HESE_Rev_AE_Synopsis15Oct15.pdf

Synopsis

General Information Document Type: Solicitation Notice Solicitation Number: W912BV-16-R-0010 Posted: 6 November 2015 Current Response Date: 8 December 2015 Classification Code: C – Architect and Engineering Services

Title: C – Architect-Engineer Contract for Design, Preparation of Request for Proposal for, Engineering during Construction, and Construction Phase Services for the High Explosive Science and Engineering Facility, Pantex Plant, Texas

1. CONTRACT INFORMATION: The A-E Services Contract is being procured in accordance with the Brooks Act (Public law PL 582) and implemented in the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected for negotiation based on demonstrated competence and qualification for the required work. This announcement is being advertised as unrestricted. The contract is anticipated to be award around April 2016. It is anticipated that one (1) contract will be awarded from this announcement for an estimated total amount of $9,700,000 and will have a base of two (2) years and three (3) one year option periods. A minimum guarantee amount of $2,000 will apply to the base period only. The contract awarded under this announcement will be administered by the Tulsa District for Pantex only.

a. Contract Award Procedure: Before a business is proposed as a potential contractor, they must be registered in System Award Management (SAM) database. Register via the SAM internet site at http://www.sam.gov. The Service Contract Act will apply to this acquisition. The proposed services will be obtained by a negotiated firm-fixed price contract.

b. Nature of Work: This announcement is open to all businesses regardless of size and will be negotiated as a Firm Fixed Price (FFP) contract. Award of the contract is anticipated early in Fiscal Year (FY) 2016. All offerors are advised that this requirement may be cancelled at any time during the solicitation, evaluation, selection or negotiation phases. Both the final award date and completion date may vary. If a large business is selected for this contract, it must comply with Federal Acquisition Regulations (FAR) 52.219-9 regarding the requirement for a subcontracting plan on that part of the work subcontracted. The plan is not required with this submittal but will be required prior to award.

c. Place of Performance: The project is located at the Pantex Plant near Amarillo, Texas although various meetings may be held in alternate geographic locations.

d. Period of Performance: The base project is expected to last two (2) years, which includes but not limited to design for the facility including a kick-off/design charrette, interim design submittal with plans, specifications, and design analyses at the 30%, 60%, and 90% phases, interim review meetings and resolution of comments, comprehensive interior design (CID), parametric and construction cost estimates, construction schedule, submittal register, LEEDTM plan, fire hazards analysis, commissioning plan, building information model (BIM) and value engineering study.

http://www.sam.gov/

Additionally up to three (3) option years for Engineering during Construction and construction phase services may include operation and maintenance (O&M) manual preparation, BIM updates, as-built development and final submission, shop drawing and construction submittal review and approval, site visits, and other technical assistance needed during the construction and building start up phases.

2. PROJECT INFORMATION: This project will require the design of an approximately 73,000 square foot (SF) facility, to include a High Explosives (HE) laboratory space, including classified and unclassified administrative areas, HE staging areas, interconnecting all weather ramps, and all associated utilities within five feet of the facility, to include water, sewer, fire line, electrical, telecommunications, and natural gas. HE areas will require structural concrete for explosion safety.

The facilities will obtain LEEDTM Gold certification. The campus will use a greenfield construction approach. No new processes or technologies will be developed as part of this design. The design will be prepared in the English system of measurement. Design drawings will be produced in Computer Aided Design (CAD) in a format fully compatible with Bentley Microstation, and BIM will be required. Specifications will be produced in SPECSINTACT using the Unified Facilities Guide Specifications (UFGS), where applicable, or Pantex specific criteria. The estimated construction cost of this project is between 50 and 100 million dollars.

