B.08 Amend 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make the follow ing changes to the Performance Work Statement:

C.20.4.2 has been revised Attachment A-2 has been amended to reflect correct quantities

1. CONTRACT ID CODE PAGE OF PAGES

J 1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Jun-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9127S24Q0015

X 9B. DATED (SEE ITEM 11)

16-May-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Jun-2024

CODE

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

700 W. CAPITOL AVE, RM 7315

LITTLE ROCK AR 72201-3225

W9127S 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127S24Q0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PINE BLUFF SITE OFFICE

---MOWING SERVICES---

Mowing, Trimming, Cleanup, Shore-Line Trimming

Merrisach Lake Park, Notrebes Bend Park, Arkansas Post Field Office, Arkansas Post Field Office Compound ,Wild

Goose Bayou Park, Lock #2 Bridge Embankment, Lock #2 to Dam #2 Roadway, Lock #2 to Lock #1 Roadway, Montgomery Point Lock & Dam

INDEX

SPECIFICATIONS:

C. l SCOPE OF WORK

C.2 PERFORMANCE WORK HISTORY AND ABILITY

C.3 BACKGROUND INFORMATION

C.4 ATTACHMENTS, ENCLOSURES AND FORMS

C.5 CONTRACTOR EXPOSURE HOURS

C.6 SECURITY REQUIREMENTS

C.7 PERSONNEL

C.8 WORK SCHEDULE

C.9 COMMUNICATIONS

C.10 CLOTHING REQUIREMENTS

C.11 KEYS/KEY CARDS AND LOCKS

C.12 QUALITY CONTROL

C.13 QUALITY ASSURANCE

C.14 SAFETY REQUIREMENTS

C.15 GOVERNMENT-FURNISHED PROPERTY/ITEMS

C.16 CONTRACTOR-FURNISHED PROPERTY AND SERVICES

C.17 LOST AND FOUND

C.18 INSPECTIONS

C.19 WORK.DELAYS

C.20 SPECIFIC TASKS AND STANDARDS

C.21 PAYMENTS

C.22 PRE-BID REQUIREMENTS

ATTACHMENTS:

PAYMENT COMPUTATION A-1

A-2 A-3 A-4 A-5 A-6 A-7 A-8

INVENTORY OF AREAS REQUIRING SERVICE

PARK.MAPS

ACCIDENT PREVENTION PLAN OUTLINE

QUALITY CONTROL PLAN OUTLINE

QUALITY CONTROL REPORT FORM

MONTHLY EXPOSURE REPORT

QUALITY ASSURANCE SURVEILLANCE PLAN

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 Scope of Work: This Mowing and Trimming contract is to provide Mowing and Trimming Services in parks and facilities located in the Pine Bluff Site Office (PBSO) area of responsibility out of the Arkansas Post Field Office (APFO)site. Mowing and Trimming Services are to be performed at Merrisach Lake Park, Notrebes Bend Park, Arkansas Post Field Office, Arkansas Post Field Office Compound, Wild Goose Bayou Park, Lock#2 Bridge Embankment, Lock#2 to Dam#2 Roadway, Lock#2 to Lock#l Roadway, and Montgomery Point Lock and Dam. These services shall require work to include, but not be limited to, policing of grounds, mowing, trimming, cleanup and Quality Control. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, equipment, transportation, and vehicles, except as otherwise provided for herein, necessary to assure that all services are performed in accordance with the contract specifications, maps, drawings, attachments, appendices, exhibits, applicable laws, regulations, codes, and directives.

C.2 Performance Work History and Ability: Upon request, all Bidders shall submit in writing previous performance work history. This may include, but not be limited to customer's names, locations, phone numbers and addresses, number of employees and equipment used.

Submissions may also require other logistical plans and proposals to successfully accomplish the work within the required time limits.

C.3 Background Information: The Pine Bluff Site Office is a multi-purpose navigation and recreation project. The Pine Bluff Site Office (PBSO) is approximately five miles east of downtown Pine Bluff, Arkansas and is located adjacent to Emmett Sanders Lock & Dam #4 (Navigation Mile

66) on the McClellan-Kerr Arkansas River Navigation System (MKARNS). The Pine Bluff Site Office manages the first 125 miles of the MKARNS from the confluence of the White and Mississippi Rivers to Murray Lock & Dam #7 to include seven locks & dams, the Pine Bluff Marine Terminal, Arkansas Post Field Office and 19 parks; 7 of which include overnight camping.

C.4 Attachments, Enclosures and Forms: Area maps are attached for Contractor use and identify the work areas. Samples and outlines for the Contractor's Safety Plan, Accident Prevention Plan, Quality Control Plan, employee's Monthly Exposure hours and other documents are attached.

PRE-BID Meeting shall be held at the Pine Bluff Site office located at 4305 Charles Wooden Rd Pine Bluff, AR 71601

C.5 Contractor Exposure Hours: The number of hours worked by the

Contractor under this contract shall be reported to the Pine Bluff

Project Office each month when the Contractor submits monthly invoices. The purpose of this requirement is to provide input for safety reports. A monthly exposure report form will be provided for contractor use. Contractor invoice will not be processed until the exposure report is received.

