W9128F-08-R-0023.pdf

U. S. ARMY CORPS OF ENGINEERS

Om aha District

REQUEST FOR PROPOSAL

W9128F-08-R-0023

Advanced Contract Initiative (ACI) Emergency Temporary Roof Repairs in Support of USACE/FEMA Disaster Response in the areas of:

Hawaiian Islands

Puerto Rico; and

U.S. Virgin Islands

TABLE OF CONTENTS

Section 001100: Solicitation/Contract Form SF1442 and Price Schedule

Section 002100: Instructions, Conditions, and Notices to Offerors

Section 002200: Proposal Submission Requirements, Instructions, and

Evaluation of Offers

Section 004500: Evaluation, Representations, Certifications, and other

Statements of Offerors

Section 007200: Contract Clauses

Section 007300: Special Contract Requirements

Section 011100: Summary of Work

Section 013529: Safety and Occupational Health Requirements

Section 014502.0010: Contractor Quality Control

Attachments –

DD Form 2626: Right of Entry (ROE)

SEE SCHEDULE

The Offeror hereby agrees to do all the w ork described in these documents entitled:

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) ADVANCED CONTRACT INITIATIVE (ACI) TEMPORARY ROOF REPAIRS IN SUPPORT OF THE U.S. ARMY CORPS OF ENGINEERS (USACE) AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) IN THE AREAS OF:

HAWAIIAN ISLANDS

PUERTO RICO

U.S. VIRGIN ISLANDS

ALEASHA D COTTON (402) 995-2085

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

04-Apr-2008

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______ calendar days and complete it w ithin ________ calendar days after receiving aw ard, notice to proceed. This performance period is mandatory, negotiable. (See _________________________Section 007300

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________5 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________05 May 2008 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

U.S. ARMY CORPS OF ENGINEERS, OMAHA DIST

CONTRACTING OFFICE

106 SOUTH 15TH STREET

OMAHA NE 68102-1618

W9128F

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

03:00 PM (hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W9128F-08-R-0023 116109

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

28. NEGOTIATED AGREEMENT

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this

(M ust be fully completed by offeror)OFFER

SECTION 001100

SOLICITATION/CONTRACT FORM SF1442 AND PRICE SCHEDULE

HAWAIIAN ISLANDS

PERFORMANCE PERIOD 01 JUNE 2008 TO 31 MAY 2009

Quantities are based on estimated OCONUS repairs of 500 homes and these quantities are being utilized for bid comparisons only

Line Item Description Unit of Issue Unit Price Quantity Total Price

1 Planning Efforts NON-PRICED LINE ITEM 2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $ 5 Best Practices, Metal Roof Repair Per SF $ 50000 $ 6 Best Practices, Small Roof Repair (Asphalt) Per 50 SF Job $ 100 $

01 Jun 08 – 31 May 09

Total $

PERFORMANCE PERIOD 01 JUNE 2009 TO 31 MAY 2010

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

01 Jun 09 – 31 May 10

PERFORMANCE PERIOD 01 JUNE 2010 TO 31 MAY 2011

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

01 Jun 10 – 31 May 11

PERFORMANCE PERIOD 01 JUNE 2011 TO 31 MAY 2012

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

01 Jun 11 – 31 May 12

PERFORMANCE PERIOD 01 JUNE 2012 TO 31 MAY 2013

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

01 Jun 12 – 31 May 13

GRAND TOTAL

ALL 5 YEARS $

PUERTO RICO

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

U.S. VIRGIN ISLANDS

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

2 Install Government Furnished Plastic Sheeting Per SF $ 500000 $ 3 Furnish and Install Structural Panels Per SF $ 38400 $ 4 Furnish and Install Rafters Per LF $ 9600 $

SECTION 002100

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. Offerors Who Can Submit a Proposal

The ACI Emergency Temporary Roof Repair requirements for the areas of the Hawaiian Islands, Puerto Rico, and U.S. Virgin Islands will be set-aside to allow only local firms to submit proposals. The Central Contractor Registry (CCR) website will be checked to assure that contractors’ status is current, North American Industry Classification Code (NAICS) 238160 “Roofing” Contractors is included, and to ensure the locality of the firm.

The Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5150) states; "In the expenditure of Federal funds for debris clearance, distribution of supplies, reconstruction, and other major disaster or emergency assistance activities which may be carried out by contract or agreement with private organizations, firms, or individuals, preference shall be given, to the extent feasible and practicable, to those organizations, firms, and individuals residing or doing business primarily in the area affected by such major disaster or emergency."

Federal Acquisition Regulation (FAR) 6.207(a) Set-Asides for Local Firms During a Major Disaster or Emergency states; "To fulfill the statutory requirements relating to 42 U.S.C. 5150, contracting officers may set aside solicitations to allow only offerors residing or doing business primarily in the area affected by such major disaster or emergency to compete".

2. 52.215-1 Instructions to Offerors -- Competitive Acquisition (Jan 2004)

(a) Definitions. As used in this provision –

“Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.”

“In writing,” “writing,” or “written” means any worded or numbered expression, which can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages

(i) addressed to the office specified in the solicitation, and;

(ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i)and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show --

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modification, or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii)

(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and --

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals;

or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations maybe withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225-17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award.

Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall --

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award.

(1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and sub-factors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government’s best interest to do so.

(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government.

(8) The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or sub-line items.

Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

(9) If a cost realism analysis is performed, cost realism may be considered by the source selection authority in evaluating performance or schedule risk.

(10) A written award or acceptance of proposal mailed or otherwise furnished to the successful offeror within the time specified in the proposal shall result in a binding contract without further action by either party.

(11) If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(i) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(ii) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(iii) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(iv) A summary of the rationale for award.

(v) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(vi) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

3. 52.216-1 – TYPE OF CONTRACT (APR 1984)

The Government contemplates award of three (3) Indefinite Delivery/Indefinite Quantities (IDIQ) contracts for up to an amount of $25,000,000.00 each in the geographic areas of the Hawaiian Islands; Puerto Rico; and U.S. Virgin Islands, to include minimum guarantees in the amount of $3,750.00 for each contract.

4. PROPOSAL INFORMATION

There are no drawings associated with this Request for Proposal. Copies of the solicitation are available on or about 04 April 2008. All solicitation documents will be posted to the FedTeDS website (https://www.fedteds.gov). When solicitation documents have been posted and released on FedTeDS the synopsis will be amended and a link will be provided to access FedTeDS.

All amendments will also be posted to this website. It shall be the contractor’s responsibility to check the website for any amendments. The offeror shall submit in the proposal all requested https://www.fedteds.gov/ information specified in this section of the Request for Proposal (RFP) solicitation. There will be no public opening of the proposals received as a result of this solicitation.

4.1. Contractual and Technical Points of Contact:

Contractual:

US Army Corps of Engineers, Omaha District Aleasha Cotton, CENWO-CT-C 106 South 15th Street Omaha, NE 68102-1606

(402) 995-2085 – Phone aleasha.d.cotton@usace.army.mil – E-Mail

Technical:

Kim Thomas, CENWO-EM

(402) 995-2448

NOTE: All questions and/or comments should reach the above referenced Contracting Office no later than 21 April 2008 prior to the date set for receiving proposals in order that they may be given consideration or actions taken prior to receipt of offers.

4.2. Proposal Expenses and Pre-Contract Costs

This Request for Proposal (RFP) does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation.

4.3. Method of Procurement

4.3.1. The U. S. Army Corps of Engineers, Omaha District, intends to conduct this acquisition by use of Competitive Source Selection Procedures under Full and Open Competition in accordance with the provisions set forth in the Request for Proposal (RFP). From this solicitation, three (3) Indefinite Delivery/Indefinite Quantities contracts will be awarded to local firms using Firm-Fixed Price features for temporary roofing projects located in the Hawaiian Islands; Puerto Rico; and U.S.

Virgin Islands. The contracts are scheduled for award on or about 30 May 2008.

