PWS_FE_Walter_Tar_Chip_Final.pdf

Performance Work Statement (PWS) Performance Work Statement

FY24 Single Bituminous Seal Coat (Tar and Chip) Francis E. Walter Dam

1.0 Introduction

1.1 Background. The Francis E. Walter Dam project is located in Carbon and Luzerne Counties in White Haven, PA. It is operated and maintained by the US Army Corps of Engineers (USACE), Philadelphia District. Francis E. Walter Dam is congressionally authorized for flood control and recreation. The roads and grounds encompass an earth fill dam with a rock embankment that includes a paved public roadway across the dam crest. In total, USACE owns approximately 7 miles of paved roadways and several miles of public dirt access roads they are responsible for operating and maintaining. FE Walter Dam recently executed a single paving project that repaired most of the public roads in 2021. However, several sections of roadway were not repaired or freshly paved due to funding constraints. Therefore, the Government is seeking a service contract to address the remaining roadways in October 2024.

1.2 Scope of Work. The intent of this acquisition is to provide a service contract for application of a single bituminous seal coat for specified areas under Section 3, Performance Requirements. Four separate areas will be identified and treated as separate contracting line items. This agreement will include a base plus three options.

Each line item will require a road sweeping and filling of any applicable potholes with hot patch before the seal coat is applied, a post road sweeping via a “pick-up style” broom once the application is furnished, and line striping and road markings to finalize the procedure. All products used must meet Pennsylvania Department of Transportation standards for single bituminous seal coat in Publication 447, and all striping paint must meet specifications in Publication 408.

2.0 General Requirements

2.1 General. The Contractor agrees to provide a single bituminous seal coat for public roadways as described in Section 3, Performance Requirements.

2.2 Government-Furnished Materials. The Contractor is expected to provide all manpower, equipment, and materials required to complete the scope of work for this action.

2.3 Safety. All work is to be accomplished per the US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. This manual prescribes the safety and health requirements for all Corps of Engineers activities and operations. The

Contractor is responsible for all facets of workplace safety including but not limited to personal protective equipment (PPE), daily safety briefs, traffic control, and providing an activity hazard analysis (AHA) for each specified task.

2.4 Location and Hours of Duty. Accomplishment of the services outlined in this Performance Work Statement will be performed at Francis E. Walter Dam Monday thru Friday 0700 to 1530 unless alternate arraignments are made with project staff.

3.0 Performance Requirements

3.1 The base portion of this contract is to provide a single bituminous seal coat (chipseal/tar and chip) on the area designated as “top of dam road” which begins at Station 300+00 and ends at Station 361+65. The roadway distance is approximately

1.2 miles, and the width of the roadway is approximately 25 feet on average. The Contractor will provide a road sweeping before the seal coat is applied, a road sweeping via a “pick-up style” broom once the application is completed, a single yellow centerline striping paint, and a single white road shoulder line striping paint on each lane to match existing pavement markings. All products used must meet Pennsylvania Department of Transportation standards for single bituminous seal coat in Publication 447, and all striping paint must meet specifications in Publication 408.

The Contractor is responsible for all traffic control and safety procedures as applicable.

3.2 Option 1 of this contract is for the lower road on the Carbon County (Rt. 940) side of the dam. This area contains approximately 0.6 miles from the temporary road closure gate to just before the bottom parking lot where the pavement ends, Station 109+10 to approximately Station 78+00. The road is approximately 18 feet wide. The Contractor will provide a single bituminous seal coat (chipseal/tar and chip) on the area. The Contractor will provide a road sweeping and filling of any applicable potholes with hot patch before the seal coat is applied, a road sweeping via a “pick-up style” broom once the application is completed, and a single yellow centerline striping paint. All products used must meet Pennsylvania Department of Transportation standards for single bituminous seal coat in Publication 447, and all striping paint must meet specifications in Publication 408. The Contractor is responsible for all traffic control and safety procedures as applicable.

3.3 Option 2 of this contract is for the lower road on the Luzerne County (Bear Creek Rd.) side of the dam. The Contractor will provide a single bituminous seal coat (chipseal/tar and chip) on the area where the repaired pavement ends just above the Kayak Launch to the bottom gravel parking lot, approximate stationing 64+00 to 74+00. This area contains approximately 0.2 miles of roadway and is approximately 15 feet wide. The Contractor will provide a road sweeping and filling of any applicable potholes with hot patch before the seal coat is applied, a road sweeping via a “pick-up style” broom once the application is completed, and a single yellow centerline striping paint. All products used must meet Pennsylvania Department of Transportation standards for single bituminous seal coat in Publication 447, and all striping paint must meet specifications in Publication 408. The Contractor is responsible for all traffic control and safety procedures as applicable.