C. 6 C. 6 SECURITY REQUIREMENTS: SECURITY REQUIREMENTS FOR LITTLE ROCK DISTRICT

CONTRACTS (See Attachment)

C.7 Personnel:

C.7.1 Contractor Quality Control Representative: The Contractor shall provide a Quality Control (QC) Representative and alternate who shall be responsible for the performance of all services. The

Representative shall have the authority to make on-site decisions on the behalf of the Contractor on contract matters. The Representative shall be on-site when any Contract Services are being performed. The name of the Representative and Alternate, who shall act for the

Contractor when the Contractor is absent, shall be designated in writing to the Contracting Officer Representative (COR) within seven

(7) days after contract award.

C.7.2 Park Hours: N/A

C.7.3 Staffing:N/A

C.7.3.1 Gate Attendant Services: N/A

C.7.3.2 Cleanup and Solid Waste Removal Services: N/A

C.7.3.3 Mowing and Trimming Services: Mowing and Trimming Services require three adult employees.

C.8 Work Schedule:

C.8.1 Gate Attendant Services: N/A

C.8.2 Cleanup and Solid Waste Removal Services: N/A

C.8.3 Mowing and Trimming Services: Services shall be performed between the hours of 8:00a.m. and 6:00p.m. when required. The

Contractor shall develop a work schedule for work to be performed on workdays. The Contractor shall submit the tentative work schedule to the COR for review and approval prior to beginning work. The

Contractor's schedule shall include all items of work required, locations, and the time/date of beginning and completion. The work schedule shall not be changed without the written approval of the

COR.

A maximum of 24 Mowing's per option year shall be performed under this contract. During the Off-season (November 1st through February 28th) a minimum of 1 mowing will be performed per month. During Open Season(March 1st through October

31st) a minimum of 2 mowing's will be performed per month and extra mowing during these months will be as needed.

when necessary to reduce the risk of theft or vandalism.

C.11.3 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the KO. Security of the keys shall be the responsibility of the Contractor. The failure of the Contractor to provide adequate key security will result in a deduction from payment due the Contractor in the amount required to replace lost or damaged keys and a deduction for replacement of any locks, lock tumblers or lock sets for any affected locks at the rate charged by a commercial locksmith.

C.11.4 Lock Combinations: The Contractor shall use methods established by the Government of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

C.12 Quality Control:

C.12.1 Definition: The term "Quality Control" refers to action taken by the Contractor and/or their personnel to document, inspect and control the performance of services to insure they meet the specifications and requirements of this contract. No Quality Control inspectors may be working members of a crew performing any of the scheduled services.

C.12.2 Contractor Quality Control Plan: Contractor's Quality Control program will be assured by a detailed Quality Control Plan developed by the Contractor and submitted to the KO. The Government will monitor and inspect the Contractor's operation to ensure that the Quality Control Plan is in place and is working, and that the Contractor's performance meets all contract specifications.

C.12.3 Contractor's Quality Control Duties: The Contractor is responsible for establishing and maintaining an adequate Quality Control system to satisfactorily inspect and ensure that all work performed in each separate service is in full compliance with this contract and the instructions, provisions, specifications, drawings, and maps herein.

C.12.4 Quality Control Designee: The Contractor shall designate, in writing, Quality Control Inspectors, whose duty shall be to inspect performed work for contract conformance and to correct all deficiencies and discrepancies. The daily Quality Control Report shall be legible, understandable, and complete. The COR may request additional quality control personnel at any time the COR determines that the Contractor's work is in danger of nonconformance, at no additional cost to the Government.

C.12.5 Quality Control Report: A Quality Control Report denoting all work performed at each facility on each workday, shall be prepared and submitted weekly. The daily Quality Control Report shall be legible, understandable, and complete. The COR may request additional quality control personnel at any time the COR feels that the Contractor's work is in danger of non-conformance, at no additional cost to the Government.

The reports shall be submitted weekly, and shall contain the following items as a minimum:

a. Contractor's name.

b. Service date, starting time and ending time.

c. Contract number.

d. Statement and description of services performed.

e. Location of services performed.

f. Description of services not performed, and reasons why not.

g. Statement that all services performed was in accordance with the specifications.

h. Accidents/damages to private or Government property.

i. Man-hours worked on government property.

j. Forecasted schedule for upcoming week in a format that is legible and understandable (may be a separate document).

k. Signature of the Contractor's Quality Control Representative.

C.13 Quality Assurance: The term "Quality Assurance" refers to action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract. The Contractor's submitted schedule is extremely important as it controls the time at which the quality assurance inspections are performed, ensuring that said inspections are done only after the required service has been completed.

