A.02.01_Combined_Synopsis-Solicitation_rev1.pdf

Solicitation Number W9127S19Q0024 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

Title: IDIQ, Herbicide Application, Greers Ferry Project Office Due Date for Quotes: 11 June 2019 12:00 PM CST.

This solicitation is set-aside for Small Business. NAICS Code 561730 applies and the small business size standard is $7.5 million.

This is a requirement to provide herbicide application services within the responsibility area of the Greers Ferry Project Office. The period of performance is date of award through 17 June 2020 for the base year, 18 June 2020 through 17 June 2021 for option year one, and 18 June 2021 through 17 June 2022 for option year two.

The following clauses apply: 52.212-2 (Price is the only factor that will be evaluated), 52.212-4 and 52.212-5.

Please see the Contract Line Item Schedule below.

PROPOSAL COVER PAGE

US Army Corps of Engineer

Little Rock District Contracting Division

700 W. Capitol Avenue Room 7315

Little Rock, AR 72201

W9127S19Q0024, IDIQ Herbicide Application, Greers Ferry Project Office

Submitted by

Offeror Name:

Offeror Address:

Offeror Address Cont’d:

Cage Code:

DUNS Number:

TIN:

Telephone Number:

Email:

Signature:

INSTRUCTIONS TO OFFERORS

Instructions to Offers

Offers may be mailed or hand carried at the address listed below.

Offers will also be accepted by email and Fax. The email address is as follows:

Ashanti.d.brown@usace.army.mil

The fax Number for submissions of offers is 501-324-5196.

Mail:

US Army Corps of Engineers (CESWL- CT)

RM 7315

ATTN: Ashanti Griffin (Brown) P.O. Box 867 Little Rock, AR 72203-0867

Ground Delivery or Hand Carried:

US Army Corps of Engineers (CESWL-CT, RM 7315) ATTN: Ashanti Griffin (Brown) 700 W. Capitol Ave Little Rock, AR 72203

Delivery Service: (UPS, FED EX, Etc.)

Little Rock District Army Corps of Engineers ATTN: Ashanti Griffin (Brown) 700 W. Capitol, Suite 7315 Little Rock, AR 72203

Important Notes:

A Site Visit will be conducted at 10:30 am (CDT), 4 June 2019 at the Greers Ferry Project Office, 700 Heber Springs Road North, Heber Springs, AR 72543. All attendees are requested to provide a notification of attendees by email or fax to the contract specialist no later than 3 June 2019 at 1:00 pm (CDT).

Please submit the following with your offer: copy of a completed bid schedule, completed FAR Provisions 52.212-3 Alt I, 52.219-1 Alt I, and a completed coy of the cover page.

A guaranteed minimum will be given to the awardee in the event that no delivery orders are issued. The guaranteed minimum shall be 8% of the base year bid price, 8% of option year 1 bid price, and 8% of option year 2 bid price.

The contractor must complete all line items (Base year plus all options) in order to be considered for an award. Bids providing partial pricing per schedule may be considered non-responsive.

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HERBICIDE APPLICATION SERVICES

GREERS FERRY PROJECT OFFICE

BASE PERIOD

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform herbicide application services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract for period of 18 JUN 2019, or date of award whichever is later, through 17 JUN 2020.

EST. UNIT EST.

ITEM # DESCRIPTION QUANT UNIT PRICE $Amt.

0001 Pre-Emergent Herbicide Application 16 AC $ $

0002 Post-Emergent Herbicide Application 50 AC $ $

BASE PERIOD - LINE ITEM 0001 - 0002 TOTAL: $

HERBICIDE APPLICATION SERVICES

GREERS FERRY PROJECT OFFICE

FIRST OPTION PERIOD

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform herbicide application services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract for period of 18 JUN 2020, or date of award whichever is later, through 17 JUN 2021.

EST. UNIT EST.

ITEM # DESCRIPTION QUANT UNIT PRICE $Amt.

1001 Pre-Emergent Herbicide Application 16 AC $ $

1002 Post-Emergent Herbicide Application 50 AC $ $

FIRST OPTION PERIOD - LINE ITEM 1001 - 1002 TOTAL: $

HERBICIDE APPLICATION SERVICES

GREERS FERRY PROJECT OFFICE

SECOND OPTION PERIOD

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform herbicide application services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract for period of 18 JUN 2021, or date of award whichever is later, through 17 JUN 2022.