3.4 Option 3 of this contract addresses the operations building compound and parking areas. The dimension of this area is approximately 28,000 square feet and referenced in Appendix 3. The Contractor will provide a pavement seal protective coating on the area. The Contractor will provide a road sweeping before the seal coat is applied.

Line painting for designated parking spots, and single white striping paint on roadway entrance/exits to match existing markings will be conducted once the protective coating cures. Special care will be adhered to near and around the buildings and compound fence. All parking stops will be removed and reinstalled after the application is completed. All products used must meet Pennsylvania Department of Transportation standards for asphalt seal coating in Publication 447, and all striping paint must meet specifications in Publication 408. The Contractor is responsible for all traffic control and safety procedures as applicable.

3.5 Traffic control is the responsibility of the Contractor. Adequate signage, safety procedures, and notice within work zones are required and should be consistent with industry practices. Adequate personal protective equipment is required by the Contractor including but not limited to high visibility clothing, helmets, eye, hand, feet, and ear protection.

3.6 Accident Prevention Plan. The Contractor shall develop an accident prevention plan (APP), work plan (WP) and submit activity hazard analysis (AHA) forms for each activity specified in the Contractor’s WP. The plan must be developed by a Competent Person (CP) and be site specific. The plans must document the project, contract, and job specific hazards in the workplace, and the company policies, controls, and work practices that will be used to minimize those hazards. Upon Contractor approval, both plans must be submitted to the authorized representative of the contracting officer (COR) for review and acceptance prior to the performance of any work. The APP must be completed using the ENG Form 6293 (Accident Prevention Plan Worksheet).

3.7 The Government reserves the right to adjust schedules, or the sequence of areas addressed, within the stated quantities and duration of the contract to meet unexpected contingencies which may arise during the terms of this contract. This right will be exercised at the discretion of the Contracting Officer’s Representative (COR) with confirmation of the schedule change by the Contractor. However, the COR cannot make any adjustment that causes an increase or decrease in any cost, or the time required to perform any part of the services under this contract which would require an equitable adjustment to the time or cost of this contract.

3.8 No services for which an additional cost or fee will be charged by the Contractor without the prior written authorization of the Contracting Officer.

3.9 Orientation of Personnel Assigned to this Contract.

3.9.1 Post Award Kick-Off Meeting: Once the Contractor provides a definitive start date, USACE and Contractor personnel will conduct a Post Award Kick-Off Meeting prior to the commencement of any work. The meeting will:

3.9.1.1 Familiarize the Contractor’s personnel with the requirements of the contract and the areas of responsibility.

3.9.1.2 Familiarize Corps personnel with the functions and duties of the Contractor agency.

3.9.1.3 Review traffic control and safety procedures.

3.9.1.4 The COR is required to ensure that an accurate roster of those in attendance is kept. An advanced agenda will likely not be forwarded to the Contractor prior to this meeting unless significant deficiencies exist within the traffic or safety work plan.

3.10 Communication: The Contractor shall designate one individual to communicate with the Contracting Officer’s Representative. The COR for the term of this contract is:

Joshua E. Dinko USACE, Facility Operations Specialist

2145 Pohopoco Drive Lehighton PA, 18235

Joshua.E.Dinko@usace.army.mil 610-377-0332 x3

3.11 Billing Procedures. Billing and payments will be made after completion of each contracting line item.

3.11.1 Commercial invoices must contain the following information, or they will be returned:

• Company Name, Payment Address

• Invoice Number, Date, and Contract Number

• Point of contact with name and telephone number

• Work completed

• Total charges

3.11.2 SEND ORIGINAL INVOICE TO THE COR. The COR is the designated billing representative for this action. Invoices must be properly approved and received before payment will be made. The COR will verify Contractor completion for the specific line item and initiate a receiving report. The COR will then send the original invoice with the receiving report to the US Army Corps of Engineers Finance Center, 5722 Integrity Drive, Millington, TN 38054-5005 where payment will be made to the Contractor.