Pre-Proposal Conference Slides.pdf

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“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

Presented by:

REPAIRS AT AGANA SMALL BOAT HARBOR

HAGATNA, ISLAND OF GUAM

W9128A24R0016

PRE-PROPOSAL CONFERENCE

DATE: 11 MARCH 2024

Michael Terlaje Project Manager

Tristin Suetsugu Contracting Officer

Brandon Kibbe Contract Specialist

Jessica Podoski Technical Lead

Harold Mizusawa Contracting Officer’s Representative

WELCOME 2

Virtual Roll Call

Your Company name will be called. Please have one representative from your company identify themselves and identify who is on the line.

Introduction of Government Personnel

USACE, Honolulu District

DISCUSSION OVERVIEW

Rules of Conference Quick tips for Solicitations Contracting requirements Site location Scope of work Contract Line Item Number (CLIN) schedule General construction requirements

RULES FOR CONFERENCE 4

Please keep computers and phones on mute.

Unofficial and non-binding.

If there is any conflict between the information discussed during this conference and the solicitation, the terms and conditions of the solicitation will govern.

All questions are to be submitted in writing via Projnet Bidder Inquiry.

Review all the solicitation requirements

Follow solicitation format as required

Acknowledge all amendment(s)

Respond to every submission requirement

QUICK TIPS FOR ALL SOLICITATIONS

RFP SOLICITATION FORMAT 6

Standard Form 1442 Section 00 10 00, Solicitation CLIN Schedule Section 00 21 16, Instructions to Proposers Section 00 22 16, Supplementary Instructions to Proposers Section 00 45 00, Representation and Certifications Section 00 72 00, General Conditions Section 00 73 00, Supplementary Conditions Division 01, General Requirements Divisions 02 thru 33, Technical Divisions Drawings

Make sure to note the proposal due date and time in Block 13A of SF1442.

Proposals are due March 29, 2024 at 2:00PM, Hawaii Standard Time (HST).

Period for acceptance of proposals shall be no less than 90 calendar days for Government acceptance (see block 13D).

Fill out Blocks 14, 15, 17, 19, 20A, 20B, and 20C.

STANDARD FORM (SF) 1442

SECTION 00 10 00

PROPOSAL SCHEDULE

NOTES:

Failure to provide an offer on all CLINs listed in the Proposal Schedule may cause the Offeror to be ineligible for award.

In accordance with FAR 52.217-5 Evaluation of Options, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

See Section 00 21 16, FAR Provision 52.217-5 Evaluation of Options. By submission of a price under the Option, the Offer agrees that the Government may exercise the OPTION at any time within 60 calendar days following the date of the award of the basic contract.

The magnitude of this construction project is $1,000,000 - $5,000,000.

Electronic submission: Proposals shall be submitted electronically via Procurement Integrated Enterprise Environment (PIEE) Solicitation Module.

All Offerors must be registered as a Vendor in PIEE. Once registered, Offerers must establish a user with roles as a “Proposal Manager” in order to submit a proposal.

See Section 00 10 00, Proposal Schedule, Note 7 for PIEE registration instructions.

Proposals must be received by the due date and time for proposals set in the solicitation.

The Government will only accept electronic proposals. Emailed and/or Physical/Paper-copy proposals will not be accepted.

SECTION 00 10 00

PROPOSAL SCHEDULE NOTES (CONT.)

PROPOSAL SUBMISSION REQUIREMENTS

Electronic proposals shall be submitted in two (2) separate PDF files for two (2) separate volumes:

Volume 1 – Technical Proposal Tab 1 – Cover Sheet Tab 2 – Past Performance Tab 3 – Technical Approach

Volume 2 – Price Proposal Tab 1 – Cover Sheet Tab 2 – SF1442 and Acknowledgement of Amendments Tab 3 – Section 00 10 00, Proposal Schedule Tab 4 – Bonding Capability Tab 5 – Copy of Representations and Certifications completed in SAM.gov Tab 6 – JV Agreement or Articles of Organization for LLC (if applicable)

SECTION 00 22 16

SUPPLEMENTARY INSTRUCTION TO PROPOSERS

PROPOSAL SUBMISSION REQUIREMENTS

11SECTION 00 22 16

EVALUATION FACTORS FOR AWARD

Lowest Price Technically Acceptable Source Selection Process

A process used in competitive negotiated contracting where the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

The Government intends to evaluate proposals and award a contract without holding discussions; however, the Government reserves the right to conduct discussions if deemed necessary by the Contracting Officer.

