PWS_IDIQ_Maintenance_NBMPO_W9127S18Q0002.pdf

PERFORMANCE WORK STATEMENT (PWS)

GENERAL, PLUMBING AND ELECTRICAL MAINTENANCE SERVICES

NIMROD/BLUE MOUNTIAN PROJECTS

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide general maintenance, electrical maintenance, and plumbing maintenance services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform general maintenance, electrical maintenance, and plumbing maintenance services as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Nimrod and Blue Mountain lakes are flood control projects located on the

Fourche and Petit jean Rivers. They manage three administrative office complexes, two facility maintenance compounds, two flood control dams and a total of 12 recreation areas located within Yell, Perry and Logan Counties.

1.3 Objectives: Perform general maintenance, electrical maintenance, and plumbing maintenance services in a satisfactorily and timely manner according to the performance work statement.

1.4 Scope: The intent of this contract is to provide general maintenance, electrical maintenance, and plumbing maintenance services at Nimrod/Blue Mountain Lakes. Services include but not limited to general maintenance, performing electrical and plumbing, removal, repairs and new installation. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, equipment, transportation, and vehicles, except as otherwise provided for herein, necessary to assure that all services are performed in accordance with the contract specifications, drawings, attachments, exhibits, and all applicable laws, regulations, codes, or directives. The Contractor shall accomplish work in a timely and satisfactorily manner.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of approximately 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year – Dec 01, 2017 or date of award whichever is later through Nov 30, 2018 Option Year I – Dec 01, 2018 through Nov 30, 2019 Option Year II – Dec 01, 2019 through Nov 30, 2020

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan shall be submitted to the Contracting Officer Representative (COR) at the Nimrod/Blue Mountain Project Office. Plan must be submitted and approved within 2 weeks of award of the contract, three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (KO) and Contracting Officer Representative within 5 working days when changes are made thereafter.

After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. (See Technical Exhibit 1)

1.6.2 Daily Report: Record of all daily inspections conducted by the Contractor and necessary corrective action taken shall be prepared. The written daily reports shall be submitted weekly and shall contain the following items as a minimum: (See Technical Exhibit 2)

a. Contractor's name.

b. Service date, starting time and ending time.

c. Contract number.

d. Statement and description of services performed.

e. Location of services performed.

f. Description of services not performed and reasons for non-performance.

g. Statement that all services performed was in accordance with the specifications.

h. Accidents/damages to property.

i. Man-hours worked on Government property.

j. Signature of the Contractor's quality control representative.

1.6.3 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

(See Technical Exhibit 3)

1.6.4 Recognized Holidays: The Contractor is not required to perform services on holidays, except for in emergency situations or when approved in advance by the COR.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.5 Hours of Operation: The Contractor is responsible for conducting business, between the hours of (7:00a.m. and 4:00p.m.) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work shall not be performed on Saturdays, Sundays, Federal Holidays, or the day preceding Federal Holidays, except as approved in advance by the COR. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. (Emergency Callouts)

– Contractor is required to respond within the assigned response timeframe, regardless of day of week or holiday throughout the contract performance period.

1.6.6 Schedule of Work: The Contractor shall commence general maintenance, electrical maintenance, and plumbing maintenance services on the notification date specified on the written order. Work Order shall indicate areas where services are required. Work shall be completed within the time limits stated on the delivery order or work order.

1.6.6.1 Work delays due to federal holidays, inclement weather, and/or other causes beyond the Contractor’s control will not constitute any requirement not being completed as specified herein.

When the Contractor experiences delays due to circumstances beyond his control, the Government may allow the Contractor to work additional hours beyond normal duty hours (7:00 a.m. to 4:00 p.m., Monday through Friday) and on non-scheduled days, i.e. federal holidays, and weekends, with prior approval from the COR on a case by case basis. In the event that weather or other conditions, over which the Contractor has no control, prevent the Contractor from completing an item of work as required by these specifications, the Contractor shall notify the COR of such conditions as soon as they arise. The Contractor may request a weather time extension. Work times and scheduled work days may be altered on a case by case basis as justified with prior approval of the COR.

