01_78_39_00_24_As_Builts.pdf

SECTION 01 78 39.00 24

AS-BUILT DRAWINGS

03/17

PART 1 GENERAL

Attachments:

Modifications and Title Block Examples

1.1 DEFINITIONS

The definitions listed below form a part of this specification.

1.1.1 Red-Line Drawings

Accepted design (D/B task orders) or Contract drawings (construction-only task orders) marked-up during construction to show actual work performed to include necessary sketches, modification drawings, shop drawings and notes.

1.1.2 As-Built Drawings

Professionally finished drawings and Electronic CAD files developed from the accepted design (D/B task orders) or contract drawings (construction-only task orders) that include all of the information from the redline drawings and suitable for half-size reproduction. If used, Building Information Modeling (BIM) files are considered a part of As-Built Drawings.

1.1.3 Black-Line Drawings

Paper drawings reproduced from electronic CAD files or high quality reproducible drawings.

1.1.4 Full-Size Drawings

22 inches x 34 inches nominal size drawings with all details visually readable so that half-size plot will fit on 11 inches x 17 inches cut sheets.

1.1.5 Modification Circle

A circle with a horizontal line through the center to identify modification changes on the drawings. The top half will contain the letter "R" with the bottom half containing the Modification number, unless directed otherwise.

The lettering standard will be 1/8-inch Arial.ttf.

1.1.6 Mylar Drawings (for task orders requiring mylar as-builts) Drawings on polyester film, 3 or 5 mil.

1.1.7 Electronic CAD Files

Electronic CAD files in (see task order) in accordance with appropriate CAD standard. The CAD standard will include level on/off status, special characters, line weights, font, and size requirements.

1.1.8 Accepted Design Drawings (for D/B task orders)

Design drawings created by the design-build contractor for the construction phase of the contract that have been reviewed and accepted by the Government.

1.1.9 Building Information Modeling (BIM) Files

If applicable, see Section 01 33 39.00 10 ADVANCED MODELING (BIM/CIM/GIS/CAD)

REQUIREMENTS.

1.1.10 Geodetic Datum

See task order.

1.1.11 State Plane Coordinate System (SPCS)

See task order.

1.2 REFERENCES

U.S. ARMY CORPS OF ENGINEERS (USACE)

ERDC/ITL TR-12-6 (2015) A/E/C CAD Standard - Release 6.0

EM 1110-1-2909 (2012) Geospatial Data and Systems

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-03 Product Data

50 Percent Preliminary As-Built Drawings; G-DO

100 Percent Preliminary As-Built Drawings; G-DO SD-11 Closeout

Submittals

Final As-Built Drawings; G-DO

1.4 GENERAL REQUIREMENTS

1.4.1 As-built Drawings

Upon award of this contract, the Government will provide the Contractor PDFs of the Contract drawings.

Once the contractor makes hardcopy distribution of these drawings in accordance with specification Section 01 30 00.24 OTHER ADMINISTRATIVE AND SPECIAL REQUIREMENTS, the Government will provide the Contractor the Electronic CAD Files (Revit (.rvt) file for Building Drawings and Bentley (.dgn) and Bentley In-Roads Model for Site Drawings. If BIM is used, the building BIM model will be provided at a level of detail (LOD) 300 with sufficient detail to facilitate design and schedules.

The Contractor shall create electronic CAD files in (see task order) and full-size Red-Line Drawings showing As-Built conditions. The as-built Building BIM model shall be provided a LOD 400 with sufficient detail to both construction and describe As-Built conditions with data. This project utilizes the ERDC/ITL TR-12-6 USACE A/E/C CAD Standard which are to be used on the As-Built drawings. The Contractor shall be responsible for obtaining the A/E/C Standards in effect at time of Contract award. The A/E/C Standards are available at:

https://cadbimcenter.erdc.dren.mil/

(New users will be required to register. See "New User Registration" at the website indicated above.)

The Contractor shall be responsible for obtaining the required CAD software and BIM software (if required) for their own use. The Contractor shall not convert electronic drawing files from one software language to another. The transmittal requirements for the As-built Drawings shall be shown as activities on the Contractor prepared project schedule.