EST. UNIT EST.

ITEM # DESCRIPTION QUANT UNIT PRICE $Amt.

2001 Pre-Emergent Herbicide Application 16 AC $ $

2002 Post-Emergent Herbicide Application 50 AC $ $

SECOND OPTION PERIOD - LINE ITEM 2001 - 2002 TOTAL: $

BASE PERIOD + FIRST OPTION PERIOD + SECOND OPTION PERIOD = $

17 JUN 20

17 JUN 20

18 JUN 20

17 JUN 1

18-JUN 20

17 JUN 21

18 JUN 1

7 JUN 2

8 JUN 1

7 JUN 2

Definitions.

Small business concern

Tie bid priority for labor surplus area concerns.

The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture

The offeror shall check the category in which its ownership falls

Affirmative Action Compliance

Certification Regarding Payments to Influence Federal Transactions

Buy American Certificate.

i.e.

Buy American -- Free Trade Agreements -- Israeli Trade Act Certificate

List as necessary i.e.

List as necessary

Buy American—Free Trade Agreements—Israeli Trade Act Certificate, Alternate I

[List as necessary]

Buy American—Free Trade Agreements—Israeli Trade Act Certificate, Alternate II.

Buy American—Free Trade Agreements—Israeli Trade Act Certificate, Alternate III.

Trade Agreements Certificate

Certification Regarding Responsibility Matters (Executive Order 12689)

The tax liability is finally determined.

The taxpayer is delinquent in making payment.

Place of manufacture.

Taxpayer identification number (TIN) (26 U.S.C. 6109, 31 U.S.C. 7701)

Restricted business operations in Sudan

PERFORMANCE WORK STATEMENT (PWS)

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT INDEX

HERBICIDE APPLIATION SERVICES – GREERS FERRY LAKE

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide herbicide application services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform herbicide application services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Greers Ferry Lake Project is a multi-purpose power generation, flood control and municipal water supply project. Greers Ferry Dam is located at river mile 79 on the Little Red River, a tributary of the White River, in Cleburne County, Arkansas, and is about two miles northeast of Heber Springs, Arkansas. The lake area extends in a westerly direction from the dam approximately 50 miles into Cleburne and Van Buren Counties, Arkansas. The Greers Ferry Project Office is responsible for operation and maintenance duties at the Greers Ferry Powerhouse, the Project Office, William Carl Garner Visitor Center, and 14 parks.

1.3. Objectives: Perform herbicide application services in a satisfactorily and timely manner according to the performance work statement.

1.4. Scope: The intent of this contract is to provide herbicide application services at Greers Ferry Lake. Services include pre-emergent herbicide application on campsites/picnic sites and other general areas as necessary and post-emergent herbicide application on campsites/picnic sites, trails, fences, roadway guardrails, general riprap areas, riprap areas along Saddle Dikes 1 and 2, unimproved roads, gravel parking areas, and other general areas where necessary. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, equipment, transportation, and vehicles, except as otherwise provided for herein, necessary to assure that all services are performed in accordance with the contract specifications, drawings, attachments, exhibits, and all applicable laws, regulations, codes, or directives. The contractor shall accomplish work in a timely and satisfactory manner.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of approximately 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year – June 18, 2019 or date of award whichever is later through June 17, 2020

Option Year I – June 18, 2020 through June 17, 2021 Option Year II – June 18, 2021 through June 17, 2022

1.6 General Information

1.6.1. Quality Control (QC): In order to assure that the desired level of performance of a service is achieved, the contractor shall establish and implement a quality control plan to ensure contract compliance, establish procedures for inspection and monitor and control the quality of the service. The QC Plan shall include the identification of all contractor personnel, organizational structure, lines of authority and services to be performed. Contractor shall provide a Daily Quality Control Inspection schedule to the Government Representative to determine if services meet the contract requirements and specifications. It is the contractor’s responsibility to correct deficiencies and check the consistency of quality throughout each service, and the plan shall outline whatever actions the contractor deems necessary to provide contract standards for quality control throughout all areas of responsibility. The Quality Control Plan shall be submitted to the COR at the Greers Ferry Project Office. An electronic copy of the plan must be submitted and accepted within 2 weeks of award of the contract. Revisions of the QCP shall be submitted to the COR within 5 working days when changes are made thereafter.