1.6.7 Place of Performance: The work to be performed under this contract will be performed at all parks, offices, and property under the responsibility of the Nimrod/Blue Mountain Lakes Project Office.

1.6.8 Type of Contract: The Government will award an Indefinite Delivery Indefinite Quantity Contract. This contract type provides a not to exceed (NTE) estimate of the work required to be performed over the contract period. The actual quantities of services ordered under this contract may be significantly less than the NTE contract quantity. Estimated quantities and/or the work to be performed are described herein as Contract Line Items (CLINS) and/or listed on separate sheets as Bid Schedules. These quantities are approximate and are provided only for the Contractor's information to assist in preparation of bids. They are not guaranteed and the actual quantities may be less than shown. Variations in these estimated quantities shall not be justification for or request for additional payment. The guaranteed minimum for this contract is 3% of the total bid pricing for the base year and each option year that is exercised for each schedule.

1.6.9 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.6.9.1 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the Contracting Officer.

1.6.9.2 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.9.3 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9.4 The Contractor shall take special care to protect Government Property including buildings, grounds, roads, and any other surfaces from materials not intended. Return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, as necessary. The Contractor shall report all damages of Government property on the quality control program report. Contractor shall be liable for any and all damages or losses, public or private, caused through fault or negligence of his agents and/or employees.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. The post award meeting shall take place within 2 weeks of award of the contract.

1.6.11 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Special Qualifications: A copy of all licenses required by state and federal regulations shall be submitted to the COR within 2 weeks of award of the contract, and within 5 working days when changes are made thereafter. The following licenses are required to perform work under this contract but not limited to Arkansas Master Electrician’s license to perform electrical work, Arkansas Master Plumber’s license to perform work on all prescribed plumbing. CDL license is required when trucks size or payloads fall under the guidelines set forth by the State of Arkansas Highway Police Division. Only properly trained and qualified personnel shall be used in the performance of this contract, they shall have the education, experience or knowledge as evidenced by license, certificate, diploma, etc., to provide a comprehensive understanding of the systems, components, equipment, and facilities to be serviced, operated, maintained, repaired, renovated and constructed under this contract. All employees shall be subject to such Government regulations as are applicable during the time spent performing work under this contract. The contractor shall maintain a file containing the qualifications, certification, diplomas and/or licenses of all personnel (including subcontractor personnel). These files shall be submitted to the COR and will be used as part of the basis for determining the qualifications of personnel. In the event the Contractor does not have a qualified employee to perform the specific work, the Contractor will be required to immediately provide qualified personnel or to subcontract the work to a specialist familiar with the type of work to be accomplished.

1.6.13 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Quality Control Inspector. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer prior to commencing work. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 7:00a.m. and 4:00p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. This individual may also serve as a Quality Control Inspector and be a working member of a crew, provided that job performance in each category is maintained at an acceptable level to the COR. A Safety Officer shall also be named and responsible for coordinating all safety meeting and providing documentation to the COR. For the purpose of this contract, it is intended that these shall be administrative positions whose responsibility is to ensure compliance with contract specifications. The Contract Manager and Quality Control Inspector shall be required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility. In addition, the Contractor shall designate a responsible employee to act as work leader, and to complete a daily activity report.

1.6.14 Daily Communication: The Contractor must communicate daily with the designated Government representative assigned to this contract between the hours of 8:00 and 9:00 a.m.

Monday through Friday, excluding Federal Holidays while work is being performed.

Communications shall cover work accomplished, ongoing work and issuance of new work orders and/or delivery orders. Daily communication of work completion and progression is required by daily E-mail communications, although in person visits may be required in order to exchange or discuss paperwork associated with the performance of this contract.

1.6.15 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor shall provide ball caps/hats or shirts with the company name or logo to be worn by all employees and subcontractors while working on public recreational areas.

