A.02 Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

OAHE SURGE TANK ALIMAK ELEVATOR TROUBLESHOOTING & REPAIR

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services agreement to provide services to troubleshoot and repair the Surge Tank Alimak Elevator at the Oahe Project in the Powerhouse. The elevator is a Linden Alimak Mini-Scando 4/9 rack and pinion passenger elevator rated at 900 pounds. The Government shall not exercise any supervision or control over the agreement service providers performing the services herein.

Such service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform troubleshooting and repair as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this agreement.

1.2 Background: Inspection and services will be performed on the Alimak elevator located in the Surge Tank Structure of the Oahe Powerhouse. The Contractor must ensure they can perform to USACE specifications by providing references and/or samples of work upon request.

1.3 Objectives:

Linden Alimak Mini-Scando Elevator

• Perform troubleshooting to diagnose inoperability.

• Make repairs so that elevator can be used safely and reliably.

• Perform all test required to certify the elevator, insuring it meets all applicable standards and is safe to use.

1.4 Scope: The elevator will be troubleshot, repaired and certified for use, in accordance with applicable safety codes (e.g. ASME A17.1), federal and state regulations and per manufacturer’s recommendations.

The elevator will be safety tested per manufacturer’s recommendations and industry standards. If repairs will exceed the contract amount, the Contractor will notify the COR immediately and provide costs to perform repairs. The contractor shall provide an invoice within 30 days of the completion of work.

The Contractor will be responsible for delivery of the parts to the site. The Contractor is responsible for all travel and per diem to and from the site.

1.4.1. Estimate Quantity of Work: The U.S. Army Corps of Engineers, Omaha District, Oahe Project estimates one site visit to troubleshoot and possibly a return site visit with parts to repair if needed.

1.4.2. Starting Date: Work is to begin within 15 days of written notice by the USACE that the Contractor has been awarded each call order.

1.5 Period of Performance: The period of performance shall be for one hundred nineteen (120) days.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the agreement.

1.6.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this agreement in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

1.6.3 Recognized Holidays: The Contractor is not required to work on the following recognized Federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible to perform the work, between the hours of 8:00 a.m. to 5:00 p.m. CST Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this agreement will be performed at the Oahe Project Powerhouse, Pierre, South Dakota.

1.6.6 Type of Agreement: The government will award a firm fixed priced Contract.

1.6.7 Security Requirements: All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. Directions for background check are in paragraph 1.6.7.3

1.6.7.1 Submit a complete, updated and signed, list of all Contractor and subcontractor personnel, including their titles and intended working hours, who will be working on site prior to start of work. This listing shall be revised and resubmitted when personnel changes occur.

1.6.7.2 Personnel Risk Assessment

A minimum of seven days prior to engaging in work submit, to the Contracting Officer or Project POC, a Personnel Risk Assessment (PRA) for each employee requiring authorized unescorted access to the Jobsite.

The Contractor employee will only be allowed authorized unescorted physical access after the PRA is shown to and approved by the Government.

1.6.7.3 Authorized Unescorted Access Requirements

Perform a PRA on all Contractor personnel that require authorized unescorted access to the Jobsite. Costs associated with the execution of the PRA shall be at the expense of the Contractor. The content of the PRA is defined by the requirements as follows:

a. Criminal Check - Obtain a criminal background check, completed within the last seven years, on all Contractor personnel that require authorized unescorted access to the Jobsite. A minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years. The COR through the Contacting Officer will approve, disapprove, or revoke authorized unescorted access to the Jobsite as a result of the seven-year background check in accordance with Army Directive 2014-05 Enclosure 2.

b. Identity Verification - Contractor employees shall provide positive verification of individual identity prior to authorized unescorted access to the Jobsite. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card.

Additionally, a state issued driver's license or ID card is acceptable for identity verification.

c. The Criminal Check and Identity Verification shall be updated at least every seven years for each employee requiring authorized unescorted access to the Jobsite.

d. Escort Requirements - Contractor personnel not cleared for authorized access to the Jobsite may be escorted by Government or Contractor personnel that have authorized unescorted access to the Jobsite. All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide these escorts.

