Marion_PWS_2016.pdf

Performance Work

Statement

7 January 2016

Marion Reservoir

Kansas

For

Mowing, Janitorial, Cleaning of Parks, Herbicide Application, Buoy Maintenance/Inspection, And Tree Maintenance

ORGANIZATION OF PERFORMANCE WORK STATEMENT

This Performance Work Statement (PWS) consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

This document contains requirements that apply to all work to be performed under the provisions of this Performance Work Statement. The appendices contain a description of the facilities to be serviced and the work to be performed.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control

10 Deductions for Deficient Work 11 Safety 12 Work Schedules 13 Contractor's Facilities 14 Reporting Defective Facilities 15 Security 16 Pre-work Conference 17 Contractor Submittals 18 Billing 19 Changes in Amount of Facilities Serviced

EXHIBITS

No. Title 1 Quality Assurance Report 2 Specifications for Contractor-Furnished

Materials and Supplies 3 Performance Requirements 4 Quality Control Inspection Log 5 Example of Job Hazard Analysis 6 Work Schedule for Park Cleaning 7 Invoice Format

Appendix Title

A Mowing B Janitorial Work C Cleaning of Parks D Application of Herbicides E Snow and Ice Removal

APPENDICES

F Buoy Inspection and Maintenance G Tree maintenance

1. Description of Services. All services required under this contract shall be awarded via C- Type contract which may include, but are not necessarily limited to, the following types of services: Mowing, Janitorial, Cleaning of Parks, Herbicide Application, Snow Removal, Buoy Inspection and Maintenance, or Tree Maintenance; of the following Government facilities:

1.1. Mowing of public use areas, dam embankment, project office complex, trails and paths and other areas on project lands.

1.2. Janitorial work at the project office complex.

1.3. Cleaning of Park facilities such as toilets, grills, picnic/camping sites, grounds keeping, and refuse collection and disposal.

1.4. Herbicide application at/on public use areas, dam embankment, project office complex and other areas on project lands.

1.5. Buoy system inspection, maintenance and disposal of unserviceable bouys.

1.6. Tree maintenance within public use areas, project office complex, trails, and other areas on project lands.

2. DEFINITIONS.

2.1 Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.2. Contracting Officer Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.3. Contractor quality control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs B designated as moderately important and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.5. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements (PRs) given in Exhibit 3.

2.6. Diameter at Breast Height (DBH) is the industry standard for measuring a tree’s diameter at 4.5 feet above the surrounding ground line.

2.7. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

2.8. Government means the United States of America.

2.9. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.9.1. Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.9.2. Acceptable Performance Level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.10. Project means all Government property and easements at Marion Reservoir.

2.11. Public use area (PUA) includes parks as well as overlooks, nature and hiking trails, access points, etc.

2.12. Quality is conformance with the contract specification.

2.13. Quality assurance (QA) is the procedure by which the Government determines that CQC is functioning effectively.

2.14. Regulations refer to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.15. A workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this specification on other days.

3. REFERENCES.

3.1. Corps of Engineers Safety & Health Requirements Manual, EM 385-1-1 (current edition) is hereby incorporated into this specification. The COR will furnish a copy of the EM 385-1-1 to the contractor after contract award.

3.2. Tree Pruning guidelines: ANSI A 300 Part I (2008), available at http://www.treecareindustry.org/index.aspx . USDA Forest Service Brochure, “How to Prune Trees”, available at http://na.fs.fed.us/spfo/pubs/howtos/ht_prune/htprune.pdf (Appendix G).

3.3. Tree safety standards: ANSI Z133.1 – 6.5 “Stump Cutters”, – 9.2 “Pruning and Trimming”, - 9.5. “Tree Removal”, - 9.7 “Limbing and Bucking” (Appendix G).

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Execution of all work shall be in accordance with this Scope of Work..

4.2. The COR will notify the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the COR directs reperformance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two work days.

4.2.3. Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, . When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. Provide personnel necessary to accomplish all work required by this specification within the time limits specified.

5.1. Experience and skills.

5.1.1. Provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this PWS that apply to the work they inspect.

http://www.treecareindustry.org/index.aspx http://na.fs.fed.us/spfo/pubs/howtos/ht_prune/htprune.pdf

5.1.3 Tree Maintenance personnel shall include at least one individual that is a certified Arborist through the KAA organization or graduate of the Kansas Arborist Training School or equivalent.

