11-R-0017 Amend 0001.pdf

US ARMY ENGINEER DISTRICT, PHILADELPHIA

POC: LINDA DOBBS

WANAMAKER BUILDING

100 PENN SQUARE EAST

PHILADELPHIA PA 19107-3390

W25PHS03288412

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation: W912BU-11-R-0017 - Biological and Environmental Services Related to Marine and Navigable Waterw ays Civil Works Activities in the Philadelphia District.

The closing date for receipt of proposals has been extended until Wednesday, 27 April 2011 at 11:00 a.m. EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Apr-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912BU-11-R-0017

X 9B. DATED (SEE ITEM 11)

18-Mar-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Apr-2011

CODE

US ARMY ENGINEER DISTRICT, PHILADELPHIA

CONTRACTING DIVISION

WANAMAKER BUILDING

100 PENN SQUARE EAST

PHILADELPHIA PA 19107-3390

W912BU 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912BU

FACILITY CODECODE

EMAIL:TEL:

W912BU-11-R-0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

AMENDMENT 0001

1) The purpose of this amendment is to provide the attached worksheets for the Base Year, Option Year 1, Option Year 2, Option Year 3, and Option Year 4 in EXCEL format in order to facilitate submission of your proposal. Contractors shall use these worksheets in submitting their price proposal instead of hand writing/typing on the ones previously provided.

2) This amendment also answers the following questions and includes the following changes.

A) The following questions are answered:

Q - Please fully describe the capabilities required of the Underwater Communication System referenced as Item 0034, 1034, 2034, etc. in the RFP.

A - The communication system refers to a diver communications device to allow the diver to talk with the people on the boat while underwater.

Q - No minimum font size was included in the RFP. Please consider allowing offerors to use a minimum font size of 11 point for all text, and a legible point font in all graphics and tables.

A – A minimum font size of 12 point for all text and a legible point font in all graphics and tables should be utilized in all proposals.

Q - Please consider allowing 11 x 17 page sizes to be used for graphics and tables only, with each 11x 17 page counting as two pages.

A - 11 x 17 page sizes are acceptable for graphics and tables only. Single-sided shall count as 1 page and Double-sided shall count as 2 pages.

Q - Please consider removing from the page count the following items: Table of Contents, Acronym List, Tabs/Dividers, Sample Reports, Certifications, List of Projects initiated in the Last Two Years and Equipment Lists.

A - : Table of Contents, Acronym List, Tabs/Dividers, and Sample Reports are NOT included in the 75 page count. List of Certifications, List of Projects initiated in the Last Two Years and Equipment Lists are included.

Q - In Section C, Paragraph 4 – Chemical Sampling and Analysis, lab certifications are requested. Can a listing of these certifications be included rather than copies of the actual certificates, and can the list of certifications be excluded from the page count?

A – Only a list of certifications along with their respective expiration date, if applicable, are required to be included. The list will be counted towards the page count. Actual copies of certifications are not required at the time.

Q - Section L, Paragraph B.2 requests a list of all projects initiated during the last two years. Can this list be revised to include only projects initiated during the last two years that are relevant to the SOW items included in Section C and can this list be removed from the page count?

A - Only projects in the last 2 years that are relevant to tasks outlined in the SOW and preferably ones that had been completed by the offices or individuals they are proposing for prime utilization for this contract. The list will be counted towards the page count.

Q - Does the line item day rate for Vibracore Vessel include just the vessel or is the day rate cost to cover the vessel, crew to operate the boat, the vibracore gear, mob/demob and travel?

A – The price should include everything, not just the vessel

B) The following EQUIPMENT LIST is added to Section C, Scope of Work, on Page 36, under Part 3. CONTRACTOR RESPONSIBILITIES:

EQUIPMENT LIST

This list contains standard equipment which this contract assumes the contractor already has and will therefore not be an additional expense under the contract.

1. GIS and CAD capabilities (Metadata shall meet the Federal Geographic Data Committee (FGDC) standard and shall be delivered in an ASCII text file format. Along with Metadata, each Arc/Info coverage should contain a projection file defining its projection, units of measure and datum)

2. Stainless steel Young Benthic Grab Sampler (0.044 m2)

3. Hydrolab (Temp., pH, D.O., Conductivity)

4. Four wheel drive vehicle(s)

5. Shovels

6. Hand augers

7. Water and sediment sampling containers

8. Water and sediment sampling equipment (general) (ex. Van Dorn design horizontal water bottle)

9. Special clothing (i.e. boots, gloves, etc.)

10. Dissolved oxygen meter

11. Salinity meter

12. Thermometer

13. Air monitoring measuring instruments

14. Small sampling boat (capable of reservoir sample collection – motor restrictions on some lakes)

15. Microsoft Word and Excel capabilities

16. Groundwater monitoring equipment (i.e. bailers, etc.)

17. Differential GPS (It is the responsibility of the contractor to ensure that the accuracy of individual point measurements is appropriate for the type of terrain and associated cultural features to achieve National Map Accuracy Standards and National Standards for Spatial Data Accuracy

(NSSDA) ).

