPENDIX A

1. FACILITIES TO BE SERVICED. Dam embankment, public use areas, project office complex, and other project lands. An inventory of mowing areas bid by the “mowing” is given in Table A.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Mowing of PUAs shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before Federal holidays. Mowing at other locations is permitted on these days.

2.2. Work in parks shall be performed between 8 am and 5 pm.

2.3. The COR will direct work between 1 April and 15 October.

3. DESCRIPTION OF WORK. The contractor shall perform the following work as directed.

3.1. Mowing shall be performed in the following areas:

3.1.1. Improved areas are highly developed areas, normally

located in PUAs. These areas shall be mowed to a height of 2 inches. The mowing frequency of the improved areas shall not exceed 8 times per season and the mowing dates shall be determined by the COR. The limits of most of these areas are shown on the maps at Attachment 4. These areas shall be mowed to maintain the current mowing extent or “mow line”. In addition, mow the areas described below and around facilities shown on the drawings.

3.1.1.1. Areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 15 feet from each edge of the road or parking area or to the tree line, whichever is closer. The limits of mowing at intersections shall be determined by the COR to provide a safe viewing distance for vehicles approaching the intersections.

3.1.1.2. Areas around oxidation ponds shall be mowed from the edge of the water to a point 10 feet outside of fences or 10 feet from the toe of dikes around the ponds, whichever is greater.

3.1.2. Semi-improved areas are undeveloped areas within PUAs

that require occasional mowing. They shall be mowed to a height of 2½ inches. The mowing frequency of the semi-improved areas shall not exceed 8 times per season and the mowing dates shall be determined by the COR. The limits of these areas are shown on the maps at Attachment 4.

3.1.3. Dam embankment shall be mowed to a height of 3 inches.

The mowing frequency on the dam embankment will not exceed eight times per season and specific mowing dates shall be determined by the COR. The limits of these areas are shown on the attached maps.

3.1.4. Lawn areas shall be maintained between a minimum of 1½ inches and a maximum height of 6 inches. These areas are around the Lake Office complex. The contractor shall monitor the lawn areas to be mowed to maintain the specified height. The limits of these areas are shown on the attached maps.

3.2. Trimming.

3.2.1. Every time semi-improved areas are mowed, trimming shall be accomplished around all facilities and signs within the limits of these areas.

3.2.2. Every time the dam embankment area is mowed trimming

shall be accomplished around piezometers, relief wells, manholes, and guard posts located on the embankment; along the edge of the embankment riprap; and around guardrail and sign posts on both sides of the embankment road.

3.2.3. Every time lawn areas are mowed, trimming shall be

accomplished around vertical objects protruding from the ground within the limits of these areas.

3.3. Edging shall be accomplished along all concrete walkways and curbs that are flush with the ground each time improved and lawn areas are mowed.

3.4. Cleanup. Prior to mowing, the contractor shall remove

rocks and debris that are likely to damage equipment or be thrown by the mower. After mowing is accomplished, the contractor shall remove vegetation and debris from parking lots, paved walkways and pullouts, and table and picnic shelter slabs.

3.5. Restrictions on Working.

3.5.1. Mowing of all improved areas will be directed at the

same time with the following exceptions.

3.5.1.1. When all or part of these areas are flooded, or

covered by debris deposited during a flood, they will be excluded from the mowing schedule. Payment will be reduced by the price bid per each PUA excluded or pro rata portion thereof.

3.5.2. Mowing of semi-improved areas, dam embankment, and

unimproved areas will be directed only when mowing of improved areas is directed.

3.5.3. The COR shall determine the location at which work shall be started each time mowing is directed.

3.5.4. Mowing of all areas at each of the locations listed in Tables A-1 shall be completed before work at another location is started.

3.5.5. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the Contracting Officer disagree about the suitability of conditions for mowing operations, the Contracting Officer or the COR will determine whether work shall progress or stop. When work is stopped, the negotiated finish date for the mowing cycle will be extended by the number of days lost due to wet conditions.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs given in Exhibit 4.

TABLE A

INVENTORY OF MOWING AREAS

IMPROVED SEMI- DAM LAWN

AREAS AREAS EMBANKMENT AREAS

LOCATION (AC) (AC) (AC) (AC)

Beaver Point 60

North Supply Park 64 16 45 2

South Supply Park 105

TOTALS 229 16 45 2

AC- Acre Acreage is estimated.

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

52.204-13 System for Award Management Maintenance JUL 2013 52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2016 52.223-4 Recovered Material Certification MAY 2008 52.223-6 Drug-Free Workplace MAY 2001 52.225-1 Buy American--Supplies MAY 2014 252.204-7006 Billing Instructions OCT 2005 252.209-7994 Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction under any Federal Law -- Fiscal Year 2014 Appropriations (Deviation)

OCT 2013

252.223-7004 Drug Free Work Force SEP 1988 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

52.204-7 SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

(a) Definitions. As used in this provision--

Data Universal Numbering System (DUNS) number means the 9-digit number assigned by Dun and Bradstreet, Inc.

(D&B) to identify unique business entities.

Data Universal Numbering System +4 (DUNS+4) number means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.)

This 4-character suffix may be assigned at the discretion of the business concern to establish additional System for

Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same parent concern.

Registered in the System for Award Management SAM database means that--

(1) The offeror has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number--

(i) Via the Internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company…