Documentation will be required after contract award and prior to the start of work.

5.2. Supervision.

5.2.1. Provide an on-site project manager or representative who shall have full authority to direct any work required. This on-site project manager, and alternates who shall have full authority to execute work during brief absences of the on-site project manager, shall be designated in writing. The on-site project manager or alternate shall be on site at all times work is being performed. Identify, in writing, the name of the appointed on-site project manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. The contractor shall provide the COR a telephone number which the contractor's on-site project manager or representative can be reached at between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site project manager shall contact the COR between 8:30 and 9:00 a.m. each workday work is being performed. If this contact is made by telephone, the COR may require the on-site project manager to meet and discuss various issues. The COR shall establish the time and location for such meetings after consulting with the on-site project manager; generally within two (2) hours after requested.

6. EQUIPMENT. Furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdown does not relieve the contractor of the responsibility to complete work on schedule and in accordance with the

PWS.

6.1. Equipment Requirements and Inspections. Upon request, the contractor shall make any piece of equipment available to the COR for inspection; equipment shall not be used until it has passed inspection. The COR shall establish the time and location for these inspections. All equipment used to perform work under this specification s hall be in good operating and mechanical condition and comply with EM 385-1-1.

6.1.1. Tractors shall be equipped and operated in accordance with the following:

6.1.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.1.1.2. Equipped with seat belts. Seat belts shall be worn at all times by personnel operating tractors. Refer to subparagraph 16B.08 of EM 385-1-1.

6.1.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch. Refer to subparagraph 16.B.03.a. and 16.B.11.a. of EM 385-1-1.

6.1.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

Refer to subparagraph 16.B.12. of EM 385-1-1.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Brush hogs shall not be used on the slopes of dikes around oxidation ponds.

6.2.2.4. Mowers used on the dam embankment shall have a minimum cutting width of 15 feet.

6.2.2.5. Mulching mowers shall not be used.

6.2.2.6. Brush hogs shall not be used within 10 feet of facilities in improved areas.

6.2.2.7. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.2.3. Edgers shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.2.4. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.2.5. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix C, shall be a minimum of 1,500 p.s.i. and shall not remove coatings or damage any finished surface.

6.2.6. Chainsaws and hand tools used for tree maintenance shall be properly sharpened for clean cuts in accordance with ANSI Z133.1 – 9.2 “Pruning and Trimming”, and EM 385-1-1, Section 31 (or current edition).

6.2.7. All vehicles used by the contractor shall be identified with signs located on each side of the vehicle; signs may be painted or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

MARION RESERVOIR

MAINTENANCE SERVICES

PROVIDED BY

(Contractor's Name)

6.3. Equipment operation.

6.3.1. Mowing equipment shall be operated in a manner that allows for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf and property or injury to others.

6.3.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle operation and parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all required work..

7.1.1. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this PWS.

7.1.2. List of select contractor furnished materials and supplies is given in Exhibit 2.

7.1.3. In addition, the contractor shall furnish and utilize, but not limited to, the following:

Cleaning compounds Carpet Shampoo Disinfectants Glass Cleaner Spot Remover for carpets and upholstered chairs Wax and stripping agents Mops, brooms, etc.

Misc. Tools

Stinging Insect Spray Bacteria treatment for vault toilets Odor control chemicals

7.2. Government Furnished Property.

7.2.1 The Government will furnish potable water.

7.2.2 The Government will provide buoys and will provide guidance on the attachment hardware (cable, clamps, chain, etc.) sufficient for the contractor to maintain the buoy system.

8. PERFORMANCE REQUIREMENTS (PRs): PRs for work performed under this PWS is provided in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with the identified Performance Standards (PStds). Services not meeting the PStds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services. The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when QC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC are functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. When QA inspections indicate the contractor's performance is marginal or unsatisfactory, the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish weekly written status reports on the implementation of this plan until such time the COR determines that performance is satisfactory; the contractor shall continue weekly status reports until the COR ceases the requirement. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Pre-work Conference.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs provided in Exhibit 3.