18. HTRW safety equipment (i.e. respirators, etc.)

C) The following SPECIAL CONDITIONS are added to the end of the Scope of Work, Page 51, under Section C:

10. SPECIAL CONDITIONS FOR ALL PROPOSALS

1. Timeliness is extremely important. Many reports are directly linked to permits required for construction and therefore must be completed according to the dates agreed to in the SOW for each Task Order.

2. Proposals must demonstrate the firm’s ability to do quality work in the areas outlined in the scope of work. Examples of related reports should be included with the proposal as well as a list of all reports/projects completed within the last two years and a list of references (with phone numbers) for each job listed.

3. Full time staff must be documented to insure that sufficient qualified expertise is available to accommodate multiple delivery order tasks simultaneously.

4. The staff documented in the proposal MUST be the ones completing the work. It is not acceptable to list 10 biologists on staff only to find out that engineers are writing biological reports.

5. All proposals should have personal resumes in a standard form. Ratings will be reduced during the technical evaluation process for items not adhering to this format.

6. The firm should be located within a reasonable travel distance from the district and its project areas. The Corps will not pay for plane tickets or other costly travel expenses every time a firm member is working on a project or must come to the district for meetings.

7. It is assumed that the contractor possesses most of the equipment needed to complete the jobs outlined in the scope of work. It is not acceptable to bill for clothing such as boots or special suits.

Also, excessive charges for rental equipment such as boats, vehicles and sampling equipment is unacceptable unless specifically required/requested by the Corps.

8. Any real costs which are to be incurred during a project should be approved ahead of time. All extra expenses must be documented and receipts should be obtained. The contractor should be aware that the Corps can analyze costs and ask for receipts for any given cost if we feel it necessary.

9. It is expected that the cost/day of a large sampling vessel that is owned by the contractor will be considerably less than the cost to rent a large sampling vessel per day.

10. Proposals should be original material prepared by the contractor and not a "cut and paste job" of the information sent to the Contractor by the Corps. Lower ratings will be given if the proposals are not original examples of professional work capabilities. Lower ratings will also be given if the proposals exceed the 75 page size limit.

11. The primary contractor must be capable of performing a large majority of the work on their own. The contract will not be awarded to a "middleman" firm who will be subcontracting out all, or a large majority, of the work.

12. Technical review is the PRIMARY factor for firm selection. This review includes past work experience. The contractor will be rated on all requested information and a firm can be deemed unsatisfactory if information is missing or in the wrong format.

13. For analytical work, QA/QC procedures should be included in the cost and not be an extra line item.

14. All reports must be submitted on CD in Microsoft Word in addition to the number of hard copies requested. Metadata (if required) will also be submitted on CD.

15. The contractor must bid on the chemical parameters listed in accordance with the methodology and detection limits listed. Additional charges will not be acceptable for these tests if the wrong information was used for bidding. The methods and detection methods listed however, will not necessarily be standard for all work.

16. All Labs associated with this contract must be State (PA, NJ, DE) and EPA certified.

D) The following FAR Clauses have been deleted from the solicitation in Section I, Contract Clauses:

1) 52.215-10, Price Reduction for Defective Certified Cost or Pricing Data

2) 52-215-12, Subcontractor Certified Cost or Pricing Data

3) 52-215-13, Subcontractor Certified Cost or Pricing Data-Modifications

4) 52-215-21, Requirements for Certified Cost or Pricing Data or Information Other Than Certified Cost or Pricing Data-Modifications

5) 52-222-4, Contract Work Hours and Safety Standards Act-Overtime Compensation

The following FAR Clause has been deleted from the solicitation in Section L, Instructions, Conditions, and Notices to Offerors:

1) 52.215-20, Requirements for Certified Cost or Pricing Data or Information Other Than Certified Cost or Pricing Data

E) The following FAR Clause has been added by reference to Section I, Contract Clauses:

1) 52.219-9, Small Business Subcontracting Plan – Alt II

F) Section L, INSTRS., CONDS, AND NOTICES TO OFFERORS, on Pages 199-201, is deleted and replaced with the following SECTION L, INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS.