All changes from the accepted design (for D/B task orders) or contract drawings (for construction-only task orders) shall be shown on the as-builts. All changes shall be accurately and neatly recorded on the As-built drawings using the same symbols, terminology, and general quality as the original set of drawings. All changes shall be shown on all drawings that are affected by the change. Changes include: actual work performed, deviations resulting from Government responses to Requests for Information or Serial letters, surveys, shop drawings, descriptive changes, sketch changes, and modifications to the contract. Systems designed or enhanced by the Contractor such as HVAC control system, fire alarm system fire sprinkler system, and irrigation sprinkler system, shall shown on the As-built drawings. Where accepted design (D/B task orders) or contract drawings (construction-only task orders) or specifications allow for options, only the option selected and actually constructed shall be shown on the As-Built Drawings.

1.4.2 Red-Line Drawings

Red-Line Drawings shall be updated throughout the construction phase of a contract showing all changes that will be shown on the final as-builts. All as-built conditions shall be on the Red-Line Drawings within two (2) days after the work activity is completed or shall be entered on the deficiency tracking system (see Section 01 45 00.00 10, QUALITY CONTROL). If the red-line drawings are not being updated, incomplete, or inaccurate, the Contractor shall be considered to not be making satisfactory progress and funds will be withheld from the progress payments.

The Contractor shall have the option to do red-line drawings in either a hardcopy format or an electronic format unless the COR does not wish to do the As-Built drawings electronically, in which case the Contractor shall do the hardcopy option for the completion of Red-line Drawings.

1.4.2.1 Hardcopy Option

The Contractor shall keep two sets of updated red-line drawings available on the job site at all times. Changes shall be shown through updating details and notes. All changes shall be made accurately, neatly, and legibly as they occur. Mark up the hard copies of the red-line drawings, including details and notes, with the following colored ink:

(1) Deletions - red

(2) Additions - green

(3) Special information - blue

1.4.2.2 Electronic Option

The Contractor shall make electronic drawings available to the COR at all times through a Local Area Network (LAN) or Internet connection. The connection shall have a download transfer rate not less than 10 Megabit/second (~1.250 Megabytes/second) and an upload transfer rate of not less than 1 Megabit/second (~124 kilobytes/second) in order to facilitate the timely access of drawing files. The Contractor shall make backups of all the electronic drawings at the close of business on the final day of work each week on a durable digital media such as removable hard-drive, tape drive, or optical disk. Each weekly file system backup shall be preserved over the course of the project and not overwritten; with file folders or individual media labeled with the date of backup. The weekly backup media shall be stored in a fireproof and waterproof safe in a locked room of the Contractor's trailer. The Contractor must also provide the COR with a DVD containing updated PDF drawings on a monthly basis. All changes to the electronic drawings shall be shown with clouding and in accordance with ERDC/ITL TR-12-6.

1.4.3 GeoDataBase

The Contractor shall provide a DVD containing a SDSFIE/FGDC GeoReferenced personal GeoDataBase, in accordance with the requirements of this section and EM 1110-1-2909, unless otherwise directed by the Contracting Officer.

For all information outside of the building walls, such as contour lines, utility locations, and the actual building location, the Contractor shall provide a personal GeoDatabase in .mdb format using the latest version of Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) as the database structure. Provide a shell database which will define the projection and database structure. The layering standards to be used are the SDSFIE standards. Typically, the development of this database is created with ESRI software, although there is other software that can be used. For all drawings within and including the exterior walls, the Contractor shall provide electronic drawings in (see task order).

In addition, a short read-me file (Word format) shall be added to the DVD explaining the deliverable. This read-me file should include a description of the software used to create the data, projection, and include the attribute tables used.

1.5 PAYMENT

In accordance with the clause "Payment Under Fixed - Price Construction Contracts", cost load closeout activities amounts in accordance with

Section 01 32 01.00 10 PROJECT SCHEDULE. For task orders without Section 01 32 01.00 10 PROJECT SCHEDULE, $35,000 or 1 percent of the present contract value, whichever is greater, up to $200,000 will be withheld from payment for the creation of As-Built Drawings until Final As- Built Drawings and GeoDatabase Files are delivered to and accepted by the COR.

1.6 CONTRACTOR PERFORMANCE RATING

The Government will evaluate the Contractor's performance in CPARS (Contractor Performance Assessment Reporting System) at intervals of no more than 365 days during the period of performance and complete the final evaluation within 120 days of completion of the project. The timeliness and quality of As-Built drawings submittals, Final As-built Drawings, Red-line drawings and GeoDataBase Files will be an important factor in determining the assigned rating for the Schedule evaluation area. If the Contractor fails to submit complete and accurate Final As-Built Drawings and GeoDataBase Files within sixty (60) calendar days of turning the completed project over to the Using Service, this failure will be noted in the comments under the Schedule evaluation area and may result in a lower rating for this area. Repeated failure to submit correct and accurate As-Built drawings submittals, Final As-built Drawings, Red-line drawings and GeoDataBase Files may also result in lower ratings for the Quality and Management evaluation areas.

