A.01.30_PWS.pdf

PERFORMANCE WORK STATEMENT

MILLWOOD MOWING

C.1 Scope of Work. The contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, equipment, transportation, and vehicles, except as otherwise provided for herein, required to perform mowing services at De Queen, Dierks, and Gillham Lakes in accordance with the contract specifications, drawings, attachments, exhibits, etc. contained herein or incorporated by reference. The work shall be performed as specified and in strict in accordance with all terms, conditions, general, specific and technical provisions, drawings, attachments, exhibits, etc.

contained herein or incorporated by reference.

C.1.1 Background Information. Area maps, Attachment J-5, identify the work areas. The acreage identified is an approximate and is provided for informational purposes only; variances shall not be cause for an adjustment in the contract price for either the Government or the contractor.

C.1.2 Estimated Quantities. Estimated quantities and/or the work to be performed are described herein and listed on separate sheets as Exhibits. These quantities are approximate. They are not guaranteed and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for request for additional payment. The Government shall order a minimum of 2% of the total price of bid for the basic period and 1% of the total price bid for each option periods, if the option periods are not exercised, for the contract awarded.

C.1.3 Task Orders/Payments. All work under this contract will be ordered by issuance of individual Task Orders (SF 1449). The task Order will list those items from the bid schedule that are to be performed.

The minimum quantity to be ordered on a task order is one line item; the maximum ordered on a task order will be a complete mowing of all areas covered by the contract.

Contractor shall invoice monthly or at the completion of each task order. In the event portions of the areas are closed, underwater or otherwise inaccessible for mowing, the Contracting Officer's Representative (COR) will make a work measurement study to determine the amount of payment, which is due the contractor. Deductions will be made for work not performed. The number of hours worked shall be reported to the COR on each pay request.

C.1.4 Personnel

C.1.4.1 Contractor Representative. The contractor shall provide a representative who shall be responsible for the performance of the work, and who has the authority to make on-site decisions on the behalf of the contractor on contract matters. The name of this person, and an alternate(s), who shall act for the contractor when the contractor is absent, shall be designated in writing to the COR within seven (7) days after contract award.

The Contractor Representative or Alternate shall be onsite whenever contract services are being performed. The Contractor Representative or alternate shall have full authority to direct the work and to obtain supplies and equipment necessary to complete the work as required by these specifications.

The Contractor Representative and Alternate(s) must be able to read, write, speak and understand English.

C.1.4.2 Employees. All contract employees and subcontractors shall conduct themselves in a proper manner at all times. Since the majority of work will be performed in the presence of the general public, the conduct of all employees and/or subcontractors is critical and will be closely monitored. No alcoholic or intoxicating beverages or substances or illegal drugs or controlled substances not prescribed by a physician shall be possessed or consumed while on duty.

The contractor shall be responsible for the conduct of all of his employees and shall inform the COR of any complaints received. The contractor shall remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of the U.S. Army Corps of Engineers. All employees must comply with local, state and Federal laws.

C.1.4.3 Security Requirements. See attached security requirements.

C.1.5 Quality Control. The contractor shall establish and maintain a complete Quality Control Program to ensure the requirements of the contract are provided as specified. One copy of the contractor’s Quality Control Plan shall be provided to the Contracting Officer not later than the pre-performance conference. An updated copy must be provided to the Contracting Officer on the contract start date and as changes occur. The plan shall include:

a. An inspection system covering all the services listed on the Performance Requirements Summary. It must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished, and the name and title of the individual(s) who will perform the inspection.

b. The methods for identifying and preventing defectives in the quality of service performed before the level of performance becomes unacceptable.

c. Record of all daily inspections conducted by the contractor and necessary corrective action taken shall be prepared. A copy of an example quality control report is included in Exhibit J-1. The written quality control reports shall be submitted daily and shall contain the following items as a minimum:

1. Contractor's name.

2. Service date, starting time and ending time.

3. Contract number.

4. Statement and description of services performed.

5. Location of services performed.

6. Description of services not performed and reasons for non-performance.

7. Statement that all services performed was in accordance with the specifications.

8. Accidents/damages to property.

9. Man-hours worked on Government property.

10. Signature of the contractor's quality control representative.

C.1.6 Quality Assurance. The Government reserves the right to inspect the contractor’s performance using any reasonable inspection method. The Government will record all surveillance observations.