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L-1) SUBMITTALS – Proposals shall be submitted in 2 parts, technical and price. The price submission shall include the entire signed solicitation document. Offerors shall submit four (4) copies each of the technical and (4) copies of the price proposal. Offerors shall submit two (2) copies of each sample report as specified in Section M.

L-2) PREPARATION OF PROPOSALS

A) PRICE PROPOSAL -- Offerors shall submit their price proposals in Section B of this RFP.

The price proposal shall include amounts for each item of the Base Year, and for each item of each of the four (4) Option Years. (SEE EXCEPTED LINE ITEMS IN SECTION B.) The price for each item shall incorporate all of the offeror's expenses, including all services, supplies, employee wages and fringe benefits, overhead, profit, etc.

(N.B.: The quantities estimated in Section B are for the purpose of evaluation and are not a representation to offerors that the estimated quantities will be required or ordered.)

B) TECHNICAL PROPOSAL -- Offerors shall submit their technical proposals in a separately marked file, binder or booklet. The solicitation number shall be clearly noted, as well as the company name and due date. The technical submission shall be furnished as a part of the formal proposal and shall meet all requirements of the RFP, technical specifications and regulations. It shall be specific and complete, and demonstrate a thorough understanding of the requirements. It shall include, where applicable, complete explanations of the procedures and the program. Additionally, it shall demonstrate the merit of the technical approach offered and shall be in an orderly and outlined, and numbered format. Offerors shall submit information requested under the four technical factors. This information shall be presented in the same format, detailed and annotated in sections identified to the four technical factors.

G) Attachment I, SMALL, VETERAN-OWNED SMALL, SERVICE-DISABLED

VETERAN-OWNED SMALL, HUBZONE SMALL, SMALL DISADVANTAGED

AND WOMEN-OWNED SMALL BUSINESS SUBCONTRACTING PLAN, is added to Section K, Representations, Certifications and Other Statements of Offerors.

H) Under Section M. Evaluation Factors for Award, FACTOR 2. Previous Experience, Page 212, Contractors shall describe projects over the past two (2) years, not five (5) years.

I) Under Section M, Evaluation Factors for Award, FACTOR 4: Extent of Small and Small Disadvantage Business Participation, Page 214-216, is deleted and replaced with the following:

FACTOR 4: Extent of Small and Small Disadvantage Business Participation (Subcontracting Efforts) Large business offerors shall submit a subcontracting plan as part of their proposal package in accordance with Contract Clauses 52.219-8, 52.219-9 and AFARS

5119.704. Please refer to the form attached in Section J, entitled “SMALL, VETERAN-

OWNED SMALL, SERVICE-DISABLED VETERAN-OWNED SMALL, HUBZONE

SMALL, SMALL DISADVANTAGED AND WOMEN-OWNED SMALL BUSINESS

SUBCONTRACTING PLAN (currently atttached to this modification as Attachment I).

Subcontracting Plan Floors for Large Businesses are as follows:

Small Business: 50.0% Small Disadvantaged Business: 17.0% Women-Owned Small Business: 18.0% HUBZone Small Business: 10.0% Service Disabled Veteran-Owned Small Business: 4.0% Veteran-Owned Small Business: 8.50%

3) Prospective Contractors shall acknowledge receipt of this amendment by one of the methods listed in BLOCK 11 of this Standard Form 30. Failure to do so may be cause for rejection of an offer.

4) All other terms and conditions remain the same.

ATTACHMENT I

SMALL, VETERAN-OWNED SMALL, SERVICE-DISABLED VETERAN-OWNED SMALL, HUBZONE

SMALL, SMALL DISADVANTAGED AND WOMEN-OWNED SMALL BUSINESS SUBCONTRACTING

PLAN

DATE: ________________________

CONTRACTOR: ______________________________________________________

ADDRESS: _________________________________________________________

SOLICITATION OR CONTRACT NUMBER: _________________________________

ITEM/SERVICE: _________________________________________________________

The following, together with any attachments, is hereby submitted as a Subcontracting Plan to satisfy the applicable requirements of Public Law 95-507 as implemented by OFPP Policy Letter 80-2. NOTE: To assist you in preparing your subcontracting plan, the U.S. Army Corps of Engineers considers the following goals reasonable and achievable for fiscal year 2008:

(a) Small Business: 50.0% of total planned subcontracting dollars

(b) Small Disadvantaged Businesses (SDB), including Historically Black Colleges and Universities or Minority Institutions: 17.0% of total planned subcontracting dollars* ( c) Women-owned small businesses (WOSB), 18.0% of total planned subcontracting dollars*

(d) Hubzone Small Business (HubSB), 10.0% of total planned subcontracting dollars *

(e) Service-Disabled Veteran-Owned 4.0% of total planned subcontracting dollars *

(f) Veteran-Owned Small Business 8.50% of total planned subcontracting dollars * *small business concerns owned and controlled by.