Awards will be made to the offeror submitting a proposal determined to be most advantageous to the Government; price, and other factors considered. In any case, the Government may not award any contract if the resulting contract would not represent a "best value" to the Government using trade-off selection procedures as required by the DFARS using guidance as prescribed by AMC Pamphlet 715-3. It is strongly suggested that the provisions stated in the proposal information be fully studied prior to assembly of the proposal.

4.3.2. Note specifically that the offeror will not be participating in a sealed bid procurement process under this acquisition method. Issuance of this Request for Proposal does not constitute an award commitment on the part of the Government.

4.3.3. Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

4.3.4 The Government reserves the right to discuss aspects of proposals with offerors in the competitive range and to award a contract to other than the offeror submitting the lowest priced offer. Offerors are advised that the Government may make award without discussions, clarifications or any contact concerning the proposals received.

Therefore, proposals should be submitted initially on the most favorable terms and price and technical standpoint. Do not assume that offerors will be contacted or afforded an opportunity to clarify, discuss, or revise their proposals.

4.4. Proposal Submittals

mailto:aleasha.d.cotton@usace.army.mil

Mailed proposals shall be addressed to the location as indicated on Standard Form SF 1442, Item No. 8. Hand carried proposals shall be delivered to the U.S. Army Corps of Engineers, Omaha District; ATTN: Aleasha Cotton, CENWO-CT-C; 106 South 15th Street; Omaha, NE 68102- 1606; at the time and date specified on Standard Form SF 1442, Item 13A.

The Packaging that contains the Proposals shall be marked:

Proposal for Solicitation W9128F-08-R-0023, DO NOT OPEN.

5. PROPOSAL FORMAT

5.1. Basic Proposal Information

All proposals shall contain the information listed below and as required by this solicitation and be bound into volumes with a cover sheet displaying the RFP number, contractor name, and an index of the sections of each volume. Proposal clarity, organization and the overall page limitation are required. The entire proposal shall be limited to the maximum number of pages identified in Paragraph 5.2. The volumes shall include, as a minimum, the following:

(a) Volume number on proposal cover.

(b) The prime, consortium, or joint venture’s name, address, a signature of the official that can bind the firm and a telephone number shall appear in the lower left corner of the proposal cover, title page and table of contents of any document/volume to be evaluated. Proposal volume cover format is at the offerors discretion so long as the information required by this paragraph and subsequent paragraphs are met.

(c) Table of contents and a cross-reference to the solicitation paragraphs.

(d) List of tables/figures.

(e) Volume number, section and date submitted shall appear in the bottom right corner of each page (along with the revision number for the amended page, if necessary).

5.2. Page Limitation

The number for pages per section shown in Table 1 may be varied by the offeror to suit its needs for certain identified sections, however, the total number of pages for the proposal submitted may not exceed one hundred twenty five (125) pages. In addition, small business is allowed up to two (2) additional pages for a total of one hundred twenty seven (127) pages to include the required information for subcontracting with local entities. Large business is allowed up to twenty five (25) additional pages for a total of one hundred fifty (150 pages) for the additional requirement that large business submit small business utilization information as required in that section. These are the maximum limits for each proposal, depending on the size of the business. The pages designated for small business utilization information may only be used for that Volume I, Section E and, excess pages cannot be used to present other information. The specific information as listed in the note below will be excluded from the total number of pages.

NOTE: The items that are excluded from the page count are the Proposal Cover; the Table of Contents; and Title or Index Page.

Each page should be numbered consecutively within each section. The page size of the Offeror’s proposal shall not exceed an 8-1/2 inch by 11-inch sheet of paper. Please refer to Section 007200 FAR 52.204-4 for printing/duplicating instructions.

NOTE: Double sided copies are considered as two pages.

Page limitation shall include typewritten text pages, charts, graphs, figures, diagrams, schematics, etc., aside from those items specifically stated as exempt from the page count.