1.6.16 Conduct: All individuals involved in operations shall not be under the influence of drugs or alcoholic beverages. The Contractor shall, at all times, be responsible for the conduct and discipline of his employees and all subcontractors and their employees. Contractor personnel shall present a neat appearance and shall conduct themselves in a proper manner at all times while in the performance of this contract. All individuals involved in general maintenance, electrical maintenance, and plumbing maintenance shall be dressed neatly and fully to include safety toed shoes, pants, and sleeved shirt (closed or buttoned). Since a significant portion of the work will be performed in the presence of the public, the conduct of all employees and/or subcontractors is critical and will be closely monitored.

1.6.17 Removal of Contractor's Employees: The Contracting Officer may require the Contractor to immediately remove from the work site any employee who endangers persons or property, or whose physical or mental condition would impair the employee's ability to satisfactorily perform the required work. Notification to the Contractor will be verbal and in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be in writing as soon as possible. No such removal, however, shall reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement shall be made as required. This requirement shall not be the basis of any claim for compensation or damages against the Government.

1.6.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.19 Environment and OSHA: Comply with all Federal, state, and local environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such Federal, State, or local laws, rules, and regulations and compliance with the requirements of the contract shall be immediately brought to the attention of the Contracting Officer or the COR for final resolution. The Contractor shall notify the Contracting Officer or COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such Federal, State, or local laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for Contracting Officer or COR to halt any and all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. Take due caution not to endanger personnel during performance of this contract.

1.6.20 Safety Requirements: The Contractor shall develop an Accident Prevention Plan in accordance with EM 385-1-1 Appendix A. The plan must be submitted and approved by the date of the post award conference meeting. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with Occupational Safety and Health Act (OSHA) regulations and all pertinent provisions of the current edition of Safety and Health Requirements Manual, EM 385-1-1.

1.6.20.1 If the Contractor fails or refuses to promptly comply with the safety requirements as specified herein, the COR may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor will not be paid for work not performed as a result of work stoppage due to failure to comply with safety requirements.

1.6.20.2 The Contractor shall perform work requirements in a manner to protect buildings, vehicles and Government and public personal property from damage, and employees and project visitors from any harm or injury. Work shall be scheduled and completed to afford this protection.

1.6.20.3 The Contractor shall maintain an accurate record of, and shall report to the COR, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported to the COR immediately.

1.6.20.4 The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Quality Assurance Representative, and shall notify the COR of the corrective action to be taken. Such notice when delivered to the Contractor or his representative at the site of work shall be deemed sufficient for this purpose. The Government assumes no responsibility or duty to inspect. The Contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

1.6.20.5 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, each crew of workers shall be provided with first aid kits complying with OSHA and other Federal and State requirements and a minimum of two crew members trained and certified in first aid and CPR to care for minor injuries normally sustained in the type of work required.

1.6.20.6 All work crews, office personnel, and the COR shall be provided with information pertaining to the Contractor’s arrangements for emergency medical treatment. This information shall include the following:

Local Hospital: Name Phone No.

Local Ambulance: Name Phone No.

Local Doctor: Name Phone No.

1.6.20.7 The Contractor shall survey the work areas for hazardous conditions. The Contractor shall flag, mark, or identify and report to the COR any hazardous areas that he/she discovers.

The Contractor shall determine and use alternate methods and equipment to perform work in these areas in a safe manner.