9.1. Results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). Furnish a copy of completed inspection logs to the COR weekly.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY: All contractors operations and actions shall ensure the safety of employees, the public and projects lands & facilities.

11.1. Safety plan. Submit to the COR for review and approval, a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job Hazard Analyses (JHAs): JHAs shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR requests. A job hazard analysis requested by the COR shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment.

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.1.6.4. Mowing operations.

11.1.6.5. Tool usage.

11.2. Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of each T.O. for mowing. Employees shall attend safety meetings. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and name(s) of person(s) who conducted the meeting.

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this PWS or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. he Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel shall wear additional protective apparel when required by Section 5, EM 385-1-1.

11.5. Accident reports.

11.5.1. Immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. Investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this contract or any subsequent TO. Investigation results shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 1st business day of the following month.

12. CONTRACTOR'S FACILITIES. The following space is available at Government facilities for storage of the contractor’s materials, supplies, and equipment. The Government assumes no liability for contractor’s property stored on-site and the contractor assumes all liability.

12.1. A minimal amount of space is available at the project office for storage of janitorial supplies and equipment.

12.2. The storage compound located below the dam is available for storage of mowing equipment on an interim basis while mowing is being performed. This is a semi-secure area. Storage of additional equipment (i.e. boats, tools and supplies, etc.) at this location may be provided as per COR approval. Storage of any and all equipment at this location is at the contractor’s risk.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this PWS. This responsibility shall include preparation of written work schedules as prescribed below. The COR's authority in reviewing these schedules is limited to assuring compliance with this specification. If the COR determines the schedules do not comply with this specification, the contractor shall immediately revise his schedules and resubmit them.

13.1. Janitorial Work. Furnish the COR a schedule for performing all janitorial work (Appendix B) that is required at a weekly frequency or less. A revised schedule shall be furnished the COR prior to the contractor changing his/her mode of operation.

13.2. Cleaning of Parks. Submit a work schedule for each crew performing park cleaning (Appendix C), using the format given in Exhibit 6.

13.2.1. The schedule shall be prepared for work to be accomplished during the period which work will be started.

13.2.2. Schedules for additional refuse collections and additional cleaning of toilets requested by the COR shall be considered a part of this work schedule.

13.2.3. The contractor shall utilize these schedules for accomplishing work and shall furnish the COR a revised schedule prior to changing his mode of operation at least two weeks in advance.

The times given on these schedules will be used to evaluate the contractor’s performance under PR X1, Completion of all contract objectives.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Any damaged, defective, and/or inope rative facilities noticed shall be reported to the COR each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present; security gates to compounds shall remain locked except for entry/exit of the contractor’s vehicles. All entrances to project office building shall remain locked except for ingress and egress of contractor’s employees.

15.2. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers; and shall also install the tumblers at no expense to the Government. Upon conclusion of the contract, all keys shall be returned to the Government.

16. PREWORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. As a minimum, the officer of the company that signed the contract, the on-site project manager shall represent the contractor, and the person that will directly supervise the administrative work associated with the contract. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the COR. If the COR determines any of the proposed plans or schedules do not comply with this specification, these documents shall be re-submitted within one (1) week.

17.1. Names of on-site project manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2).

17.2. CQC Plan (paragraph 9).

17.3. Safety Plan (subparagraph 11.1).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2)

17.5. Exposure reports (submit by 1st workday of each month) (subparagraph 12.3)

17.6. Kansas permits for operation of a refuse transfer station (subparagraph 12.3).

17.7. Supplemental Work Schedules for Janitorial Work and Cleaning of Parks (submit prior to initiation of work and prior to changing schedules) (subparagraphs 13.1 and 13.2).

17.8. Required Insurance and Insurance Certificate. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

17.8.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

17.8.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

17.8.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

17.8.4 The contractor shall submit to the Contracting Officer a copy of their insurance certificate within 5 calendar days of notification of contract award.

17.9. Kansas permits and/or certification for application of herbicides and pesticides (Appendix A, C, and D).

17.10. Locations of refuse disposal site(s) and a copy of the contract with the operator of the site(s) (Appendix C).

17.11. The name and proof of certification for the Arborist with the Kansas Arborist Association, proof of graduate of the Kansas Arborist Training School or equivalent. (Appendix G).

