Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

DUMPSTER SERVICE

U.S. ARMY CORPS OF ENGINEERS

(FORT RANDALL PROJECT/LAKE FRANCIS CASE)

P.O. BOX 199

PICKSTOWN, SD 57367

PART 1

General Information

1. GENERAL: This is a services contract to provide all labor, supervision, equipment, and transportation to provide dumpster service for the Corps of Engineers (Fort Randall Project/Lake Francis Case).

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform dumpster service for the Corps of Engineers as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Corps of Engineers operates several day use areas and offices. The Corps of Engineers requires dumpsters and removal of the dumpster contents at these locations in order to provide useable facilities for our customers.

1.3 Objectives: Provide waste collection services to the project. Refuse collection shall be accomplished in accordance with the approved schedule and all spillage will be collected and disposed of properly.

1.4 Scope: Refuse collection. Services include furnishing all labor, supervision, equipment and supplies necessary for the collection and disposal of refuse from the Fort Randall Project at locations shown on the attached maps and as described herein.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year – 12 months, 01 Apr 2020 to 31 Mar 2021 Option Year I – 12 months, 01 Apr 2021 to 31 Mar 2022 Option Year II – 12 months, 01 Apr 2022 to 31 Mar 2023 Option Year III – 12 months, 01 Apr 2023 to 31 Mar 2024 Option Year IV – 12 months, 01 Apr 2024 to 31 Mar 2025

1.6 General Information:

1.6.1 Quality Control: N/A

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract as specified in IAW Part 7 of this Performance Work Statement. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor shall not be required to work on the Federal Holidays specified below. When the regular weekly Monday refuse collection falls on a federal holiday, the contractor will be required to empty the dumpsters the following day (Tuesday). Federal Holidays observed are as follows:

New Year’s Day Martin Luther King Jr.’s Day

President’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1.6.4 Hours of Operation: The Contractor shall be required to complete all refuse removal between 7:00 a.m. to 3:30 p.m. each Monday, or on Tuesdays when Monday falls on a federal holiday.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Fort Randall Powerhouse Facility and the Fort Randall Outside Maintenance Facility.

1.6.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements: N/A

1.6.7.1 Physical Security: N/A

1.6.7.2 Key Control: N/A

1.6.7.3 Lock Combinations: N/A

1.6.8 Special Qualifications: N/A

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The POC for this contract shall be Mike Insko, P.O. Box 199, Pickstown, SD 56367, Phone 605-487-7845, ext. 3223.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Contractor shall furnish one (1) adult (18 years or older) to provide the dumpster services. The individual selected to provide the dumpster services shall not be substituted for, unless prior approval by the COR is obtained.

All employees shall possess required licenses/certificates/insurance as required by federal, state, and local authorities.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor will not be required to wear a badge

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights: N/A

1.6.16 Organizational Conflict of Interest: N/A

1.6.17 Phase In/Phase Out Period: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS:

"Refuse" includes all garbage, ashes, debris, rubbish and similar waste material. In addition, refuse shall also include leaves, cardboard boxes, bundled or tied items obviously intended for disposal and left adjacent to dumpsters.

"Dumpsters" means bins or similar receptacles capable of storing at least 2 cubic yards of refuse.

"Refuse Collection Sites" means designated locations where refuse may be conveniently and efficiently assembled and stored in dumpsters or cans for collection.

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DOD Department of Defense FAR Federal Acquisition Regulation IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Services: The government will provide access within the restricted fenced area of the Fort Randall Powerhouse.

Contractor will be required to contact the Administrative Office via telephone at controlled access gate and request entry/exit when emptying dumpsters within the fenced compound.

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment: NA

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: The Contractor shall furnish insecticide/deodorizer to reduce the infestation of insects and to minimize odor in the dumpsters.

4.4 Equipment: The Contractor shall furnish four (4) dumpsters in good condition. Each dumpster shall be able to hold a minimum of 2 cubic yards of refuse. Dumpsters must be of sound structure, remain closed and stand firm and in an upright position despite windy weather.

The Contractor shall provide and operate a reliable, enclosed refuse truck to transport refuse off government property. Vehicles shall be neat in appearance, uniformly painted and kept clean and odor free. The vehicle shall be capable of mechanically lifting and emptying dumpsters. The haul compartment shall be designed to prevent spillage and will not allow the leakage of liquid from compactor onto the ground. The refuse-hauling compartment will be regularly cleaned and deodorized utilizing an approved cleaning agent/deodorant. This requirement will be carried out off project lands.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide dumpster services at the Corps of Engineers locations specified in this contract.

5.2 Specific Task Items

5.2.1 Dumpster Service: The contractor will provide three (3) dumpsters at the Fort Randall Powerhouse Facility, and one (1) dumpster at the Fort Randall Outside Maintenance facility. Dumpsters will be left in place and emptied once per week for the duration of the contract period. The contractor shall guarantee removal of all refuse in and around the dumpsters and dispose the refuse off Government property at an approved dump site. It shall be the contractor's responsibility to obtain and pay fees for use of an approved disposal site that meets all county, state and federal requirements.

5.2.2 Dumpster Condition: All dumpsters shall be in good condition and kept clean and odor free, based on the discretion of the COR. Dumpsters determined to be in need of cleaning or deodorizing either by the COR or by the contractor shall be removed from the site and replaced immediately with an acceptable dumpster.

5.2.3 Refuse Collection: Refuse collection shall be thorough and complete. Loss or spilling during the course of handling shall be avoided. The contractor shall clean up all spillage immediately, before leaving the area. Refuse collection includes the emptying of all dumpsters and the collection of all items left adjacent to dumpsters obviously intended for disposal. Refuse collection will include the pick-up or policing of an area 10 foot in radius around the waste containers. Refuse from dumpsters or waste cans that has been scattered because of high winds or by animals shall also be collected. After emptying the dumpsters, the lids are to be closed prior to the contractor's departure.