1.6.20.8 The Contractor shall conduct safety meetings with all personnel before each service and at a minimum of weekly intervals to discuss potential safety hazards, etc. The COR shall be notified 24 hours in advance and allowed to attend each safety meeting. A report of the agenda and attendees for each safety meeting shall be submitted to the COR. Activity Hazard Analysis shall be prepared and reviewed by all workers (including subcontractors) as a part of the safety meeting prior beginning work on each service. (Ref: Appendix A EM385-1-1). This AHA can serve as the meeting agenda for the pre-service/weekly safety meeting http://www.usace.army.mil/Safety-and-Occupational-Health/. When a new employee is hired, the Contractor shall furnish a statement that the new employee was briefed on safety procedures.

http://www.usace.army.mil/Safety-and-Occupational-Health/

1.6.21 Payment: The Contractor shall submit an invoice for completed and approved work.

Deductions shall be made for work not completed or performed. The total number of hours worked on each delivery order for the month shall be listed on the invoice. No payment shall be processed without this information reported. The Contractor will be paid for completed and approved work accomplished after submittal of an appropriate invoice (See Technical Exhibit 4). The Contractor will furnish a copy of the invoice to the Nimrod/Blue Mountain Project Office upon completion of work.

1.6.22 Lost and Found: All articles found by Contractor personnel to whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned in to the COR.

1.6.23 Contractor Recommendations: It is the intent of these specifications to provide a contract in accordance with the best industry standards. The Contractor may recommend alternative work methods that will improve the quality. If accepted, the Contractor, upon written approval, shall use those methods in executing the work of the contract. The Government has the prerogative to accept or reject the Contractor’s recommendation.

1.6.24 Changes to Frequencies or Quantities: The Government reserves the right, should it become necessary, to decrease or increase service frequencies or quantities in any or all parks or portions of parks. The Government may also, at any time during the duration of this contract, close any park or portion of a park and delete any subsequent services.

1.6.25 Required Insurance:

1.6.25.1 Minimum Insurance: Any successful bidder under this solicitation shall procure and maintain the minimum insurance requirements during the entire period of the Contractor’s performance under this contract.

1.6.25.2 Comprehensive General Liability Insurance: Comprehensive General Liability Insurance for bodily injury is the minimum limit of $500,000 per occurrence. No property damage liability insurance is required.

1.6.25.3 Comprehensive Vehicle Liability Insurance: Comprehensive Vehicle Liability Insurance covering the operation of all vehicles used in connection with the performance of this contract is the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

1.6.26 CONTRACTOR MANAGEMENT REPORTING (CMR): (Not Required)

1.6.27 Delivery Order: All work under this contract shall be ordered by issuance of Delivery Order (DD Form 1155, see Technical Exhibit 5). Delivery orders may be issued for Normal Service Calls and Task Items. The Delivery Order shall list those items from the bid schedule that are to be performed or used to perform scopes of work. No work shall be performed without the Contractor receiving a hard copy of a Delivery Order.

1.6.28 Work Order: Work under this contract at times shall be ordered by issuance of Work Order. Work Orders may be issued for Normal Service Calls, Unscheduled Hours, and Task Items from Delivery Orders. Work Orders will be used to define the work to be performed from the Delivery Orders, and may include completion dates earlier than the Delivery Order completion date. (See Technical Exhibit 6)

1.6.29 Materials: The Contractor is entitled to invoice the Government for repair parts, and materials used in accomplishing work directed by issuance of a Normal Service Call, or Task Items specified as materials being reimbursed under the “General Services Materials Cost” line item. Reimbursement shall be made only on completed orders. The Contractor shall furnish original sales receipts identifying items purchased under the cost reimbursement portion of the contract when invoicing for payment on completed and accepted work. (See 5.2.2) The exception to this is identified in section (1.6.29.2).

1.6.29.1 Quality of Materials: Contractor furnished materials/supplies shall be new, in good condition, free of defects and of the same brand previously installed or approved equal. All equivalent brands must have prior approval before installation. The items used shall be standard products of manufacturers regularly engaged in the production of such items. Contractor reimbursable materials and task item products are subject to approval by the COR prior to installation.

1.6.29.2 Expendable Materials: Items deemed common to the trade as incidental support supplies used for repairs. Materials such as but not limited to: wire nuts, nails, nuts, bolts, washers, machine screws, wood screws, sheet metal screws, adhesive, duct tape, electrical tape, Teflon tape, PVC cleaner, PVC cement, joint compound, caulking, seed, mulch, bedding materials etc. These items shall not be separately reimbursed. (See 5.2.2)

1.6.30 Disposal of Debris: The Contractor shall dispose of all materials and/or debris from work performed through Service Calls or Task Items under this contract, unless otherwise noted.