18. BILLING.

18.1. Submit one copy of invoices at the end of each month for all work that has been completed

18.2. Invoices shall be prepared in the format in Exhibit 7.

18.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

18.4. The invoices and supporting documents shall be delivered or mailed to the COR, Marion Reservoir, 2105 Pawnee Road, Marion, KS 66861.

19. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

19.1. Services required under any appendix are deleted for a period of one (1) month or longer in an entire park.

19.2. A modification in price will occur if a change to the scope of work will result in an annual increase or decrease in costs exceeding $500. The cost of increases or decreases shall be based on estimates of the contractor’s costs for performing the work.

EXHIBIT 1

QUALITY ASSURANCE REPORT

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

DEODORANT CAKE, URINAL B,C PERFUMED, COMMERCIAL QUALITY, SEPTIC TANK

SAFE.

HAND SOAP B LIQUID, HIGH LATHERING & SUDSING

CHARACTERISTICS MILDLY PERFUMED.

LAMPS B,C WHEN APPLICABLE AND WITHIN FIXTURE

SPECIFICATIONS, REPLACE ALL LAMPS WITH

ENERGY STAR RATED LAMP.

REFUSE CONTAINER LINERS B,C PLASTIC, 8 TO 32 GALLON.

TISSUE PAPER B,C 2-PLY PAPER, FACIAL QUALITY, SEPTIC TANK

SAFE, MINIMUM OF 500 SHEETS PER ROLL,

CONFORMING TO “SAVOY” NO. 612, GEORGIA

PACIFIC COMPANY OR EQUAL.

TOWELS B PAPER, SINGLE PLY, MULTI-FOLD AND HIGH

ABSORBENCY, COMMERCIAL QUALITY.

STINGING INSECT SPRAY C PRESSURIZED CAN, STREAM SPRAY, COMMERCIAL

QUALITY

HERBICIDES D COMMERCIAL QUALITY, APPROVED FOR

APPLICATION, APPROVED BY COR BEFORE USE.

WET ANCHORS E CONCRETE CAST (2’ x 2’x 1’ with imbedded attachment)AS PER APPROVAL BY THE COR.

LIFE JACKETS E US COAST GUARD APPROVED AS PER SAFETY

MANUAL 385-1-1.

GPS DEVICE E COMMERCIAL QUALITY WITH ACCURACY OF +/-

TEN (10) FEET.

VAULT TOILET TANK

BACTERIAL TREATMENTS

C COMMERCIAL QUALITY, APPROVED FOR VAULT

WASTE TREATMENT AND ODOR CONTROL

BUOY ATTACHMENT

HARDWARE

E

COMMERCIAL QUALITY AS PER APPROVAL BY THE

COR WITH THE FOLLOWING SPECIFICATION:

Regulatory Buoys

• 15/32” Permaflex cable (yellow, plastic coated)

• ½” hot dipped galvanized thimbles

• ½” hot dipped galvanized cable clamps

• ½” hot dipped galvanized swivels

Swim Beach Lines

• 15/32” Permaflex Cable (yellow, plastic coated)

• ½” hot dipped galvanized thimbles

• ½” hot dipped galvanized cable clamps

• ½” hot dipped galvanized swivels

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENTS

PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS

APL

ALL APPENDIXES

Completion of work X 1 B Maintained and completed as set forth in the specification and contractor’s approved schedules.

10%

Safety X 2 A All work performed in accordance with EM 385-1-1 & applicable job hazard analyses.

2%

Damage to facilities X 3 A All damages caused by the contractor are reported within one (1) workday.

0%

APPENDIX A – MOWING

Improved areas A 1 A Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

5%

Lawn areas A 2 B Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Semi-Improved areas A 3 B Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Embankment Areas A 4 B Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Hiking trails A 5 C Height of cut grass does not exceed ±1 inch from that specified. Uncut strips of vegetation caused by wheel rollover do not exceed 100 feet/acre.

15%

Edging A 6 A Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

Trimming A 7 A Uniform cut with no scalping of grass. No damage to trees, shrubs, and structures.

5%

Clean designated areas after mowing

A 8 C No vegetation or debris left on paved surfaces.

APPENDIX B – JANITORIAL WORK

NO.