1.7 TRANSMITTAL OF AS-BUILT DRAWINGS

1.7.1 Optional As-built Drawings Sample

The Contractor has the option to submit a sample of preliminary as-built drawings to the Omaha District Office that will be reviewed for formatting purposes. This submittal shall include five (5) distinct sheets from the project set of drawings. This optional submittal shall be sent to the Omaha District Office (ATTN: Russell Matthews CENWO-CDS-T) and contain the following:

1. One (1) DVD containing the following for each sheet:

a. Electronic CAD Files

b. Individual full-size PDF Drawings

c. One (1) Combined Set of full-size PDF Drawings with bookmarks for each sheet

1.7.2 50 Percent Preliminary As-Built Drawings

The 50 Percent Preliminary As-Built Drawings are to be submitted within ten days after 50% physical completion unless otherwise directed by the COR. These drawings will be reviewed by the government for technical content and formatting requirements. The Electronic CAD Files shall include all changes up to the time 50 Percent Preliminary As-Built Drawings are furnished with "clouding" around the changes. All drawings contained in the complete project set of drawings plus any additional drawings shall be submitted with the 50 Percent Preliminary As-Built Drawings. The 50 Percent Preliminary As-Built Drawings shall be submitted within ten days after unless otherwise directed by the COR. 50 Percent Preliminary As-Built Drawings shall include the following:

1. One (1) DVD to the Omaha District Office (ATTN: Russell Matthews CENWO-CDS-T) containing the following:

b. Individual full-size PDF Drawings

c. Combined Set of full-size PDF Drawings with bookmarks for each sheet

2. One set of full-size black-line drawings to the COR

If a resubmittal is required, the contractor shall resubmit within fifteen days after receiving comments back from the government. If the contractor fails to submit the 50 Percent Preliminary As-Built Drawings by the specified time, the contractor shall be considered to not be making satisfactory progress on the project and funds will be withheld from the progress payments.

1.7.3 100 Percent Preliminary As-Built Drawings

The 100 Percent Preliminary As-Built Drawings include all changes to the drawings as specified. The 100 Percent Preliminary As-Built Drawings will be reviewed for technical content and formatting requirements.

Within thirty (30) days after the final inspection, the Contractor shall submit 100 Percent Preliminary As-Built Drawings indicating all as-built changes with "clouding" on all of the project drawings. All drawings contained in the complete project set of drawings plus any additional drawings shall be submitted with the 100 Percent Preliminary As-Built Drawings. The COR may grant the Contractor additional time if the Contractor is making reasonable progress on the as-builts, in the sole judgement of the COR. The Contractor shall not submit the Final As-Built Drawings until the 100 Percent Preliminary As-Built Drawings are approved. 100 Percent Preliminary As-Built Drawings shall include the following:

1. One (1) DVD to the Omaha District Office (ATTN: Russell Matthews CENWO-CDS-T) containing the following:

a. Electronic CAD Files

b. Individual full-size PDF Drawings

c. Combined Set of full-size PDF Drawings with bookmarks for each sheet

2. One (1) set of full-size black-line drawings to the COR

3. One (1) set of Red-line drawings to the COR for reviewing purposes (hardcopy option).

1.7.4 Final As-Built Drawings

The Contractor shall produce Final As-Built Drawings without "clouding". The Final As-Built Drawings shall include all changes shown on the 100 Percent Preliminary As-Built Drawings including any additional required changes. All drawings contained in the complete project set of drawings plus any additional drawings shall be submitted with the Final As-Built Drawings. The Final Drawings shall be submitted no later than ten days after the 100 Percent Preliminary As-Built Drawing submittal is approved. The COR may grant the Contractor additional time if the Contractor is making reasonable progress on the as-builts. The Contractor shall send the following documents to the COR:

1. Three DVDs containing the following:

b. Individual full-size PDF Drawings

c. Combined Set of full-size PDF Drawings with bookmarks for each sheet

d. GeoDatabase Files

2. All remaining Red-Line Drawings (hardcopy option)

3. One full-size of (see task order) (black-line) As-built drawings.

The Contractor shall also send the following to the Omaha District Office (ATTN: Russell Matthews CENWO-

CDS-T):

1. One DVD containing the following:

b. Individual full-size PDF Drawings

c. Combined Set of full-size PDF Drawings with bookmarks for each sheet

d. GeoDatabase Files

2. One half-size set of black-line drawings.

All GeoDatabase files shall be under a folder titled "GeoDatabase".