Outlines and other similar information documents shall be included as numbered pages – no exceptions. When included; foldout pages shall fold entirely within the volume. Each 8-1/2 inch by 11-inch section of foldout shall count as one page. The volumes are limited to single spaced typewritten pages using 10 or 12 characters per inch, 12-point proportional font or equivalent as the "normal" size standards for text. A smaller type may be used on charts, graphs, figures, diagrams, and schematics to accommodate a “make to fit” software capability, however all text shall be legible and easily read.

NOTE: Large businesses having proposals that exceed one hundred fifty (150) pages, or small businesses having proposals that exceed one hundred twenty seven (127) pages, will have only those first pages that are within the required limits evaluated. All information appearing thereafter will not be evaluated.

NOTE: The special notation on the utilization of small business section, i.e.: large business may not utilize unused pages from this section to supplement information required for other sections. If large businesses do take advantage of unused pages from this section for other sections, the excess pages will not be evaluated. Small business will receive the highest rating for this section.

5.3. Format - The offeror shall submit one (1) original and five (5) copies of their proposal in the following format:

Table 1

Proposal Document Suggested Page Limit (Large / Small Business)

Original

Copies Required

Volume I, Section A Mobilization/Strategic Management Plan

35/35

TAB 1 / Deployment Plan – Mobilizing to Meet the Mission

TAB 2 / Organizational and Managerial Structure to Support Rapid and/or Long-term Deployment

TAB 3 /Organizational Structure of the Proposed Team

TAB 4 / Safety Programs

TAB 5 / Quality Assurance/Quality Control Programs

Volume I, Section B Experience, Personnel, and Specialized Expertise

40/40

TAB 1 / Resumes of Key Personnel TAB 2 / Expertise in Disaster Response TAB 3 / Expertise in Roofing or Roofing Missions Tab 4 / Propose Best Practices to Minimize Damage to Metal Roofs Tab 5 / Propose Best Practices to Repair Small Areas of Damage on Roofs Tab 6 / Propose Best Practices in Developing and Maintaining Electronic Database to Track and Schedule Work

Volume I, Section C Capacity

10/10

TAB 1 / Demonstrated Ability to Respond to a Disaster of Varying Magnitude and Execute

Volume I, Section D Past Performance

40/40

TAB 1 / Past Performance Volume I, Section E

SUBCONTRACTING

Tab 1 to be completed by ALL OFFERORS Tabs 1, 2, & 3 to be completed by Large Businesses Only

Small Business Tab 1 – Only

2 pages maximum Large Business Tabs 1, 2 & 3

25 pages maximum

TAB 1 / Subcontracting with Locals TAB 2 / Utilization of Small Business Concerns

TAB 3 / Subcontracting Past Performance Maximum Number of Pages Evaluated for Volume I

150 / 127 pages

Volume II, Section F Cost/Price Proposal

NC

TAB 1 / SF 1442, Solicitation, Offer, And Award (Section 001100)

TAB 2 / Price Schedule (Section 011000) TAB 3 / Representations and Certifications (Section 004500)

TAB 4 / Small Business Subcontracting Plan (Large Business Only) (Attachment #2 – Model Subcontracting Plan)

Maximum Number of Pages Evaluated for Volume II

NC

6. VOLUME CONTENT

Proposals submitted in response to this solicitation shall consist of the contents required in the sub-paragraphs described below to be rated in descending order of importance:

6.1 Volume I, Section A – Mobilization/Strategic Management Plans

6.1.1 Volume I, Section A, Tab 1 – Deployment Plan

This portion of the proposal is a brief narrative that describes your firm’s strategic ability to plan and execute a temporary roofing mission of varying magnitude. The following are suggested but not all inclusive of items that may demonstrate proficiency in this area:

Provide a corporate plan that demonstrates the firm’s ability to deploy and mobilize effective teams to include the number, types of disciplines, levels of expertise of each employee that may be required to deploy in response to a disaster. Include any established corporate policies or programs that demonstrate the offeror’s ability to plan, prepare, and execute the work. Offeror’s are encouraged to identify when and how subcontractors will be used and how these relationships are developed. The contractor is also responsible to verify key management personnel each year the contract is in place. The plan might include a description on corporate policy regarding rotational assignments for employees.