C.14 Safety Requirements: The Contractor shall comply with all applicable provisions of EM 385-1-1 Safety and Health Requirements Manual and Little Rock District Safety Program in effect at the time this contract is awarded; and local and state laws and ordinances applicable to work under this contract. The Contractor is required to submit an Accident Prevention Plan. An outline of information required in the accident prevention plan is included as an attachment for Contractor use. Particular emphasis shall be placed on the Contractor's safety plan and the reporting provisions of EM 385-1-1. If the Contractor fails or refuses to promptly comply with the safety requirements as specified, the KO may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stoppage shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor shall not be paid for work not performed as a result of work stoppage due to failure to comply with safety requirements. Quality Control Program (inspection) report forms shall be submitted by the Contractor as a package, along with his/her record of the monthly safety meetings, Monthly Exposure Report of Operations and Activities and invoice. Payment of the invoice may not be authorized until all completed Quality Control Program reports, safety meeting reports and Monthly Exposure Report of Operations and Activities are received by the Pine Bluff Site Office.

C.16.1 The Contractor shall furnish everything required to perform this contract, except for Government-Furnished Property and Services listed in Paragraph C.15 above. The Contractor is responsible for taking the actions necessary to protect all Contractor property and personal property of Contractor employees from loss, damage or theft. The Contractor's vehicles shall meet applicable state vehicle safety standards, Corps of Engineers regulations and shall be maintained in a serviceable and presentable condition. The Government assumes no responsibility for loss, damage or theft of the above.

C.16.2 Gate Attendants:

C.16.3 Cleanup and Solid Waste Removal:

C.16.4 Mowing and Trimming:

C.16.4.1 Items and Services: The Contractor shall furnish everything required to perform Mowing and Trimming Services. The Contractor is responsible for taking the actions necessary to protect all Contractor property and personal property of Contractor employees from loss, damage or theft. The Contractor's vehicles shall meet applicable state vehicle safety standards, Corps of Engineers regulations, and shall be maintained in a serviceable and presentable condition. The Government assumes no responsibility for loss, damage or theft of the above.

C.16.4.2 The Contractor shall provide a list of vehicles, equipment and materials to be used on the project in support of contract requirements, to include the manufacturer, product name, generic name, model, catalog number, serial number, and intended use. All equipment shall have a written current inspection and certification by a competent person prior to its use. The Contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition. The Contractor shall report additions or deletions within 24 hours of changes.

C.16.4.3 Contractor-furnished equipment, vehicles, supplies, parts, or materials found inoperable, unserviceable, or unsuitable for use, for whatever reason, including failure to meet a Federal, State, or local safety requirement shall be removed from the installation within 24 hours after identification.

C.16.4.4 The Contractor shall furnish a sufficient number of vehicles suitable for the transportation of personnel, materials, and equipment for use in the performance of this contract.

C.16.4.5 All equipment shall be maintained by the Contractor so as to provide an efficient and continuing operation. The Contractor shall not service or repair equipment on government property except for minor repairs such as changing tires or blades, greasing and adding engine oil.

C.19.2 Inclement Weather or Other Delays

C.20.1 Gate Attendant: N/A

C.20.2 Cleanup and Solid Waste Removal: N/A

C.20.3 Mowing and Trimming:

• Policing (Includes Shoreline)

• Mowing

• Trimming (Includes Shoreline)

• Clean-up (Includes Shoreline)

• Timeliness

Standards:

C.20.3.1 Policing:

• Police the mowing area prior to and after mowing and trimming is completed.

• All trash or other discarded man-made items shall be disposed of properly for each location.

• All limbs shall be disposed of in the subject park in a manner as coordinated with the Government's QA Representative.

• Limbs shall not be placed in undeveloped park areas except as directed by the Government.

• Police the shoreline area prior to and after trimming is completed. Note: A defect in this requirement shall be evidence of a combination of 5 pieces of litter and/or limbs longer than 3 feet in length in one defined area such as a ball field, camping loop, playground area, parking lot, etc.

C.20.3.2 Mowing:IMPROVED AREAS

• Mow vegetation to a uniform height of 2 to 3 inches without skips or gaps in designated areas on park maps.

• Mow along roads to the top of the ditch back slope or to the tree line, whichever is greatest.

• Historical mowing areas, as shown on site maps, shall be re-established when necessary, and maintained as directed by QA personnel.

• Accretion or encroachment of undergrowth at edges of mowing areas shall be prevented by diligently maintaining said mowing areas.

• Completely encircle all power poles/guide wires, along the edge, or within mowing areas by mowing.

• Mow around occupied facilities such as campsites with caution and at a safe distance.

• If necessary, postpone mowing areas that are occupied until it can be completed safely and without endangering people.

• Mowing such areas at a later time will be considered a part of the improved area mowing and no separate payment will be made.

• The finished appearance of the mowing area shall be free of windrows or piled clippings, uncut vegetation, rutting, or scalping.

Note: A defect in this requirement shall be failure to mow vegetation to a uniform height without skips or gaps or failure to provide a finished appearance free of windrows or piled clippings, uncut vegetation, rutting, or scalping within the limits of designated areas.

C.20.3.4 Clean Up:Improved Areas

• Remove all Debris/Trash from mowing area and placed in designated area.

• Remove all limbs from park area and placed in designated area.