When an observation indicates defective performance, the COR will request the Contractor’s Representative to initial the observation.

C.1.7 Hours of Operation. The contractor shall maintain the following contract performance hours: 8:00 am to 5:00 pm, Monday through Friday. Work shall not be performed on Saturdays, Sundays, or Federal Holidays, except as approved in advance by the COR.

C.1.8 Safety Requirements. In order to provide safety control for protection of the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publications 29 CFR 1910 and EM 385-1-1. Particular emphasis shall be placed on the contractor's safety plan and the reporting provisions of EM 385-1-1. If the contractor fails or refuses to promptly comply with the safety requirements as specified herein, the COR may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the contractor. Also, the contractor will not be paid for work not performed as a result of work stoppage due to failure to comply with safety requirements.

C.1.8.1 Personnel Safety and Property Protection.

a. The contractor shall perform work requirements in a manner to protect buildings, vehicles and Government and public personal property from damage, and employees and project visitors from any harm or injury. Work shall be scheduled and completed to afford this protection.

b. The contractor shall maintain an accurate record of, and shall report to the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported to the COR immediately.

c. The contractor shall report all damages of Government property on the quality control program report. Contractor shall be liable for any and all damages or losses, public or private, caused through fault or negligence of his agents and/or employees.

d. The contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Quality Assurance Representative, and shall notify the COR of the corrective action to be taken. Such notice when delivered to the contractor or his representative at the site of work shall be deemed sufficient for this purpose. The Government assumes no responsibility or duty to inspect. The contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

e. The contractor shall submit a monthly exposure report listing total man-hours worked by all employees and accidents. This report will be submitted to the COR.

C.1.8.2 Accident Prevention and Emergency Medical Treatment.

a. The contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA and other Federal and State requirements and a minimum of two crew members trained and certified in first aid and CPR to care for minor injuries normally sustained in the type of work required.

b. All work crews, office personnel, and the COR shall be provided with information pertaining to the contractor’s arrangements for emergency medical treatment. This information shall include the following:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

c. The Contractor shall survey the work areas for hazardous conditions. The contractor shall flag, mark, or identify and report to the COR any hazardous areas that he/she discovers. The contractor shall determine and use alternate methods and equipment to perform work in these areas in a safe manner.

d. The contractor shall conduct safety meetings with all personnel before each mowing service and at a minimum of weekly intervals to discuss potential safety hazards, etc. The COR shall be notified 24 hours in advance and allowed to attend each safety meeting. A report of the agenda and attendees for each safety meeting shall be submitted to the COR. When a new employee is hired, the contractor shall furnish a statement that the new employee was briefed on safety procedures.

C.1.9 Schedule Of Work. The contractor shall commence mowing within 24 consecutive hours after receipt of telephone order on the notification date specified on the written order (whichever is later).

The task order shall indicate areas where services are required. Work shall be completed within the time limits outlined in your proposal. Contractor shall be required to mow in more than one park with a full crew simultaneously. Timeliness is required on each Task Order for all lakes when mowing.

C.1.9.1 Contractor Schedule. The contractor shall develop a work schedule identifying all contract work and locations. The contractor shall submit the work schedules to the COR for review and approval prior to beginning work required. The contractor’s schedule shall include all items of work required by the Task Order. It shall set forth the item of work, locations, and the time/date of beginning and completion. The work schedule shall not be changed without the written approval of the COR.

In the event that weather or other conditions, over which the contractor has no control, prevent the contractor from completing an item of work as required by these specifications, the contractor shall notify the COR of such conditions as soon as they arise. The contractor may request a weather time extension.

C.1.10 Lost and Found. All articles found by contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The contractor shall obtain receipts for articles turned in to the COR.