General required services consist of qualified, experienced firms capable of providing the full spectrum of engineering during construction and construction phase A-E services. Architect- Engineer services are required for the design of the National Nuclear Security Administration (NNSA) High Explosive Science and Engineering Facility at Pantex Plant, Texas. These services include, but are not limited to, site subsurface investigation, topographic survey, space planning, sustainable design, infrastructure and facility design, cost estimating, engineering during construction, and construction phase services for the subject project. Design for the facility includes a kick-off/design charrette, interim design submittal with plans, specifications, and design analyses at the 30%, 60%, and 90% phases, interim review meetings and resolution of comments, comprehensive interior design (CID), parametric and construction cost estimates, construction schedule, submittal register, LEEDTM plan, fire hazards analysis, commissioning plan, building information model (BIM) and value engineering study. Engineering during Construction and construction phase services may include operation and maintenance (O&M) manual preparation, BIM updates, as-built development and final submission, shop drawing and construction submittal review and approval, site visits, and other technical assistance needed during the construction and building start up phases.

3. SELECTION CRITERIA: The selection criteria are listed below in descending order of importance.

Criteria ‘(a)’ thru ‘(e)’ are primary. Criteria ‘(f)’, ‘(g)’ and ‘(h)’ are secondary and will only be used as ‘tie-breakers’ among technically equal firms.

(a) Specialized Experience and Technical Competence: Specialized experience and technical competence of the firm and any subcontractors in design of new HE facilities, or facilities of a similar level of complexity, life safety and fire protection design of such facilities, designing within cost limitations, sustainable design, blast design, and BIM.

(b) Professional Qualifications: Qualified currently licensed/registered professional personnel in the State of Texas, either in-house or with subcontractors, in the following key disciplines and in the minimum number indicated for each discipline: project management (1); architecture (2);

fire protection engineering (2); sustainable design (1); explosive safety engineering (1);

mechanical engineering (2); electrical engineering (2); telecommunications design (1); structural engineering (2); civil engineering (1); cost engineering (1); commissioning (1); industrial hygienist (1); and interior designer (1). Only the lead engineer in each discipline is required to be professionally licensed where more than one engineer is represented. Resumes contained in Standard Form (SF) 330 Architect-Engineer Qualifications, PART 1, Section E, page 3 shall be submitted for each discipline for no more than the number of personnel indicated in parenthesis above. Any additional information provided will not be considered. Resumes shall not exceed one page. Availability of an adequate number of personnel in the key disciplines shall be presented to insure that the firm can meet the potential of working on multiple tasks. The evaluation will consider education, training, registration, overall and relevant experience, longevity with the firm, and any other industry relevant licenses and certifications.

The key personnel provided will be considered essential to the work being performed. Prior to substituting, removing, replacing or diverting any of the key personnel, the successful offeror will be required to notify the Contracting Officer in writing for approval. The approved substitution of key personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced.

(c) Past Performance: Past performance on Department of Defense (DoD), Department of Energy

(DoE) and/or National Nuclear Security Administration (NNSA) and other contracts with respect to compliance with contract and/or task order terms, quality of work, adherence to schedules, cost control, communication, and issue resolution as determined by information pulled from the Past Performance Information Retrieval System (PPIRS) and other sources for all prime contractors and significant subcontractors. Offerors shall verify that contact information for project owners is valid.

(d) Capacity: The contractor must show the ability to complete 30% design within 60 calendar days, 60% design within 90 calendar days, 90% design within 90 calendar days and corrected final within 60 calendar days. Other deliverables at various or multiple phases of design will include plans, specifications, design analyses, value engineering study, construction cost estimates, construction schedules, construction submittal registers, LEEDTM plans, commissioning plans, fire hazard analysis reports, and other documents, as required by the scope of work, for DoE NNSA critical decision points. The evaluation will consider the experience of the firm and any subcontractors with similar size projects and the availability of an adequate number of personnel and reach back capability in key disciplines.

(e) Knowledge of the Locality: Knowledge of subsurface conditions, including soil characteristics, local climatic conditions, including the conditions required for the prevention of mold, and local construction methods will be evaluated. The evaluation will also include a review of documented project experience highlighting the unique design and construction aspects encountered with similar NNSA projects.

(f) Small Business and Small Disadvantaged Business Participation. The extent of participation of Small Businesses and other Socio-Economically Disadvantaged Small Businesses or Entities will be measured as a percentage of the total anticipated contract effort regardless of whether the Small Business or other Socio-Economically Disadvantaged Small Business or Entity is a prime contractor, subcontractor, or joint venture partner.

Both large and small businesses will be required to submit a Small Business Participation Plan under the unrestricted solicitation, which is an evaluation factor in the Source Selection process.

