W9128F-16-T-0007.pdf

SEE ADDENDUM

(No Collect Calls)

W9128F-16-T-0007 14-Mar-2016

b. TELEPHONE NUMBER

402-995-2045

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 28 Mar 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9128F9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ALEXANDER MUELLER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W59XQG53417640

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 968812 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

COE GAVINS POINT PRJT OFC NTR RSC

GARY LEDBETTER

USAED, OMAHACENWO-OD-GP-N

55245 HIGHWAY 121

CROFTON NE 68730

TEL: 605-667-2540 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$16.5M

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF90

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Cottonwood Cleaning Services

FFP

Period of Performance: 20 April 2016 - 17 October 2016

Cottonwood cleaning services in accordance with the Performance Work

Statement. This Line Item is for alll costs for the Base Period for all locations and dates stated in the PWS.

FOB: Destination

MILSTRIP: W59XQG53417640

PURCHASE REQUEST NUMBER: W59XQG53417640

NET AMT

0002 1 Job OPTION Cottonwood Cleaning Services

FFP

Period of Performance: 19 April 2017 - 23 October 2017

Cottonwood cleaning services in accordance with the Performance Work

Statement. This Line Item is for alll costs for the Option 1 Period for all locations and dates stated in the PWS.

0003 1 Job OPTION Cottonwood Cleaning Services

FFP

Period of Performance: 18 April 2018 - 22 October 2018

Cottonwood cleaning services in accordance with the Performance Work

Statement. This Line Item is for alll costs for the Option 2 Period for all locations and dates stated in the PWS.

INSTRUCTIONS TO OFFERORS

SOLICITATION INSTRUCTIONS:

This solicitation will be awarded as a firm-fixed price commercial item service contract on the basis of best value evaluation.

Please complete and return the following:

- The Standard Form (SF) 1449 pages where it was necessary to fill in information/price(s) and/or signature including Exhibit 6 of the Performance Work Statement.

- Documentation required in FAR Clause 52.212-2 “Evaluation – Commercial Items” contained within this solicitation.

- Offeror Representations and Certifications -- Commercial Items (FAR Clause 52.212-3) or verify registration on

SAM (see paragraph later in this document).

Please enter your CAGE Code in Block 17a of the SF 1449 within the smaller block next to the word “CODE.” The company name and street address entered on the SF 1449 should match the System for Award Management (SAM) entry for that CAGE Code. The offeror’s SAM Profile must contain the North American Industrial

Classification Systems (NAICS) Code listed in Block 10 on Page 1 of the SF 1449 in order to be awarded the contract. If your NAICS Code does not appear on your registration, it MUST be added. Additional information pertaining to the SAM, CAGE Code and NAICS Code is contained in the Instructions and

Notices section and in the Clauses section of this solicitation.

Offers are due by 2:00 pm on 28 April 2016. Send your completed solicitation package to the attention of

Alexander D. Mueller via mail or email as follows:

U.S. Army Corps of Engineers, ATTN: Alexander Mueller, 1616 Capitol Avenue, Omaha, NE 68102-4901 or

Alexander.d.mueller@usace.army.mil.

Please reference Solicitation Number W9128F-16-T-0007 on all correspondence.

Points of Contact (POC):

mailto:Alexander.d.mueller@usace.army.mil

For contractual questions, contact Alexander Mueller at 402-995-2045 or at

Alexander.d.mueller@usace.army.mil.

For technical or specification questions, contact Zach Montreuil, at 402-667- 2541or

Zachary.j.montreuil@usace.army.mil.

INFORMATION PERTAINING TO MANDATORY REGISTRATIONS, CODES, NUMBERS &

REPRESENTATIONS & CERTIFICATIONS:

System for Award Management (SAM):

What is SAM?

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal

Domestic Assistance into one new system. This consolidation is being done in phases. The first phase of SAM includes the functionality from the following systems:

* System for Award Management (SAM)

* Federal Agency Registration (FedReg)

* Online Representations and Certifications Application (ORCA)

* Excluded Parties List System (EPLS)

How will SAM benefit me?

The overarching benefits of SAM include streamlined and integrated processes, elimination of data redundancies, and reduced costs while providing improved capability.