Disposal shall be off Government property, at contractor’s expense, and in strict accordance with all applicable laws and ordinances. No separate payment for the disposal of materials and debris shall be made. When aluminum signs are replaced, the old signs shall be delivered to the Nimrod or Blue Mountain Project Office Compounds. Other items removed from the parks may be required to be returned to the Project Office for recycling or future use or disposed of off government property at contractor’s expense.

1.6.31 Work In Turf and Other Areas: Upon completion of all tasks, whether a task item or service calls, it shall be the responsibility of the contractor to dress all disturbed areas back to original grade; this includes any depressions caused by tires, stabilizing arms and material spot dumped or spills. This shall be performed at no additional cost to the Government for the life of this contract. At a minimum, this shall include seeding and mulching all disturbed areas. If area disturbed is sod, then contractor will repair area with sod of the same type destroyed at no additional cost to the Government.

1.6.32 Excavation: Excavations of any kind performed under this contract, either with hand tools or power equipment, shall be back-filled, and dressed in a manner that shall leave work areas free of mounds, depressions, and rocks larger than 1 inch in any dimension. This shall be performed at no additional cost to the Government; this shall also be applicable if a return to the work site with equipment is needed to correct any settling, sinking or caving that has occurred.

Contractor shall be responsible for marking excavation location and notifying the government representative and Arkansas One Call a minimum of 2 working days before excavation begins.

1.6.33 Compaction Effort: Any material requiring compaction effort in this contract shall have the correct amount of moisture to allow for thorough compaction. In the event quality assurance inspections indicate significant settling or depressions in any back-filled areas, contractor shall correct site deficiency conditions in a timely manner at no additional cost to the Government.

1.6.34 Dressing of Work Areas: The smoothing and/or leveling of work sites by filling depressions, removing high areas, removing rocks larger than 1” by using equipment and/or hand tools to restore work area to original grade and condition. Once dressed the area shall be seeded and mulched.

1.6.35 Completion Time: The intent of any maintenance work issued is to commence and complete task and line items in a continued, smooth flowing manner with the least amount of interruption to the public and to pursue the work until complete (either before or by the date listed on the work order). Priority work issued during the performance of a delivery/work order does not relieve the contractor of the responsibility of completing operations already commenced elsewhere in other parks or locations.

1.6.36 Warranty Information: Warranty information and manufacturer provided information such as owner's manuals or operating manuals shall be provided to COR by the contractor as soon as possible after equipment installation. Contractor’s workmanship and contractor furnished supplies/parts shall be warranted for one (1) calendar year, including all repairs or new installations. (FAR 52.246-21-b).

1.6.37 Testing: Upon completion of maintenance services involving parts replacement or repair, the total system shall be tested to confirm that all portions, including the replaced or repaired parts, are functioning properly.

1.6.38 Back-fill Material: Back-fill material shall be excavated material free of rocks 2 inches and larger, be of correct optimum moisture content for compacting, be placed in lifts not exceeding 4 inches loose thickness and properly compacted.

1.6.39 Excavation Inspections: Contractor shall give 24 hour notice to government representative prior to performing back-filling operations on water, electric or road sleeves so bedding material and utility placement may be inspected.

1.6.40 Compaction Effort: After each back-fill is placed, compaction shall be achieved to prevent any future settling. Any material requiring compaction effort in this contract shall have the correct amount of moisture to allow for thorough compaction. In the event quality assurance inspections indicate significant settling or depressions in any back-filled areas, contractor shall correct site deficiency conditions in a timely manner at no additional cost to the Government and shall include reseeding and mulching.