After acceptance of the quality control plan the contractor shall receive the COR’s acceptance in writing of any proposed change to his QC system.

1.6.1.1 Contractor Quality Control Plan (CQCP): The contractor shall assume full responsibility for the quality of all services performed under this contract. The contractors’ quality control plan shall provide an effective level of quality control to ensure that all services are performed in accordance with the specifications and requirements, instructions, provisions, drawings and maps herein, of this contract. The contractor shall establish and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.6.1.1.1 CQCP Contents: Contractors Quality Control Plan shall include, as a minimum, the following items:

1. Contractor organizational structure

2. Contractor personnel and qualifications

3. Work schedule

4. Submittals schedule

5. Inspection requirements and schedule

6. Contractors Quality Control Procedures

7. Documentation of quality control activities

8. Requirements for corrective action when quality control and/or acceptance criteria are not met.

1.6.1.1.2 QC Inspection system: An inspection system covering all the services listed on the Performance Requirements Summary, must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, and the name and title of the individual(s) who will perform the inspection. It must specify the methods and procedures for identifying and preventing a service deficiency before the level of performance has become unacceptable.

1.6.1.1.3 Daily Quality Control Inspections/Reports: Daily QC inspections shall be conducted by the contractor and corrective action(s) shall be taken to address noted deficiencies observed by QC. A record of all daily inspections conducted by the contractor and necessary corrective action taken shall be prepared. Daily reports shall detail the inspection methods and procedures that were utilized to assure that all required services produced an end product that complies with the Specifications and requirements of the contract. The contractor shall establish a Daily Quality Control Inspection schedule, listing parks/services to be inspected, routes, times, and the person’s name performing the service. The contractor shall provide to the COR a written daily quality control inspection report for each daily service performed. All reports shall be completed daily and submitted on a weekly basis by email, no later than 02:00PM on Friday, to the Greers Ferry Project Office (email address: ceswl-gf-contract@usace.army.mil).

The written quality control reports shall contain the following items as a minimum:

a. Contractor's name.

b. Service date, starting time and ending time.

c. Contract, Delivery Order, and Work Order numbers.

d. Statement and description of services performed.

e. Location of services performed.

f. Description of services not performed and reasons for non-performance.

g. Certification Statement that all services performed was in accordance with the specifications.

h. Accidents/damages to Government property.

i. Man-hours worked on Government property.

j. Signature of the contractor's quality control representative.

1.6.2 Quality Control Manager: The contractor shall designate in writing a quality control manager with full knowledge of the contract specifications/standards, this individual is required to have a copy of the contract in their possession at all times for referral concerning questions of contractor’s responsibility. The contractors’ quality control manager shall be present and available whenever work is being performed, and shall have full authority and power to act for the contractor on items pertaining to overall work performance, management, coordination, and supervision to assure that job performance in each category meets the contract specifications and requirements. The quality control manager shall not be a working member of a crew performing any of the scheduled services to be inspected. Designated individual(s) will be the primary point of contact with the Government Representative for the performance of services and is responsible for communicating all completed services, delays, failures, and remedies in timely manner to avoid an inspection failure that could result in a deduction of payment for that service.

1.6.3. Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.4. Recognized Holidays: The Contractor is not required to perform services on holidays, except for in emergency situations or when approved in advance by the COR.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.5. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30 a.m. and 4:30 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted mailto:ceswl-gf-contract@usace.army.mil performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6. Schedule of Work: The contractor shall submit and obtain approval of required documentation as identified in Technical Exhibit 2 prior to commencing work. The Contractor shall commence work to provide services on the date specified on the written order or within the required start time after receipt of telephone order in emergency situations. Work Order will indicate areas where services are required. Work shall be completed within the time limits stated on the delivery order, work order, or agreed upon schedule unless previously authorized by the COR. In case of inclement weather, additional work days may be allowed.

1.6.6.1. The contractor shall develop a work schedule identifying all contract work and locations.

The contractor shall submit the work schedules to the COR for review and approval prior to beginning work. The contractor’s schedule shall include all items of work required by the Work Order. It shall set forth the item of work, locations, and the time/date of beginning and completion. The work schedule shall not be changed without the written approval of the COR.