C.1.11 Inspections.

a. The contractor’s work will be inspected within 24 hours of the time for completing the work as identified in the contractor’s schedule. NOTE: Work completed on Friday may not be inspected until the following Monday. The contractor shall notify the COR upon the completion of work for the day, all areas in which work has been accomplished and is ready for inspection by the Government as determined by the Contractor’s Quality Control Manager. If the work has not been performed, or has not been performed satisfactorily, the inspector will notify the contractor of that fact within one working day of the inspection. Work may be performed or re-performed within one working day of notice of nonperformance or unsatisfactory performance. If the contractor fails to perform or to re-perform work within one working day of notice of nonperformance or unsatisfactory performance, the contractor has failed to promptly perform the services again, and the defects cannot be corrected by re-performance. Deductions will be made for nonperformance or failure to re-perform as described in the Payment Computation Section.

b. Re-inspection. The Government may charge the contractor for re-inspection costs equal to the actual Government cost. These charges will be deducted from the Contractor’s invoice. This charge will apply to all re-inspections of defective work that the Contractor was required to correct due to failure of the Contractor Quality control system to locate and cure these deficiencies. Re-inspection costs will be computed using the effective labor rate of the Government inspector multiplied times the travel and inspection time required. The maximum re-inspection cost shall not exceed $100.00 per inspection.

c. The Government’s primary concern is the overall appearance of the grounds. To this end, the Government prefers timely re-performance of defective work as a remedy for defective performance over the remedy of taking deductions from the contract price for defective work. The Government requires the contractor to comply strictly with the schedule in order to minimize the burden of inspection and to maximize the contractor’s opportunity for timely re-performance of defective work.

C.1.12 Contractor Recommendations. It is the intent of these specifications to provide a contract in accordance with the best industry standards. The contractor may recommend alternative work methods that will improve the quality. If accepted, the contractor, upon written approval, shall use those methods in executing the work of the contract. The Government has the prerogative to accept or reject the Contractor’s recommendation.

C.1.13 Holiday and Inclement Weather or Other Delays. Work delays due to federal holidays, inclement weather, and/or other causes beyond the contractor’s control will not constitute any requirement not being completed as specified herein. When the contractor experiences delays due to circumstances beyond his control, the Government may allow the contractor to work additional hours beyond normal duty hours (8:00 a.m. and 5:00, Monday through Friday) and on non-scheduled days, i.e. federal holidays, and weekends, with prior approval from the COR on a case by case basis.

When the contractor cannot complete a mowing service due to construction debris or Government interference, the contractor shall mow within reasonable distance of obstruction and report in writing to the COR the reason for failure to complete the mowing service. The report shall identify type of interference, location and date of mowing interference.

C.1.14 Pre-work Conference. The contractor shall submit the following for approval at this meeting: an updated safety plan; original certificates of insurance; an updated quality control plan; an updated written designation of an "On the job supervisor" or superintendent.

C.2 Definitions/Acronyms:

1. Acceptable Quality Level (AQL). The AQL is the maximum percent defective that, for purposes of sampling inspection can be considered satisfactory.

2. Contracting Officer’s Representative (COR). An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting officer to perform specific technical or administrative functions.

3. Contractor. The prime contractor and all contractor employees and personnel. The prime contractor shall be responsible for ensuring all employees and subcontractors comply with the provisions of this contract.

4. Contractor’s Representative. A foreman or superintendent assigned to represent the interests of the Contractor with regards to all matters included in this contract.

5. Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Requirements Summary (PRS).

6. Government Property. All property owned by or leased to the Government or acquired by the Government under the terms of the contract.

7. Performance Requirement. The point that divides acceptable and unacceptable performance. In the case of surveillance by random sampling, the performance requirement is the maximum number of defectives in the random sample chosen that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services clause. When the method of surveillance is other than random sampling, the performance requirement is the number of defectives or maximum percent defective in the lot before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services clause.

8. Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

9. Performance Work Statement (PWS). The performance Work Statement is the contract requirements document which describes the technical, functional and performance characteristics of the work to be performed, identifies essential functions to be performed, determines performance factors, including the location of the work, the units of the work, the quantity of work units, and the quality and timeliness of the work units. It serves as the scope of work and is the basis for all costs. It accurately describes the contract service requirements, including the standards to be used to determine whether the requirements have been met.

10. Planned Sampling. A sampling method in which work outputs are selected in accordance with subjective criteria established in the surveillance plan.

11. Policing. The picking up of litter, trash and debris and depositing it into an approved container or area.

12. Quality Assurance (QA). Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS) and all other service outputs.

13. Quality Assurance Evaluator (QAE). A Government employee trained in QA a method who has the responsibility for evaluating contractor performance against requirements. The QAE's principle task is to ensure that the contractor maintains control of service delivery quality.

14. Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of contractor performance.

15. Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

16. Random Sampling. A sampling method in which each service output in a lot has an equal chance of being selected.

17. Sample. A sample consists of one or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

18. Sampling Guide. The part of the surveillance plan, which contains all the information, needed to perform surveillance of the service output(s) by the random sampling method of surveillance.

C.2.1 Technical Definitions Peculiar to This Work Statement.

1. Improved Areas. Including but not limited to; areas around and for a distance of 10-feet on all sides of all developed facilities. These facilities include the project overlook, restrooms, showers, picnic shelters, roads, parking areas, parking spurs, playgrounds, camping sites, picnic sites, playgrounds, amphitheaters, boat launching ramps, wells, hydrants, steps, walks, tables, grills, fireplaces, trash containers, all corps owned signs, culvert headwalls, guard rails, ditches, and other developed facilities within the limits marked on the mowing drawings. In some cases, this category may be applied to right-of-ways and large turf areas.

2. Mowing Days. Workdays or authorized alternative workdays on which the grass mowing, edging, trimming, and policing related to mowing shall be complete in accordance with requirements contained herein at improved and semi-improved grounds before close of business at designated locations.

3. Response Time. Maximum length of time allowed to respond.

4. Semi-Improved Areas. Grounds that require periodic maintenance, of a lesser degree than improved grounds. These areas are generally adjacent to improved areas such as open fields, drainage ditches, vista clearings, outside the ten-foot improved areas. Semi-improved grounds may include areas requiring intensive policing and areas with stumps, unwanted shrubbery and drift.

C.3. Contractor Furnished Items and Services. The contractor shall furnish everything required to perform this contract. The contractor is responsible for taking the actions necessary to protect all contractor property and personal property of contractor employees from loss damage or theft. The Government assumes no responsibility for loss, damage or theft of the above.

The contractor shall provide a list of vehicles, equipment and materials to be used on the project in support of contract requirements, also, the manufacturer, product name, generic name, model, catalog number, serial number, and intended use. All equipment shall have a written current inspection and certification by a competent person prior to its use. The Government assumes no responsibility or duty to inspect. The contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition. The contractor shall report additions or deletions within 24 hours of changes.

Contractor-furnished equipment, vehicles, supplies, parts, or materials found inoperable, unserviceable, or unsuitable for use, for whatever reason, including failure to meet a Federal, State, or local safety requirement shall be removed from the installation within 24 hours after identification.

The contractor shall furnish a sufficient number of vehicles suitable for the transportation of personnel, materials, and equipment for use in the performance of this contract. The contractor’s vehicles shall meet applicable state vehicle safety standards, Corps of Engineers regulations, and shall be maintained in a serviceable and presentable condition. The contractor shall display with the minimum of 2" lettering, his company name, address and telephone number on all vehicles and equipment to be used in the performance of mowing services. The signs shall be displayed on both front doors of all vehicles and in a visible location on all equipment. No hand-printed signs or signs in any way representing the Corps of Engineers will be allowed.

Equipment for the execution of this contract is the responsibility of the contractor. All equipment shall be maintained by the contractor so as to provide an efficient and continuing operation. The contractor shall not service or repair equipment on Government property except for minor repairs such as changing tires or blades.

Grass cutting equipment shall be tractor-mounted brush-hog, rotary mowers with three point lifts, flailing mowers, powered riding lawn and garden tractors and hand mowers. Trimming equipment shall be filament line trimmers and hand trimmers. Turf tired equipment with slides or wheels shall be used where required to prevent rutting, plowing or breaking of turf. Sickle bars mowers may be used in connection with trimming and mowing of steep banks along road right of ways. Equipment shall have safety deflector chutes or chains made to manufacturer’s specifications to prevent flying objects from striking people or damaging property. Equipment shall meet the requirements of the most current Corps of Engineers Safety Manual, EM385-1-1.

All tractors shall have either live or independent power take off (PTO). All tractors rated at more than 20 horsepower shall be equipped with seat belts and roll bars that are designed, fabricated, and installed to support not less than two times the weight of the tractor. The contractor shall furnish necessary certification either from the manufacturer or from a registered professional engineer.

The contractor shall provide adequate slow moving vehicles to accomplish grounds policing operation.

Tractors used for road right of ways mowing shall have proper slow moving vehicle emblems. A flag person or other controls shall be provided when mowing operations creates a traffic hazard.

Communications. The contractor shall provide a sufficient means of communications between the contractor and his employees for routine and emergency purposes. The contractor shall have a local telephone service for his/her point of contact. Contractor shall provide telephone number to the COR.

Equipment Safety. Maintain safety guards, shields, and mufflers intact and in good repair at all times.

Comply with OSHA requirements and pertinent provisions of the publications, Safety and Health Requirements, EM385-1-1, Department of the Army. Corps of Engineers.

Provide and use proper safety shoes or boots and other personal protective equipment when operating tractors, power mowers, trimmers, or other hazardous equipment.

CONTRACTORS UNIFORM REQUIREMENTS. The contractor shall provide ball caps/hats or shirts with the company name or logo to be worn by all employees and subcontractors while working on public recreational areas. Long pants and safety shoes will be worn at all times while working.

C.4 SPECIFIC TASKS AND SERVICES: The contractor shall perform mowing and trimming services on an as-needed basis as determined by the COR and as per the specifications, drawings, exhibits, and schedules at the DeQueen, Dierks, and Gillham Project Offices. Mowing, trimming and other associated work shall be performed at improved areas and semi-improved areas. Mowing service standards consist of the following: A major defect in this requirement shall be failure to perform satisfactorily in (1) one or more critical elements, or (2) two or more non-critical elements in each bid item.

C.4.1 Improved Areas

a. Policing: (Non-Critical Element) The contractor is responsible for policing the mowing area prior to and after mowing and trimming is completed. All trash or other discarded man made items shall be deposited in the refuse receptacle located in each park. All tree limbs shall be disposed of off Government property. A major defect in this requirement shall be evidence of a combination of (5) pieces of litter and/or limbs longer than three feet in length.

b. Improved Areas Mowing: (Critical Element) Vegetation shall be mowed and trimmed to a uniform height of 2 to 3 inches without skips or gaps. The improved area is delineated on the park map, which includes the area to water edge. Mowing along roads shall be performed to previously mowed areas including to the top of the ditch back slope or to the tree line, whichever is greatest, if it falls within this limit. Where mowing widths are shown on the drawings, the dimensions on the drawing shall govern. Mowing around occupied facilities such as campsites shall be accomplished with caution and at a safe distance. It may be necessary to postpone mowing the immediate occupied area until it can be completed safely and without endangering people. Mowing such areas at a later time will be considered a part of the improved area mowing and no separate payment will be made. Areas to be mowed are shown in J-5, maps. The finished appearance of the improved mowing area shall be free of windrows or piled clippings, uncut vegetation, rutting, or scalping.

c. Improved Areas Trimming/Edging: (Critical Element) Grass trimming shall be performed at each mowing around all trees, fence posts, signs, 5 feet behind guard rails and other vertical objects that protrude above the mowing height. Trimming shall also be performed around all high use areas in improved mowing areas including but not limited to picnic and camping table pads, group shelters, sidewalks, gatehouses and entrance complexes, restrooms, and showers. Edging shall be performed around all sidewalks, concrete slabs and curbs within the Administrative Area. Turfed area within office compound shall be mowed and trimmed. The contractor shall remove all weeds, grass, leaves, and litter from the flower beds, fences lines, and shrub beds during each mowing. Flower/shrub beds will be watered after each improved mowing as necessary to keep them in an attractive condition. Shrubs shall be trimmed as needed to maintain a neat and well-groomed appearance.

d. Clean-up: (Non-Critical) At the end of each day the contractor shall remove all grass clipping and other debris from all paved roads, curbs, paved parking areas, concrete slabs and other structures.

Sidewalks in all areas are to be cleaned immediately after mowing, trimming and edging. Grass clipping may be spread uniformly in the adjacent grassy area. A major defect in this requirement shall be evidence of (2) sidewalks not being cleaned and/or (2) individual areas on paved roads, parking areas, concrete slabs, and other structures not being cleaned.

e. Timeliness: (Critical) After the notification to begin mowing, the contractor shall complete all required services within the maximum time periods shown in section J-1, Inventory of Parks. The contractor shall maintain sufficient equipment and manpower so as to commence and complete two work areas simultaneously. Work area is defined as an individual park or administrative area. In addition, when both improved and semi-improved mowing are requested, contractor may mow these areas concurrently, within specified time periods. Time extensions for unusually wet weather conditions may be requested by the contractor and evaluated by the COR on a case-by-case basis.

C.4.2 Semi-Improved Areas.

a. Policing: (Non-Critical Element) The contractor is responsible for policing the mowing area prior to and after mowing and trimming is completed. All trash or other discarded man made items shall be deposited in the refuse receptacle located in each park. All tree limbs shall be disposed of off Government property. A major defect in this requirement shall be evidence of a combination of (5) pieces of litter and/or limbs longer than three feet in length.

b. Semi-Improved Areas Mowing: (Critical Element) Vegetation shall be mowed and trimmed to a uniform height of 3 to 4 inches without skips or gaps. The semi-improved area is delineated on the park map, which includes the area to water’s edge. Mowing along roads shall be performed to previously mowed areas including to the top of the ditch back slope or to the tree line, whichever is greatest, if it falls within this limit. Where mowing widths are shown on the drawings, the dimensions on the drawing shall govern. The finished appearance of the semi-improved mowing area shall be free of windrows or piled clippings, uncut vegetation, rutting, or scalping.

c. Semi-Improved Areas Trimming: (Critical Element) Trimming shall be performed at each semi-improved mowing, around all trees, fence posts, signs, and other vertical objects that protrude above the mowing height.

d. Clean-up: (Non-Critical) At the end of each day the contractor shall remove all grass clipping and other debris from all sidewalks, curbs, paved roads, paved parking areas, concrete slabs and other structures. Grass clipping may be spread uniformly in the adjacent grassy area. A major defect in this requirement shall be evidence of (2) sidewalks not being cleaned and/or (2) individual areas on paved roads, parking areas, concrete slabs, and other structures not being cleaned.

e. Timeliness: (Critical) After the notification to begin mowing, the contractor shall complete all required services within the maximum time periods shown in your proposal. When both improved and semi-improved mowing are requested, contractor may mow these areas concurrently, within specified time periods. Time extensions for unusually wet weather conditions may be requested by the contractor and evaluated by the COR on a case-by-case basis.

C.4.3 Semi-Improved Areas

a. Policing: (Non-Critical Element) The contractor is responsible for policing the bush hogging area prior to and after bush hogging is completed. All trash or other discarded man made items shall be deposited in the refuse receptacle located in each park. All tree limbs shall be disposed of off Government property. A major defect in this requirement shall be evidence of a combination of (5) pieces of litter and/or limbs longer than three feet in length.

b. Bush hogging: (Critical Element) Vegetation shall be bush hogged to a uniform height of 6 to 9 inches. The semi-improved area is delineated on the park map, which includes the area to water’s edge.

Bush hogging along roads shall be performed to previously bush hogged areas including to the top of the ditch back slope or to the tree line, whichever is greatest, if it falls within this limit. Where bush hogging widths are shown on the drawings, the dimensions on the drawing shall govern.

c. Timeliness: (Critical) After the notification to begin bush hogging, the contractor shall complete all required services within the maximum time periods shown in section J-1, Inventory of Parks. When both improved and semi-improved mowing/bush hogging are requested, contractor may mow these areas concurrently, within specified time periods. Time extensions for unusually wet weather conditions may be requested by the contractor and evaluated by the COR on a case-by-case basis.

C.5 Applicable Documents: Documents applicable to this Performance Work Statement are listed below.

NUMBER DATED DESCRIPTION

EM-385-1-1 CURRENT SAFETY AND HEALTH REQUIREMENTS

MANUAL

29 PART 1910 CURRENT CODE OF FEDERAL REGULATIONS

29 PART 1926 CURRENT CODE OF FEDERAL REGULATIONS

C.6 TECHNICAL EXHIBITS: The following is a detailed listing of parks to receive mowing service. Maps are in Section J. These are provided for information only and are not to scale.

Section J - List of Documents, Exhibits and Other Attachments

SECTION J

SECTION J

EXHIBITS AND ATTACHMENTS

List of Attachments

NO. NAME Number of Pages

J-1 Inventory of Parks 3

J-2 Daily Quality Control Report 2

J-3 Performance Requirement Summary 2

J-4 Suggested Equipment List 2

Mowing Services Surveillance Checklist Sample Guide Mowing Service Payment Computation J-1

INVENTORY OF PARKS/MOWING AREAS

DEQUEEN LAKE

INVENTORY OF MOWING SITES

NAME OF SITE AREA MOWING TIME LIMIT FREQUENCY TYPE

DIERKS LAKE (ACRES) (DAYS) (#/YEAR)

INVENTORY OF MOWING SITES

NAME OF SITE AREA MOWING TIME LIMIT FREQUENCY TYPE

DEQUEEN LAKE (ACRES) (DAYS) (Approx. #/YEAR) Project Office 3.0 1/2 20 LM Overlook 6.0 1/2 8 IM Main Access Road 12.0 1 10 S-I Story Creek 7.0 1/2 8 IM/S-I Pine Ridge 13.0 1 10 IM/S-I Pine Ridge 5.0 1 5 Weed eating Pine Ridge Road 8.0 1 4 S-I Oak Grove ( A ) 10.0 2 12 IM/S-I & Bush hogging Oak Grove ( B ) 10.0 2 10 IM/S-I & Bush hogging Oak Grove Landing 3.0 1/2 8 S-I Rolling Fork 6.0 1/2 8 IM/S-I & Bush Hogging Glen Canyon 8.0 1/2 10 IM/S-I Bellah Mine 7.0 2 8 IM/S-I Bellah Mine 8.0 2 5 Weed eating Dikes (3) / Main Embankment 17.0 2 1 Bush Hogging

INVENTORY OF PARKS/MOWING AREAS

DIERKS

INVENTORY OF MOWING SITES

NAME OF SITE AREA MOWING TIME LIMIT FREQUENCY TYPE

DIERKS LAKE (ACRES) (DAYS) (Approx. #/YEAR) Overlook 9 1 10 IM Jefferson Ridge East 16.5 1 10 IM Jefferson Ridge West 21.5 1 10 IM Dierks Stilling Basin 14.0 1 8 IM Horseshoe Bend 10 .0 1 8 IM Blue Ridge 9.0 1 8 IM Jefferson Ridge South 1.0 1/2 8 IM Roadsides 8.0 1 4 S-I Wildlife Area 15.0 2 1 BH Inside Loops 1 & 2 5.5 1/2 3 S-I Uncontrolled Spillway 12.0 1 1 BH Horseshoe Bend /Stilling 8.5 1 3 BH Basin Fields

NAME OF SITE AREA MOWING TIME LIMIT FREQUENCY TYPE

GILLHAM LAKE (ACRES) (DAYS) (Approx. #/YEAR) Gillham Project Office 4.0 1 4 S-I & Weed eating Cossatot Reefs 9.0 1/2 8 IM/S-I Cossatot Reefs Trails .25 1/2 3 Weedeating Coon Creek 5.0 1/2 8 IM/S-I Little Coon Creek 6.0 1/2 8 IM/S-I Cossatot Point 2.0 1/2 5 IM/S-I Overlook 1.0 1/2 10 IM Roadsides 12.0 1/2 8 S-I Overlook to 2.0 1/2 8 S-I Trailer Dump Station Little Coon to 5.0 1/2 4 S-I Coon Creek Dump Station Bush Hogging Down 10.0 1/2 1 Bush Hogging Stream Control Spillway / Dam

AREA - Estimated area to be mowed TYPE - S-I/ Semi-Improved IM/ Improved BH/Bush hog LM/Lawn Maintenance WE/Weedeating

J-2

DAILY QUALITY CONTROL REPORT

Contractor Name Contract No. DACWO3-

Date:_________________ Location of Work Performed______________

Time: Began___________ Finished_________________

Man-hours Worked on Govt. Property 1.Description of Services Performed_________________________________________

2.Statement that all Services were Performed in Accordance with Specifications___

3.Services not Performed and Reasons for Non-Performance____________________

4.Accidents/Damages to Govt. Property______________________________________

Signature of Contractor's Quality Control Representative

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PERFORMANCE REQUIREMENT SUMMARY

REQUIRED

SERVICE

PARAGRAPH

NUMBER

STANDARD MAXIMUM

ALLOWABLE

DEGREE OF

DEVIATION

FROM

REQUIREMENT

(AQL)

METHOD OF

SURVEIL-

LANCE

THE

PROPORTION

OF REQUIRED

SERVICE TO

TOTAL

CONTRACT

PRICE OF

LINE ITEM

(COL 1)

IMPROVED

AREAS

(COL 2 )

C.4.1

(COL 3 )

C.4.1

(COL 4 ) (COL 5 ) (COL 6 )

POLICING C.4.1.a C.4.1.a 1 MAJOR

NON-CRITICAL

PLANNED 5%

IMPROVED AREA

MOWING

C.4.1.b C.4.1.b 0 MAJOR

CRITICAL

PLANNED 45%

IMPROVED AREA

TRIMMING-

EDGING

C.4.1.c C.4.1.c 0 MAJOR

CRITICAL

PLANNED 40%

CLEAN-UP C.4.1.d C.4.1.d 1 MAJOR

NON-CRITICAL

PLANNED 5%

TIMELINESS C.4.1.e C.4.1.e 0 MAJOR

CRITICAL

PLANNED 5%

SEMI-IMPROVED

AREAS

C.4.2 C.4.2

POLICING C.4.2.a C.4.2.a 1 MAJOR

NON-CRITICAL

PLANNED 5%

SEMI-IMPROVED

AREAS MOWING

C.4.2.b C.4.2.b 0 MAJOR

CRITICAL

PLANNED 45%

SEMI-IMPROVED

AREAS

TRIMMING

C.4.2.c C.4.2.c 0 MAJOR

CRITICAL

PLANNED 40%

CLEAN-UP C.4.2.d C.4.2.d 1 MAJOR

NON-CRITICAL

PLANNED 5%

TIMELINESS C.4.2.e C.4.2.e 0 MAJOR

SEMI-IMPROVED

AREAS

C.4.3

C.4.3

POLICING C.4.3.a C.4.3.a 1 MAJOR

NON-CRITICAL

PLANNED 5%

SEMI-IMPROVED

AREAS

BUSHHOGGING

C.4.3.b C.4.3.b 0 MAJOR

CRITICAL

PLANNED 90%

TIMELINESS C.4.3.c C.4.3.c 0 MAJOR

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SUGGESTED EQUIPMENT LIST

SUPPLEMENTAL INFORMATION SHEET

1. Contractor shall be expected to mow in more than one park with a full crew simultaneously.

2. An historical estimated time frame, in days, is enclosed to give the Contractor an idea of the time frame required to mow successfully with recommended equipment and crew size.

3. Utilities, oxidation ponds, dikes and other areas should be

4. Visually verified by the Contractor before bidding. Steep slopes and rough terrain will be encountered.

5. Recommended minimum equipment per crew (multiple crews required):

ITEM QUANTITY EQUIPMENT DESCRIPTION

1. Mower 2 each Push type and/or riding

2. Stringed Trimmer 4 each Line trimmer (working)

3. Edger 1 each Equipment designed specifically for edging

4. Rotary Mower 2 each With six (6) foot deck

5. Tractor 1 each With six (6) foot Bush-hog attachment and fifteen

(15) foot bat wing

6. Blower 1 each

NOTE ON HISTORICAL DATA: Experience has shown that a typical work crew of this size can perform the work in the time specified on length of mowing time sheet. Actual time may vary due to existing weather and site conditions. Work will be required in more than one area at the same time.

ESTIMATED LENGTH OF MOWING/LAWN MAINTENANCE TIME PER AREA BASED ON

HISTORICAL DATA AND ESTIMATED ACRES

Mowing Maps

DeQueen, Dierks, and Gillham See Attachments