1.6.41 Utility Line Bedding Material: Utility line bedding material shall be 3/16 inch and below fill sand or concrete sand. Bedding materials shall be placed on all sides of the installed line at a minimum depth of 4 inches.

1.6.42 Marking Tape: Marking tape shall be detectable metallic tape determining the specific utility and shall be buried in correct location above utilities to aid in locating services. Tape shall terminate to daylight at each end.

1.6.43 Other Contracts: The Government may undertake or award other contracts or have lessees, Government employees, or volunteers performing certain work, and the Contractor shall fully cooperate with such other Contractors, lessees, volunteers and Government employees.

The Contractor shall not commit or permit any act that will interfere with the performance of work by another Contractor, by a lessee, by volunteers or by Government employees. The COR can alter the work schedules of the Contractor to avoid possible conflicts. Any such change or failure to make such a change by the COR shall not be the basis for a claim by the Contractor.

1.6.44 Fill Material: Fill material shall be from an approved borrow source.

1.6.45 Contract Labor Requirements: Contractor shall comply with Instructions to Contractors on Contract Labor Requirements, Register of Wage Determination under the Service Contract Act, WD 05-2033 (Rev,-13) and WD 05-2037 (Rev.-12) posted on www.wdol.gov on 06/25/2013.

1.6.46 Normal Service Call: Services provided by the contractor after issuance of an order for general non-definable work that requires a maximum of two hours labor on-site during normal working hours for response to designated area to trouble shoot the problem and complete the repair or determine the length of time and materials needed for repair and contact the COR for approval to proceed. Includes all cost incurred by the Contractor except the Contractor shall be reimbursed separately for the invoiced cost of repair and replacement parts.

1.7 Security Requirements for General Maintenance IDIQ Contractor Personnel Accessing Infrastructure Projects.

1.7.1 General Overview.

a. The security provisions of this contract and/or applicable task order apply to all Contractor and Subcontractor Employees (CSEs) physically working on federally controlled property or requiring access to a Department of Defense (DoD) network.

b. Prime Contractors (PCs) are responsible for subcontractor compliance with the security provisions of this contract and shall coordinate all security requirements on the behalf of the subcontractors and their employees.

c. PCs will notify the Southwestern Little Rock District Security Office (SWL-DSO) within 5 business days of the contract award of the primary and alternate security Points of Contacts (POC) for this contract. This notification will be in the form of an email sent to m4xslceswlcontracts@usace.army.mil with the following information for each individual:

Full Name:

Email Address:

Work Phone:

Work Cell:

Time Zone of their work location:

NOTE: Only primary and alternate security POCs are authorized to contact the SWL-DSO to inquire about a contract employee.

d. PCs security POCs shall submit the appropriate security investigation package for EACH CSE based on the Security Level listed above.

e. The SWL-DSO reserves the right to upgrade the security level background check/investigation requirement of any contract and/or applicable task order; this includes upgrading the investigation standards for specific CSEs. If required, badges will be issued to all clearedi personnel and are to be worn at all times while working on U.S. Army Corps of Engineers (USACE) property. Any CSE working on USACE property without the proper identification badge will be escorted off site.

NOTE: Proposed foreign contractors seeking to work on a USACE contract must be cleared through the Department of State prior to having site access. To obtain approval, each individual must complete and submit the appropriate documents for processing. The required procedure takes approximately 45 business days to process once all documentation is completed properly and submitted.

1.7.2 Security Investigation Package Requirements for each CSE.

a. Security Level One Requirements (processing time is approximately five business days)

(1) SWL form 487 dated 2016, Contractor Required Information Form.

(2) A copy of the CSE’s driver’s license or government issued identification card.