1.8 AS-BUILT DRAWINGS FORMAT REQUIREMENTS

1.8.1 General Formatting

Preparation of As-built Drawings shall be in accordance with ERDC/ITL TR-12-6 requirements and/or match the detail shown on the contract (construction-only task orders) or accepted design drawings (D/B task orders). The drawings shall include all of the requirements below:

a. The drawing index shall be updated when drawings are added.

b. When opened, the view shall be zoomed to fit the border.

c. All files shall reference a border supplied by the CAD/BIM Technology Center (https://cadbimcenter.erdc.dren.mil/) placed in the layout/sheet model at a scale of 1 at the location (0,0).

d. All unnecessary information outside the border shall be deleted.

e. All files shall be purged/compressed.

f. All reference files shall be included and shall be 'Bound' (AutoCAD) or 'Attached' (Microstation) to the CAD files in which the files are referenced.

g. All text shall use the Arial.ttf font.

h. An ASCII text file shall be provided with the following information: the name and phone number of the person we need to contact if we have problems, and the version of the CAD software used to create and/or work on the drawings.

i. Pen tables for plotting shall be supplied.

j. Each sheet/design shall have its own file and file name with only one layout/sheet per design file.

k. Half toning shall be accomplished by using the color 8 and setting the pen table to plot color 8 to half tone.

l. The file name shall be the project code followed by the sheet identification number. The file name shall be included in the border on every sheet and shall match the name of the file on the DVD. The project code is (see task order).

m. The File number shall be included in the border on every sheet. The file number is (see task order)

n. The cover sheet will have "Contract Award Set" changed to "As-Built Record Set" with month & year completed.

o. All preliminary as-builts and redlines shall show drawing changes by "clouding" the affected area in layer G-ANNO-REVS in the drawing file.

p. All submitted Electronic CAD Files and PDF drawings shall be under a folder labeled "As-Built" on the submitted DVD.

q. Both the DVD case and DVD shall contain the name of the project, location, project code, solicitation number, contract number, and words detailing which submittal it is. The Final As-builts Drawings should be titled "As-Built Record Set".

r. Do not use zipped or compressed folders on any of the As-built submittals.

s. On the cover sheet add or revise text to read "This folio includes all reissued and descriptive amendments, RFIs, and modifications."

t. The Electronic CAD files and PDF drawings shall be in separate folders on each DVD.

1.8.2 Title Block

All information in the title block shall be filled in and correct. The title block shall also include all of the requirements below.

a. "RECORD DRAWING" text shall be added below the title block on the right side of the drawing on all sheets.

b. The date to be added in the revision box for modifications is found in Block 3 of Form SF-30.

c. The top line of the revision box shall state "REVISED TO SHOW AS-BUILT CONDITIONS" and dated. Use a "-" for the "Mark".

d. The date box shall have the month and year as-builts were completed.

f. The approved box shall have the initials RJM.

e. The contract number and the solicitation number (if available) shall be shown on all sheets.

f. Additional word abbreviations, not found on the abbreviation sheet but necessary to describe the work, shall be properly identified and incorporated with the other standard word abbreviations.

g. Modifications should be properly noted in the title block in accordance with paragraph "Modification Changes" below.

1.8.3 Modification Changes

All modification changes shall be included on the as-built drawings. Modification changes at a minimum shall include all revised and reissued sheets, descriptive changes, sketches, etc. Any modification change that also affects other sheets other than the one referenced with the modification shall also be changed as appropriate.