5.2.4 Inclement weather conditions: Inclement weather, or road inaccessibility, may cancel all or any part of the required pickups for an undeterminable amount of time. In the event that inclement weather causes non-performance of the required services, the contractor shall immediately notify the COR. The contractor shall only bill the Government for service actually performed.

5.2.5 General safety requirements: The Contractor shall take steps to protect his/her employees and members of the public from accidental injury and minimize the potential for damage of property. These measures will include but not be limited to:

a. Seatbelts shall be worn and comply with applicable Federal Specifications, Department of Transportation, or SAE Recommended Standard.

b. Reverse Signal Alarm. Vehicles shall be equipped with a reverse signal alarm. Alarm shall be audible and sufficiently distinct to be heard under prevailing conditions.

c. Equipment on vehicles shall be kept in a good state of repair. Any machine equipment found to be unsafe will not be used until unsafe conditions have been corrected

d. Safe Operation. Machinery or equipment shall not be operated in a manner that will endanger persons or property, nor shall the safe operating speeds or loads be exceeded.

5.3. Contractor Manpower Reporting (CMR): Contract Manpower Reporting Clause

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

Attachment A (Contract Manpower Reporting Worsheet.doc) will be provided to each contractor as part of the applicable solicitation or contract and is considered part of this clause.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.2 The Contractor must comply with the Corps of Engineers Safety Requirements (EM 385-1-1). EM 385-1-1 is available on-line at http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx.

The Contractor must comply with applicable Occupational Safety and Health Act (OSHA) Standards. The OSHA Standards are subject to change and such changes may affect the Contractor in his performance under the contract.

It is the Contractor’s responsibility to know such changes and effective dates of changes.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary:

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule:

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data:

7.4 Attachment 4/Technical Exhibit 4 – Site Location Maps : See attached maps of tracts showing location of collection sites and number of dumpsters at each site.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

Dumpster Service:

PWS paragraph 5.2

All dumpsters shall be left in place and emptied once per week for the duration of the contract period. The contractor shall guarantee removal of all refuse in and around the dumpsters and dispose the refuse off Government property at an approved dump site.

IAW Part 5.2.1

ZERO DEVIATION

FROM

REQUIREMENT

PERIODIC

SURVEILLANCE

PRS #2.

Dumpster Condition:

PWS paragraph 5.2

All dumpsters shall be in good condition and kept clean and odor free, based on the discretion of the COR.

IAW Part 5.2.2

ZERO DEVIATION

FROM

REQUIREMENT

PERIODIC

SURVEILLANCE

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quarterly Invoices

Quarterly 1 Original Signed Hardcopy US Army Corps of Engineers – Fort Randall Project, Attn: COR, P.O.

Box 199, Pickstown, SD 57367

Monthly Time Sheet for Contractor Hours of Safety Exposure

Monthly Same as above. Same as above. Same as above.

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

Historical work load data from the previous contractor’s time reporting records for safety exposure reporting for work performed on site.

ITEM

NAME ESTIMATED QUANTITY

0001 Fort Randall Powerhouse Facility 3 Dumpsters 3 Hours/Month

0002 Fort Randall Outside Maintenance Facility 1 Dumpster 1 Hour/Month

Techical Exhibit 4 Site Location Maps

FORT RANDALL REFUSE COLLECTION BID SHEET

SCHEDULE #1 (Base Period) - 1 April 2020 – 31 March 2021 Every Monday

# of Cost per # of Total Item #Location Dumpsters Dumpster Weeks Cost

0001 Fort Randall Powerhouse 3 x _____ x 52 = $______ (3 dumpsters emptied on Monday each week)

0002 Fort Randall Outside Maintenance 1 x _____ x 52 = $______ (1 dumpster emptied on Monday each week)

Total of

Schedule #1 (Cost for 0001) (Cost for 0002) (Total Cost)

SCHEDULE #2 (Option Year I) - 1 April 2021 – 31 March 2022

# of Cost per # of Total Item #Location Dumpsters Dumpster Weeks Cost

0003 Fort Randall Powerhouse 3 x _____ x 52 = $______

0004 Fort Randall Outside Maintenance 1 x _____ x 52 = $______

Schedule #2

(Cost for 0003) (Cost for 0004) (Total Cost)

SCHEDULE #3 (Option Year II) - 1 April 2022 – 31 March 2023

Every Monday

# of Cost per # of Total Item #Location Dumpsters Dumpster Weeks Cost

0005 Fort Randall Powerhouse 3 x _____ x 52 = $______

0006 Fort Randall Outside Maintenance 1 x _____ x 52 = $______

Schedule #3

(Cost for 0005) (Cost for 0006) (Total Cost)

SCHEDULE #4 (Option Year III) - 1 April 2023 – 31 March 2024

# of Cost per # of Total Item #Location Dumpsters Dumpster Weeks Cost

0007 Fort Randall Powerhouse 3 x _____ x 52 = $______

0008 Fort Randall Outside Maintenance 1 x _____ x 52 = $______

Schedule #4

(Cost for 0007) (Cost for 0008) (Total Cost)

SCHEDULE #5 (Option Year IV) - 1 April 2024 – 31 March 2025

# of Cost per # of Total Item #Location Dumpsters Dumpster Weeks Cost

0009 Fort Randall Powerhouse 3 x _____ x 53 = $______

0010 Fort Randall Outside Maintenance 1 x _____ x 53 = $______

Schedule #5

(Cost for 0009) (Cost for 0010) (Total Cost)