Prior to access, coordination with the Project Security Officer is required, including but not limited to:

(1) Verification of identity with photo identification

(2) Name of escorting individual and verification of unescorted status

(3) Time of entry into the Jobsite

(4) Time exiting the Jobsite.

1.6.8 Special Qualifications:

1.6.8.1 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. There are NO classified materials at this project location.

1.6.8.2 The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E- Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.6.9 Post Award Conference/Periodic Progress Meetings: Not applicable.

1.6.10 Contracting Officer Representative (COR): Not applicable.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Ms. Kris Cleveland, Chief Technical Support. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to daily operation of this agreement. The government representative or alternate shall be available between 8:00 a.m. to 5:00 p.m. CST Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: Not applicable http://www.dhs.gov/E-Verify http://www.dhs.gov/E-Verify

1.6.13 Contractor Travel: Not applicable.

1.6.14 Other Direct Costs: Not applicable.

1.6.15 Data Rights: Not applicable.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this agreement may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Governmental Safety:

All work shall be done in accordance with the requirements of USACE EM 385-1-1. The Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the subcontractors.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the agreement, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the agreement.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically or electronically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a agreement by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet agreement requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the agreement.

2.1.12. WORK WEEK: Monday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government may provide support to move equipment to the Surge Tank area if needed.

3.2 Facilities: Not applicable.

3.3 Utilities: Electrical Power.

3.4 Equipment: The Government may provide crane services if needed.

3.5 Materials: Not applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, labor and services required to perform work under this agreement that are not listed under Section 3 of this PWS.

4.2 Facility Clearance: The Contractor shall coordinate with the Project for any individual and joint clearances required for performance of this contract.

4.3. Materials: The Contractor shall furnish material and supplies necessary to meet the requirements under this PWS to include weights for testing.

4.4. Equipment: The Contractor shall furnish all equipment necessary to meet the requirements under this

PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services to troubleshoot, repair, and certify elevator for use.

PART 6

APPLICABLE PUBLICATIONS

6. Publications (Current Editions):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including:

6.1.1 EM 385-1-1(2024) Safety and Health Requirements Manual

6.1.2 ASME A17.1 (2022) Safety Code for Elevators and Escalators

6.1.3 Freedom of Information Act, exemptions 5 U.S.C. § 552(b)(1)-(9);

http://www.gpoaccess.gov/cfr/index.html http://www.gpoaccess.gov/cfr/index.html

PART 7

ATTACHMENT/TECHNICAL EXHIBIT

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall troubleshoot and determine all required steps and parts necessary to fix the elevators. All travel and per diem to the site is included.

The contractor shall meet all required standards and follow manufacturer’s recommendations.

Zero deviation from standard

PRS # 2

The Contractor, after approval, shall provide and install all parts to make the elevator functional. All travel and per diem to the site is included.

The contractor shall meet all required standards and follow manufacturer’s recommendations.

PRS # 3

The Contractor shall ensure all applicable tests and checks have been performed to certify the elevator meets all standards for use. All travel and per diem to the site is included.

The contractor shall meet all required standards and follow manufacturer’s recommendations.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To The Contractor shall deliver a report documenting the troubleshooting findings and suggested service and parts to correct the problem/s.

Within 10 days of troubleshoot findings.

1 copy

Email

US ARMY CORPS OF

ENGINEERS, OAHE

PROJECT, ATTN:

MS. KRIS

CLEVELAND,

28563

POWERHOUSE RD,

PIERRE, SD 57501

The Contractor shall supply, deliver, and install new parts, and dispose/return any old/damaged parts .

Within 60 days of troubleshoot findings.

N/A N/A

US ARMY CORPS OF

ENGINEERS, OAHE

PROJECT, ATTN:

MS. KRIS

CLEVELAND,

28563

POWERHOUSE RD.,

PIERRE, SD

57501 The Contractor shall supply and deliver any operating manuals, wiring diagrams or other pertinent documents that may be needed because of any fix, new parts or operational changes.

Within 30 days of completion of work.

2 copies of all documents

Hard Copy

US ARMY CORPS OF

ENGINEERS, OAHE

PROJECT, ATTN:

MS. KRIS

CLEVELAND,

28563

POWERHOUSE RD.,

PIERRE, SD

57501

Standard