• Remove all access grass clipping from park and placed in designated area.

C.20.4 Semi-Improved Areas.

C.20.4.1 Policing: (Non-Critical Element) The Contractor is responsible for policing the mowing area prior to and after mowing and trimming is completed. All trash or other discarded man-made items shall be disposed of properly for each location. All limbs shall be disposed of in the subject park in a manner as coordinated with the Government's QA Representative. Limbs shall not be placed in undeveloped park areas except as directed by the Government. A major defect in this requirement shall be evidence of a combination of 5 pieces of litter and/or limbs in one defined area such as a ball field, camping loop, playground area, parking lot, etc.

C.20.4.2 Semi-Improved Areas Mowing: (Critical Element) Vegetation shall be mowed and trimmed to a uniform height of 4 to 6 inches without skips or gaps. The semi-improved area is delineated on the park map, which includes the area to water's edge. Mowing along roads shall be performed to previously mowed areas including to the top of the ditch back slope, toe of the levee, or to the tree line. Historical mowing areas, as shown on site maps, shall be reestablished when necessary, and maintained as directed by QA personnel. The accretion or encroachment of undergrowth at the edges of mowing areas shall be prevented by diligently maintaining said mowing areas. All power poles/Guide wires, along the edge,or within mowing areas shall be completely encircled by mowing. Where mowing widths are shown on the drawings, the dimensions on the drawing shall govern. Mowing around occupied facilities such as campsites shall be accomplished with caution and at a safe distance. It may be necessary to postpone mowing the immediate occupied area until it can be completed safely and without endangering people. Mowing such areas at a later time will be considered a part of the semi-improved area mowing and no separate payment will be made. The finished appearance of the semi-improved mowing area shall be free of windrows or piled clippings, uncut vegetation, rutting, or scalping. A major defect in this requirement shall be failure to mow vegetation to a uniform height of 4 to 6 inches without skips or gaps or failure to provide a finished appearance free of windrows or piled clippings, uncut vegetation, rutting, or scalping within the limits of the designated area.

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C.20.4.3 Semi-Improved Areas Trimming: (Critical Element)

Trimming shall be performed at each semi-improved mowing, around all trees, fence posts, signs, and other vertical objects that protrude above the mowing height. All man-made vertical objects, such as power poles, signs and fence posts shall trimmed to eliminate and prevent the growth of vines, weeds and other growth.

Where growth exists, cuts shall be made at the base of the object to cause the death of the growth above the cut. A major defect in this requirement shall be evidence of any vegetation protruding above the required mowing height around 5 or more vertical objects.

C.20.3.4 Semi-Improved Area: Clean Up

Remove all Debris/Trash, grass clippings and limbs from contracted areas and place in a designated areas specified by the KO, COR or QA.

C.20.5 Shoreline Trimming

C.20.5.1 Policing: (Non-Critical Element) The Contractor is responsible for policing the shoreline area prior to and after trimming is completed. All trash or other discarded man-made items shall be removed and disposed of properly.

A major defect in this requirement shall be evidence of a combination of 5 pieces of litter and/or limbs in one defined area such as a ball field, camping loop, playground area, parking lot, etc.

C.20.5.2 Trimming: (Critical Element) Trimming shall be performed at designated shoreline areas as indicated on park maps. Trimming limits shall include the area falling between the normal limits of mowing and water's edge. A major defect in this requirement shall be evidence of any vegetation protruding above a height of 4 to 6 inches.

ATTACHMENT A-2

INVENTORY OF AREAS

REQUIRING SERVICE

Improved Semi- Imp Shor-Line

69 ac

5,680 If

1.5 ac

6.5 ac

14ac

7 ac

7.52 ac

12 ac

29 ac

101 ac

Merisach Lake Park

Wild Goose Bayou Park

Notrebes Bend Park

Arkansas Post Field Office

Arkansas Post Field Office - Compound

Bridge Embankment Lock #2

Roadway from Lock #1 to Lock #2

Roadway from Lock#2 to Dam #2

Montgomery Point Lack and Dam Access Road

Campsites Boat Ramps Quantities

67 1 24

2 12

30 8

Improved = Improved Mowing area Semi- Imp =Semi- Improved Mowing area Shor-Line= Shoreline Trimming footage Quantities= Quantities per contract Campsites = picnic tables, BBQ grills, and fire rings to mow and trim around.

NOTE: When mowing multiple locations, the Contractor is required to complete one location before starting another.

Mowings must be completed within the specified time period.

Time extensions for unusually wet weather conditions may be requested by the Contractor and evaluated by the COR on a case by-case basis. If all areas of mowing are requested, the

Contractor shall complete all work within 13 working days.

For Information Only- Quantities May Vary

All Roadways : will be mowed at a minimum of 10 feet from edge of road.

Roadway from Lock#2 to Dam#2 : will be mowed from edge of road to tow of ditch/levee or wood line which ever is the least distance. average distance is approximately 70 feet from edge of roadway to tow of Levee.

Roadway from Lock#2 to Lock#1 : will be mowed approximately 40 feet from edge of roadway.