1.6.6.2. When the Contractor cannot complete services due to construction debris or Government interference, the Contractor shall perform services within reasonable distance of obstruction and report in writing to the COR the reason for failure to complete the service within 24 hours (verbal notification should be made within 4 hours). The report shall identify type of interference, location and date of interference.

1.6.6.3. Work delays due to inclement weather, and/or other causes beyond the contractor’s control will not constitute any requirement not being completed as specified herein. When the contractor experiences delays due to circumstances beyond his control, the Government may allow the contractor to work additional hours beyond normal duty hours (7:30 a.m. and 4:30 p.m., Sunday through Saturday) with prior approval from the COR on a case by case basis. In the event that weather or other conditions, over which the contractor has no control, prevent the contractor from completing an item of work as required by these specifications, the contractor shall notify the COR of such conditions as soon as they arise. The contractor may request a weather time extension.

1.6.7. Place of Performance: The work to be performed under this contract will be performed at all parks and property under the responsibility of the Greers Ferry Lake Project Office.

1.6.8. Type of Contract: The Government will award an Indefinite Delivery Indefinite Quantity Contract (IDIQ). This contract type provides an estimate of the work required to be performed over the contract period. The actual quantities of services ordered under this contract may be significantly less or possibly more than the contract quantity. Estimated quantities and/or the work to be performed are described herein as Contract Line Items (CLINS) and/or listed on separate sheets as Bid Schedules. These quantities are approximate and are provided only for the Contractor's information to assist in preparation of bids. They are not guaranteed and the actual quantities may be less or more than shown. Variations in these estimated quantities shall not be justification for or request for additional payment. The guaranteed minimum for this contract is 3% for the base year and each option year that is exercised.

1.6.9. Physical Security Requirements: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

1.6.9.1. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR.

1.6.9.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.9.3. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9.4. The Contractor shall take special care to protect Government Property including buildings, grounds, roads, and any other surfaces from materials not intended. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, as necessary to the satisfaction of the COR. The contractor shall report all damages of government property on the quality control program report. Contractor shall be liable for any and all damages or losses, public or private, caused through fault or negligence of his agents and/or employees.

1.6.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the COR will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. The post award meeting shall take place within 2 weeks of award of the contract.

1.6.11. Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12. Special Qualifications: A copy of all licenses required by state and federal regulations shall be submitted to the COR within 2 weeks of award of the contract, and within 5 working days when changes are made thereafter. Only properly trained and qualified personnel shall be used in the performance of this contract, they shall have the education, experience or knowledge as evidenced by license, certificate, diploma, etc., to provide a comprehensive understanding of the systems, components, equipment, and facilities to be serviced, operated, maintained, repaired, renovated and constructed under this contract. All employees shall be subject to such Government regulations as are applicable during the time spent performing work under this contract. The Contractor shall maintain a file containing the qualifications, certification, diplomas and/or licenses of all personnel (including subcontractor personnel).

These files shall be submitted to the COR and will be used as part of the basis for determining the qualifications of personnel. In the event the Contractor does not have a qualified employee to perform the specific work, the Contractor will be required to immediately provide qualified personnel or to subcontract the work to a specialist familiar with the type of work to be accomplished.

1.6.13. Key Personnel: The following personnel are considered key personnel by the government: Contract Manager and Quality Control Inspector. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. This individual may also serve as a Quality Control Inspector and be a working member of a crew, provided that job performance in each category is maintained at an acceptable level to the COR. For the purpose of this contract, it is intended that these shall be administrative positions whose responsibility is to ensure compliance with contract specifications. The Contract Manager and Quality Control Inspector shall be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility. In addition, the Contractor shall designate a responsible employee to act as work leader, and to complete a daily activity report. A minimum of one person working with each crew must be able to speak and understand English so inspectors or Park Rangers may communicate with someone on the working crew in case of an emergency.

1.6.14. Daily Communication: The Contractor must communicate daily when services are being performed with the designated Government representative assigned to this contract Monday through Friday, excluding Federal Holidays while work is being performed.

Communications shall cover work accomplished, ongoing work, and issuance of new work orders and/or delivery orders. Daily communication is extremely important and must be either by telephone or E-mail, although in person visits may be required in order to exchange or discuss paperwork associated with the performance of this contract.