Contract award will be made to the responsible Offeror whose proposal represents the best value to the Government utilizing the Lowest Price Technically Acceptable (LPTA) source selection process.

12SECTION 00 22 16

FACTOR 1 – PAST PERFORMANCE

The Offeror shall submit a completed Section 00 22 16, Attachment A “Past Performance Information” form for each contract. Offeror shall submit past performance of at least three (3) but no more than five (5) recent and relevant projects that demonstrate past performance of a construction project. A project is defined as work performed under a single contract or single task order issued pursuant a multiple award/indefinite delivery/indefinite quantity contract.

Projects must be recent and relevant as described below. For a project to be recent and relevant, the project shall:

Be substantially complete within five (5) years of the date this solicitation was issued. “Substantially complete” means a contract administrator or equivalent determined that the terms of contract were fulfilled to the extent that the completed work area could be used for its intended purposes. Evidence provided by the owner/contracting agency or Contractor Performance Assessment Reporting System (CPARS) documentation must be included in the proposal to demonstrate the date of the contract was substantially complete.

Demonstrate work performed on a Design-Bid-Build construction contract.

Have an award amount or final contract amount between $1,000,000 - $5,000,000.

The Offeror (or a party in a previous JV, or the party in the JV, in the case of an Offeror JV) was the prime contractor.

13SECTION 00 22 16

FACTOR 1 – PAST PERFORMANCE (cont.)

For each of the projects submitted, the Offeror shall provide a copy of the final CPARS/CCASS/ACASS report. If a final CPARS/CCASS/ACASS does not exist, provide a Past Performance Questionnaire (PPQ) (Section 00 22 16, Attachment B) completed by a representative of the owner.

Evaluation Criteria An Offeror’s past performance will be evaluated to determine how relevant a recent contract is to the requirements of the RFP. The relevancy determination will be based on the submitted on recent and relevant contracts (Section 00 22 16, Paragraph 4.1.2).

An Offeror’s past performance will be evaluated to determine how well the offeror performed on the recent and relevant contracts submitted. The Government will review all past performance information collected and determine the quality of the Offeror's performance, general trends, and usefulness of the information and incorporate these into the performance overall assessment. The past performance confidence assessment rating is based on the Offeror's quality of performance record of recent and relevant contract.

14SECTION 00 22 16

FACTOR 1 – PAST PERFORMANCE (cont.)

15SECTION 00 22 16

FACTOR 2 – TECHNICAL APPROACH

The Offeror shall provide a narrative and:

Describe how it will manage its resources, including its staff, subcontractors and suppliers.

Describe how it will manage the major elements of work and sequencing, including, but not limited to, mobilization to project site, site safety requirements (including wind and wave thresholds for operations), environmental protection (including protection of corals and endangered species), vegetation removal methods to be used (including herbicide application in accordance with best management practices), rework of existing stone and placement of new stone.

Describe the availability of proposed equipment - to include its availability during the period of performance.

Discuss anticipated source and quality assurance measures for obtaining new stone (bedding and armor) as required.

Describe its proposed approach to successful quality control as allowable in our solicitation.

The maximum number of pages for this factor shall not exceed eight (8) pages. Any pages that exceed this limitation will not be considered.

16SECTION 00 22 16

FACTOR 2 – TECHNICAL APPROACH (cont.)

Note: The Offeror’s Technical Approach will be incorporated into the contract and the Offeror as Contractor will be expected to follow it. Any post-award deviation from or replacement of key personnel listed in the Technical Approach in the Offeror’s proposal must be reviewed and approved by the Government. The Contractor shall request, in writing, Government approval of any request to deviate from its Technical Approach or to replace proposed staff.

Evaluation Criteria The Government will evaluate to determine whether the Offeror’s proposal complies with the submission requirements.

17SECTION 00 22 16

FACTOR 3 – PRICE

The Section 00 10 00, Proposal Schedule shall be completed in its entirety by the Offeror. See Section 00 10 00, Proposal Schedule Notes, for further instructions.

The Offeror’s proposed price will not be rated or scored, but will be evaluated to determine if it is fair and reasonable, using one or more of the price analysis techniques found at FAR 15.404-1(b). The Government may request supplemental price breakdown information to assist the Government in performing the price evaluation.