(3) A copy of the CSE’s proof of citizenship document or proof of authorization to work in the United States. Acceptable documents are:

(a) U.S. Birth Certificate

(b) U.S. Passport

(c) U.S. Certificate of Citizenship-INS mailto:m4xslceswlcontracts@usace.army.mil

(d) U.S. Certification of Naturalization

(e) FS-545, Certificate of Birth Abroad

(f) U.S. Certificate of Report of Birth

(g) U.S. Consular Report of Birth Abroad

(h) Workers visa

(i) Permanent Resident card

(4) One (1) digital passport-styled photo to be used for the USACE badge. Photos will be transmitted to the Security Office by means of CD or Email m4xslceswlcontracts@usace.army.mil. Each digital photo shall be stored in a file labeled by the name of the CSE. If transmitted through email, the subject line of the email must be the name of individual pictured. Photo requirements are as follows:

(a) In color.

(b) Taken within the last six months to reflect your current appearance.

(c) Taken in front a plain white or off-white background.

(d) Taken in full face viewed directly facing the camera.

(e) Taken with a neutral expression (preferred) or a natural smile, and with both eyes open.

(f) No hats or sunglasses are authorized in this photo; face must be clearly displayed with no distracters

(5) PCs must ensure each CSE is prescreened using the E-Verify program to meet the established employment eligibility requirements. The PC must ensure that the applicant has two valid forms of government issued identification, in order to ensure the correct information is entered in to the E-verify system. The CSE will provide the SWL-DSO with a list of verified employees to include their registration number from E-Verify. This list will be transmitted or mailed in the package along with the other required documents for CSEs. The E-Verify system can be located at the following URL (http://www.dhs.gov/e-verify).

(6) PCs must train each CSE on the iWatch/core watch suspicious activity reporting requirements (see paragraph 5).

http://www.dhs.gov/e-verify

1.7.3 Personnel Security Investigation Package Transmission

Mailing Address:

USACE SWL

Attn: Security Office 700 West Capitol Ave (room 6116) P.O. Box 867 Little Rock, AR 72201

a. If mailed- the investigation package will be transmitted in a sealed envelope together with a transmittal letter attached to the outside of the envelope for each applicant with the following information:

(1) Contract Number and Title

(2) Contracting Officer’s representative name, office number, and cellular number

(3) CSE’s full name and contact information

(4) PC name, address, and telephone number

b. Investigation packages can be faxed to (501) 324-5471. Faxed packages must have coversheet with contract information. Documents that contain personally identifiable information (such as social security number) must have coversheet stating “Page contains PII follows”.

c. Email transmission- email packages to m4xslceswlcontracts@usace.army.mil Documents must be password protected if they contain personally identifiable information (such as social security number). Passwords to documents must be sent in separate email.

d. Investigation packages will be submitted to the SWL-DSO for processing and adjudication.

Incomplete forms, illegible forms, etc., will be returned for correction and/ or completion and can delay the CSE from beginning work. The SWL-DSO address can be found in paragraph 2.b

(3) (a) above.

e. Any change in personnel (whether an addition or replacement) at any time throughout the duration of the contract, will require the new personnel or replacement personnel to be vetted and approved by the SWL-DSO, in accordance with the requirements contained herein, prior to being granted Work Authorization/Site Access to any USACE property.

1.7.4 Onsite Access Approval

The CSE is responsible for contacting either the COR or the SWL Security Office, prior to the first day of work, to receive a list of approved individuals to be onsite, and their badges for identification purposes while onsite. All individuals on USACE property are required to wear identification badge. CSEs must be aware that COR representatives, project office personnel, and/or Security Office personnel can and will conduct identification checks on all persons onsite at USACE property. Any person found onsite without proper identification will be escorted offsite.

1.7.5 IWATCH/ Corps Watch Suspicious Activity Reporting (AT/OPSEC Cover Sheet, pg. 2, Section G, 4)

a. Security is simply EVERYONE’s responsibility. We owe it to our organization, our families, and ourselves to constantly be vigilant about what goes on around us. Trust your instincts. We rely on our senses every day of our lives. If a behavior or activity makes you feel uncomfortable, report it. If it doesn’t look, sound, or smell right, report it. The simple rule is, “If you see something, say something!”

b. The contractor and all associated subcontractors will brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO-contained herein, below). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. The CSE will provide the SWL Security Office with a list of employees who have been provided this training. This list will be transmitted in the package along with the other required documents for employees.

c. If you see something suspicious, provided below is the type of information to report:

(1) What you witnessed (the suspicious activity) including the date, time, and location.