21 ac

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This image is an approximate representation and may not be used as a legal document due to errors in the generation process. The Corps of Engineers is not responsible for any incorrect information provided in this map.

US ARMY CORPS

OF ENGINEERS

Little Rock District Pine Bluff Site Office

1,000 0 1,000500 Feet

Merrisach Lake 69 Acres Improved

J. Myer any incorrect information provided in this map.

US ARMY CORPS

OF ENGINEERS

Little Rock District Pine Bluff Site Office ²

²

350 0 350175 Feet

Merrisach Lake Shoreline Trimming

5,680' Improved

Red = Improved any incorrect information provided in this map.

US ARMY CORPS

OF ENGINEERS

Little Rock District Pine Bluff Site Office

²

²

460 0 460230 Feet

Wild Goose

1.5 Acres Improved

any incorrect information provided in this map.

US ARMY CORPS

OF ENGINEERS

Little Rock District Pine Bluff Site Office ²

²

410 0 410205 Feet

Notrebes Bend Day Use Park

6.5 Acres Improved & 14 Acres Semi-improved

J. Myer

Green = Semi-improved any incorrect information provided in this map.

US ARMY CORPS

OF ENGINEERS

Little Rock District Pine Bluff Site Office ²

²

310 0 310155 Feet

APFO

7 Acres Improved any incorrect information provided in this map.

US ARMY CORPS

OF ENGINEERS

Little Rock District Pine Bluff Site Office ²

²

240 0 240120 Feet

APFO

7.5 Acres Semi-improved

any incorrect information provided in this map.

US ARMY CORPS

OF ENGINEERS

Little Rock District Pine Bluff Site Office

²

²

460 0 460230 Feet

Lock 2 Bridge Embankment 12 Acres Semi-Improved

Semi-Improved=Green any incorrect information provided in this map.

US ARMY CORPS

OF ENGINEERS

Little Rock District Pine Bluff Site Office ²

²

1,900 0 1,900950 Feet

Lock 2 to Lock 1 Roadway 29 Acres Semi-improved.

Approx. 40 feet from edge of roadway both sides.

any incorrect information provided in this map.

US ARMY CORPS

OF ENGINEERS

Little Rock District Pine Bluff Site Office ²

²

3,700 0 3,7001,850 Feet

Lock 2 to Dam 2 Roadway 101 Acres Semi-improved.

Approx. 70 feet from edge of roadway both sides any incorrect information provided in this map.

US ARMY CORPS

OF ENGINEERS

Little Rock District Pine Bluff Site Office ²

²

875 0 875437.5 Feet

MPLD

21 Acres Semi-improved

Attachment A-4

SERVICE CONTRACT

MOWING AND TRIMMING SERVICES

ACCIDENT PREVENTION PLAN OUTLINE

(COMPANY NAME AND ADDRESS)

1. Nrune of Contractor:

2. Contract Number: W9127S-

3. ProjectNrune:

4. Location of work to be performed: (Saint Marie Park, Pine Bluff Site Office/ Emmett

Sanders Lock and Datn, Sheppard Island Park, Trulock Park, Rising Star Park, Huff's Island Park, Joe Hardin Lock and Datn / Access Road and Boyd Point Levee) Listing of work to be performed:

Mowing and Trimming Services:

1. Improved Areas

a. Policing

b. Mowing

c. Trimming

d. Cleanup

e. Timeliness

2. Semi-Improved Areas

a. Policing

b. Mowing

c. Trimming

d. Cleanup

e. Timeliness

3. Shoreline

a. Policing

b. Trimming

c. Timeliness

(Date)

5. Hazards involved with the work to be performed and actions to reduce possibility of accidents:

6. Statement of company health and safety policy.

7. Identification of contractor personnel responsible for safety enforcement and conduct of safety and health inspections.

8. Listing of safety inspections and meetings to be conducted and how often conducted.

9. An appropriate size First Aid Kit shall be carried by each work crew.

10. Emergency phone numbers will be posted in each work crew vehicle. (List phone numbers)

11. A record shall be made of the following:

a. Each safety meeting held ( one required weekly- record maintained by contractor)

b. Man-hours worked each day

c. Accident reports and logs

d. Material Safety Data Sheets (MSDS)

e. Equipment List and Safety Inspection Checklists

12. List of Employees

(Signature) Nrune and Title

Y

CONTRACTOR QUALITY CONTROL

CONTRACTOR NAME: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

CONTRACT NUMBER: ..._W._..9..._12.._.7_..S __ - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

DATE: _ _ _ _ _ LOCATION OF WORK PERFORMED: _ _ _ _ _ _ _ _ _ _

TIME: BEGAN FINISHED: - - - - - - - -

MAN-HOURS WORKED ON GOVERNMENT PROPERTY: _ _ _ _ _ _ _ _ _ _ _ _

DESCRIPTION OF SERVICES PERFORMED:

STATEMENT THAT ALL SERVICES WERE PERFORMED IN ACCORDANCE WITH SPECIFICATIONS:

SERVICES NOT PERFORMED AND REASONS FOR NON-PERFORMANCE:

ACCIDENTS/DAMAGES TO GOVERNMENT PROPERTY:

SIGNATURE OF CONTRACTOR'S QUALITY CONTROL REPRESENTATIVE:

Attachment A-6

A T

T A

C H

M E

N T

A

(1 O

F

R ea d in st ru ct io ns be lo w

(C on tr ac to r)

In st ru ct io ns

1.