1. (a) The following percentage goals (expressed in terms of a percentage of total planned subcontracting dollars) are applicable to the contract cited above or to the contract awarded under the solicitation cited.

(i) Small Business Concerns: _______% of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns.

(ii) Service-Disabled Veteran-Owned Small Business Concerns: _______% of total planned subcontracting dollars under this contract will go to subcontractors who are service-disabled veteran-owned small business concerns.

(iii) HUBZone Small Business Concerns: _______ % of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns located in a historically underutilized business zone which is an area located within one or more qualified census tracts, qualified nonmetropolitan counties, or lands within the external boundaries of an Indian reservation and appear on the List of Qualified HUBZone Small Business Concerns maintained by the SBA. (http://www.sba.gov/hubzone/).

(iv) Small Disadvantaged Business Concerns: _______% of total planned subcontracting dollars under this contract will go to subcontractors who are small concerns owned and controlled by socially and economically disadvantaged individuals. This percentage is included in the percentage shown under 1.(a)(i) above, as a subset.

(v) Women-Owned Small Business Concerns: _______% of total planned subcontracting dollars under this contract will go to subcontractors who are women-owned small business concerns. This percentage is included in the percentage shown under 1.(a)(i) above, as a subset.

(vi) Veteran-Owned Small Business Concerns: % of total planned subcontracting dollars under this contract will go to subcontractors who are veteran-owned small business concerns. This percentage is included in the percentage shown under 1 (a)(i) above, as a subset.

(b) The following dollar values correspond to the percentage goals shown in (a) above.

(i) Total dollars planned to be subcontracted to small business concerns:

(ii) Total dollars planned to be subcontracted to service-disabled veteran-owned small business concerns:

(iii) Total dollars planned to be subcontracted to HUBZone small business concerns:

(iv) Total dollars planned to be subcontracted to small disadvantaged business concerns: $__________-

___________________________________. This dollar amount is included in the amount shown under 1.(b)(i) above, as a subset.

(v) Total dollars planned to be subcontracted to women-owned small business concerns:

$_____________________________________________. This dollar amount is included in the amount shown under 1.(b)(i) above, as a subset.

(vi) Total dollars planned to be subcontracted to veteran-owned small business concerns:

$ . This dollar amount is included in the amount shown under 1 (b)(i) above, as a subset.

(c) The total estimated dollar value of all planned subcontracting (to all types of business concerns) under this contract is $_____________________________________.

(d) The following principal products and/or services will be subcontracted under this contract, and the distribution among small, service-disabled veteran-owned small, HUBZone small business, small disadvantaged, women-owned, and veteran-owned small business concerns is as follows:

(Products/services planned to be subcontracted to small business concerns are identified by *, service disabled veteran-owned small business concerns by **, HUBZone small business concerns by ***, small disadvantaged business concerns by **** and women-owned small business concerns by *****, veteran-owned small business concerns******)

(Attachment may be used if additional space is required)

(e) The following method was used in developing subcontract goals (i.e., statement explaining how the product and service areas to be subcontracted were established, how the areas to be subcontracted to small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns were determined, and how small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns capabilities were determined, to include identification of source lists utilized in making those determination).

(f) Indirect and over head costs [_____] have [______] have not been included in the goals specified in 1(a) and 1(b).

(g) If “have” is checked, explain the method used in determining the proportionate share of indirect and overhead cost to be allocated as subcontracts to small business concerns, service-disabled veteran-owned small, HUBZone small business concerns, small disadvantaged business concerns, women-owned small business concerns, and veteran-owned small business concerns.

2. The following individual will administer the subcontracting program:

Name: __________________________________________________________________ Address & Telephone: _____________________________________________________ Telephone: ______________________________________________________________

This individual’s specific duties, as they relate to the firm’s subcontracting program are as follows:

General overall responsibility for this company’s Small Business Program, the development, preparation and execution of individual subcontracting plans and for monitoring performance relative to contractual subcontracting requirements contained in this plan, including but not limited to:

(a) Developing and maintaining bidders lists of small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns from all possible sources.