6.1.2 Volume I, Section A, Tabs 2 and 3 - Organizational and Managerial Structure, and Structure of the Proposed Team - The organizational structure of the offeror's proposed team (all subcontractors shall be included in this organizational structure) for this contract shall be outlined through a narrative and a diagrammed organizational chart. The relationship of these capabilities to the offeror shall be described; i.e. owned, subcontracted effort, joint venture, member of consortium, etc. The corporate/organizational narrative should include a brief list of the projects, which have been executed under this organizational structure and the length of time the sub-organization(s) not owned by the offeror has been a part of the organizational structure (or the team). It is important that the offeror clearly define the organizational roles/responsibilities and the contractual/legal responsibilities of the team or joint venture units and briefly describe how the project(s) will be accomplished under the proposed organizational structure.

Small Businesses are encouraged to form teaming arrangements, joint ventures, or consortiums involving two or more small businesses. For consolidated acquisitions, the size standard is applied to the individual person or concerns, not to the combined assets of the joint venture. Note: This type of strategy allows members of the Small Business Community to leverage their capabilities to participate at the prime level without invalidating their status as small businesses. See Attachment #1 Additional Small Business Information.

6.1.3 Volume I, Section A, Tab 4 – Safety Programs

T he offeror shall provide a narrative that describes its corporate Safety Program.

6.1.4 Volume I, Section A, Tab 5 – Quality Assurance/Quality Control (QA/QC) Programs The offeror shall provide a narrative of its corporate Quality Assurance/Quality Control (QA/QC) Program and its business practices, which demonstrates adherence to the QA/QC Program.

6.2 Volume I, Section B – Experience, Personnel and Specialized Expertise

6.2.1 Resumes of Key Personnel, Tab 1

6.2.1.1 Key Management Personnel – The offeror shall provide the resumes of the key management personnel, which it expects will execute the work that may be awarded under this contract. The resumes should clearly display proposed job title, education, special qualifications and experience record showing title, specific duties, responsibilities and assignments within at least the last five years. The purpose of this submittal is to identify the level of expertise available for this contract. After contract award, replacement of any key personnel shall be approved by the Contracting Officer after verifying that they meet or exceed the requirements of the solicitation. If further key management personnel are required to perform any work under this contract, the contractor will be required to submit their resumes for approval by the Contracting Officer. The following key personnel shall be identified:

6.2.1.2 Operations Manager - The offeror shall designate one individual as the Operations Manager that will be assigned to this contract. The Operations Manager shall be competent, experienced, and knowledgeable in the field of disaster recovery operations and available by telephone 24 hours per day during hurricane season (1 June through 1 December). The Contractor shall designate an Operations Manager to act as a single point of contact (POC) for coordination with USACE. The Operations Manager shall be prepared to pre-deploy to a disaster site or participate in partnering and planning meetings as needed and requested by USACE Contracting Officer. The contractor may be notified verbally by the Contracting Officer of a forthcoming task order, to be later confirmed in writing. If required to deploy or pre-deploy to a disaster site, travel costs associated with the Operations Manager’s travel will be authorized upon the award of the first task order, based on lowest available cost for airfare on the given date (coach or business class only), as well as mileage and per diem in accordance with the current Joint Travel Regulations. The Operations Manager shall be responsible for the overall management of the contract including negotiation of task orders, schedule, and technical quality.

Accordingly, the Operations Manager must have the capacity and authority to act on behalf of the offeror and legally bind the contractor. The Operations Manager shall take immediate corrective action when performance is not acceptable to USACE. The Contractor shall oversee the development and implementation of necessary record keeping, administrative and quality control, and programs.

6.2.1.3. Other Key Personnel – The offeror shall provide the resumes of all other key personnel that would be required to execute a substantial portion of the work that may be awarded under this contract. The resumes should clearly display proposed job title, education, special qualifications and experience record showing title, specific duties, responsibilities and assignments within at least the last five years. The purpose of this submittal is to identify the level of expertise available for this contract. Key personnel that result from a subcontract arrangement should be clearly annotated as such.