SAM registration is required prior to receiving contract award. If you are not currently registered in SAM, refer to the website for information and instructions on how to register. You may link to the SAM website at https://www.sam.gov. Clicking on “Help” on the top ribbon of the SAM Home Page will give you access to the following information:

About SAM

News

User Help

Agency Information

Interface and Data Access

Contact Us

External Resources

SAM Service Desk:

URL: http://www.FSD.gov

(8am - 8pm Eastern Time)

US Calls: 866-606-8220

International Calls: 334-206-7828

DSN: 809-463-3376

Do not delay returning a quote while processing your SAM entry.

Electronic Funds Transfer (EFT):

EFT is a mandatory requirement for the U.S. Army Corps of Engineers. The successful offeror will be required to complete and return EFT forms that will be provided by our agency upon contract award, unless the offeror is currently entered as an active vendor in the Omaha District Corps of Engineers Financial Management System

(CEFMS). Offerors with an active vendor entry in the Omaha District CEFMS will be asked to verify the existing

EFT information. Please note the CEFMS EFT entry is in addition to the EFT information entered into the offeror’s

SAM registration.

NAICS Code:

mailto:Alexander.d.mueller@usace.army.mil mailto:Zachary.j.montreuil@usace.army.mil https://www.sam.gov/ http://www.fsd.gov/

This solicitation is being advertised under the North American Industrial Classification Systems (NAICS) Code listed in Box 10 on Page 1 of the SF 1449. You must ensure this NAICS Code is incorporated into your current SAM Profile if your company can provide the type of product or service applicable to this NAICS

Code. Failure to have this NAICS Code in your current SAM Profile may result in not being considered for award. NAICS Codes may be viewed at the U.S. Census Bureau website at http://www.census.gov/eos/www/naics.

Dun and Bradstreet Number (DUNS Number):

A DUNS Number is required for SAM registration. If you do not currently have a DUNS number, you may acquire one by linking to the Dun & Bradstreet (D&B) website at http://fedgov.dnb.com/webform. D&B’s Government

Customer Response Center (GCRC) phone number is 866-705-5711.

Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is free for all businesses required to register with the US Federal Government for contracts or grants.

If a DUNS Number does not exist for your business location, it can be created within 1 business day via the D&B website.

OFFEROR’S INFORMATION REQUIRED TO PROCESS AN AWARD:

CAGE Code______________________

DUNS Number ___________________

Tax Identification Number (TIN)______________________________

Company Name and Address:

(Also REQUIRED to match SAM Profile and Block 17a on SF 1449)

Point of Contact:

Name_______________________________________

Title________________________________________

Business Phone ______________________________

Cell Phone (if applicable)______________________ http://www.census.gov/eos/www/naics http://fedgov.dnb.com/webform

E-Mail______________________________________

Is your Company (please circle each line individually):

Small Business concern Yes No

Small Disadvantaged Business concern Yes No

Veteran-Owned Small Business concern Yes No

Service-Disabled Veteran-Owned Small Business concern Yes No

Women-owned business concern Yes No

Sole Proprietorship Yes No

Partnership Yes No

Corporation Yes No

Registered with SAM Yes No

State and Local Taxes:

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-

107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142.

Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors.

Payments:

Payments will be made after receipt of a proper invoice or receipt of acceptable supplies or services, whichever is later. The contractor is required to include the contract number on all invoices so that receipt and payment for the item or service may be expeditiously processed. The company name and address entered on the invoice must match your System Award Management (SAM) information under which you submitted your offer/ was awarded the contract. Failure to do so may cause your invoice to be rejected for payment.

Federal Legal Holidays:

The Federal legal holidays observed by this installation are listed at 1.6.3 of the Performance Work Statement.

If a wage determination applies, the number of holidays specified on it has priority over this clause.