Th is re po rt to be su bm itt ed in du pl ic at e by ea ch pr im e co nt ra ct or as di re ct ed by

C on tr ac tin g

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QUALITY ASSURANCE SURVEILLANCE PLAN

CLEANUP AND SOLID WASTE DISPOSAL SERVICES

MOWING AND TRIMMING SERVICES

I. INTRODUCTION. Quality Assurance (QA) is a program undertaken by the Government to ensure that the Contractor offers for acceptance products and services which conform to contract requirements. In this case, the Government is contracting for Cleanup and Solid Waste Disposal Services and Mowing and Trimming Services. This Quality Assurance Surveillance Plan (QASP) will assist the Quality Assurance Evaluator (QAE) or others in monitoring the Contractor performance in a systematic way. This QASP provides a Written plan that details what is to be evaluated, how evaluations are to be accomplished, frequency of evaluations, and evaluation parameters. It includes a Sampling Guide, Surveillance Checklists, and other information that the QAE should have to provide effective QA.

A. QASP CONTENTS. The QASP consists of two parts: the general information that describes the overall requirements, procedures, surveillance methods, and other data that applies to the Sampling Guide. The Sampling Guide may cover one or more CLINs. This QASP contains a Sampling Guide which may be used itself, or serve as an example in preparation of guides specific to individual contract schedules. The Sampling Guide contains the information needed to perform surveillance of specific contract requirements. It contains a description of the contract requirements;

identifies the primary method of surveillance, maximum allowable degree of deviation from requirement, the lot description or lot size, the level of surveillance, sample size, sampling procedures, inspection procedures, analysis procedures, suggested actions, payment computation examples, and related attachments.

B. QAE TRAINING. Personnel tasked with monitoring the Contractor performance of services must be adequately trained in QA methods and procedures in order to effectively implement the activ program. If this training has not been received, the activity should take steps to have the QAE(s) attend the next available course and in the meantime should develop a local training program. In addition to being intimately familiar with the requirements of the contract specifications, QAEs must also familiarize themselves with the details of this QASP, the procedures which will be used to notify the contractor of deficiencies to be corrected, and how to respond to customer complaints.

C. QAE STAFFING. Ideally QAE staffing should be based on a pre-determined number of contract inspections (Sampling Guide) and related work requirements rather than on the availability of QAEs. If other Sampling Guides are developed, determining accurate QAE staffing levels to implement the plan is a relatively simple task involving an analysis of each requirements. This analysis involves determining the average time needed to complete each of the inspections required (sample size or quantity of work) by each plan including travel time requirements, time required to prepare monthly reports and perform other administrative duties, time to perform any non-surveillance duties, etc.

II. DEFINITIONS. The following definitions are applicable to this QASP and are consistent with the definitions provided in the specifications.

A. ATTRIBUTE: A characteristic or performance indicator of a service or product that can be observed or measured for conformance with a specified standard or tolerance. An attribute of an item is either within the specified requirements or it is not.

B. ATTRIBUTE SAMPLING: A form of acceptance sampling that grades a service as defective or not defective.

C. CONTRACT DISCREPANCY REPORT (CDR): A formal, written description of a Contractor nonconformance or lack of performance for contracted work. A CDR, when issued by the government, requires a formal response by the Contractor.

ATTACHMENT A-8

D. CONTRACT LINE ITEM NUMBER (CLIN): An item or work described in Section C of the contract identifying service deliveries and any related materials for which the Contractor will receive compensation.

The unit price of a CLIN represents the value of service delivery which is the basis for payment for satisfactory service delivery and the basis for deduction for unsatisfactory service delivery.

E. CONTRACTOR QUALITY CONTROL PLAN (CQCP): The Cont written plan to control equipment, systems, or services to ensure that requirements of the contract are performed satisfactorily.

F. CUSTOMER COMPLAINT: A means of documenting certain kinds of contract service problems. A supplemental surveillance method used to evaluate a contracto performance.

G. CRITICAL ELEMENT: A task, procedure, or operation which has been determined to be mandatory to fulfill the condition, value, or measure comprising a standard.

H. NON-CRITICAL ELEMENT: A task, procedure, or operation which has been determined to be essential to the overall condition, value, or measure comprising a standard, but will not constitute a substantial deviation (major defect) from the standard unless viewed in the context of repeated unsatisfactory performance or non-performance.

I. DEFECT: An instance of noncompliance with a service requirement. A defect may be caused by either non-performance or unsatisfactory performance.