6.2.2 Volume I, Section B, Expertise in Disaster Response and Expertise in Roofing or Roofing Missions, Tabs 2 and 3

Provide at least five (5) and not more than ten (10) examples of completed projects which should demonstrate the offeror's and its team members' experience in performance of the work similar to that described in this solicitation. Each project identified must include a contract number, a reference contact name, address and telephone number, as well as email address if available. The projects must have been completed within the last three (3) years. A completed project is defined as: Work performed under a “project” that is physically complete and has been accepted by the customer. The offeror may provide additional narrative on any or all projects provided the offeror does not exceed the page count as specified in Section 002100 paragraph 4.2. It is suggested that the offeror include their past performance information in their proposal in case one or more of the owner/client(s) does not respond with past performance information in a timely manner. The offeror should present projects, which demonstrate its experience in project management and execution of disaster recovery related work, with preference given for roof replacement or roofing repairs in response to hurricanes or other natural disasters.

The offeror may include both federal and commercial work. The offeror must indicate whether it was the prime or subcontractor on each project. If the offeror was the prime contractor, the offeror shall also describe its primary role/duties in execution of the work (i.e. the major components of the project which were completed by the prime’s staff and major components which were subcontracted out). The offeror shall also provide information on the project as to the size, complexity, and distinctive and/or unique features of the project. The offeror should provide specific information to demonstrate that it has relevant experience to all of the possible activities for this project as listed in this solicitation.

6.2.3 Volume I, Section B, Best Practice to Minimize Damage to Metal Roofs, Tab 4 Best practices shall be developed for metal roofs that are sloping aluminum or steel, standing seam or corrugated roofing, or trailer houses and mobile homes with integral metal roofs.

6.2.4. Volume I, Section B, Best Practices to Repair Small Areas of Damage on Roofs, Tab 5 Best practices shall be developed to repair small areas of damaged roofs for either asphalt shingle or rolled asphalt roofs that minimize damages to property thereby enhancing customer satisfaction. For Small Area Repairs, provide innovative practices that effectively implement alternatives to the use of Government furnished plastic. Define how proposed practices will be shared with contractor staff and implemented in the field during responses.

6.2.5. Volume I, Section B, Best Practices to Develop/Maintain Electronic Database Tracking and Scheduling Assigned Work, Tab 6 Best practices shall be developed to develop/maintain electronic database tracking and scheduling assigned work. Describe an electronic tracking and database system for work assigned that provides continuity and efficiency in the field, and allows for enhanced documentation. It is suggested the offeror include their past performance information in their proposal to document historically the use of such systems in related work. The offeror shall clearly define roles and responsibilities associated with said proposal.

6.3 Volume I, Section C, Tab 1 - Capacity

The offeror should provide details regarding the fiscal, organizational, managerial, and physical capacity of the firm to manage disasters of varying magnitudes in conjunction with normal business operations and ongoing commitments. Corporate production standards, strategic business plans for future expansion, other contractual commitments, and sales projections may be included.

6.4 Volume I, Section D - Past Performance

6.4.1. Volume I, Section D, Tab 1 – Past Performance

The offeror shall provide an official performance evaluation from the customer (state, federal, local, or commercial) for each project cited in Section 002100, Paragraph 6.2.2 of this solicitation. The title of the project shall be consistent with the project experience description as required in Section 002100, Paragraph

6.2.2 of this solicitation.

For contracts with the U.S. Army Corps of Engineers or the Department of Defense agencies, an official performance evaluation would be DD Form 2626 “Performance Evaluation (Construction)”. If an official performance evaluation is not available, the offeror may submit an equivalent survey from a prior source selection previously completed by the customer. All evaluations or surveys shall contain the name, address, telephone number, and e-mail address of the customer evaluator who issued the evaluation or survey. The Government reserves the right to contact the customer to verify the offeror’s performance.