1.6.15. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

They must also ensure that all documents or reports produced by Contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The Contractor shall provide ball caps/hats or shirts with the company name or logo to be worn by all employees and subcontractors while working on public recreational areas.

1.6.16. Conduct: All individuals involved in providing services under this contract shall not be under the influence of drugs or alcoholic beverages. The Contractor shall, at all times, be responsible for the conduct and discipline of his employees and all subcontractors and their employees. Contractor personnel shall present a neat appearance and shall conduct themselves in a proper manner at all times while in the performance of this contract. All individuals involved in providing services shall be dressed neatly and fully to include shoes, pants, and shirts with sleeves that shall be closed or buttoned. Personal Protective Equipment shall fully comply with the current edition of EM-385-1-1 at the time of award. Since a significant portion of the work will be performed in the presence of the public, the conduct of all employees and/or subcontractors is critical and will be closely monitored. Contractors and/or their employees and/or subcontractors and their employees may be required to undergo a criminal background check prior to performing any work on Government Property and/or during the contract performance (at no additional expense to the Government). The current cost is approximately $20.00 per person and is subject to change. The background check must be coordinated with and approved by the Little Rock District Security Office. The results of the inquiries shall be used to determine approval for access to Government facilities under this contract.

1.6.17. Removal of Contractor's Employees: The Contracting Officer may require the Contractor to immediately remove from the work site any employee who endangers persons or property, or whose physical or mental condition would impair the employee's ability to satisfactorily perform the required work. Notification to the Contractor will be verbal and in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be in writing as soon as possible. No such removal, however, shall reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement shall be made as required. This requirement shall not be the basis of any claim for compensation or damages against the Government.

1.6.18. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19. Environment and OSHA: Comply with all Federal, state, and local environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Federal, State, or local laws, rules, and regulations and compliance with the requirements of the contract shall be immediately brought to the attention of the contracting officer or the COR for final resolution. The contractor shall notify the Contracting Officer or COR in writing in addition to any verbal notification of such conflicts. The contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Federal, State, or local laws, rules, and regulations. All unsafe acts or conditions fostered by the contractor or contractor personnel may be grounds for Contracting Officer or COR to halt any and all contractor performance with a commensurate deduction of monies due the contractor until such unsafe conditions are corrected. Take due caution not to endanger personnel during performance of this contract.

1.6.19.1. The Contractor will be responsible for providing a list of chemicals, product labels, Material Safety Data Sheets (MSDS), and proposed application rates of all products proposed for use to the COR for review within two weeks of award of the contract. Changing conditions or other factors may result in the Contractor’s desire to use chemicals other than those previously submitted and approved by the COR. The use of other chemicals in combination with, or instead of those previously approved must be approved by the COR at least thirty (30) working days prior to their use. MSDS sheets shall be maintained according to OSHA standards 29CFR1910.

1.6.20. Safety Requirements: The contractor shall develop an Accident Prevention Plan in accordance with EM 385-1-1 Appendix A. The plan must be submitted and approved by the date of the post award conference meeting. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with Occupational Safety and Health Act (OSHA) regulations and all pertinent provisions of the current edition of Safety and Health Requirements Manual, EM 385-1-1.

1.6.20.1. If the contractor fails or refuses to promptly comply with the safety requirements as specified herein, the COR may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the contractor. Also, the contractor will not be paid for work not performed as a result of work stoppage due to failure to comply with safety requirements.

1.6.20.2. The contractor shall perform work requirements in a manner to protect buildings, vehicles and government and public personal property from damage, and employees and project visitors from any harm or injury. Work shall be scheduled and completed to afford this protection.

1.6.20.3. The contractor shall maintain an accurate record of, and shall report to the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported to the COR immediately.

1.6.20.4. The contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Quality Assurance Representative, and shall notify the COR of the corrective action to be taken. Such notice when delivered to the contractor or his representative at the site of work shall be deemed sufficient for this purpose. The Government assumes no responsibility or duty to inspect. The contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

1.6.20.5. The contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA and other Federal and State requirements and a minimum of two crew members on site at all times will be trained and certified in first aid and CPR to care for minor injuries normally sustained in the type of work required.

1.6.20.6. All work crews, office personnel, and the COR shall be provided with information pertaining to the contractor’s arrangements for emergency medical treatment. This information shall include the following:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

1.6.20.7. The Contractor shall survey the work areas for hazardous conditions. The contractor shall flag, mark, or identify and report to the COR any hazardous areas that he/she discovers.

The contractor shall determine and use alternate methods and equipment to perform work in these areas in a safe manner.

1.6.20.8. The contractor shall conduct safety meetings with all personnel at a minimum of weekly intervals to discuss potential safety hazards, etc. The COR shall be notified 24 hours in advance and allowed to attend each safety meeting. A report of the agenda and attendees for each safety meeting shall be submitted to the COR. When a new employee is hired, the contractor shall furnish a statement that the new employee was briefed on safety procedures.

1.6.21. Payment: The Contractor shall submit an invoice for completed and approved work.

Deductions shall be made for work not completed or performed. The total number of hours worked on each delivery order for the month shall be listed on the invoice. No payment shall be processed without this information reported. The Contractor will be paid for completed and approved work accomplished after submittal of an invoice (See Technical Exhibit 8). The Contractor will furnish a copy of the invoice to the Greers Ferry Project Office by the 25th of each month.

1.6.22. Lost and Found: All articles found by contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The contractor shall obtain receipts for articles turned in to the COR.

1.6.23. Contractor Recommendations: It is the intent of these specifications to provide a contract in accordance with the best industry standards. The contractor may recommend alternative work methods that will improve the quality. If accepted, the contractor, upon written approval, shall use those methods in executing the work of the contract. The Government has the prerogative to accept or reject the Contractor’s recommendation.

1.6.24. Changes to Frequencies or Quantities: The Government reserves the right, should it become necessary, to decrease or increase service frequencies or quantities in any or all parks or portions of parks. The Government may also, at any time during the duration of this contract, close any park or portion of a park and delete any subsequent services.

If parks/facilities or portions of parks/facilities are closed due to maintenance, winter closing, administrative decisions, or any other reason including observed Federal holidays or a government shutdown, work will not be requested and payment will not be made to the contractor for services not completed prior to closure.

1.6.25. Required Insurance:

1.6.25.1 Minimum Insurance: Any successful bidder under this solicitation shall procure and maintain the minimum insurance requirements during the entire period of the Contractor’s performance under this contract. Proof of insurance must be provided to the COR within two weeks of award of the contract.

1.6.25.2. Comprehensive General Liability Insurance: Comprehensive General Liability Insurance for bodily injury is the minimum limit of $500,000 per occurrence. No property damage liability insurance is required.

1.6.25.3. Comprehensive Vehicle Liability Insurance: Comprehensive Vehicle Liability Insurance covering the operation of all vehicles used in connection with the performance of this contract is the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

1.6.26. CONTRACTOR MANAGEMENT REPORTING (CMR): Not Applicable.

1.6.27. Permits and Licenses: The Contractor shall, at their own expense, obtain any licenses or permits required to perform the contract. The Contractor shall comply with all current federal, state, and local laws and regulations and shall comply with any subsequent changes.

1.6.28. Other Contracts: The Government may undertake or award other contracts or have lessees or volunteers performing certain work, and the Contractor shall fully cooperate with such other Contractors, lessees, volunteers and Government employees. The Contractor shall not commit or permit any act that will interfere with the performance of work by another Contractor, by a lessee, by volunteers or by Government employees. The COR can alter the work schedules of the Contractor to avoid possible conflicts. Any such change or failure to make such a change by the COR shall not be the basis for a claim by the Contractor.

1.6.29. Title 36- Rules and Regulations: While performing work under this contract, the Contractor and his/her employee’s vehicle operation and conduct shall conform to Title 36, Code of Federal Regulations, and other applicable state regulations. Specifically, no vehicles shall be operated off developed roadways (unless directed to do so), or in excess of posted speed limits and directional signs, or in a careless, reckless, or negligent manner.

1.6.30. Contractor Travel: Not Applicable.

1.6.31. Other Direct Costs: Not Applicable.

1.6.32. Data Rights: Not Applicable.

1.6.33. PHASE IN /PHASE OUT PERIOD: Not Applicable.

1.6.34. Required Performance Capability: Multiple services may be required on the same day in multiple areas for which the contract work order specifies. The Contractor must have sufficient labor, equipment, and supplies, to perform all specified services in a satisfactory manner on the specified dates.

1.6.35. Delivery Order: All work under this contract shall be ordered by issuance of Delivery Order (DD Form 1155, see Technical Exhibit 4). The Delivery Order shall list those items from the bid schedule that are to be performed or used to perform scopes of work. No work shall be performed without the Contractor receiving a hard copy of a Delivery Order.

1.6.36. Work Order: Work under this contract at times shall be ordered by issuance of Work Order. Work Orders will be used to define the work to be performed from the Delivery Orders, and may include completion dates earlier than the Delivery Order completion date. (See Technical Exhibit 5)

1.6.37. Normal Service Call: Not Applicable.

1.6.38. Emergency Service Call: Not Applicable.

1.6.39. Mixing of Herbicides: All handling, mixing, and application of herbicides shall be done only by qualified persons holding a valid State of Arkansas Certified Commercial Applicator’s License. Mixing of herbicide solution shall be performed at a location where no damage will result to the environment as a result of a spill.

1.6.40. Herbicide Classification: Herbicides federally classified as “general use” and “restricted use” may be acceptable so long as they do not carry a “DANGER” label. Only herbicides carrying “Caution” and/or “Warning” labels will be considered for use for the performance of this contract. Herbicides shall be such a type that do not persist in the soil or water and do not become inactive when soil is contacted. Most target areas for herbicide applications are intended to be free of all vegetation. Therefore, a non-selective herbicide is acceptable. Due to the close proximity of other desirable vegetation, steep slopes which aid in transportation of chemicals and possible transportation of treated soil to other locations from the target sites via construction, soil sterilization chemicals are not acceptable for application under this contract.

1.6.41. Applying herbicide around occupied picnic/campsites or other facilities shall be accomplished with caution and at a safe distance. Should campsites or other areas be occupied so that spraying cannot be safely accomplished, it may be necessary to postpone spraying such areas to a later time until it can be done without endangering park visitors.

Spraying of such areas at a later time will be considered part of the complete job and no separate payment will be made.

1.6.42. Daily Report/Herbicide Usage Report: Record of all daily inspections conducted by the Contractor and necessary corrective action taken shall be prepared. The written daily reports shall be submitted weekly and shall contain the following items as a minimum:

a. Contractor’s name.

b. Service date, starting time and ending time.

c. Contract number.

d. Statement and description of services performed.

e. Location of services performed.

f. Description of services not performed and reasons for non-performance.

g. Statement that all services performed was in accordance with the specifications.

h. Accidents/damages to property.

i. Man-hours worked on Government property.

j. Type of herbicide application (i.e. post emergent).

k. Weather conditions (i.e. high and low temperatures, high and low relative humidity, wind speeds, wind directions, precipitation).

l. Trade name of herbicide(s) and quantity used.

m. EPA registration number of herbicide(s) used.

n. Surfactant used.

o. Method of application.

p. Signature of the Contractor’s quality control representative.

1.6.43. License Requirements: The following licenses are required to perform work under this contract but not limited to a valid State of Arkansas Certified Commercial Applicator’s License issued by the Arkansas State Plant Board. The Contractor shall furnish a copy of the license to the COR within two (2) weeks of award of the contract. Only properly trained and qualified personnel shall be used in the performance of this contract. They shall have the education, experience or knowledge as evidenced by license, certificate, diploma, etc., to provide a comprehensive understanding of the systems, components, and equipment to be operated under this contract. All employees shall be subject to such Government regulations as are applicable during the time spent performing work under this contract. The contractor shall maintain a file containing the qualifications, certification, diplomas and/or licenses of all personnel (including subcontractor personnel). In the event the Contractor does not have a qualified employee to perform the specific work, the Contractor will be required to immediately provide qualified personnel or to subcontract the work to a specialist familiar with the type of work to be accomplished.

1.7 Security Requirements Level III. (See Technical Exhibit 11)

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

CONTRACTOR- A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO) - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR) - An employee of the U.S.

Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE- A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE- Anything that can be physically delivered but may include non-physical things such as meeting minutes.

KEY PERSONNEL- Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY- Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE (QA) - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL (QC) - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR- One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY- The number of hours per day the Contractor provides services in…