The Contracting Officer will evaluate the price proposals for unbalanced pricing. An Offeror may be rejected if it is determined that the lack of balance poses an unacceptable risk to the Government.

18SECTION 00 22 16

FACTOR 4 – BONDING CAPABILITY

Offerors shall provide a scanned copy of an original letter from the Offeror’s surety(ies) which indicates the Offeror has bonding capability for an amount that equals or exceeds the Offeror’s price proposal inclusive of all options. The surety must appear on the Department of Treasury Circular 570 “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and Acceptable Reinsuring Companies.”

If the Offeror submits evidence from an individual Surety, the individual surety must include documents meeting the requirement of FAR 28.208 and contract clause 52.228-11.

Evaluation Criteria The Government will review the letter from the surety to ensure the submission requirements have been met. The submission requirements will be a Go / No-Go evaluation. Failure to provide bonding capability equal to or exceeding the Offeror’s proposed price inclusive of all options will make the Offeror ineligible for award.

FAR Clause 52.211-10, Commencement, Prosecution, and Completion of Work

Period of Performance: 291 Calendar Days after NTP

FAR Clause 52.211-12, Liquidated Damages – Construction

$1,669.00 for each Calendar Day of delay

SECTION 00 72 00

GENERAL CONDITIONS

Section 00 73 00, Appendix A

Requests for Information (RFIs): ALL Questions / Inquiries shall be submitted via the PROJNET Bidder Inquiry Module at: https://www.projnet.org/. Please see Appendix A for additional details and instructions.

Requests For Information (RFIs) Due:

► March 13, 2024, 2:00 PM Hawaii Standard Time (HST) ► The Bidder Inquiry Key is: FF6CKI-RZ6UMK

SECTION 00 73 00

SUPPLEMENTARY CONDITIONS

PROJECT INFORMATION

The project involves removal of vegetation and repair of Federally owned navigation structures (revetted mole, west breakwater, east breakwater) at Agana Small Boat Harbor, Guam.

File Name

GENERAL REQUIREMENTS

Pre-Construction Submittals after NTP and prior to the preconstruction conference.

This list is not all inclusive; the Contractor shall review all the requirements prior to commencing work.

• Project Schedule o SPEC Section 01 32 01.00 10

• Submittal Register o SPEC Section 01 33 00

• Accident Prevention Plan o SPEC Section 01 35 26

• Contractor Quality Control Plan o SPEC Section 01 45 00.00 10

• Environmental Protection Plan o SPEC Section 01 57 19

CONSTRUCTION GENERAL REQUIREMENTS

Below is a summary of Pre-Construction Submittals required after Award and prior to the project kickoff conference. This list is not all inclusive; the contractor shall review all the requirements prior to commencing work.

Preconstruction Submittals List

SpecificationsSubmission DatesSubmittals/ActivitiesNo.

01 20 00 1.130 days after NTPContract Cost Breakdown1 01 32 01.00 10 3.4.115 days after NTPPreliminary Project Schedule2 01 32 01.00 10 3.4.242 days after NTPInitial Project Schedule3

01 35 26 1.730 days after NTPAccident Prevention Plan (APP)4 01 45 00.00 10 3.430 days after NTPContractor Quality Control Plan (CQC)5

01 57 19 1.715 days after NTPEnvironmental Protection Plan (EPP)6

CONSTRUCTION GENERAL REQUIREMENTS

• This project is required to complete documentation through the RMS Contractor Module system.

• This contract is required to implement the Three Phase Inspection process for all features of work as part of the Contractor’s Quality Control Plan.

• Project schedule reviews and updates shall be made and submitted monthly with the requested progress payments.

• The project will be required to follow EM 385-1-1 Nov 2014.

• Contract regular working hours are Mon~ Fri 0700~1800. Weekend, federal holiday, and other than normal working hours may be arranged if coordinated 21 calendar days in advance and if approved by the government.

• Ensure Certified payrolls are submitted and comply with contract requirements.

26TYPICAL CHALLENGES FOR CONTRACTORS

• Communication

• Scheduling

• Understanding requirements

• Impacts to project schedules on long lead items

• USACE uses P6 Primavera for all project scheduling

• Submittal documentation

• Not reading and understanding the specifications

• Qualifications for Superintendent, QC Manager, and SSHO

• Difference between FIO and GA submittals

• Specification governs over drawings during conflicts

• 3-Phase control for quality and QC daily reports

• Impacts to project schedules

• Site access

THANK YOU