J. MAJOR DEFECT: A defect that is likely to reduce materially the usability of the unit of service for its intended purpose. A major defect is a defect that judgment and experience indicate would result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the service delivery, or a defect that judgment and experience indicate requires corrective action to achieve substantial compliance with an established standard. A major defect is also classified as a collection of 2 or more minor defects in the same general area, both close to each other.

K. MINOR DEFECT: A defect that is not likely to reduce materially the usability of the unit of service for its intended purpose, or is a departure from the established standards having little bearing on the effectiveness of the unit of service. A minor defect is a defect that judgment and experience indicated is not a substantial deviation from requirements and generally does not require re-performance for overall performance to be considered as satisfactory.

L. DEFECTIVE SERVICE: A service output or unit (sample) of service which contains one or more defects or nonconformance with specified requirements.

M. SURVEILLANCE CHECKLIST: A form in the QA Plan used for recording inspection results for a unit of service delivery.

N. STANDARD: A standard is a desired condition, value, or measure by which a service or product is judged to meet a specification or requirement.

O. INSPECTION: The examination and testing of supplies or services (including, when appropriate, raw materials, components, and intermediate assemblies) to determine whether the supplies or services conform to contract requirements. Inspection is the process of measuring, examining, testing, or otherwise comparing the unit of service with the requirements. In this contract the term nspectio includes actions by the Contractor to observe existing conditions in all parcels to be maintained to determine the need for service delivery.

P. INSPECTION BY ATTRIBUTES: Inspection by attributes is inspection whereby either the unit of service is classified simply as defective (unsatisfactory) or non-defective (satisfactory), or the number of defects in the unit of service is counted, with respect to a given requirement of set of requirements.

Q. LOT: A collection of service outputs from which a sample is drawn and inspected to determine conformance with the standards.

R. LOT SIZE: The number of service outputs in a lot.

S. PERFORMANCE INDICATOR: A characteristic or attribute of an output of a work process that can be measured.

T. PLANNED SAMPLING: A sampling method in which work outputs are selected in accordance with subjective criteria established in the surveillance plan. Planned sampling is a method of looking at a subjectively determined collection of attributes or items in a lot, to form general conclusions about the quality of that lot against a standard.

U. QUALITY ASSURANCE (QA): Action by the Government to verify that the quality of purchased goods and services received are acceptable in accordance with the Government standards and requirements of this contract. Those actions taken by the Government to evaluate service delivery to determine conformance to the requirements of the contract.

V. QUALITY CONTROL (QC): Action by the Contractor to ensure that products and services offered for delivery conform to the requirements of the contract. Contractor methods and actions including performing tests and inspections of work performed.

W. SAMPLING GUIDE: The part of the QASP which contains the information needed to perform surveillance of a specific contract requirement. It contains a description of the contract requirement; identifies the primary method of surveillance, maximum allowable degree of deviation from requirement, quantity of work, level of surveillance, sample size, sampling procedures, a Surveillance Checklist, evaluation procedures, analysis procedures, suggested actions, payment computation examples, and related attachments.

X. SAMPLE: A sample consists of one or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

Y. SAMPLING PLAN: A Government plan indicating the number of units of service output from each lot which are to be inspected and the criteria for determining the acceptability of the lot as a whole.

Z. SURVEILLANCE: Actions taken by the Government to monitor contractor performance of contract requirements; observations of the timeliness, accuracy, completeness, and quality of services performed.

III. METHODS OF SURVEILLANCE. There are three methods of surveillance that may be applied in this contract:

Planned sampling Validated customer complaints Unscheduled inspections

The first method is the primary method of inspection under this contract. The latter two methods are complementary to the first. That is, ordinarily the QASP will require application of planned sampling for each performance task in the specifications, while the latter two methods will be used on an occasional basis to support planned sampling. The Government has the unilateral right under the terms of the contract to change the method of surveillance used at any time. In the event of such a change, the QASP shall be revised to include the appropriate surveillance method.

A. PLANNED SAMPLING. Planned sampling is an approach that anticipates surveillance of subjectively selected tasks. The sample size is usually based on QAE time availability. Typically, the sample selected for surveillance is heavily slanted toward areas perceived as user critical. There is, therefore, no basis to assume that the conditions found in the sample inspected accurately represent the balance of the uninspected work.

AA-8

B. CUSTOMER COMPLAINTS. Customer complaints stimulate another type of surveillance. It is reasonable to anticipate receipt of such complaints no matter how good the services provided. Upon investigation by the surveillance staff, some of the complaints will be validated as actions (or inactions) in violation of contract requirements. Others will not, usually because the complainant was anticipating something not required by the specifications. As a result, customer complaints shall be investigated within 24 hours of receipt of the report, and if verified, will be used as appropriate for selection of an area for further inspection in future planned samples, or as a basis for deduction in payment. In order for the customer complaint to be used as a basis for deduction, the complaint must be received on the day that the alleged unsatisfactory services were provided, investigated by the QA staff and verified, and the Contractor notified in accordance with the procedures stated in the contract. If the required corrective action is not made in the specified time period, a deduction may be made in accordance with the provisions of the payment deductions clauses. In each instance of a customer complaint, a Customer Complaint Record (Exhibit A) shall be completed and maintained in the QA files.