Dust furniture, etc. B 1 B All surfaces free of dust. 10%

Clean Floors B 2 B Clean. No splash marks on furniture, walls, & baseboards, etc.

10%

Wax & buff floors B 3 B Entire floor has a uniform, glossy appearance with no scuffmarks or visible wax buildup.

Baseboards, furniture, etc. are free of cleaning & waxing solutions.

10%

Clean carpets B 4 B Clean unless spot cleaning proves unsuccessful. Areas that are spot cleaned show no evidence of fuzzing & blend with adjacent areas.

10%

Vacuum carpets B 5 B Clean. No dirt or debris visible. 10%

Clean light fixtures B 6 C Clean. 15%

Clean mirrors & glass (other than windows)

B 7 C Clean, no streaks. 15%

Clean windows B 8 C Clean, no streaks. 15%

Clean restrooms B 9 A Odor-free. All fixtures, walls, & floors clean. Showers, lavatories, urinals, commodes, & floors sanitary. Soap, towels, & toilet tissue adequate until next cleaning day.

5%

Clean drinking fountains B 10 B Clean, sanitary. 10%

Groundskeeping B 11 C Grounds, parking areas, & sidewalks free of refuse & debris.

15%

Refuse collection B 12 B Containers empty. Liners clean & not torn. 10%

APPENDIX C – CLEANING OF PARKS

Clean interior of toilets, & overlook(s)

C 1 A Clean. Floors, walls, toilet fixtures, and showers sanitary. No standing water on floors. Free of graffiti. Supply of tissue in toilets is adequate until next cleaning day.

Light bulbs operate properly.

5%

NO.

Clean exterior of toilets, & overlook(s)

C 2 B Clean. Free of graffiti. Light Bulbs operate properly.

10%

Deodorize waterborne toilets C 3 B Odor-free. 10%

Monitor toilet vaults C 4 B Vaults exceeding specified limit are reported. 10%

Clean picnic shelters C 5 B Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers and 3 inches in fireplaces. Light bulbs operate properly.

10%

Clean picnic & camping sites C 6 B Clean. No refuse, debris, or partially burned wood in fire rings or cookers. Accumulation of ashes does not exceed an average depth of 1 inch in cookers and 3 inches in fire rings.

10%

Clean trailer dump stations C 7 B Clean. 10%

Clean bulletin boards C 8 C Clean. No streaks on plastic covering.

Frame free of graffiti.

15%

Clean drinking fountains C 9 B Clean, sanitary. 10%

Clean courtesy docks C 10 C Clean. 15%

Grounds keeping – PUAs & access roads

C 11 B No refuse or debris visible from a distance of 25 feet.

10%

Grounds keeping – small litter pick up

C 12 B No litter visible from a distance of 10 feet. 10%

Grounds keeping – nature & hiking areas

C 13 C No refuse or debris visible from a distance of 25 feet.

15%

Grounds keeping – primitive camping areas

C 14 C No refuse or debris visible from a distance of 25 feet.

15%

Grounds keeping – fishing areas C 15 B No refuse or debris visible from a distance of 25 feet.

10%

Grounds keeping – embankment road

C 16 C No refuse or debris visible from a distance of 50 feet. No dead animals.

NO.

Refuse collection C 17 B Containers are not more than ¼ full & contents do not emit strong odors. Liners are odor-free & not torn.

10%

Refuse disposal (includes refuse collected under Appendix B)

C 18 A Refuse disposed at designated site. No deposition along roads.

0%

Stinging insects & nests C 19 C All insect nests within 5 feet of facilities or on any buildings reported and removed.

_3_

VCC/

QT

Clean refuse containers C 20 B Clean. 10%

High pressure washing C 21 B Clean. No stains or accumulations of grease.

No damage to paint on adjacent surfaces.

10%

APPENDIX D – HERBICIDE APPLICATION

Soil Sterilant D 1 B 90% kill rate within 2 weeks of application. 10%

Herbicide – Riprap areas D 2 B 90% kill rate within 2 weeks of application. 10%

Herbicide – Guardrail Areas D 3 C 90% kill rate within 2 weeks of application.

This doesn’t make sense Herbicide - Paved Road/Parking Areas

D 4 C 90% kill rate within 2 weeks of application. 15%

Herbicide - Riprap Edging D 5 B 90% kill rate within 2 weeks of application. 10%

Fungicide to Trees D 6 B 90% kill rate within 2 weeks of application. 10%

Herbicide - Control Noxious Weed D 7 B 90% lawn area free of weeds after 1 June. 10%

Herbicide - All Areas D 8 A No shrubs or trees killed outside application areas. Less than ¼ acre of grass killed outside application area.

0%

NO.

APPENDIX E - BUOY INSPECTION/MAINTENANCE

Buoy Inspection E 1 A Complete & submit detailed inspection reports monthly February - December

0%

Buoy Position/Geometry E 2 A Buoys in correct position/geometry. 0%

APPENDIX F – TREE MAINTENANCE

Pruned Trees F 1 B Clean cuts, minimal damage to trees. Area cleaned of all debris.

10%

Felled Trees. F 2 B No damage to surrounding trees. Area cleaned of all debris.

10%

Stump Grinding F 3 B Stumps below grade level. Area cleaned of all debris.

10%

Emergency work. F 4 A Completed within 48 hours. 0%

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

EXHIBIT 5

EXAMPLE OF ACTIVITY HAZARD ANALYSIS

ACCIDENT PREVENTION PROGRAM

ACTIVITY HAZARD ANALYSIS

1. 2. 3.

PROJECT CONTRACTOR DATE

4. 5. 6.

LOCATION CONTRACT NO. START DATE

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Mowing Equipment hauling and loading/unloading

Operators must be experienced, qualified, and trained to operate the equipment. A signal person on the ground will be used during loading/unloading. Equipment will be equipped with rollover protective structures. Operators will wear their seat belts at all times during operation of equipment. Trailer safety chains will be properly placed on towing vehicle when transporting equipment.

Assure equipment trailer is level and truck and trailer brakes are set. Check for overhead clearances (power lines, tree limbs, etc.).

Check for objects or obstacles behind equipment before backing. Trailer bed and ramps shall be clean of oil, gravel, dirt, or materials that could become slippery or cause the equipment being unloaded to lose traction. Equipment will be lined up with trailer so it can be loaded with a minimum amount of adjustment when on the ramp or trailer.

Getting on/off equipment Prevent injuries from slipping by maintaining 3-point contact with grab handles and steps. Never jump from equipment. Keep steps and decks free of mud, oil, and grease.

Inspection of equipment No vehicle will be placed into service until an inspection is performed and any deficiencies are corrected. Vehicles will be inspected prior to start of work each workday.

Fueling of equipment Equipment shall not be allowed to run during refueling. An operable fire extinguisher shall be available during refueling.

Equipment Maintenance Required maintenance will be performed at a location, which will provide protection from traffic for maintenance personnel.

Preventive maintenance procedures recommended by the manufacturer will be followed.

Operation of equipment Proper clothing shall be worn at all times (long trousers, minimum of short sleeve shirt, hard hats, safety toe shoes, safety goggles, ear protection, etc.). Seat belts shall be secured at all times. No passengers will be allowed on equipment while in operation.

Brakes shall be applied when equipment is stopped. Safety guards will remain installed and properly used. Equipment will not be left unattended while engine is operating. Personnel will not approach any equipment until power take off (PTO) shaft has come to a complete stop. Exit or entrance to vehicles is prohibited while equipment is in motion. Mowers and tractors will be operated to keep a safe distance from electrical outlet boxes, conduit, water faucets, sign or gateposts, and other obstacles. Equipment will be operated in a safe manner and under control at all times.

Trimming/Edging Equipment Operators will wear personal protective equipment at all times while using power trimming/edging equipment. Operators will follow manufacturer’s instructions while performing maintenance such as blade sharpening, carburetor adjustments, and spark plug maintenance.

Terrain Prior to mowing, all slopes will be thoroughly inspected for washes, potholes or other surface irregularities that could cause a mower to overturn. Operators will be particularly watchful of soft areas or areas that may be undercut.

Traffic Hazard warning lights on all mechanized equipment will be in operation while mowing, transporting, or when equipment is parked along the roadside. Slow moving vehicle (SMV) emblems will be installed on every tractor used alongside or transported on any roadway. Extreme caution will be observed to prevent accidents when driving equipment onto access roads from connecting roads or mowing areas.

