Keystone_Preproposal_Sign-In.pdf

Pre-Proposal Conference/Site Visit W912BV 15 R 0015 Keystone Project OfficeW912BV-15-R-0015 Keystone Project Office Repairs, Keystone Lake, OK

Tulsa DistrictTulsa District

Date: April 23, 2015

US Army Corps of Engineers

BUILDING STRONG®

AgendaAgenda Arrival/Sign-In Introductions Administrative Remarks Program Overview Proposal Submittalp Source Selection and Proposal Overview Technical OverviewTechnical Overview Questions and Wrap Up for Site Visit

Administrative remarksAdministrative remarks

Silence Cell Phones and other devices Do not record briefing Facilities – Exits, RestroomsFacilities Exits, Restrooms Information and attendee list will be provided via emailprovided via email All Requests for Information (RFI)

Responses are submitted via email to allResponses are submitted via email to all competitors

Discussion vs. AgreementDiscussion vs. Agreement In the event there are noted conflicts between th li it ti t d diti dthe solicitation terms and conditions and information disseminated during today’s conference the solicitation takes precedenceconference, the solicitation takes precedence.

The formal solicitation is the only reliable document in determining the Government g requirements. Anything discussed today is not binding until formally issued as an amendment to the subject solicitation.

Questions & AnswersQuestions & Answers

The primary focus is understanding the p y g solicitation; particularly Section 00 21 00

Please submit written questions and answers will be submitted in the response to RFI.

Verbal answers will be provided during the session when possible.

Answers to questions which result in a change will be included in the RFP amendment.

PurposePurpose

Develop a common understanding of theDevelop a common understanding of the Government requirements

Provide insight on the evaluation of Provide insight on the evaluation of proposals to aid with proposal preparation

Clear up any questions referencing the Clear up any questions referencing the current contract action.

Program OverviewProgram Overview Solicitation for the repair of the Keystone Project Office located at Keystone Lake OKlocated at Keystone Lake, OK.

Two Options

► New communication room; remove & replace water p system; asbestos abatement of water system and remove & replace sanitary sewer system.

► Remove & replace split system HVAC units with► Remove & replace split system HVAC units with similar units

Program Overview (cont’)Program Overview (cont )

The Contracting Officer/Specialist shall be theThe Contracting Officer/Specialist shall be the focal point of any exchange with potential Offerors.

Offerors must submit their questions in writing to the Contracting Officer/Specialist at the end of the brief or end of the site visit.

No One-on-One discussions Follow-up comments/questions are allowed

Program Overview (cont’)Program Overview (cont )

No confidential questions will be answeredNo confidential questions will be answered RFP questions and comments must be provided no later than May 8, 2015y , Any answers to questions or changes to the

RFP will be provided as an amendment to the p solicitation.

Type of Contract

• Competitive Service Disabled Veteran Owned Small Business AwardVeteran Owned Small Business Award

• Firm Fixed Price (FFP) Contract• Firm Fixed Price (FFP) Contract

• Stand Alone (aka “C”) Contract• Stand Alone (aka C ) Contract

Period of PerformancePeriod of Performance

RFP – 177 DaysRFP 177 Days ►Receipt of Notice to Proceed (NTP) ►Must commence work within 10 days of NTP►Must commence work within 10 days of NTP

Time Extensions – Contract Changes.

►Depends on the extent, the changes, the delay, and the completion of the various elements of constructionelements of construction.

Proposal SubmittalProposal Submittal May 13, 2015 – 2:00 PM Four (4) Technical and One (1) Price CD or one

(1) Technical and one (1) Price file if through the AMRDEC SAFE l t i il tAMRDEC SAFE electronic mail system.

Method of Deliver M il (M t i ithi th t t d d t d►Mail (Must arrive within the stated date and time AMRDEC SAFE i El t i M il►AMRDEC SAFE via Electronic Mail

►Personal Delivery to USACE Building

Source Selection ObjectiveSource Selection Objective Select the Contractor who provides the best value to the Government using the Lowest Price Technically Acceptable (LPTA) process, with all factors considered.

Obtain a high quality, fair , and consistent evaluation of proposals through the use of p p g a comprehensive evaluation process

Section 00 11 00 Contract Line Item Number

Pricing SchedulePricing Schedule ►Insert proposed base bids and options price per Contract Line Item Number (CLIN)p ( ) Proposed Contract Duration Contractor Manpower ReportContractor Manpower Report

►Required to report once during End of Fiscal Yearea

►May Price separately or not price separately

Proposal Instructions & Evaluation Factors

Proposal Instructions.

►Provides guidance on what is required g q in the proposal.

Evaluation Factors.

Id tifi h t i l t d i th►Identifies what is evaluated in the proposal.

Proposal PreparationProposal Preparation

Structure in accordance with instructionsStructure in accordance with instructions Ensure the proposal is clear

P id i f ti t ll Provide information to allow an independent assessment…Substantiate Remember drawings and diagrams complement the narrative and does not replace the narrative.

Proposal Shortfalls

Proposal Instructions not followed R t d i f ti i t id d►Requested information is not provided

►Exceeds the stated page limits Proposals are not organized – does not follow the RFP instructions structure D fi i i Deficiencies ►Claims are not supported by the provided i f tiinformation ►Proposal is not in compliance with requirements requirements

AwardAward Government Intent

►Award based on an offer that conforms with the solicitation and is the best value to the Government with all factors consideredGovernment with all factors considered.

►Don’t assume you can improve your offer based on discussions present first as if it isbased on discussions present first as if it is the only offer – the Government may not enter discussionsdiscussions

However,… the Government Reserves the Right…the Government Reserves the Right to Conduct Discussions ►Notifications of ambiguities or to request►Notifications of ambiguities or to request additional information.

►Information related to relevant past►Information related to relevant past performance ►Establishment of a competitive range►Establishment of a competitive range

Technical OverviewTechnical Overview

Robert GoransonRobert Goranson Frank Horton i ill Travis Miller

QUESTIONSQUESTIONS

ANY QUESTIONS?