Market research, based on the nature and location of the work is required to determine optimal percentage of total contract dollars planned to be performed by small businesses, however, the expected minimum participation goals are listed in the evaluation criteria below. Small business participation is the collective small business participation from any type of small business or sub-category small business. Work self-performed by a small business prime offeror will be credited as Small Business Participation.

The government will evaluate the proposals to determine which offeror(s) propose the best value in terms of meeting all the Small Business Participation goals using the following criteria:

(1) The extent of participation of small business prime offerors and small business subcontractors in terms of the percentage of the value of the total acquisition. Expected minimum goals are:

i. Small Business 10% of total contract dollars (aggregate of all small businesses participation including the small business socioeconomic contracting programs (i.e., 8(a), HUBZone, SDVOSB, or WOSB programs).

ii. Small Disadvantaged Business (SDB) 5% of total contract dollars.

iii. Women-Owned Small Business (WOSB) 5% of total contract dollars.

iv. Service-Disabled Veteran-Owned Small Business (SDVOSB) 3% of total contract dollars.

v. Historically Underutilized Business Zone (HUBZone) 3% of total contract dollars.

(2) The extent to which such firms, as defined in FAR Part 19, are specifically identified in proposals;

i. The extent of commitment to use such firms (existing and enforceable commitments will be considered more favorably than business relationships that are simply planned or theoretical);

ii. Identification of the complexity and variety of the work specific small firms are to perform;

All Offerors (both large and small businesses) are required to complete the following Small Business Participation Plan Form and submit with their proposal. This form will be the primary source of data used to evaluate the Small Business Participation factor. Offeror's market research and small business participation analysis in accordance with the evaluation criteria listed in the previous paragraphs should be reflected on this form.

SMALL BUSINESS PARTICIPATION PLAN FORM

(a) Check the applicable size and categories for the PRIME offeror only -- Check all applicable boxes:

{ } Large Prime { } Historically Black Colleges or Universities and Minority Institutions (HBCU/MI) or { } Small Business Prime; also categorized as a { } Small Disadvantaged Business (SDB) { } Woman-Owned Small Business (WOSB) { } Historically Underutilized Zone (HUB Zone) Small Business { } Veteran Owned Small Business (VOSB) { } Service Disabled Veteran Owned Small Business (SDVOSB)

(b) Submit the total combined percentage of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime and Subcontractors):

Example: If Prime proposes a price of $1,000,000 (including all options), and small business(es) will provide $250,000 in services/supplies as a prime or subcontractor, the % planned for small businesses is 25%; and 75% for large business equaling 100%.

Total Percentage planned for Large Business(es) _______% or $ _______ Total Percentage planned for Small Business(es) _______% or $ _______ _______% Total $________ Must =100% Must = Total Value of the Contract

(c) Indicate the total percentage and/or total dollars of participation to be performed by each type of subcategory small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

Example: Victory Prop Mgt (WOSB and SDVOSB) performing 2%; and Williams Group (SDB, HubZone Small Business and WOSB) performing 3%. Results equate to: SDB 3%; HubZone 3%;

WOSB 5%; SDVOSB 2%; VOSB 2%;). SDVOSBs are also VOSBs automatically; however VOSBs are not automatically SDVOSBs.

Small Disadvantaged Business _______% or $ _______ HUB Zone Small Business _______% or $ _______ Woman Owned Small Business _______% or $ _______ Service Disabled Veteran Owned SB _______% or $ _______

Veteran Owned Small Business _______% or $ _______ HBCU /MI _______% or $ _______

(d) List principle supplies/services to be performed by Small Businesses:

Example: If a Small Business qualifies also as a WOSB and a SDVOSB, and you can add them to each category below in which they qualify.

Name of Company Type of Service/Supply

Small Business (SB):

Small Disadvantaged Business (SDB):

Women-Owned Small Business (WOSB):

Historically Underutilized Business Zone (HUB Zone):

Veteran Owned Small Business (VOSB):

Service Disabled Veteran Owned Small Business (SDVO):

Historically Black Colleges and Universities and Minority Institutions (HBCU/MI):

(e) Describe the extent of commitment to use small businesses (for example, what types of commitments if any, are in place for this specific acquisition either - small business prime, written contract, verbal, enforceable, nonenforceable, joint venturing, mentor-prot g , etc.)