Rocks and debris Rocks that can be thrown by mowers, and debris such as bottles, cans, tree limbs and other foreign matter shall be picked up before mowing operations begin.

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY ACTION TAKEN

Weather If lightning is present, all mowing operations will cease. Personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

Traffic Practice defensive driving techniques. Properly position mirrors for turning and backing. All vehicles will stop at railroad crossings and determine if a train is approaching before proceeding. Care shall be used in entering access or primary roads. All appropriate State Motor Vehicle Operating laws will always be observed.

Lifting Always use proper lifting techniques. Use adequate manpower or mechanical assistance.

Weather If lightning is present, personnel will move to a clear area away from trees and equipment and will remain there until the danger passes or if the Foreman directs them to another location.

10.

CONTRACTOR (Signature/Date)

11.

DISCUSSED WITH CONTRACTOR/ON-SITE SUPERVISOR ON (Date)

12.

CONTRACTING OFFICER or REPRESENTATIVE (Signature/Date)

EXHIBIT 6

WORK SCHEDULE FOR CLEANING OF PARKS

CREW NO.

SCHEDULE OF CLEANING

SERVICES _______TO__________

No. OF PERSONNEL IN CREW

PUBLIC USE AREA >

COMPLETION

TIME >

SERVICE WORKDAYS

Toilets, Changehouses, & Overlooks

Picnic Shelters

Picnic and Camping Sites

Trailer Dump Stations

Bulletin Boards

Drinking Fountains

Courtesy Docks

Groundskeeping - PUA’s & Access Roads

Small Litter Pickup

Nature & Hiking Trails

Primitive Areas

Fishing Areas

Embankment Road

See Reverse for Instructions

LIST OF ASSIGNED EQUIPMENT:

INSTRUCTIONS:

1. List all public use areas given in Table A-2 in the order they are to be cleaned.

2. In the boxes to the right of the services listed, enter M, T, W, Th, F, Sa, and/or S, for work performed at a weekly frequency or greater. For work performed at less than a weekly frequency, i.e. monthly, enter M, T, W, Th, F, Sa, or S, preceded by a number to indicate the day of the month, i.e., the second Tuesday of the month would be 2T. Precede with an asterisk(*) to indicate bimonthly frequency, i.e., *2T.

3. On the Completion Times, give the time (± 30 minutes) that work will be completed in each public use area.

EXHIBIT 7 INVOICE

FORMAT

BILLING FOR MARION INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ)

PROJECT: SHEET OF

CONTRACTOR:

DATE:

ADDRESS:

CONTRACT NO: W912BV- - -

BILLING PERIOD: THROUGH

TASK ORDER NUMBER:

PAYMENT TERMS: : _________________ INVOICE NO: _________________________

(Payment Discount or N/A)

BID

ITEM NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED:

CONTRACTOR (Signature/Date)

APPENDIX A

MOWING

1. FACILITIES TO BE SERVICED. Marion Reservoir Office complex, public use areas, dam embankments, and other project lands. An inventory of mowing areas is given in Table A, followed by mowing maps.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Period of performance is 1 April through 31 October.

2.2. Work hours are between 7 a.m. and 8 p.m.,

2.3. Mowing of PUAs shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before Federal holidays.

3. DESCRIPTION OF WORK.

3.1. Maintain the mowing areas described below.

3.1.1. Improved Areas shall be maintained between a minimum height of 2 inches and a maximum height of 6 inches. In addition, mow the areas described below and around facilities shown on the drawings.

3.1.1.1. Areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 15 feet from each edge of the road or parking area or to the tree line, whichever is closer. The limits of mowing at intersections shall be determined by the COR to provide a safe viewing distance for vehicles approaching the intersections.

3.1.1.2. Areas around park and lake entrance signs. Park entrance signs are located beside roads shown on the attached maps. A triangular shaped area shall be mowed around these signs. This area shall extend from the edge of the roadway to a point 10 feet on the other side of the sign at its widest point. It shall extend 10 feet behind the sign and shall provide a clear view of the front of the sign from vehicles using the adjacent roadway. The COR will determine the length of the area to be mowed in front of these signs.