C. UNSCHEDULED INSPECTIONS. This approach is used with planned sampling, particularly if there has been a pattern of performance deficiencies that need special attention. The QA Manager, Field Office Manager, Operations Manager, or other managers directly responsible for maintenance and services may initiate unscheduled inspections. Those unscheduled inspections initiated due to patterns of performance deficiencies noted during planned sampling shall be conducted using the normal inspection checklists. Such inspections shall be in addition to planned sampling inspections. Unscheduled inspections also include happenstance events which are noticed during planned surveillance or non-surveillance activities. In these cases, discrepancies noted by non-QA personnel shall be reported for verification as with customer complaints. Discrepancies noted by QA personnel during planned sampling of other areas shall be investigated and reported to the Contractor for correction as appropriate. Such discrepancies shall then be handled the same as those noted during planned sampling.

D. SAMPLING GUIDE. The Sampling Guide for this contract is attached as Exhibit C.

Date and Time of Complaint:

Location of Complaint:

Source of Complaint:

Organization:

Individual: (i.e. camper, etc.)

EXHIBIT A (QASP)

CUSTOMER COMPLAINT RECORD

Nature of Complaint:

Contract Reference:

Validation:

Date and Time Contractor Informed of Complaint:

Action Taken by Contractor:

Received and Validated by:

EXHIBIT B (QASP)

CONTRACTOR DISCREPANCY REPORT

1. CONTRACT NUMBER:

2. TO: (Contractor and Name) 3. FROM: (Name of QAE)

DATES:

4. DESCRIPTION OF PROBLEM: (Describe in Detail: Include reference in PWS/Directive: Attach continuation sheet if necessary.)

5. SIGNATURE OF CONTRACTING OFFICER:

6. TO: (Contracting Officer) 7. FROM: (CONTRACTOR)

8. CONTRACTOR RESPONSE AS TO CLAUSE, CORRECTIVE ACTION AND ACTIONS TAKEN TO PREVENT REOCCURRENCE. ATTACH CONTINUATION SHEET IS NECESSARY. (Cite applicable QA program procedures or new QA procedures.)

9. SIGNATURE OF CONTRACTOR

REPRESENTATIVE:

10. DATE:

11. GOVERNMENT EVALUATION: (Acceptance, partial acceptance, rejection: attach continuation sheet if necessary.)

12. GOVERNMENT ACTIONS: (Payment deduction, cure notice, show cause, other.)

CLOSE OUT

NAME AND TITLE SIGNATURE DATE

CONTRACTOR

NOTIFIED

QAE

CONTRACTING

OFFICER

EXHIBIT C (QASP)

SAMPLING GUIDE

COMBINED SERVICES

PINE BLUFF PROJECT OFFICE

1. Contract Requirement: Provide Park Attendant Services, Mowing and Trimming Services and Cleanup and Solid Waste Removal Services at parks/facilities under the jurisdiction of the Pine Bluff Project Office. Specific requirements for the performance standards are provided in the attached surveillance checklist.

2. Primary Method of Surveillance: Planned Sampling.

3. Maximum Allowable Degree of Deviation from Requirement: As shown in the contract specifications paragraph C.20. Single minor defects (non-critical elements of each standard) do not require re-performance of services. However, two minor defects in the same facility, such as failure to perform policing in a camping loop and failure to perform policing in a day-use area would constitute a major defect and a corresponding notification to re-perform the service or a deduction from payment.

4. Quantity of Work: The Contractor is required to perform the work specified in C.20 of the Contract and maintain specified conditions each working day of the contract. Each scheduled working day, the contractor delivers specified services according to his/her operating schedule for that day. Conditions at all facilities having received services are to be evaluated by the Contractor each day to confirm conformance with contract requirements.

5. Level of Surveillance: Normal 10% of lot size Reduced 7% of lot size Tightened 15% of lot size

6. Sample Size: The lot size is the number of services scheduled for a working day.

As a starting point for planned sampling, the QAE may select 10% (Normal level of surveillance) of the total lot size for a given service. From that starting point, a modification of the sample size may be made for reasons of QAE personnel availability, size of facilities to be inspected on any work day, and contractor performance to date.

If the Contractor has demonstrated questionable or poor performance for two consecutive work days, the Government may tighten the level of surveillance.

7. Sampling Procedures: Prior to the beginning of a service, a Planned Sampling Schedule is prepared listing all facilities in the service and the work sequence

A sample schedule is included in an attachment to this QASP. The QAE, working with the Park Manager shall prepare the schedule to assure adequate coverage of inspections for their parks/facilities according to the level of surveillance selected. Each inspection may consist of up to a 100% inspection of all work performed in a selected facility. The QAE and Park Manager may opt to perform inspection of only specific service locations within a facility due to their importance to visitor use, visibility, or safety.

8. Evaluation Procedures: Using the Surveillance Checklist, the QAE will inspect work performed in the service within a facility as determined in the above…