END OF FORM

Additional important note for other than U.S. Small Businesses ONLY.

IAW FAR 52.219-9, if a large business is selected for a contract it must submit acceptable subcontracting plans to be eligible for award. Those firms required to submit subcontracting plans are expected to conduct market research to determine appropriate subcontracting goals. A subcontracting plan is separate from the Small Business Participation plan and must meet the requirements of FAR 52.219-9 and DFARS 252.219-7003 (or DFARS 252.219-7004 if the offeror has a comprehensive subcontracting plan). SUBCONTRACTING PLANS SHALL

REFLECT AND BE CONSISTENT WITH THE TOTAL CONTRACT DOLLAR

COMMITMENTS OFFERED IN THE SMALL BUSINESS PARTICIPATION PLAN

Ample opportunity will exist for subcontracting with all types of small businesses including SDB, WOSB, HZ, and SDVOSB firms. By providing subcontracting opportunities to small business, the large businesses both formally and informally mentor these businesses by helping them gain experience and increase their ability to perform at a higher level. This in turn helps the small business grow as a company and independently compete for larger projects as prime contractors or upper tier subcontractors.

(g) Geographic Proximity: Proximity of the physical location of a firm in relation to the location of a project.

(h) Volume of DoD Contract Awards: In Section H, Part I, SF330, firms must show their last

12 months DoD contract awards stated in dollars (see details in a subsequent paragraph), with the objective of effecting an equitable distribution of DoD A-E contracts among qualified firms, including SB and SDB. This information is to be provided as an Appendix to Section H and does not count against the page limitation.

4. SUBMITTAL REQUIREMENTS: Interested firms having the capabilities and qualifications to perform this work must submit one hard copy and one cd containing the electronic file, compiling the contents of the proposal in to one PDF, of the SF 330 Part I and II for the prime firm and all subcontractors to the following address no later than 2:00 p.m. on 8 December 2015.

U.S. Army Corps of Engineers, Tulsa District ATTN: Diane Cianci

1645 S. 101st E. Ave Tulsa, Oklahoma 74128

(a) Late proposal rules are provided in FAR 15.208 and will be followed for late submittals.

Submission by telephonic facsimile will not be accepted. Personal visits to discuss this announcement will not be entertained; (b) Submit a compiled SF 330, Part I from the Prime, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime firm and subcontractors) proposed for the contract. Do not include company literature with the SF 330; (c) Use no smaller than 10 font type using Standard English. Front and back side use of a single page will count as two (2) pages. Pages in excess of the maximums listed will not be used in evaluation of the selection criteria.

SF 330, PART I, ADDITIONAL INSTRUCTIONS:

(1) In Section C, identify the discipline/service to be supplied by each consultant;

(2) In Section D, include a Team Project Organization Chart to indicate how each firm on the proposed team (prime and each sub-contractor is identified in Section C) integrates into the composite team;

(3) In Section E, provide brief resumes of the on-staff or sub-consultant employees you intend to use to perform the work. Resumes must be submitted for each employee required to meet the minimums stated above in paragraph 3(b);

(4) In Section F, a maximum of ten (10) projects, including the prime and subcontractors, will be reviewed. Use no more than one page per project and do not use an Indefinite Delivery Contract (IDC) as a project as the level of detail provided will not be sufficient to evaluate. Clearly identify if the work performed was as a prime or sub-consultant.

(5) In Section G, Block 26, include the firm and location the person is associated with. The names of all individuals included in the resumes in Section E shall be listed in Block G-26 along with their firm location and their roles even if example project experience in Block G- 28 is not applicable;

(6) In Section H, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this synopsis. When addressing team capabilities, clarify planned capability, existing capability, and prior experiences together, if any. Include any other relevant information, including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3 herein. Under paragraph 3(g) above, provide an itemized summary of DoD contract awards to include Agency, Contract Number/Task Order No., and Project Title and amount. (Note: award of IDCs should not be counted as award amounts; only actual Task Orders.) Generally, provide a brief presentation of internal controls and procedures that demonstrate the firms overall Design Quality Management Plan (DQMP) which provides sufficient information about this plan that clearly explains the ability of the firm to control costs, schedule and quality of work to be submitted to the Government. (A project-specific detailed quality control plan must be prepared and approved by the Government as a condition of contract award but is not required with this submission). Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed 10 pages for Block H.