Insurance Required (Local Provision):

In accordance with FAR 28.307-2, “Liability,” the contractor shall procure the following minimum insurance:

Type Amount

Workman’s Compensation and Employer’s Liability Insurance $100,000

General Liability Insurance $1,000,000 per occurrence

And, when automobiles are used in connection with performing the contract:

Automobile Liability Insurance $200,000 per person

Bodily Injury $500,000 per occurrence

Property Damage $ 20,000 per occurrence

And, when aircraft is used in connection with performing the contract:

Aircraft Public and Passenger Liability Insurance $200,000 per person

Bodily Injury (other than passenger injury) $500,000 per occurrence

Property Damage $200,000 per occurrence

Passenger Liability Bodily Injury $200,000 multiplied by the number of seats or passengers, whichever is greater

And, when contract performance involves use of vessels, the Contracting Officer shall require, as determined by the agency, vessel collision liability and protection and indemnity insurance.

The contractor is responsible for contacting the state for compliance with its workman’s compensation laws.

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Cleaning and Janitorial Services Contract for

Cottonwood Campground & Day Use Area and Surrounding Areas

U.S. Army Corps of Engineers, Gavins Point Project

2016 – 2018

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide cleaning and janitorial services for the Cottonwood Campground, Day Use Area and other specified areas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The cleaning contractor shall perform a number of tasks associated with the cleaning of the areas indicated within according to the schedule and specifications outlined in this document. The Contractor will be performing cleaning duties within a specified area.

All work must be performed according to the specifications outlined in this contract unless authorized in advance by the Contracting Officer Representative (COR).

1.1 Description of Services/Introduction: The Contractor shall provide all necessary supervision, labor, materials, tools, and equipment to provide cleaning and janitorial services within designated facilities and grounds in U.S. Army Corps of Engineers (USACE) managed areas. The Contractor shall work in all designated contract areas.

The Contractor shall ensure that each completed service will meet the requirements of this contract as outlined in this Performance Work Statement (PWS). All services shall be completed during the specified day and time, unless otherwise specified or as directed by the COR. This contract requires a minimum of two (2) people that will live on-site during the Period of Performance.

1.2 Background: Cleaning and janitorial services are required to maintain clean, sanitary, operational and presentable facilities and areas for the visiting public. The location of the services covered by this contract will be at USACE managed campgrounds, day use areas, public use areas/facilities and surrounding areas near Gavins Point Dam located approximately four miles west and one mile south of Yankton, SD off of SD Highway 52. There is regular contract garbage pickup and law enforcement patrol in all USACE-managed recreation areas. Annual visitation in recent years has exceeded 1.6 million visits to the Lewis and Clark Lake area. A majority of this use is during the months of May through September. Park facilities receive heavy use and require professional care to meet project cleaning standards.

1.3 Objectives: The Contractor shall provide and maintain satisfactory cleaning and janitorial services within all assigned work areas and facilities to the standards outlined in this contract.

1.4 Scope of Work: Section 5 contains the Scope of Work.

1.5 Period of Performance: The Period of Performance shall be for one (1) Base Period of 6-months and two (2) 6-month Option Periods. The Contractor shall not begin work until after the “Notice of Award” and completion of the Pre-Work Conference with the COR. The Period of Performance reads as follows:

Base Period:

April 20, 2016 through October 17, 2016.

Option Period 1:

April 19, 2017 through October 23, 2017.

Option Period 2:

April 18, 2018 through October 22, 2018.

1.5.1 Contractor Day Off: The Contractor’s day off each week shall be Tuesday as indicated under the day off schedule located in section 1.5.1.1. A “Day Off” shall be defined as services under this contract are not to be performed that day, nor will the contractor be paid or otherwise reimbursed for days services are not performed.

Cleaning and janitorial services will be performed by other contractors or other means on the Contractor’s day off. Overnight occupancy at the Contractor’s campsite is required each day to meet USACE regulations.

1.5.1.1 Contractor Day Off Schedule. The Contractor shall have a day off each Tuesday that falls within the following dates. Outside of the dates indicated, the Contractor shall be responsible for providing cleaning and janitorial services within the specified areas on all days within the Period of Performance.

Base Period Days Off:

OFF Tuesdays from May 17, 2016 through October 11, 2016.

Option Period 1 Days Off:

OFF Tuesdays from May 16, 2017 through October 10, 2017.

Option Period 2 Days Off:

OFF Tuesdays from May 15, 2018 through October 9, 2018.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the Contractor assures that their work complies with the requirements of the contract.

1.6.2 Recognized Holidays: The Contractor is required to perform work on recognized holidays that fall within the contract period, unless that day is indicated as a day off per section 1.5.1. The Government recognizes the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00AM and 6:00PM - except - when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: The work to be performed under this contract will occur within recreation areas and public use facilities at the Gavins Point Project in Cedar County, Nebraska. This area is located approximately five miles west and one mile south of Yankton, South Dakota.

1.6.4.1 Cottonwood Campground & Day Use Area. This is the primary work location for cleaning and janitorial services to be performed under this contract. Cottonwood Campground has 77 standard electric campsites, two Comfort Stations, one vault toilet, a large group picnic shelter and a playground. Cottonwood Day Use Area has a comfort station, vault toilet, boat ramp, playground, horseshoe pits, Frisbee golf course and a fishing pier. The work area includes all facilities, grounds, roadways and parking areas. Facility inventory is shown in Exhibit 4.

1.6.4.2 Training Dike Day Use Area. The day use area has multiple picnic areas and shelters, two boat ramps, two comfort stations, five vault toilets, a multi-use paved trail, and a swimming beach. The work area includes all facilities, grounds, roadways and parking areas.

1.6.4.3 Nebraska Tailwaters Campground, Day Use Area and Overlook. The campground has 31 standard electric campsites and 12 non-electrical tent sites. The campground has one comfort station with flush toilets, hot/cold water and showers.

Dump station facilities are located just outside the campground. Also, there is one large shelter, an additional comfort station at the overlook area, a fish cleaning station, handicap fishing pier, vault toilets, overlook, roadways and parking lots that are included in this contract. The work area includes all facilities, grounds, roadways and parking areas. Facility inventory is shown in Exhibit 4.

1.6.4.4 The Contractor shall note that all quantities of facilities and grounds are believed to be accurate at time of contract solicitation. However, facilities and areas may be modified, added or removed from the contract area; there shall be no change in contract price for modification of areas and/or facilities. The Contractor shall be responsible for cleaning services in all facilities and grounds within the designated contract areas.

1.6.5 Type of Contract: The Government will award a firm fixed price purchase order.

1.6.6 Recreation Area Surveillance: Surveillance of the recreation areas is an integral part of the Contractor's duties. The mere physical presence of a person who can contact the authorities is often a strong deterrent to vandalism and violations of rules & regulations. For this reason, the Contractor shall be required to live on site during the course of this contract. To live on site means the Contractor's camping unit will be used as a regular domicile during the Contract period. The Contractor will consume meals, sleep, and otherwise spend a minimum of 18 hours each work day within the confines of the assigned recreation area. Short absences of four hours or less may be made for the purpose of obtaining supplies or attending to personal needs. An absence of eight hours will be allowed weekly on a schedule to be agreed upon between the Contractor and COR.

1.6.7 Security Requirements: All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the COR). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in

Contractor security matters or processes. No background checks are required for this contract.

1.6.8 Special Qualifications: The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated COR. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6.9 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.9.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.9.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9.3 The Contractor shall ensure all Government facilities are secure when not providing services under this contract.

1.6.10 Special Qualifications: The Contractor shall ensure that personnel involved in the control operations have the technical knowledge and ability to properly perform the required work activities.

1.6.10.1 Appropriate Work Attire within the Work Areas: The Contractor and all personnel shall at all times wear clothing appropriate for being in a public setting and for performing the work that is required under this contract, to the approval of the COR.

Unauthorized advertisements shall not be displayed on clothing or within the contract http://www.dhs.gov/E-Verify area. Clothing shall not have any offensive or harsh language and/or images. No bare feet will be permitted while on duty and shirts covering from the waist up are required.

1.6.10.2 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractors and subcontractors are required to wear their company ID and may be required to wear Government supplied badges. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.11 Contractor Manpower Reporting: Not Applicable.

1.6.12 Contractor Travel: Not Applicable.

1.6.13 Other Direct Costs: Not Applicable.

1.6.14 Data Rights: Not Applicable.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Phase In /Phase Out Period: Not Applicable.

1.6.17 Post Award Conference/Periodic Progress Meetings: After the “Notice of Award”, the Contractor shall meet with the COR prior to commencement of work to discuss performance requirements and administration of the contract. The Contractor at this meeting shall submit for approval the following: work plan, safety plan, and certificates of insurance. The work plan shall include a list of materials, equipment, and cleaning supplies for approval by the COR. Also, personnel requirements and a detailed work schedule with approximate time of performance at each facility shall be included in the work plan. Once approved, this plan shall not be changed without the approval of the COR. Also, the Contractor shall visit all work areas with the COR prior to commencement of work. This will provide an opportunity to discuss specific work areas and quality of performance issues.

1.6.17.1 Pre-Bid Site Visit: It is highly recommended that a bidder make an on-site visit to the project to inspect the facilities and area prior to submittal of bid. Annual visitation in recent years has exceeded 1.6 million visits to the lake. A majority of this use is during the months of May through September. Park facilities receive heavy use and require professional care to meet project cleaning standards.

1.6.18 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, and specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dated. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7 Safety

1.7.1 Emphasis shall be placed on safety on all phases of operations by the Contractor.

The Contractor or foreman shall have a cell phone on-site with them at all times during work activities. The local emergency phone number(s) will be furnished to the Contractor by the COR at the pre-work conference.

1.7.2 Required Safety Documents: The Contractor shall ensure all work under this contract be in accordance with the U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 (copies of this manual are available at the Gavins Point Project Office, or online at http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_3 85-1-1.pdf)

1.7.3 The Contractor shall submit the following required documents at the pre-work conference: an accident prevention plan to be followed by all Contractor personnel during performance of the work and an activity hazard analysis. The COR will provide the Contractor with an activity analysis form. The documents shall be developed only after a careful analysis of the work involved and shall be tailored specifically to the conditions of this contract and shall address the following items:

a) Responsible Individuals

b) Indoctrination of New Employees

c) "Tool Box" Safety Meetings

d) Fire Prevention and Protection http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

e) Housekeeping

f) Mechanical Equipment Inspection

g) First Aid and Medical Facilities

h) Sanitation

i) Personal Protective Equipment/Devices

j) Accident Reporting

1.7.4 Other Safety Requirements: The Contractor shall provide the minimum on-site safety requirements as follows:

a) All personnel are required to wear and use the manufacturer’s recommended personal protective equipment/devices.

b) Safety Data Sheets (SDSs) (formerly known as MSDSs or Material Safety Data Sheets) shall be obtained by the Contractor from the manufacturer for all chemicals and potentially hazardous materials not provided by the Government that will be used in contract work and/or stored on Government property. SDSs shall be located in the storage shed and shall be at all times readily accessible for viewing by the Contractor, contract personnel and the COR. It shall be the responsibility of the Contractor to read, understand and inform all personnel of proper use of any chemical, material or other item used in work operations under this contract.

c) The Contractor will provide at least one nonfreezing-type A-B-C fire extinguisher in each workshop and shed used for storage of materials at the work site. The extinguisher shall be placed in a location readily accessible to personnel.

d) The Contractor will provide and maintain a first aid kit commensurate with the size of the project with items necessary for first-aid treatment of all injuries. The Contractor will advise personnel of the location of first-aid kits.

e) The local emergency phone number(s) will be furnished to the Contractor by the COR at the pre-work meeting. The Contractor will post telephone numbers of nearest hospital or ambulance service and fire station in a conspicuous location.

The Contractor will advise all personnel of locations and telephone numbers.

f) Flammable liquids and explosives are not allowed in the storage shed or within Government facilities. All chemicals, supplies and other materials shall be stored in compliance with manufacturer’s recommendations and as directed by the COR, including quantities of such items.

g) The Contractor and all personnel working under this contract shall be required to wear a high-reflective vest when completing work tasks on roadways, parking lots or within twenty 20 feet of a roadway.

h) The Contractor shall be sure all vehicles used in working under this contract shall have working hazard lights or other yellow or orange warning light device activated to warn traffic when parking or stopping along roadways.

i) Contractor and all personnel operated vehicles shall not be driven or parked off of designated roadways, unless authorized in advance by the COR. Vehicles shall be operated in accordance with all applicable Federal, State and Local laws and regulations at all times.

1.8 Environmental Protection: The Contractor shall perform all work in such a manner as to minimize the polluting of air, water, or land, and shall, within reasonable limits, control noise and the disposal of solid waste materials, as well as other pollutants.

1.8.1 The Contractor shall not pollute streams, lakes or reservoirs with fuels, oils, bitumens, calcium chloride, acids, insecticides, herbicides, chemicals or other harmful materials. The Contractor shall investigate and comply with all applicable Federal, State, County and Municipal laws concerning pollution of rivers and streams.

1.8.2 Special measures shall be taken to prevent chemicals, fuels, oils, grease, bituminous materials, waste washings, and concrete drainage from entering public waters. If any spillage occurs, the Contractor shall remove the material and restore the area to the original condition before being contaminated. If necessary, contaminated ground shall be excavated and disposed of as directed by the Contracting Officer, and replaced with suitable fill material, compacted and finished with topsoil and planted as required to reestablish vegetation all at the expense of the Contractor.

1.8.3 Disposal of all materials shall be at the appropriate locations as directed by the COR. Disposal of any materials, wastes, effluent, trash, garbage, oil, grease, chemicals, etc., in areas adjacent to streams and waterways shall not be permitted. If any waste material is dumped in unauthorized areas, the Contractor shall remove the material and restore the area to the original condition before being disturbed. If necessary, contaminated ground shall be excavated and disposed of as directed by the Contracting Officer, and replaced with suitable fill material, compacted and finished with topsoil and planted as required to reestablish vegetation all at the expense of the Contractor.

1.8.4 The Contractor shall at all times perform work and take such steps required to minimize interference with or disturbance to fish and wildlife. The Contractor will not be permitted to alter water flows or otherwise disturb native habitat adjacent to the project area that, in the opinion of the Contracting Officer, are critical to fish or wildlife.

1.9 Damage to Government Property. The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the Contractor’s operations. This includes, but is not limited to: electrical boxes, buildings, fences, gates, building interiors, walls, fixtures, partitions, mirrors, posts, vehicles, equipment and non-target vegetation. The Contractor shall immediately notify the COR of any damage to Government property due to the Contractor’s operations or is informed of such damage.

The Contractor shall also notify the COR immediately of any damage to Government property as a result of vandals, or other causes on the day the Contractor first notices or is informed of such damage.

1.10 Damage to Personal Property. The Contractor shall be responsible for any damage to personal property, including but not limited to: RVs, equipment, tents, vehicles, etc. that have been damaged as a result of the Contractor’s operations. The Contractor shall immediately notify the COR of any damage to personal property due to the Contractor’s operations.

1.11 Unsatisfactory Performance

1.11.1 All services performed under this contract shall be performed in a strictly first-class manner. Following cleaning, all surfaces shall be left in a clean condition, defined as being free of all particulate matter, film, spots, streaks, and/or stains. Glossy surfaces shall be wiped or polished with a dry cloth to restore original sheen. The requirement to clean applies to all parts of all buildings covered under this contract. The omission of cleaning methods for parts or portions of a building in the specifications does not relieve the Contractor from cleaning those parts or portions in the first-class manner described.

1.11.2 The Contractor shall be notified by the COR of any deficiencies in service.

1.11.3 If any service is not performed in compliance with the terms of this contract and to the satisfaction of the COR, the Contractor shall correct the deficiency and/or perform the services again within two (2) hours of notification by the COR. This shall be done at no additional cost to the Government. In the event the Contractor fails to correct the deficiencies within a two (2) hour period or if the Contractor cannot be contacted, the Government shall have the right to have the services performed by other forces at the Contractor's expense.

1.11.4 It shall be the responsibility of the Contractor to ensure that all services under this contract are performed on the dates and times indicated and to the specifications outlined in this contract.

1.11.5 Written notification shall be given by the COR on the cleaning contractors inspection report Exhibit 5. The original will become a part of the Contractors file at the Project Office; a copy will be issued to the Contractor. The document will be used for random inspections during the contract period.

1.11.6 Upon receipt of notification of deficiency in service, the Contractor will immediately correct the deficiency and/or take steps to prevent recurrence of the deficiency.

1.12 Vandalism: The Contractor shall promptly report vandalism and maintenance problems to the COR or an on-duty USACE Park Ranger as soon as possible.

1.13 Weapons: The Contractor, subcontractor and/or contractor personnel shall have no weapons in their possession in the contract area.

1.14 Alcohol and Drugs: The Contractor shall not be under the influence of alcohol and/or drugs while performing duties under this contract.

1.15 Lost and Found Property: Any property found by or turned into the Contractor or contractor personnel shall be turned into a Government official within 24 hours of taking possession.

1.16 Enforcement of Rules and Regulations: The Contractor and all contractor personnel do not have authority to enforce park rules and regulations (Title 36 Code of Federal Regulations (CFR)) or other rules and regulations. Upon witnessing or becoming aware of violations of park rules and regulations or other Federal, State or Local Laws and regulations, the Contractor shall immediately report the violation to on-duty USACE Park Rangers, the COR, and/or law enforcement personnel as soon as possible.

1.17 Medical emergencies and other emergencies: The Contractor shall promptly notify USACE Park Rangers and/or notify emergency personnel upon discovery of a medical situation or other emergency situation.

1.18 Payment: Payment will be made monthly for the work actually performed during the previous month at the applicable contract unit price upon receipt of a complete invoice (Exhibit 7). Each invoice shall be mailed or hand delivered to the COR no later than the 25th of each month. Payment will not be made for a day(s) not worked and work that is not performed. The Contractor will also report the number of labor hours worked each month by the Contactor and any contractor personnel for safety exposure hours reporting on each invoice submitted.

1.19 Option to Extend Contract: This contract is renewable, at the option of the Government. The Contracting Officer shall give written notice of renewal to the Contractor thirty days before this contract is to expire, provided that the Contracting Officer shall have given preliminary notice of the Government’s intention to renew at least sixty days before this contract is to expire. Such a preliminary notice will not be deemed to commit the Government to renewal. If the Government exercises this option for renewal, the contract as renewed shall be deemed to include this option provision.

However, the total duration of this contract, including the exercising of any option under this clause, shall not exceed three years.

1.20 Best Value Contract

1.20.1 Award to the successful contractor shall be based on “Best Value” rather than “Low Bid”. To be considered a complete bid, all bidders must submit the following best value criteria and cover each item indicated below upon submitting their bid in electronic format. Bids will be rated on the following factors:

a. Description of Cleaning Techniques and Methodologies. Bidders shall submit a description of their cleaning techniques and methodologies that they plan to use to complete all described work activities. The bidder shall describe in detail the methods of cleaning each facility (comfort stations, vault toilets, fish cleaning stations, grills, picnic shelters, etc.) including equipment, materials, supplies, employees/staff, modes of transportation, etc. to be used in competition of contract work activities for each facility and area.

b. Execution of Cleaning Schedule. Bidders shall submit a detailed work schedule to show how the bidder plans to complete all required cleaning and janitorial work to the specifications in the performance work statement, ensuring all required cleanings are met during the required times and dates of each service. The bidder shall indicate how they plan to meet all daily cleaning requirements in all work areas indicated. The Contractor shall also indicate their plan for completing the surveillance requirement of the contract and identify the make, model and year of their camping unit they plan on using at the Contractor’s campsite during the period of performance.

c. Past Performance & References. Bidders shall submit a list of previous employment, contracts, volunteer work or other work within the last eight (8) years in which the bidder has completed similar work involving cleaning and janitorial services and/or working with the public in a professional manner. The bidder shall submit at least two written professional references, including name, title and phone number of each reference. References should not be from any current USACE, Gavins Point Project employees.

d. Price. Bidders shall submit their bid price, inclusive of all costs for all years, as indicated on the Bid Sheet, Exhibit 5.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime contractor.

2.1.2 Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Government Representative (GR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Work Day: A period in which the Contractor provides services in accordance with the contract.

2.1.12 Work Week: As directed by the COR.

2.1.13 Government: The term “Government” is used to describe the Gavins Point Project Office and the Omaha District Office of the Corps of Engineers, or other U.S.

Government Office associated with the performance of this contract

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation GR Government Representative HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 General: The Government shall furnish the following property, equipment and services that are specifically indicated in Part 3 of this PWS. The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

3.2 Services: The Government will not provide…