3.1.1.3. Areas around toilets located outside the limits of improved areas shown on the attached maps shall be mowed for a distance of 10 feet from the back and sides of toilets. The area between the nearby road or parking area and the toilet shall be mowed. In addition, the area between pairs of toilets shall be mowed.

3.1.2. Dam Embankment and rim dike area shall be maintained between a minimum height of 4 inches and a maximum height of 8 inches. This will include one 15 foot pass on the downstream side of drainage ditch relief wells. A 10 foot strip will be mowed adjacent to the upstream and downstream toes of the rim dike.

3.1.3. Nature and hiking trails shall be maintained between a minimum height of 2 inches, and a maximum height of 6 inches. Cutting of woody growth up to one (1) inch in diameter will be required. While terrain may be rough, it is suitable for operation of a bush hog in most areas.

The width of mowing in these areas shall be 5 feet except for portions which are less than 5 feet and will require a smaller mower or mowed by hand.

3.1.4. Lawn areas shall be maintained between a minimum height of 2½ inches and a maximum height of 3½ inches. These areas are around the Project Office and the Overlook; the limits are shown on the attached maps. Each time a lawn mowing is accomplished, weeds, grass, debris, and litter shall be removed from the flower beds. Number and size of flower beds are as follows:

3.1.5. Semi-improved areas are undeveloped areas that require only occasional mowing. These areas shall be mowed to a height of 4 inches or as directed by the COR.

3.1.6. Piezometer trail will be mowed to a height of 4 inches or as directed by the COR.

3.1.7. Miscellaneous Mowing Areas are various areas that are not shown on the attached maps and are within the parks. The Miscellaneous Mowing areas will be identified by the COR when a Task Order is issued. Miscellaneous Areas fall under the category of semi-improved areas.

3.1.8. Trimming.

3.1.8.1. Trimming shall be maintained around all vertical objects protruding from the ground, to include light poles, headwalls, guardrails, trees, shrubs, barrier posts, railroad ties delineating pullouts etc. Trees/shrubs or structures shall not be damaged while trimming. All damages shall be repaired or replaced at the contractor’s expense. Trimming shall occur each time mowing occurs.

3.1.8.2. Edging shall be accomplished along all concrete walkways and curbs that are flush with the ground each time areas are mowed.

3.1.8.3. The contractor may apply approved herbicides in lieu of trimming within a maximum distance of 12 inches. The contractor shall submit a list of proposed products with manufacturers Safety Data Sheets (SDS) for review, which will be approved by the COR. All herbicides shall be applied by a certified applicator. Proof of certification shall be provided before application of any herbicides. The contractor shall submit an application report each time herbicides are applied.

Lake Office 2 Beds Approx.

48 Square Yards

Overlook 6 Beds Approx.

30 Square Yards

3.1.8.4. Trimming shall be accomplished around Piezometers, staff gauges, relief wells, manholes, and guard posts, located on the embankment; along the edge of the embankment riprap; and around guardrail and signposts on both sides of the embankment road, every time the embankment is mowed

3.2. Cleanup. Prior to mowing, the contractor shall remove rocks and debris that are likely to damage equipment or be thrown by the mower. All vegetation and debris shall be removed from parking lots, paved walkways/pullouts, and table/picnic shelter slabs at the end of each work day.

3.3. Oxidation Ponds. Areas around oxidation ponds shall be mowed from the edge of the water to a point 10 feet outside the fence or 10 feet from the toe of the dike, whichever is greater.

Oxidation ponds shall be maintained between a minimum height of 2 inches and a maximum height of 6 inches

3.4. Restrictions on Work. Work shall not be accomplished unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations.

In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the COR will determine whether work shall progress or stop. Areas excluded by these conditions will also be excluded in the inspections.

4. PERFORMANCE REQUIREMENTS. Work performed under this appendix shall comply with the PRs in Exhibit 3.

TABLE A

INVENTORY OF MOWING AREAS

Location Improved

Areas (Acres)

Semi- Improved (Acres)

Lawn Areas

(Acres)

Oxidation Ponds

(Acres)

Dam Embankment

(Acres)

Hiking Trail

(Miles)

Cottonwood Point 82 2 1.32

Cottonw…