UPDATE - Sources Sought Synopsis DHA OM SMS QA 4OCT2023.pdf

SOURCES SOUGHT SYNOPSIS

DEFENSE HEALTH AGENCY (DHA)SUSTAINMENT MANAGEMENT SYSTEM (SMS)

DATA ANALYSIS AND FIELD VERIFICATION

U.S. ARMY CORPS OF ENGINEERS

This is a SOURCES SOUGHT announcement; a market survey for information only, to be used for preliminary planning purposes. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS SYNOPSIS. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow up information requests. Respondents will not be notified of the results of the evaluation.

The U.S. Army Corps of Engineers, Little Rock District, has been tasked to solicit for and award an Indefinite Delivery Contract, Defense Health Agency (DHA) Sustainment Management System (SMS) data analysis and field verification, Continental United States (CONUS) and Outside the Continental United States (OCONUS)

The proposed contract will be a competitive firm‐fixed‐price contract procured in accordance with FAR Part 15, Negotiated Procurement, using the “Best Value” trade‐off process. The type of set‐aside decision(s) will be determined based on responses received to this synopsis and other market research methods.

The purpose of this synopsis is to gain knowledge of interest, capabilities, and qualifications of various members of industry, to include the Small Business Community: Small Business, Section 8(a), Historically Underutilized Business Zones (HUB‐Zone), Service‐Disabled Veteran‐ Owned Small Business (SDVOSB), & Woman‐Owned Small Business (WOSB). The Government must ensure there is adequate competition among the potential pool of responsible contractors. Small business, Section 8(a), HUBZone, SDVOSB, & WOSB are highly encouraged to participate.

The Government is seeking qualified, experienced sources capable of performing the following:

The performance work statement (PWS) for the resultant contract will be associated with the Medical Facility Sustainment Management System (SMS) data analysis and field verification of Real Property. Services include program QA services, data analysis, reporting, and field verification to ensure the DHA SMS database is always kept complete and usable. Work will be for facilities that include but may not be limited to medical facilities ranging from clinics to medical centers with Trauma Level I, II, II, and IV care, active and on-going healthcare operations, Central Utility Plants and Central Energy Plants that often operate on a 24/7 basis.

Facility types include but may not be limited to medical, dental, veterinary, warehouses, administrative, medical research, biological safety level (BSL) 1-4 laboratories, etc.

This requirement will be performed in the CONUS /OCONUS at designated DHA MTF locations (see MAP and Table of locations). DHA is continuing to develop their regional coverage plan for healthcare facility O&M services. Individual task orders are contemplated to support the CONUS/OCONUS locations. All OCONUS locations will be non-foreign soil.

Under this contract, the contractor shall provide The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform data analysis and field verification services to the DHA SMS Program as defined in this Performance Work Statement except for those items specified as government furnished property and services at potential locations as defined within the DHA MTF sites identified in Attachments.

DATA ANALYSIS AND FIELD VERIFICATION

U.S. ARMY CORPS OF ENGINEERS

Building systems are inventoried using the Uniformat II hierarchy (ASTM- E1557-09). All systems that the building uses to perform its function (e.g., foundation, roof, heating, cooling, plumbing) are broken down to the smallest component-section (Level 5) and assessed at this smallest component-section.

Any resultant contract will be for a one-year base with 4 (1) year options. Each contract awarded under the DHA SMS contract will share the total contract capacity estimated at $1Million over the 5- year period. The estimated minimum size of a task order is $50,000. The estimated maximum size of a task order is $750,000 with the average size task order being approximately $100,000. Companies must have the ability to perform up to a minimum five (5) task orders simultaneously.

Prior Government contract work is not required for submitting a response under this Sources Sought Synopsis.

The North American Industry Classification System (NAICS) code for this procurement is 561210, Facilities Support Services, which requires the performance of three or more separate activities in the areas of services or specialty trade contractor industries and has a U.S. Small Business Administration (SBA) Size Standard of $47,000,000.00. The Product Service Code (PSC) is Z1DA, Maintenance of Hospitals and Infirmaries. (Note: it is not anticipated that facility services required are identified with a specific industry and that industry is projected to account for 50% or more of the value of the entire procurement over the performance life of the MATOC. 70% of the work is currently self‐performed by site maintenance teams at each location.)

Small Businesses are reminded under FAR 52.219‐14 (Deviation 2021‐O0008), Limitations on Subcontracting. Services it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding certain other direct costs and certain work performed outside the United States (see paragraph (e)(1)(i)), to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

All interested companies shall be registered in www.sam.gov the System for Award Management (SAM) database to be eligible for award of Government contracts.

Anticipated solicitation issuance date for is on or about December 2023 and the estimated proposal due date will be on or about February 2024.

All correspondence will be issued via the Government Point of Entry (GPE), PIEE www.sam.gov.

Contractors are responsible for monitoring the site for any updates.

Responding to this Sources Sought:

Interested firms shall respond to this Sources Sought Synopsis no later than 2:00 PM CST on October 19, 2023. Please a Capability Statement and examples of relevant past performance:

http://www.sam.gov/ http://www.beta.sam.gov/ http://www.beta.sam.gov/ http://www.beta.sam.gov/

DATA ANALYSIS AND FIELD VERIFICATION

U.S. ARMY CORPS OF ENGINEERS

Provide examples of the company’s capability to perform a contract of this magnitude and complexity; include information on your company’s past contracts within the last five (5) years.

Provide at least three (3), but no more than ten (10) examples of how your company can meet the requirements as stated in the Sources Sought Synopsis. Provide information for each project in the following order:

I. Project Name/Title II. Project Location III. Dollar Value IV. Period of Performance (in Months) IV. Brief Description of Project

If you do not have relevant experience with the PWS please indicate no relevant experience.

Prior Government contract work is not required for submitting a response under this Sources Sought Synopsis

All responses are to be submitted via email to Contract Specialists:

Darren.B.Woodard@usace.army.mil and Brenda.D.Paulk@usace.army.mil mailto:Darren.B.Woodard@usace.army.mil mailto:Brenda.D.Paulk@usace.army.mil