During past performance evaluation, the Government reserves the right to look outside of the proposals for past performance information of the offeror. The Government will consider information submitted by the offeror, as well as any other relevant and reliable information obtained from any other source (including information from Government personnel and databases). The Government will evaluate the currency and relevancy of the information, the source of the information, and general trends in performance, along with any other information, which may help the Government, assess performance risk. Information on significant problems encountered, customer dissatisfactions, and corrective actions taken should be provided. This comparative assessment of past performance is separate from the responsibility determination.

The Government intends to assess the relative risks associated with the offeror's performance based on the past performance information provided in the proposal.

A significant achievement, unexplained or unresolved problem, or lack of relevant data may significantly impact the risk rating by the Source Selection Evaluation Board (SSEB). Therefore, it is incumbent upon the offeror to include all relevant information, including demonstrated corrective actions, in its proposal.

In addition to the project information requested in this section, the offeror shall also provide notification and information concerning any projects where it’s right to proceed was terminated for default during the last three (3) years, or so state that there were none.

Offerors that have no past performance record will be given a neutral performance risk rating. In rating past performance, the SSEB may consider available past performance information on predecessor companies, employment histories of key personnel, or major subcontractors performing key elements of the project.

6.5 Volume I, Section E - Subcontracting

6.5.1 Volume I, Section E, Tab 1 – Subcontracting with Local Entities

Any contract resulting from this solicitation will be subject to the Robert T.

Stafford Disaster Relief and Emergency Assistance Act (FAR 26.2). Therefore, the offeror’s subcontracting efforts must identify the procedures that will be established to identify and award subcontracts to those organizations, firms, or individuals residing or doing business primarily in the affected area. All offerors must comply with this requirement.

6.5.2 Volume I, Section E, Tab 2 - Utilization of Small Business Concerns

Large business concerns shall also submit a narrative description of the types of services the firm proposes to subcontract with small business (SB), small disadvantaged business (SDB), woman-owned small business (WOSB), and service-disabled veteran-owned small business (SDVOSB), along with the proposed percentages of their participation, to demonstrate a plan to meet the subcontracting goals that will apply to these contracts. If practical, the offeror will provide specific information on proposed subcontracted effort for this project.

· Small business–70.0%

· Small Disadvantaged Business–6.2%

· Woman-Owned Small Business–7.0%

· HUBZone Business–9.8%

· Service-Disabled Veteran-Owned Small Business-0.9%

· Veteran-Owned Small Business-3.0%

6.5.3. Volume I, Section E, Tab 3 - Small Business Subcontracting Past Performance

Large business concerns as defined by FAR Clause 52.219-1, "SMALL BUSINESS PROGRAM REPRESENTATION" (see Section 004500), should submit their subcontracting compliance on previous projects identified under the Experience paragraph, if a subcontracting plan applied. Also as a minimum, the offeror shall provide past performance information on at least two (2) recent (within the last 7 years) contracts and no more than five (5) recent (within the last 7 years) contracts, which required an approved subcontracting plan and are physically complete. This description shall include as a minimum: the project name; the contract number; the amount of the contract; the Governmental agency that administered the plan and a point of contact with their telephone number, fax number and email address, if available; a point of contact from the firm which administers the plan internally with their telephone number, fax number and email address, if available; the individual responsible for the administration of the subcontracting plan with their address, phone number, fax and email address, if available; the proposed goal percentages for each member of the Small Business Community (small business (SB), small disadvantaged business (SDB), woman-owned small business (WOSB), service-disabled veteran-owned small business, and veteran-owned small business (SDVOSB)), along with the actual percentages reached on each project; and any letters/memorandums that document or record subcontracting performance, compliance or surveillance visits. This requirement may be supported by using copies of the U.S. Government Standard Form 294, filled out completely.

6.6. Volume II, Section F - Contractor Information and Certifications

6.6.1. Volume II, Section F, Tab 1 – SF1442, Solicitation, Offer, and Award

The offeror shall fill out in its entirety all of SF1442 that applies to the offeror and it shall be signed and dated by an…