Typically, modification changes can be done by following the descriptive change included with the modification, but may require additional effort depending on the change and level of detail of the modification change. Modifications shall be posted in accordance with the following.

a. Follow directions in the modification for posting all changes.

b. All modifications to the contract shall be posted in chronological order.

c. The last modification number completed on the sheet should be shown with the modification circle in the top right corner of the "Project Title" and "Project Location" box.

d. All modifications to all plans, sections, or details, shall have a modification number placed in the revision box over column entitled "Mark". The statement "GENERAL REVISIONS" may be used when applicable.

e. The Modification Circle size shall be 1/2-inch diameter unless the area where circle is to be placed is crowded. Use smaller size circle for crowded areas.

f. A Modification Circle shall be place at the location of each deletion.

g. For all new details or sections that are added to a drawing, place a Modification Circle by the detail or section title.

h. For changes to a drawing, place a Modification Circle by the title of the affected plan, section or detail titles (each location).

i. For changes to schedules on drawings, a Modification Circle shall be placed either by the schedule heading or by the change in the schedule.

1.8.4 Legends

Symbols, which conflict with those on the original drawing legend sheet, shall not be used. Additional symbols, necessary to depict any additional work items, shall be properly identified and added to the legend sheet or supplemental legend. Those projects that do not have legend sheets may use supplemental legends on each sheet where symbol is shown.

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION

3.1 GENERAL

The Contractor shall make revisions to, and maintain, the red-line and as-built drawings to the same level of detail as shown on the original drawings. The Contractor shall provide any additional full-size drawings as required to display all details. In addition, the GeoDatabase Files shall be prepared as specified above and submitted in conjunction with the As-Built drawings.

3.2 SITE WORK

3.2.1 Utilities

The as-built drawings shall show all utilities whether active or abandoned, and will include all those shown on the original drawings or found on-site. The type of utility, location, general direction, size, material make-up and depth shall be shown. The location and description of any utility line or other installations of any kind known to exist within the construction area shall be shown. The location shall include dimensions to permanent features. All new underground utility lines (including electrical power and communications, gas, water, sanitary sewer, storm drains, roof drains and culverts) shall be located during installation. The Contractor shall survey pipe invert of gas, water, sanitary sewer, storm drains, roof drains and culverts and top of duct bank of electrical power and communications lines and associated fixtures (valves, manholes, test points, meters, cathodic protection points, tanks, ground points, and all point features along the new utility lines). Storm drains and sanitary sewer lines shall be surveyed where pipes enter manholes and inlets and at 100-foot maximum intervals along the line. The inverts of all cleanouts and tees shall be surveyed. Inverts at each end of culverts shall be surveyed. Electrical power, communications, gas and water lines shall be surveyed at all manholes, tees, valves, corners, changes in direction and at intervals along the line which will accurately depict the location of the line in both horizontal and vertical directions (50-foot maximum interval). The horizontal and vertical accuracy shall be that 100% of the points are + 0.25' of their absolute position. New underground utility lines shall be shown as 3-dimensional elements in a (see task order) file.

3.2.2 Structures

Structures above and below ground shall be shown. The size, material make-up, location, height, and/or depth shall be shown. Manholes shall show rim elevation and invert elevations as applicable. Power poles shall show electrical equipment, guy wires, and voltage rating.

3.2.3 Grades

Grade or alignment of roads, structures, or utilities shall be corrected if any changes were made from the contract drawings. Elevations shall be corrected if changes were made in site grading. If any grades are finalized outside of the respective grades tolerances, that new grade shall be shown on the as-builts.

3.3 STRUCTURAL

3.3.1 Steel/Concrete

Shop drawings that deviate from the accepted design (D/B task orders) or contract drawings (construction-only task orders) shall be incorporated in the As-Built Drawings.

3.4 MECHANICAL

3.4.1 Ductwork

Ductwork shall be shown to reflect actual installation and duct size. Ductwork routing changes shall be shown.

3.4.2 Plumbing

Piping and fixtures shall be shown to reflect the type of material, size and the route or location.

3.5 ELECTRICAL

3.5.1 PANELS

All accepted design (D/B task orders) or contract (construction-only task orders) drawing panel schedules shall be revised to show as-built conditions. Home-run circuit designation on electrical drawings shall accurately correspond to the as-built panel schedules.

3.5.2 Controls

All control diagrams in accepted design (D/B task orders) or contract drawings (construction-only task orders) shall be revised to reflect as-built conditions, and setpoints.

3.6 CONTRACTOR SHOP DRAWINGS

Contractor shop drawings, which supersede data on the accepted design (D/B task orders) or contract plans (construction-only task orders) and/or additional drawings, prepared by the Contractor, shall be incorporated into the As-Built Drawings. Design plans prepared by the Contractor shall include the designer's name on the As-Built Drawings.