(b) Ensuring that procurement packages are structured to permit small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns to participate to the maximum extent possible.

(c) Assuring inclusion of small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns in all solicitations for products or services which they are capable of providing.

(d) Reviewing solicitations to remove statements, clauses, etc., which may tend to restrict or prohibit small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns participation.

(e) Ensuring periodic rotation of potential subcontractors on bidders lists.

(f) Ensuring that the bid proposal review board documents its reasons for rejecting low bids submitted by small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns.

(g) Ensuring the establishment and maintenance of records of solicitations and subcontract award activity.

(h) Attending or arranging for attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

(i) Conducting or arranging for conduct of motivational training for purchasing personnel pursuant to the intent of P.O. 95-507.

(j) Monitoring attainment of proposed goals.

(k) Preparing and submitting periodic subcontracting reports required.

(l) Coordinating contractor’s activities during the conduct of compliance reviews by Federal Agencies.

(m) Coordinating the conduct of contractor’s activities involving its small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business subcontracting program.

(n) Additions to (or deletions from) the duties specified above are as follows:

3. The following efforts will be taken to assure that small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns will have an equitable opportunity to compete for subcontracts:

(a) Outreach efforts will be made as follows:

(i) Contacts with minority and small business trade associations

(ii) Contacts with business development organizations

(iii) Attendance at small and minority business procurement conferences

(iv) Sources will be requested from SBA’s PASS system.

(b) The following internal efforts will be made to guide and encourage buyers:

(i) Workshops, seminars and training programs will be conducted

(ii) Activities will be monitored to evaluate compliance with this subcontracting plan.

(c) Small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns source lists, guides and other data identifying small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns will be maintained and utilized by buyers in soliciting subcontracts.

(d) Additions to (or deletions from) the above listed efforts are as follows:

4. The bidder (contractor) agrees that the clause entitled Utilization of Small Business Concerns (FAR 52.219-8) will be included in all subcontracts which offer further subcontracting opportunities, and all subcontractors except small business concerns who receive subcontracts in excess of $500,000 will be required to adopt and comply with a subcontracting plan similar to this one. Such plans will be reviewed by comparing them with the provisions of Public Law 95-507, and assuring that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentage goals shall be determined on a case-by-case basis depending on the supplies/services involved, the availability of potential small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business concerns subcontractors, and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports, and/or, as time and availability of funds permit, periodic visits to subcontractors facilities to review applicable records and subcontracting program progress.

5. The bidder (contractor) agrees to submit such periodic reports and cooperate in any studies or surveys as may be required by the contracting agency or the Small business Administration in order to determine the extent of compliance by the bidder with the subcontracting plan and with the clause entitled Utilization of Small Business Concerns, contained in the contract.

6. The bidder (contractor) agrees that he will maintain at least the following types of records to document compliance with this subcontracting plan:

(a) Small, service-disabled veteran-owned small, HUBZone Small, Small Disadvantaged, women-owned small, and veteran-owned small business concerns source lists, guides and other data identifying SB/HZSB/SDB/WO/VO vendors.

(b) Organizations contacted for small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and veteran-owned small business sources.

(c) On a contract-by-contract basis, records on all subcontract solicitations over $100,000, indicating on each solicitation (1) whether small business concerns were solicited, and if not, why not; (2) whether service-disabled veteran-owned small business concerns were solicited, and if not, why not; (3) whether HUBZone small business concerns were solicited, and if not, why not; (4) whether small disadvantaged business concerns were solicited, and if not, why not; (5) whether women-owned business concerns were solicited and if not, why not; (6) whether veteran-owned business concerns were solicited and if not, why not; and (7) reasons for the failure of solicited small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, women-owned, or veteran-owned small business concerns to receive the subcontract award.

(d) Records to support other outreach efforts: Contacts with Minority and Small Business Trade Associations, etc. Attendance at small and minority business procurement conferences and trade fairs.

(e) Records to support internal activities to guide and encourage buyers: Workshops, seminars, training programs, etc. Monitoring activities to evaluate compliance.

(f) On a contract-by-contract basis, records to support subcontract award data to include name and address or subcontractor .

(g) Records to be maintained in addition to the above are as follows:

Signed: ______________________________________ Typed Name: _________________________________ Title: ________________________________________ Date: ________________________________________

Plan Accepted By: _____________________________________________ Contracting Officer

Date: ________________________________________________________

NOTE TO CONTRACTING OFFICER: Upon incorporation of a plan into the contract, indicate herein the estimated dollar value of the contract: