W9128F-11-T-0033.pdf

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

1616 CAPITOL AVENUE

OMAHA NE 68102-4901

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$16.5MIL

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

W9128F-11-T-0033 07-Apr-2011

b. TELEPHONE NUMBER

402-995-2089

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 20 Apr 2011

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

W9128F

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE G6R0T00 16. ADMINISTERED BY

TRI-LAKES PROJECT OFFFICE

ALFREDO RIOS

USAED, OMAHA CENWO-OD-TL 9307 SOUTH WADSW

LITTLETON CO 80128

TEL: FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BRANDY R EAVES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

561720

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W59XQG10419127

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lump Sum Tri-Lakes Janitorial Service - Base

FFP

To Be Performed at Visitor Center Period of Performance: 01 May 2011 through 31 March 2012 See Attached Performance Work Statement

PROJECT NO.: 324484

FOB: Destination

MILSTRIP: W59XQG10419127

PURCHASE REQUEST NUMBER: W59XQG10419127

NET AMT

0002 1 Lump Sum Tri-Lakes Janitorial Service - Base

FFP

To Be Performed at Maintenance Building Period of Performance: 01 May 2011 through 31 March 2012 See Attached Performance Work Statement

PROJECT NO.: 324484

FOB: Destination

MILSTRIP: W59XQG10419127

PURCHASE REQUEST NUMBER: W59XQG10419127

0003 1 Lump Sum OPTION Tri-Lakes Janitorial - Option 1

FFP

To Be Performed at Visitor Center Period of Performance: 01 April 2012 through 31 March 2013 See Attached Performance Work Statement FOB: Destination

0004 1 Lump Sum OPTION Tri-Lakes Janitorial - Option 1

FFP

To Be Performed at Maintenance Building Period of Performance: 01 April 2012 through 31 March 2013

0005 1 Lump Sum OPTION Tri-Lakes Janitorial - Option 2

FFP

To Be Performed at Visitor Center Period of Performance: 01 April 2013 through 31 March 2014

0006 1 Lump Sum OPTION Tri-Lakes Janitorial - Option 2

FFP

To Be Performed at Maintenance Building Period of Performance: 01 April 2013 through 31 March 2014

INSTRUCTIONS AND NOTICES

Solicitation Information:

This solicitation will be awarded on the basis of low price - technically acceptable offer.

Please complete and return the following:

-The Standard Form (SF) 1449 pages where it was necessary to fill in information/price(s)/signature.

-Offeror Representations and Certifications -- Commercial Items (Refer to Federal Acquisition Regulation (FAR) 52.212-3)

Please enter your CAGE Code in Block 17a of the SF 1449 within the smaller block next to the word “code.”

The company name and street address entered on the SF 1449 should match the Central Contractor Registration (CCR) entry for that CAGE Code. The offeror’s CCR Profile must contain the North American Industrial Classification Systems (NAICS) Code listed in Block 10 on Page 1 of the SF 1449 in order to be awarded the contract. Additional information pertaining to the CCR, CAGE Code and NAICS Code is contained in this Instructions and Notices section and in the Clauses section of this solicitation.

Offers are due by 3:00 PM CST on 20 April 2011. Send your completed solicitation package to the attention of Brandy R. Eaves via mail, fax, or e-mail as follows: mail to U.S. Army Corps of Engineers – Omaha District, ATTN: Brandy R. Eaves, 1616 Capitol Avenue, Omaha, NE 68102-4901; fax to her attention at 402-995-2488, or e-mail (please scan documents with signatures) to brandy.r.eaves@usace.army.mil.

Please reference Solicitation Number W9128F-11-T-0033 on all correspondence.

Points of Contact (POC):

For contractual questions, contact Brandy R. Eaves, Contract Specialist, at 402-995-2089 or at brandy.r.eaves@usace.army.mil.

For technical or specification questions; contact Mary A. Nolan, Administrative Officer, at 303-979-4120 or mary.a.nolan@usace.army.mil.

Information pertaining to mandatory registrations, codes, numbers and representations and certifications:

The Business Partner Network (BPN):

The BPN is located at internet address http://www.bpn.gov and is a single source for vendor data for the Federal Government. The BPN is a search mechanism that provides links into several key data bases across Federal Agencies such as Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA), Small Business Administration (SBA), and FedBizOpps (Federal Business Opportunities).

Central Contractor Registration (CCR):

CCR is required prior to receiving contract award. Please refer to Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.204-7004 (Alternate A) contained within this solicitation. If you are not currently registered in CCR, refer to the aforementioned clause for information and instructions on how to register.

You may link to the CCR website through the aforementioned BPN website or you may go directly to the CCR website at https://www.bpn.gov/ccr/default.aspx. Clicking on “CCR Help” in the upper right-hand corner of the CCR Home Page will give you access to the following information:

CCR Frequently Asked Questions: answers to your most common questions

CCR User Account Guide: instructions on how to create your user id and password

CCR User’s Guide: CCR Registration Guide

For CCR Customer Service, contact:

Federal Service Desk (8 AM – 8 PM Eastern Standard Time) 866-606-8220 334-206-7828 DSN: 809-463-3376 (then dial toll free number)

Do not delay returning a quote while processing your CCR entry.

Electronic Funds Transfer (EFT):

EFT is a mandatory requirement for the U.S. Army Corps of Engineers. The successful offeror will be required to complete and return EFT forms that will be provided by our agency upon contract award, unless the offeror is currently entered as an active vendor in the Omaha District Corps of Engineers Financial Management System (CEFMS). Offerors with an active vendor entry in the Omaha District CEFMS will be asked to verify the existing EFT information. Please note the CEFMS EFT entry is in addition to the EFT information entered into the offeror’s

CCR.

NAICS Code:

This solicitation is being advertised under the North American Industrial Classification Systems (NAICS) Code 561720 (listed in Box 10 on Page 1 of the SF 1449). You must ensure this NAICS Code is incorporated into your current CCR Profile if your company can provide the type of product or service applicable to this NAICS Code.

Failure to have this NAICS Code in your current CCR Profile may result in not being considered for award. NAICS Codes may be viewed at the U.S. Census Bureau website at http://www.census.gov/eos/www/naics.

Dun and Bradstreet Number (DUNS Number):

A DUNS Number is required for CCR. If you do not currently have a DUNS number, you may acquire one by linking to the Dun & Bradstreet (D&B) website through the aforementioned CCR website or you may go directly to the D&B website at http://fedgov.dnb.com/webform. D&B’s Government Customer Response Center (GCRC) phone number is 866-705-5711.

Dun & Bradstreet (D&B) provides a DUNS Number, a unique nine digit identification number, for each physical location of your business.

DUNS Number assignment is free for all businesses required to register with the US Federal Government for contracts or grants.

If a DUNS Number does not exist for your business location, it can be created within 1 business day via the D&B website.

Online Representations and Certifications Application (ORCA):

ORCA is an E-Government initiative that was designed by the Integrated Acquisition Environment (IAE) to replace the paper based Representations and Certifications (Reps and Certs) process. Offeror’s are encouraged to utilize this system because the Government’s intention is for ORCA to be a mandatory system to support the Paperwork Reduction Act. Refer to Federal Acquisition Regulation (FAR) Clause 52.212-3 (Alternate I) contained within this document for additional information. You may link to the ORCA website through the aforementioned BPN website or the aforementioned CCR website or you may go directly to the ORCA website at https://orca.bpn.gov/. Do not delay returning a quote while processing your ORCA entry because you may submit the paper version of the Reps and Certs contained at FAR Clause 52.213-3 (Alternate I) and DFARS Clause 252.212-7000 for this solicitation if necessary.

Offeror’s Information required to process an award:

CAGE Code______________________

DUNS Number ___________________

Tax Identification Number (TIN)______________________________

Company Name and Address (should match CCR and Block 17a on SF 1449):

Point of Contact

Name_______________________________________

Title________________________________________

Business Phone #______________________________

Cell Phone # (if applicable)______________________

E-Mail______________________________________

Is your Company:

Small Business concern? Yes No Small Disadvantaged Business concern? Yes No Veteran-Owned Small Business concern? Yes No Service-Disabled Veteran-Owned Small Business concern? Yes No Women-owned business concern? Yes No Sole Proprietorship? Yes No Partnership? Yes No Corporation? Yes No Registered with CCR? Yes No

State and Local Taxes (JAN 1982):

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-

107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142.

Payments:

Payments will be made after receipt of a proper invoice or receipt of acceptable supplies or services, whichever is later. The contractor is required to include the contract number on all invoices so that receipt and payment for the item or service may be expeditiously processed.

Federal Legal Holidays:

The following Federal legal holidays are observed by this installation:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If a wage determination applies, the number of holidays specified on it has priority over this clause.

Insurance Required (Local Provision):

In accordance with FAR 28.307-2, “Liability,” the contractor shall procure the following minimum insurance:

Type Amount Workman’s Compensation and Employer’s Liability Insurance $100,000 General Liability Insurance $500,000 per occurrence

And, when automobiles are used in connection with performing the contract:

Type Amount Automobile Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $ 20,000 per occurrence

And, when aircraft are used in connection with performing the contract:

Type Amount Aircraft Public and Passenger Liability Insurance $200,000 per person Bodily Injury (other than passenger injury) $500,000 per occurrence Property Damage $200,000 per occurrence Passenger Liability Bodily Injury $200,000 multiplied by the number of seats or passengers, whichever is greater

And, when contract performance involves use of vessels, the Contracting Officer shall require, as determined by the agency, vessel collision liability and protection and indemnity insurance.

The contractor is responsible for contacting the state for compliance with its workman’s compensation laws.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

JANITORIAL SERVICES

AT TRI-LAKES PROJECT OFFICE

AND MAINTENANCE BUILDING

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Janitorial Services at Tri- Lakes Project Office and Maintenance Building. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform /provide Janitorial Services at Tri-Lakes Project Office and Maintenance Building as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform services as described in the contract.

1.2 Background: The contractor shall provide janitorial services the Tri-Lakes Project office and maintenance building. The project office consists of one building and covered areas in the front and back. The janitorial activities at the Maintenance building consist cleaning restroom/shower and break-room.

1.3 Objectives:

a. Category A: Category A services will be required in facilities of high public exposure.

Such areas or buildings often form the visitor's "first impression" of the Corps of Engineers, and janitorial services will be inspected against a very rigid standard. Precise description is difficult, but contractors may associate Category A work with military "spit and polish", where very few defects will be permitted (TRI-LAKES VISITORS INFORMATION CENTER LOBBY AREA and RESTROOMS).

b. Category B: Category B services will be inspected against the standard of cleanliness that could reasonably be expected to exist in a well maintained office area and a well maintained maintenance facility on a day to day basis. This shall not be construed to indicate that unsatisfactory services will be tolerated, but rather, to distinguish Category B services (OFFICES / MAINTENANCE BUILDING), from the higher standard of Category A.

1.4 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial services at the Tri-Lake Project Office and Maintenance Building and immediate area in accordance with contract requirements.

1.4.1 Pre-Quote Site Visit. . It is highly recommended that individuals who plan to return a quote make an on-site visit to inspect the facility prior to submitting a quote.

1.4.2. Acceptance and Evaluation of Quote. Acceptance and evaluation of quote will be based on “Best Value.” Best Value will be determined based on the following items:

a. Workforce: Provide a list of personnel that will be performing the work to include their qualifications/janitorial experience.

b. Past Performance: Provide a minimum of two recent references performed in the last 5 years for the same or similar service you provided for a government agency or a non-government firm to include purchase/contract number and the name and telephone number for the point of contact at the referenced agency or firm.

c. Price: Total price should include everything required to meet the specifications. Please note that the U.S. Army Corps of Engineers is a tax exempt agency.

Workforce, and Past Performance, when combined, are of equal importance to price.

1.5 Period of Performance: This Contract (or Purchase Order) shall be effective on 1 April 2011 (or date of award, if later), and shall remain in full force and effect through 31 March 2012.

a. Effective dates for option years, (if exercised) shall be from:

1st Option year: April 1, 2012 through March 31, 2013.

2nd Option year: April 1, 2013 through March 31, 2014.

c. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the contract requirements.

1.6.3 Recognized Holidays: The day of work is subject to change at the discretion of the Contracting Officer’s Representative (COR) in the event that a federal holiday lands on specified work day.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting work on Wednesday of each week between 5:00 pm and 10:00 pm. or as specified, except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The location of the services covered by this contract will be at the Tri-Lakes Project Office and Maintenance Building and immediate areas as specified in this contract. The office and maintenance building are located ½ mile south of the C- 470/Wadsworth Interchange. Access is through the US Army Corps of Engineers entrance opposite of Deer Creek Canyon Road at the Deer Creek Canyon Road/Wadsworth interchange.

The office is located at the top of the hill and the maintenance building is located further north on the same road within the maintenance yard.

1.6.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements: Prior to commencing work the Contractor and contractor staff will be required to undergo background checks with a local law enforcement agency. Contractor is responsible for scheduling and paying for background checks and submitting the background checks to the COR. The COR will review the background checks and at his discretion, determine if the contractor or his staff can work at the site.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Contractor will also notify the COR the following day of any unusual activities noted during his work hours at the facility.

1.6.7.2 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer.

1.6.7.2.1. In the event keys are lost or duplicated, the Contractor shall immediately notify the project Key Control Officer. The Government will replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is required the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall notify the government when personnel having access to the combinations no longer have a need to know such combinations. The government at its discretion will change the combinations to the locks. The combinations to the locks will be provided upon award of the contract at the Post Award Meeting/Pre-work Conference.

1.6.8 Post Award Meeting/Pre-work Conference: The Contractor agrees to attend any post award conference/Pre-work Conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. After award, but prior to commencement of work, the Contractor shall contact the COR to arrange a mutually agreeable time to meet at the Project Office for the purpose of discussing and developing a mutual understanding of the requirements and details of the work. The contractor will tour the site with the COR to discuss the specific work items and quality of performance issues. The Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: In order to assure that the required services are performed in strict accordance with Category A and B the Contractor shall designate, in writing, a responsible member of the work crew who shall serve as the contact for matters involving quality and performance or nonperformance of the work assigned to that crew. The employee designated in accordance with the above requirement shall be qualified and fully competent with full authority to act for, and on behalf of, the Contractor as necessary to insure that the work described herein is performed in accordance with the specifications contained herein. The Contractor shall furnish the above written designation to the Contracting Officer's Representative (COR) at the project no later than the first day of work. The designation shall include the name(s), address(s) and telephone number(s) of the responsible individual(s). The Contracting Officer reserves the right to disapprove any individual whom the Contracting Officer considers to be incompetent to perform the required work. Such disapproval will be given to the Contractor by written notice, and the Contracting Officer's decision shall be final. The Contractor shall furnish to the COR a telephone number attended during normal business hours (8a.m. – 4:30p.m.) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor at such time it is delivered to the number provided by the Contractor.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.12. Documents and Correspondence: After award, all documents and related correspondence shall be routed through COR at the Tri-Lakes Project Office.

Part 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 GOVERNMENT-FURNISHED CONSUMABLE ITEMS - The following consumable items, exempt from an accounting procedures as per EFARS 45-105(a), will be furnished to the Contractor from stock. The Government will retain control of expendables, to be dispensed on an as-needed basis for use in performance of the contract.

(1) Toilet tissue

(2) Paper towels (for dispenser use only; NOT to be used for cleaning purposes)

(3) Sanitary napkin receptacle liners

(4) Plastic trash can liners

(5) Water for cleaning

(6) Contractor's Weekly Worksheets

3.2 Facilities : The Government will provide a Storage/Work Room with a sink for storage of supplies, material and equipment.

3.3 Utilities: The Government will provide all utilities to accomplish work. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount needed to accomplish work.

Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The Contractor shall furnish the following:

(1) Cleansers, disinfectants and soaps

(2) Vacuum Cleaners (both upright and wet/dry)

(3) Floor buffer

(4) Deodorant blocks

(5) Paper towels, rags, polishing cloths, etc., for cleaning

(6) Mops, brooms and dust pans

(7) Buffer pads for stripping and buffing

(8) Stripper and wax for tile floors

(9)Terrazzo sealer (sealer must be classified 186S by Underwriters Laboratories, Inc., as to slip resistance, equivalent to Seal 341 manufactured by Hillyard Industries)

All equipment, materials and supplies shall be approved by the COR, prior to initial use.

Part 5

PERFORMANCE

5. PERFORMANCE:

a. Buildings and fixtures; e.g., floor, carpet, baseboards, door trim, furniture, etc., shall not be scratched or disfigured by tools utilized in cleaning. Furniture and other items moved during cleaning shall be returned to their proper locations. Upon completion, rooms shall appear orderly and well cared for.

b. Care shall be taken to insure that no staining of floor, baseboards, walls, furniture or wood work, results from water or chemicals used in performance of services.

c. Janitorial service is directly related to public health and sanitation; therefore, it is essential that all facilities be serviced as specified. In the event that an area or items within a facility are missed or not properly cleaned, the Contractor agrees to return and re-clean the area or affected items immediately upon receipt of such notice from the Contracting Officer or an authorized representative.

d. The Contractor shall participate in an inspection of cleaning with the COR upon the request of the COR to determine if performance standards have been met. This shall be done at 7:30 am on working days and other times agreeable to both the Contractor and the COR.

e. If it becomes apparent to the Government during the Contractor's performance that the required services are unsatisfactory or may not be completed within the time required herein, the Contracting Officer may require the Contractor to provide additional labor and equipment at no additional cost to the Government. Such direction will be issued to insure that required services will be satisfactorily completed within the time frame specified.

f. The Contractor shall establish a work schedule within the times set forth in DELIVERIES or

PERFORMANCE sections indicating the hours during which services shall be performed on a regular basis. The schedule shall be submitted in writing to the COR for his approval no later than the first day of work. Changes in the approved schedule shall be submitted for approval of the COR prior to implementation.

g. The Contractor shall be required to date and leave the completed (attached)

CONTRACTOR’S

DAILY WORKSHEET(S) for weekly, bi-weekly, monthly, quarterly, semi-annually, and annual duties performed upon completion of said duties.

h. All contractor personnel shall be fully clothed at all times while performing these services. "Fully clothed" shall be deemed to mean that a sleeved shirt (or t-shirt), trousers and shoes shall be worn at all times. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

i. NOTE: Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

j. To assist the visiting public in reclaiming lost articles, all property left by visitors and found during cleanup operations shall be turned in to the COR. Any evidence of vandalism, instances of facilities not operating properly or facilities in need of repair shall be reported to the COR.

Part 6.

PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, UTILITIES AND WORK.

6. PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, UTILITIES, AND WORK.

a. Protect all existing structures, utilities, or work of any kind against damage.

b. Damages resulting from Contractor's failure to comply with above requirements shall be promptly repaired/replaced at the expense of the contractor.

c. The Contractor shall notify the COR immediately of damage to government and private property and injury to any person resulting from his/her operations. Also, the Contractor shall advise the COR immediately of damage to government facilities due to vandalism or other any other cause.

Part 7.

SAFETY

7. SAFETY.

a. The Contractor shall place emphasis on safety on all phases of operations.

b.. The Contractor shall meet with all employees prior to commencement of this contract to fully discuss the contract safety program.

c. The Contractor shall adhere to EM 385-1-1 Safety and Health Requirements Manual.

A copy is available at the project office.

d. The Contractor shall maintain an accurate record of occupational disease concerns and all accidents.

These shall be reported to the COR within 24 hours. The contractor shall provide a copy of all cleaning chemicals and their MSDS’s to the COR at the Pre-work Conference and will maintain a notebook that his employees can access at all times.

Part 8.

SUBCONTRACTING

8. SUBCONTRACTING.

a. No contract shall be made by the Contractor with any other party for furnishing any of the work or services of the contract without written approval of the Contracting Officer. This provision does not apply to contracts of employment between the Contractor and their employees.

Part 9.

DELIVERIES

9. DELIVERIES

9.1. EFFECTIVE DATE OF THIS INSTRUMENT:

a. This Contract (or Purchase Order) shall be effective on 1 April 2011 (or date of award, if later), and shall remain in full force and effect through 31 March 2012.

b. Effective dates for option years, (if exercised) shall be from:

1st Option year: April 1, 2012 through March 31, 2013.

2nd Option year: April 1, 2013 through March 31, 2014.

c. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

9.2. PERIOD OF REQUIRED SERVICES:

a. Services shall be performed in accordance with the schedules shown below for the period of 1 April 2011 through 31March 2012.

b. All cleaning services shall be performed any time between the non-duty office hours of

5:00 p.m. and 10:00 p.m., at such times and in such manner not to interfere with office operations, as directed by the COR.

c. Cleaning services shall be performed as follows:

(1) Weekly duties: On Wednesday, during the period of 1 April 2011 through 31 March 2012.

(2) Bi-Weekly duties: On every other Wednesday.

(3) Monthly duties: 1st week of each month.

(4) Quarterly duties: 1st month of each quarter.

(5) Semi-annual duties: During July and March.

(6) Annual duties: During March.

NOTES: Services shall be performed on another (mutually agreeable) day of the week when a Federal holiday falls on a scheduled work day. Quarterly, semiannually and annually performed services shall be scheduled with the COR prior to performing services.

d. All work shall be accomplished within the time frame specified above. Services rendered outside of the time periods specified will not be compensated unless specifically requested and approved in writing by the Contracting Officer or his authorized representative.

9.3. DUTIES: The following listed duties shall be performed as indicated in the "Frequency" column. The following legend will be used to indicate the frequency of services to be performed.

LEGEND

W- Weekly Q - Quarterly 2W – Bi-Weekly SA - Semiannually

M - Monthly A - Annually

a. FLOOR CLEANING:

FREQUENCY

(1) Carpeted, approximately 3,850 square feet Plus

(a) Level I - vacuum and spot removal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .W

(b) Level II – spot removal, vacuum and shampoo (As identified by the Project Manager, furniture shall be moved and returned to original location upon completion) .. . . . . . . . . . . . A

(2) Storage Area, janitors room, electoral room and down stairs (Concrete floor), approx. 500 square feet

(a) Level I – Sweep and damp mop…………………………………………… ……….. W

(3) Tile (vinyl & terrazzo), approx. 3,200 square feet

(a) Level I - sweep, damp mop and buff to maintain a clean, well cared appearance . .. .. W

(b) Level II (vinyl) - strip old wax, scrub, mop, etc., and re-wax and buff (as identified by Project Manager, furniture and refrigerators shall be moved and returned to original location upon completion) . . . . . . . . . . . . . . . . . . . . .Q

(c) Level II (terrazzo) - top scrub, rinse and reseal. Two coats will be applied to heavy traffic areas and around urinals (as identified by Project Manager, furniture and displays shall be moved and returned to original location upon completion) …………………………………………………………………………. SA

b. FURNITURE: (includes cabinets, shelves, desks, chairs, etc.)

(1) Fabric

(a) Level I -vacuum upholstery and dust exposed frame . . . . . . . . . . . . . . . . . . . . . . . . . . .W

(b) Level II -vacuum, remove spots or stains (if removable) shampoo upholstery and clean exposed frame. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SA

(2) Vinyl

(a) Level I - dust vinyl upholstery and exposed frame. . . . . . . . . . . . . . . . . . . . . . . . . . . W

(b) Level II- wash vinyl upholstery with wet or damp cloth using cleaners and vinyl preservatives as may be appropriate. Wash exposed frame. . . . . . . . . . . . . . . . . . . . . Q

(3) Wooden - dust with dry cloth and appropriate cleaner, as needed W

(4) Metal

(a) Level I - dust with dry or dampened cloth W

(b) Level II - wash with cleansers ………………………………………………………..

Q

c. WINDOW ACCESSORIES: (12 shades and blinds)

(1) Level I - dust or vacuum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2W

(2) Level II - take down blinds, wash, and reinstall . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A

d. GLASS CLEANING:

(1) Both sides of interior door glass, glass dividers, display cases, etc., and inside surface of exterior doors and windows, approximately 1,214 sq. ft. . . . . . . . . . . . . . W

(2) Exterior windows and doors (when temperature is above freezing), approximately

1,000 square feet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..2W

d. DOORS, DOOR FRAMES. WINDOW SILLS & FRAMES AND WALL

CLEANING:

(painted, tiled & concrete), approximately 7,140 sq. ft.

(1) Level I - spot clean, wipe down, dust or vacuum W

(2) Level II - spot clean, wash down with damp cloth and cleanser M

f. LIGHT FIXTURES: 141 (number)

(1) Level I - dust, wipe, etc., to remove dust & cobwebs W

(2) Level II - take down grillwork, globes, etc. Wash and wipe to thoroughly clean, reinstall grillwork, globes, etc. . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . Q

g. SINKS & COUNTER TOPS: Sinks and counter tops shall be scrubbed. Clean

W

h. SHOWERS: Walls, floor pan, fixtures, door / curtain shall be wiped or scrubbed to insure they are clean of all dirt and soap film………………………..………………… . .

W

i. WASTE REMOVAL: Waste baskets shall be emptied and new plastic liner installed. . .

W

j. WATER FOUNTAINS & RESTROOM FIXTURES: Water fountains, lavatories, stools, urinals, partitions, mirrors, chrome fixtures, etc., shall be scrubbed clean, dried, and shiny surfaces buffed with a soft cloth to restore sheen W

k. CEILINGS: Check ceilings, to include air vents, and clean as needed to remove spots, dust and cobwebs .W

l. EXTERIOR ROOF OVERHANG: (soffit and fascia), approximately 1340 square feet remove cobwebs, insects nests, bird nests, etc M

m. MISCELLANEOUS:

(1) Toilet tissue, paper towels, soap and deodorant blocks shall be replenished .W

(2) Sanitary napkin receptacles shall be emptied, cleaned and liners replaced .W

(3) All refuse and debris collected during performance of services shall be deposited in a Government-furnished trash receptacle, as directed by the COR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . W

(4) As each item of work is accomplished, the Contractor's representative at the job, or his employees) performing the work, shall complete that portion of the Contractor's Weekly Worksheet (copy attached) indicating the time the task was completed. Completed worksheets shall be signed and delivered each day services are performed, as directed by the Contracting Officer or his authorized representative . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . W

NOTE: All quantities are estimated. The Contractor shall be responsible for determining exact quantities and conditions affecting performance of this work.

Part 10.

CONTRACT ADMINISTRATION DATA

1. PAYMENT:

Payment will be made by the Disbursing Officer, U.S, Army Engineer District, Omaha, Nebraska, in accordance with the Prompt Payment Act (Public Law 100-496). Under the terms of this contract, invoices are to be submitted in quadruplicate to the:

TRI-LAKES PROJECT OFFICE

ATTN: Mary Nolan U.S. Army Corps of Engineers 9307 South Wadsworth Blvd.

Littleton, Colorado 80128-6901

2. WITHHOLDING:

a. NOTE: Payment will not be made for work not performed.

b. In the event of unsatisfactory performance of specified work, the Contractor may be directed to re-perform the unsatisfactory services at no additional cost to the Government.

Failure of the Contractor to perform the work as specified, or to re-perform the work as directed, will result in withholding of payment for the portion(s) of the work not accomplished. Amounts to be withheld will be determined by prorating the amount of services satisfactorily performed against the amount of services required.

3. PERFORMANCE BY THIRD PARTY OR GOVERNMENT PERSONNEL:

In addition to the above remedies for non-performance, the Government reserves the right to cause the specified work to be performed by a third party or Government forces and the costs incurred will be levied against the Contractor. Any time Government forces are used because of the Contractor's non-performance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified work plus the loss of efficiency to the Government's productivity experienced by the Government where utilized Government forces are not otherwise available to perform their normal duties. Such inefficiencies are determined as the direct cost to the Government for substitution of Government forces removed from their normal duties computed on an hourly basis at the applicable wage rate. Government forces will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform specified work.

PART 11

ATTACHMENT/TECHNICAL EXHIBIT LISTING

11. Attachment/Technical Exhibit List:

11.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall provide a high Standard of performance for Category A

Services as these will be required in facilities of high public exposure. These services will be inspected against a very rigid standard.

Military Standard No more than one customer complaint per report.

100 Percent Inspection:

PRS # 2

The contractor shall provide a standard of cleanliness that could reasonably be expected to exist in a well maintained office area and a well maintained maintenance facility.

Expected to exist in a well maintained office area and a well maintained maintenance facility.

No more than one customer

Applies to weekly, biweekly and monthly cleanings.

Random Sampling:

PRS # 3

The contractor shall provide a standard of cleanliness that could reasonably be expected to exist in a well maintained office area and a well maintained maintenance facility.

Expected to exist in a well maintained office area and a well maintained maintenance facility.

No more than one customer

Applies to monthly, quarterly, and semi-annual and annual cleanings.

Periodic Surveillance

Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

D…