SF 330, PART II ADDITIONAL INSTRUCTIONS:

(1) Responding firms must submit a copy of a current and accurate SF 330, Part II for the specific prime, other offices of the prime and subcontractor offices proposed to perform the work even if one is already on file. All Part IIs MUST be signed (signed within the past 12 months) and dated either by an original handwritten signature or a cut and pasted facsimile of an original signature. Indicate in Block 5b of each Part II if the firm is a Small Business, HUBZone, Service Disabled Veteran-Owned Small Business, or Woman-Owned Small Business. To be classified as a small business, a firm’s average annual receipts or sales for the preceding three (3) fiscal years must not exceed $15 million. In accordance with FAR clause 52.219-14 Limitations on Subcontracting for services, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.”

(2) In Block No. 4, Part II, provide the Data Universal Numbering system (DUNS) number issued by Dun and Bradstreet Information System (1-866-705-5711) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work (i.e., not the parent company DUNS number, but a DUNS number specifically for the office performing the work; and

(3) Solicitation packages are not provided for A-E contracts and no additional project information will be given to firms during the announcement period. Facsimile transmissions will not be accepted. Points of Contact: Contracting – Ms. Diane Cianci, (918) 669-7458, Diane.Cianci@usace.army.mil.

Note: (1) All contractor employees, to include subcontractor employees, requiring access to facilities and controlled access areas shall complete Site access training (to include Subcontractor/Uncleared Visitor Training and review of Prohibited/Controlled Items List, as well as Emergency Management, Hazard Communication, and Fire Protection) within 10 calendar days after the individual’s start date on the Pantex Plant. The contractor shall submit evidence of completion for each affected contractor employee and subcontractor employee to the Contracting Officer’s Representative (COR) or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. Majority of site access training is available at the following website:

http://www.pantex.com/about/pages/visitor-training.aspx. Other site specific training required but not available via internet (such as Security Awareness Briefing, Annual Security Essentials Training, and Pantex Classification Awareness) will be scheduled and provided at the site.

mailto:Diane.Cianci@usace.army.mil

(4) All contractor and associated sub-contractors employees shall be prepared to comply with applicable facility, plant and local security policies and procedures (provided by Government representative for the contract). This will include providing all information required for background checks and compliance with all personal identity verification requirements as directed by DoD, HQDA, DoE NNSA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the contract, should the Security Condition (SECON) at the Pantex Plant change, the Government may require changes in contractor security matters in processes.

(5) All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

(6) The Contractor must be prepared to comply with pre-screening Candidates using the E-Verify

Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements using two valid forms of Government issued identification prior to entering correct information into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

OFFEROR’S QUESTIONS AND COMMENTS:

(1) Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet.

(2) To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system. To self-register go to web page, click BID tab select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user. Verify that information on next screen is correct and click to continue.

(3) From this page you may view all bidder inquiries or add inquiry. Only one question will be allowed per inquiry. If multiple questions are included in a single inquiry, only the first question will be answered. All others will remain unanswered until entered in as single inquiries.

(4) Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed by our technical team.

(5) The Solicitation Number is: W912BV-16-R-0010.

(6) The Bidder Inquiry Key is: IWAMXT-S42S5S.

(7) The Bidder Inquiry System will be closed to new inquiries seven (7) calendar days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. If the System is not closed in a timely http://www.dhs.gov/E-Verify http://www.projnet.org/projnet manner, an inquiry posted within seven (7) calendar days of the receipt of proposals will still be regarded as untimely and will not be afforded a substantive response.

(8) Offerors are requested to review the specification in its entirety, review the Bidder Inquiry

System for answers to questions prior to submission of a new inquiry.

(9) The bidder call center operates weekdays from 8am to 5pm U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 1-800-428-HELP (1-800-428-4357).

(10) Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals. THIS IS NOT A REQUEST

FOR PROPOSAL.