(2) Description of who was involved

(3) Gender of person(s) involved

(4) Height, build, hair/skin color, and approx. age of person(s) involved

(5) Language spoken (if known)

(6) Vehicle description/ license number (if known)

(7) Have you seen this activity before?

d. How to report:

(1) In an emergency- call 911

(2) Notify your immediate supervisor and COR

1.7.6 Disqualifying Factors

Background check/investigation disqualifying factors are included in Table B of this document.

i The term cleared refers to an individual granted authority to work on U.S. Army Corps of Engineers Property. This authorization comes through the Little Rock District Security Office to the Contracting Officer’s Representative (COR).

Table B. Disqualifying Factors

CRIMINAL HISTORY/ CRIMINAL INFORMATION

CHARGED* OR CONVICTED

< 5 Yrs < 10 Yrs > 10 Yrs

Inability to verify claimed identity DENY DENY DENY Individual submitted fraudulent identity information DENY DENY DENY Active wants or warrants DENY DENY DENY Barred from any Federal installation or facility DENY DENY DENY Kidnapping, hostage taking, human trafficking, or human smuggling, or conspiracy or attempt to commit offense

DENY DENY DENY

Rape, forcible sodomy, or sexual assault, or conspiracy or attempt to commit offense

DENY DENY DENY

Any sexual offense involving a minor or child, including child molestation, or child pornography; or conspiracy or attempt to commit offense

DENY DENY DENY

Distribution of, or possession with intent to distribute a controlled substance, or conspiracy or attempt to commit offense

DENY DENY DENY

Armed Robbery or conspiracy or attempt to commit offense DENY DENY DENY Espionage, sabotage, treason, or terrorism (not terroristic threats); or conspiracy or attempt to commit offense

DENY DENY DENY

Criminal homicide, murder, manslaughter, or negligent homicide

DENY DENY DENY

Registered Sex Offender DENY DENY DENY Felony conviction not specified individually in this document

DENY DENY ALLOW

Felony charge involving unlawful distribution, sale, use, possession, or manufacture of and explosive, explosive device, or firearm; or conspiracy or attempt to commit offense

DENY DENY DENY

Table B. Disqualifying Factors Continued Knowingly/willfully engaged in acts or activities to overthrow the U.S. Government by force in any jurisdiction or any country; or conspiracy or attempt to commit offense

DENY DENY DENY

Known/suspected terrorist or belongs to known/suspected terrorist organization

DENY DENY DENY

Mayhem, maiming DENY DENY DENY Child abuse involving serious bodily injury to a child or minor

DENY DENY DENY

Importation or manufacture of a controlled substance DENY DENY DENY Any type of arson DENY DENY ALLOW Any type of burglary or robbery DENY DENY ALLOW

Any type of possession or distribution of stolen property DENY DENY ALLOW Any time of willful destruction of property DENY DENY ALLOW Any type of threat or disruption to the public (terroristic threat, inciting a riot, etc.)

DENY ALLOW ALLOW

Any type of extortion, bribery, or fraud DENY DENY ALLOW Operation of a motor vehicle while intoxicated by alcohol or drugs in any jurisdiction (1 conviction)

ALLOW ALLOW ALLOW

5 or more offenses for any crime (excluding minor traffic violations)

DENY DENY ALLOW

2 or more offenses for any crime (excluding minor traffic violations)

DENY ALLOW ALLOW

Any type of assault or violent crime DENY DENY ALLOW Illegal possession or use of a controlled substance DENY ALLOW ALLOW

LEGEND/NOTES

DENY Individual(s) are not cleared to work on USACE property under any circumstance

* Individual must be completely finished through legal processes of being charged with a crime, and will be required to provide documentation

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE.