Amendment_0002.pdf

W9127S-17-R-6029

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate updated draw ings, space plans, DLA information, cut sheets, bid schedule, and ProjNet questions/answers .

The "commodity pricing" tab, quantity for JSN A1142 has been changed. Updates have been made to Inquiry ID# 6854033 and 6859316.

This amendment w ill also incorporate changes to the SOW, instruction to offerors, and evaluation factors.

Contact Timothy Pighee via email at timothy.a.pighee@usace.army.mil for solicitation amendment attachments.

All proposal pricing should be based on bid schedule items. All other terms and conditions of the solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 56

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Mar-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9127S-17-R-6029

X 9B. DATED (SEE ITEM 11)

07-Feb-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Mar-2017

CODE

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

700 W. CAPITOL AVE, RM 7315

LITTLE ROCK AR 72201-3225

W9127S 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

x

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

A. Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items

1. Submission of Offers. Submit signed and dated offer at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror(s) from further consideration. Both the electronic copy and paper/hard copy offer will be accepted at the address identified below. Only signed offers submitted on the SF 1449 will be accepted. Emailed and faxed proposals will not be considered.

Submit proposals to:

CONTRACTING DIVISION

USACE, LITTLE ROCK

(W9127S) ATTN: TIMOTHY

PIGHEE

700 W. CAPITOL AVENUE, RM 7315

LITTLE ROCK AR 72201-3225

The Packaging:

The Proposals shall be marked:

“Proposals for Solicitation Number: W9127S-17-R-6029, Medical/Dental Clinic IO, Kaneohe Bay, Hawaii, “DO NOT OPEN”

a. Electronic submissions via email or fax will not be accepted. Offers should be mailed through a commercial/Government carrier or hand carried.

b. This is an electronic solicitation release. No hard copies will be mailed.

Amendments to the solicitation will be posted through the Federal Business Opportunities www.fbo.gov website. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information.

c. All interested offerors must contact Mr. Timothy Pighee for access to all solicitation attachments at Timothy.A.Pighee@usace.army.mil. All offerors shall include the following information with request:

Company Name Employee Name Email Address Telephone Number

d. Questions and/or comments relative to these documents should be submitted via e-mail to the Contract Specialist who is the primary point of contact Mr. Timothy Pighee at Timothy.A.Pighee@usace.army.mil.

e. Technical inquiries and questions relating to proposal procedures are to be submitted via ProjNet at http://www.projnet.org/projnet . To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system. To self-register go to web page identified above please use the following directions:

Click BID tab select Bidder Inquiry, select agency USACE; enter Key for this solicitation listed below, and your e-mail address, click login.

Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

From this page you may view all proposal inquiries or add inquiry.

Offerors will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is: W9127S-17-R-6029 The Bidder Inquiry Key is: P6HZ3C-7C36PY The Review will be open from February 15, 2017 through February 28, 2017

Offerors are requested to review the solicitation in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals

Oral explanations or instructions are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiation acquisition, there is no public bid opening and no information will be given out as to the number of Offerors or the results of the competition until an award is made.

2. General Instructions. These instructions are designed to provide general guidance for preparing proposals as well as providing specific instructions on proposal organization, format, and content. Offerors shall include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial proposals received without discussion. However, the Government reserves the right to request clarifications if the Contracting Officer later determines them to be necessary.

a. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale prior to the close of the Solicitation.

b. The proposal must be presented in a manner that clearly addresses the requirements, as set forth in the Statement of Work. Proposals that are overly verbose or include marketing material may distract from the evaluators’ ability to ascertain compliance with the solicitation.

3. Team/Team Member(s)/Teaming Partner(s). The Government will consider the offeror and all subcontractors a “team” when evidence of a signed Teaming Arrangement or Letter of Intent is provided. This RFP will refer to the offeror and all identified teaming subcontractors as a “team.” This RFP will refer to all identified teaming subcontractors as “team members” or “teaming partners.” The offeror shall identify any Team/Team Members in their Executive Summary and briefly describe how the Teaming Arrangement will be support this requirement.

4. Proposal Preparation Instructions. Offeror’s proposal will consist of two (2) separate volumes: Price and Technical.

Proposal Format. All pages of each offer must be appropriately numbered and identified with the solicitation number W9127S-17-6029 in the header and/or footer of each page. If the RFP page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

Hard Copy format and electronic copies on CDs are both required in this submission, please see table below for specific numbers. Volume I and Volume II shall be submitted on two (2) separate CD-ROMs. Page limitations are also annotated.

Volume Contents Format Number Of

Copies Maximum Page

Limit

Volume I

Price Proposal

Executive Summary Signed SF 1449 Price Schedule Cut sheets and specifications for all commodities

Attachment 1, Kaneohe Bay Bid Schedule Worksheet

Preaward Information

Representations and Certifications and Other Statements of Offerors

Adobe PDF for all documents.

MS Excel

2007 or Later for

Attachment 1, Kaneohe

Bay Bid Schedule

Worksheet

2 CD ROM

1 Hard Copy

None

Volume II

Technical Proposal

Past

Performance

Technical Approach Past Performance

Information

Adobe PDF

6 CD ROMs

1 Hard Copy

26 page count for the technical approach only and shall be: 8.5 x 11 inch paper, 12 pt.

font or larger, with the exception of the IO Master Schedule. The IO Master Schedule may be size 11 x 17 inch paper and font size as required;

There is no page limitation for Tab B, Past Performance.

Volume Labels. All original volumes and copies will have cover sheets that identify volume number, title, copy number or “Original,” solicitation number, and Offeror’s name

What Counts As A Page? A page shall be an 8 ½” X 11” sheet of paper, with the exception of the sample integrated master schedule which can be 11” X 17” paper size.

When both sides of a sheet display printed material, it shall be counted as two pages (For paper/hard copies). Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

Page Limit Includes: All Appendices, Charts, Graphs, Diagrams, Tables, Photographs, Drawings, etc.

Page Limit Does Not Include (For Paper/Hard Copies): Title Page, Table of Contents, Lists of tables and drawings and/or Cross Reference Matrix’s, covers for Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, and section dividers. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

Copies. Volume I and Volume II shall each have their own CD-ROM.

Proposal Labels. The exterior of the envelope or box containing proposal Volumes, either mailed or hand delivered, shall be labeled with Offeror’s name, title, solicitation number, and marked “ Package X of X” (with “X” indicating the number of packages) and “To be Delivered Unopened to the Contracting Officer.”

Electronic Copies.

a. All electronic copies of volumes shall be submitted on its own CD-ROM disk with a separate file for each Tab in Volumes I and II.

b. Volume I will be submitted using Adobe PDF and Microsoft Office Excel 2007 for Attachment 1, Kaneohe Bay Bid Schedule Worksheet. Volume II shall be submitted using Adobe PDF.

c. Sound or video (e.g. MPEG) files should not be embedded into the proposal files.

d. The CD-ROM and protective sleeve will be clearly marked as to volume number, Offeror's name, solicitation title, solicitation number, and marked as “Initial” or “Revision X,” with “X” indicating the number of the revision. Elaborate CD-ROM disk labels are not required or desired.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each.

No pricing information is to be presented in any part of the proposal outside of the Volume I.

Change Pages After Initial Proposal Submission. If the Government opens discussions and requests the offeror submit proposal revisions, during or after discussions, any changed pages that are submitted will be a different color from the original proposal pages, and will have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number will be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to Evaluation Notice (ENs). The Government will identify specified page limits for ENs responses in the letters forwarding the ENs to the offeror.

a. Volume I – Price Proposal

TAB A – Executive Summary. Provide an executive summary that describes the significant attributes and theme of its proposal and introduces the contractor’s team.

This should also include a contact list (with phone numbers, fax numbers, mailing addresses, e-mail addresses, etc.) to include personnel authorized to sign for and to negotiate on behalf of their company.

TAB B – Completed and Signed SF 1449 and acknowledgement of all amendments.

The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain a signature in block 30a. of the form. The contractor will acknowledge all amendments to the RFP in accordance with the instructions on the SF 1449 and with Addendum to FAR 52.212-1, Instruction to Offerors Commercial Items.

TAB C –Contract Pricing Schedule, to include all supporting data. The pricing schedule shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Item Numbers (CLINs). Please submit the following information to support your IO pricing and understanding:

CLIN 0001 – IO-T: Includes planning services, commodity validation, project management, transition, move planning, inventory, and space development of commodities, lists and requirements in accordance with the Statement of Work (SOW).

CLIN 1002 – IO-C:. This includes the procurement, delivery, installation, transition, disposition, and warranting of commodities planned during IO-T in accordance with the Statement of Work (SOW).

TAB D – This tab shall include the cut sheets or specifications of all commodities that are being priced in the offerors. Cut sheets shall include a picture and all product specifications.

TAB E – Pre Award Information (e.g. Bank and Supplier References). In accordance with FAR 9.103(a), “Purchases shall be made from, and contracts awarded to, responsible prospective contractors only.” So that the Government can make a determination of Contractor responsibility, a prospective contractor must meet the standards as set forth in FAR 9.104 that requires a contractor to have adequate financial resources to perform the contract or the ability to obtain them.

As an aid in assessing responsibility, the offeror shall notify their banks/suppliers that the Corps of Engineers may be contracting them, and shall authorize the banks/suppliers to release the following information regarding the Offeror’s account. If a written authorization is required by the Offeror’s bank. Offeror’s shall provide that written authorization with their proposal. The following information shall be provided:

Name and Telephone Number of Bank’s Point of Contact Number of Years business has been conducted with each bank Types of open accounts (checking, savings, loans, etc.)

Balance of current accounts (the banks will provide a “range of figures” for this information such as medium five-figures range) Means by which loans are secured and if paid as agreed Point of Contact and Telephone Number for three (3) different Suppliers

Pre-award survey data will be used as it relates to the probability of the offeror successfully accomplishing the proposed effort. The Government will use pre-ward survey data provided by the Offeror and data obtained by other sources to perform this assessment.

TAB F - Representation, Certifications, and Other Statements of Offerors. The offeror will ensure that Representation, Certifications, and Other Statements are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

b. Volume II – Technical Proposal. The Technical proposal shall not exceed the specified page limits listed in the table above (26 page count). The Government will not review any information submitted in an appendix or attachment to the proposal in excess of the establish limits. The offeror shall comply with the page limitations. The Offeror shall not submit verbatim sections of the solicitation or SOW as part of their technical proposal. Offerors that do not meet these requirements may be subject to rejection. The Technical proposal shall not include any cost or price information.

(1) TAB A Table of Contents

(2) TAB B Glossary of Abbreviations and Acronyms

(3) TAB C Technical Approach

TAB C1 – Company/Team Qualifications and Experience TAB C2 – Transition Planning and Execution TAB C3 – Master Schedule and Approach

(4) TAB D Past Performance

The Technical Proposal should include, at a minimum, the following information.

TAB C1 – Company/Team Qualifications and Experience. The Company/Team Qualifications and Experience must reflect a clear understanding of the program’s objectives, operating environment, and the demands and constraints in regards to the customer supported.

The Offerors approach shall include:

A narrative that reflects the Offeror’s overall understanding of the Initial Outfitting program requirement as required by the Statement of Work to include corporate experience that is relevant and recent, as it relates to the Statement of Work in executing Initial Outfitting Work.

Offerors shall include not more than four 1 page project information sheets (included in the 26 page count) each for the prime and each major sub-contractor. Each page shall contain only one project. Offerors shall not include a listing of projects. Projects must be recent (completed or at least 50% complete within 3 years from the issue date of this RFP) and relevant (IO for medical facilities) to be considered for evaluation. The following information shall be included on each project information sheet:

The team member submitting the project

Role/Description of responsibilities for the project

Project description to include at minimum customer, location, general scope, size, dollar value, percent complete or date completed and any problems encounter and how, those problems were overcome

Customer POC with telephone number

Offerors shall include a description of the relationship to each of its teaming members to include any major sub-contractors as well as the roles and responsibilities of each teaming member and major sub-contractor for which corporate experience is submitted for consideration.

Offerors shall provide a staffing matrix which identifies all personnel on their team and the qualifications that they possess in order to satisfy the minimum requirements of Section VI in the Statement of Work.

TAB C2 – Transition Planning and Execution. Offerors shall submit a sample Transition Plan (1-Page), using the Statement of Work, demonstrating a methodology for transition planning and an understanding of key milestones and coordination details involved in moving staff and departments. Provide a level of detail that indicates an understanding of the requirements for meeting and fulfilling the SOW. The evaluation will focus on the Offeror’s:

Ability to develop a complete, accurate and concise transition plan;

Provide narrative explaining methods, processes and approaches to plan development;

Provide narrative explaining methods, processes and approaches to coordinating key milestones with dynamic Construction schedule; and

Understanding of risks associated and mitigation strategies required for IO transition planning.

TAB C3 – Master Schedule and Approach. Offeror’s shall submit a sample IO Master Schedule (1 page), using the Statement of Work, focusing on the Offeror’s ability to schedule and coordinate critical aspects of the IO process. The evaluation will focus on the Offeror’s:

Ability to develop a complete, accurate and concise IO Master Schedule;

Provide a Departmental/room level relocation schedule, showing original and proposed location;

Provide narrative explaining methods, processes and approaches to schedule development;

Provide a narrative explaining the Offeror’s understanding of the risks associated and mitigation strategies required when it comes to the approach to the master schedule.

TAB D – Past Performance. The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 3 of all relevant (same or similar items) health- care/IO contracts of the Prime Contractor that are complete or at least 50% complete within the last 3 years. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment 1), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Mr. Timothy Pighee via email at timothy.a.pighee@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs.

However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Offerors may provide details on past performance problems and corrective actions taken as a part of the proposal. When an Offeror’s firm is divided into severable segments (e.g., division, group, unit) the Government will evaluate only the past performance of those segments of the firm that will actually perform the work. Additionally, if Offeror has no relevant past performance, information may be provided for key subcontractors.

The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

Recency Assessment. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this RFP. Information that fails the recency assessment will not be evaluated.

Relevancy Assessment. To be relevant, the effort must be similar to the nature of work, size, magnitude, complexity and scope to the work required by this RFP. The Government will conduct an in-depth evaluation of all recent performance information provided to determine if it is the same or similar in nature, size, and complexity to the services/products being procured under this RFP. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Relevant experience information that fails this condition will not be evaluated.

The Government reserves the right to obtain past performance data from other sources than those identified by the offeror in evaluating past performance. This includes, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting

System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors.

Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

STATEMENT OF WORK

All interested offerors must contact Mr. Timothy Pighee for access to all solicitation attachments and solicitation amendment attachments at Timothy.A.Pighee@usace.army.mil. All offerors shall include the following information with request:

Company Name Employee Name Email Address Telephone Number

A MANDATORY SITE-VISIT is scheduled for February 15 and 16, 2017.

All interested contractors please contact Timothy Pighee via email at timothy.a.pighee@usace.army.mil to confirm attendance.

All interested contractors shall meet at the Marine Corps Base Hawaii Main Gate and visitors center at 0800 on Wednesday, February 15, 2017. All contractors will need a valid state issued drivers license and the rental agreements for all rental vehicles.

Site-Visit Schedule Thursday, February 15th 0800 – 0830 Meet at Main Gate for escort and visitor passes 0900 – 1100 Project Overview and Site Orientation

1100 – 1230 Lunch 1230 – 1530 Tour of existing medical facilities

Friday, February 16th 0830 – 1200 Tour of existing medical facilities continued

Question and Answer session

Award will be based on a Best Value, Lowest Price Technically Acceptable Source Selection Process, IAW FAR 15.101-2. It is the potential offeror's responsibility to monitor fbo.gov for updates to this solicitation. All work shall be performed in accordance with all requirements under this Statement of Work, other terms and conditions of the contract. Contractor employees shall not be considered government employee for any purposes under the contract.

STATEMENT OF WORK

INITIAL OUTFITTING MEDICAL/DENTAL CLINIC REPLACEMENT

MARINE CORPS BASE (MCB) HAWAII, KANEOHE BAY

I. INTRODUCTION

Navy Medicine West (NMW) Detachment Hawaii is responsible for the programming, planning, construction and initial outfitting (IO) of U.S. Navy Medical Treatment Facilities. NMW is chartered with outfitting the new Medical/Dental clinic to meet mission objectives, while transitioning staff and resources from the existing point of care delivery locations on Marine Corps Base (MCB) Hawaii. The terms NMW, Navy Medicine West Detachment Hawaii, and NMW Project Officers may be used interchangeably within this document.

This SOW describes the IO services, procedures and personnel necessary to outfit the new Medical/Dental Replacement Clinic on Marine Corps Base (MCB) Hawaii.

The new Medical/Dental Replacement Clinic is currently under construction approximately one (1.5) miles from the existing MCB Hawaii Branch Health Clinic (BHC) Kaneohe Bay, located on Harris Avenue. Items from the BHC Kaneohe Bay, 21st Dental Battalion, Regimental Aid Station, CLB-3 Aid Station, and Wing Flight Line clinic selected for reuse shall be relocated to the new Medical/Dental Replacement Clinic by the IO Contractor.

Development of the IO requirements and IO integration into the project shall be accomplished concurrently with construction of the Medical/Dental Replacement Clinic

II. INITIAL OUTFITTING OVERVIEW

Navy Medicine West defines Initial Outfitting (IO) as any commodity-related planning, procurement, installation, certifying, transition, training and warranting required to equipment a new or newly renovated facility.

Initial Outfitting is a two-step acquisition process. The IO Contractor is ultimately responsible for providing Step 1 IO-T, and Step 2 IO-C, throughout the duration of the project.

The proposed Medical/Dental Replacement Clinic IO-T and IO-C planning dates as well as the Beneficial Occupancy Date (BOD) and Open for Business (OFB) dates are outlined below.

These dates are for information purposes only and are subject to change.

Marine Corps Base(MCB)Hawaii Initial Outfitting (IO) Schedule

Medical/Dental Replacement Clinic

Begin construction Nov 2016

STEP 1: Initial Outfitting Transition (IO-T) Planning

Award IO-T: May 2017

Construction Completion* Dec 2018

Beneficial Occupancy Date (BOD)** Dec 2018

Full Operational Capable

(FOC)

Mar 2019

* Construction completion – Date construction activities are complete.

** BOD– Date at which building system testing and commissioning, construction punch lists and other final work is complete. Date building is officially turned over by NAVFAC to NMW. Date the IO Contractor may begin installation of IO commodities.

Initial Outfitting includes planning, procurement, delivery and installation of project artwork, signage, way-finding, Furniture, Furnishings and Equipment (FF&E) -also known as “commodities,” medical equipment, case goods, low-voltage systems (communications, resource protection), and logistics (procurement, delivery, installation and certification).

Installation period is defined as the time between BOD and transition period during which installation of FF&E may be achieved. Transition period is defined as the time between BOD and close-out during which any reuse items and personnel and/or personnel belongings are moved from the existing Branch Health/Dental Clinic, Marine Center Medical home trailer, SMART Clinic, CLB-3 clinic, and the MAG-24 flight line clinic to the Medical/Dental Replacement Clinic. Project close-out period is defined as the time immediately after transition until contract end date, unless a change in this duration is requested by NMW.

Initial Outfitting – Transition Services (IO-T)

1. Initial Outfitting (IO-T) includes:

a. Planning, project management, transition, and move planning services

b. Space planning

c. Refinement of commodities lists and requirements

d. Inventory of existing commodities, tracking of all reuse systems and commodities throughout project

e. Validating all commodities

f. Conducting User interviews to develop complete equipment packages and developing program submittals

g. Planning and developing requirements for all new and reuse commodities.

h. Transition and relocation planning

i. Developing schedules for all IO requirements (submittals, transition, User meetings, etc.)

j. DRMO planning and coordination

2. Validation of Commodities means the IO Contractor must:

a. Complete a thorough inventory of the existing facilities and check the inventory against the Medical/Dental Replacement Clinic commodities list;

b. Check all existing commodities to ensure they are listed and accounted for in all inventory and subsequent project documents;

c. Ensure all new and reuse commodities planned for the project meet the operability, durability and safety requirements for NMW and DoD facilities;

d. Ensure all new and reuse commodities are included in all room by room and master equipment lists;

e. Ensure all new and reuse commodities shall fit within allowable space in new facility, are supported by all necessary utilities to function in accordance with the manufacturer’s specifications, and ensure the commodities meet all current codes, including Navy and life safety requirements. (For example, ensure correct power voltage, power cords and placement of cords, shielding, exhausts, venting, floor drains, air temperature, water volume and temperature are available for the commodity to operate properly. Ensure commodities shall be located for proper operation by Users.)

f. Ensure all commodities have all attachments or accessories necessary for proper operation (complete and usable prior to acceptance).

g. Ensure all new and reuse items can be delivered into the new facilities. (For example, ensure commodities to be placed in new facility shall fit through any doors, windows, elevators, stairwells, hallways, etc. as necessary to be placed in the specified locations without damage to building or commodities). Show new and reuse FF&E on drawings to scale.

h. Ensure Navy Project Officers and Users are partners in the FF&E review for their respective departments. While the IO Contractor and User may make recommendations for commodities, selection and final approval for procurement of new commodities, or reuse of existing commodities, shall be made by the NMW Project Officers after reviewing and approving in writing.

i. Following validation of commodities, reuse commodities should be denoted as “reuse- DRMO” or “reuse-move to new Medical/Dental Replacement Clinic”

j. The contractor shall prepare all form 6700's and any other required equipment receipt forms per the direction of the NMW project Officer. The contractor shall also provide a detailed spreadsheet with a complete listing of every purchased commodity to include the JSN numbers sorted by room number at final turnover.

3. Initial Outfitting Schedule

a. IO Contractor shall develop an Initial Outfitting schedule in coordination with the General Contractor (GC) construction schedule and NMW.

b. The Initial Outfitting Schedule must be provided to USACE and NMW for review within 10 days of receipt of the project construction schedule following IO contract award.

c. IO Contractor shall update the schedule to reflect any approved project schedule changes throughout the course of the project and within 10 days of the approved changes. Any schedule updates shall be incorporated via contract mod. See Section XI Deliverables Reference, Attachment 02 - IO Submittal Requirements & Format for items to be included in the IO-T deliverables.

4. Submittals

a. IO-T key deliverables include a minimum of three IO Submittals: Submittal #1, Submittal #2, and Submittal #3. Should any minor changes result from the review of Submittal #3, the IO Contractor shall provide a revised Final Submittal, at no additional cost, within 14 days of Submittal #3 review completion. IO project schedule provided by the IO Contractor shall include submission dates for Submittal #1, #2 and #3. Each Submittal shall be completed to 100 percent by the dates specified in the Initial Outfitting Schedule.

This includes a complete IO Contractor Quality Control review of the submittal prior to being provided to the government

b. Each submittal shall include drawings. Drawings shall include placement of CAT A

(purchased and installed by GC/NAVFAC through NMW) and CAT C (purchased and installed by IO Contractor). Drawings shall include composite as well as individual room/section/department as necessary to clearly illustrate placement of planned FF&E.

All lettering in the Drawings shall be clearly legible and all drawings shall include legends for any colors, acronyms or symbols used. FF&E placed within the drawings shall be clearly drawn, labeled with Joint Schedule Numbers (JSN’s) and descriptive information so Users can readily distinguish items on the floor plan for their departments.

c. Each submittal shall include a Room by Room list with JSN’s and quantities proposed by room. In addition, each submittal shall include a roll-up summary of total quantities per JSN developed from the Room by Room. Room by Room list shall be provided in both Excel and PDF formats.

d. Each submittal provided shall be quality reviewed and signed by the IO Contractor’s

Quality Control Manager for the project. Submittals #1, #2, and #3 shall include completed cut sheets for all proposed commodities as well as JSN’s. Pricing on each cut sheet shall be consistent with pricing provided on the Room by Room and JSN roll-up commodities lists submitted to the government for this project.

e. The government shall have at least 21 days to complete a review of each Submittal. This review time shall be reflected on the IO schedule.

C. Step 2: Initial Outfitting – Commodities (IO-C)

Step 2: Initial Outfitting – Commodities (IO-C) includes:

1. Validating IO/T

2. Procurement (ordering, purchasing,) shipping, warehousing / storing commodities

3. Providing building protection before installation of commodities, to be inspected by project team prior to installs beginning.

4. Cleaning of new facilities prior to installation of commodities

5. Delivering and installing new commodities

6. Making final utility connections for commodities

7. Uninstalling reuse commodities from existing facilities and preparing them for move to new facilities

8. Certifying commodities

9. Providing final cleaning of new facilities prior to Beneficial Occupancy Date (BOD) turnover to NMW.

10. Training Users to properly operate equipment, providing Operation and Maintenance

(O&M) manuals

11. Warranting all new commodities, providing warranty information for Users / NMW in excel and PDF copies.

12. Develop Ribbon Cutting Ceremony and provide support to the command, by developing and printing a completed ceremony program, invitation, story boards, and required supplies for a complete ceremony.

See Attachment 1, “Kaneohe Bay Bid Schedule”, for all commodities.

1. For any discrepancies between the Drawings and the Attachment 1 “Kaneohe Bay Bid Schedule”, the bid schedule shall rule.

2. GSA

A letter from the USACE Contracting Officer (KO) may be requested by the IO Contractor to support procurement of commodities through General Services Agency

(GSA).

3. Beneficial Occupancy

Beneficial Occupancy Date (BOD) date is the date NAVFAC completely turns over the newly constructed Medical/Dental Replacement Clinic to the Navy. Building construction, punch lists, commissioning and all HVAC, fire and emergency systems testing and removal of construction equipment shall be completed prior to BOD. IO Contractor may begin installation of commodities at BOD. After BOD, if any construction work by NAVFAC must continue, ALL NAVFAC construction work shall be coordinated with the IO Contractor through NMW.

4. Storage

All furniture, fixtures and equipment procured by the IO Contractor and not immediately installed in the Medical/Dental Replacement Clinic must be stored in secure warehouse facilities and at the expense of the IO Contractor, unless otherwise specified. These secure warehouse facilities must have climate controlled space for any sensitive equipment or furniture prior to delivery to the new facility. Sensitive commodities shall be defined as any items that the manufacturer states shall be at risk if stored in a non-climate controlled area. The contractor must provide proof of full value replacement insurance up to the value of the commodities being stored at any one time. All commodities provided by the IO Contractor to the Medical/Dental Replacement Clinic shall be free from damage, including but not limited to damage from inclement weather.

5. Seismic Anchoring

All supply, warehousing, and clean utility spaces need to adhere to local Hawaii code for seismic anchoring.

6. Training and Transition of User Personnel

Training and transition of personnel shall follow immediately after complete outfitting of the new facility. IO Contractor shall coordinate with NMW and Medical/Dental Replacement Clinic Departments to schedule training and ensure Users are properly trained to operate new Furniture, Fixtures, and Equipment (FF&E). IO Contractor shall also support Users to operate in the new Medical/Dental Replacement Clinic by providing ‘day in the life’ training to acclimate Users to the new facility and any new work flow patterns.

7. Government Acceptance All FF&E installed in the Medical/Dental Replacement Clinic by the IO Contractor belongs to, and is the responsibility of, the IO Contractor until the Government inspects, approves and accepts the commodities. Acceptance of installed commodities by the Government is effective when the Government inspects installation of the commodities and signs the DD250 form. Proposed dates for government acceptance of commodities shall be included in the IO Contractor’s project schedule, reviewed and approved by NMW. These dates should be re-coordinated with NMW and Users prior to any schedule revisions.

8. Billing / Invoicing

During IO-T, IO Contractor shall invoice after review and acceptance of each IO Submittal (Three separate invoices). IO&T Changes shall be invoiced after BOD.

During IO-C, IO Contractor may issue an invoice for the installed commodities after the DD250 form for said commodities is signed by NMW. Typically, acceptance for commodities is conducted once all commodities are installed within the facility.

Acceptance of uninstalled commodities shall be considered on a case by case basis and at the discretion of the COR and Contracting Officer (KO).

9. Warranty Date of Warranty for FF&E begins at acceptance of the FF&E by the government. IO Contractor shall replace or repair a warranty-covered defective item for at least one year from acceptance. The IO Contractor must provide, within 72 hours of the completed installation and punch list(s), a spreadsheet to the government by department, room, and JSN, listing all damages/deficiencies or missing items. Once this has been presented and approved by the government, the contractor shall publish the formal list and shall provide its best effort to resolve all items within 45 calendar days. Any equipment or furniture furnished by the contractor found to be defective within the one year warranty period must also be resolved as soon as possible, preferably within 25 calendar days. In the case of missing items or items requiring replacement, IO Contractor must show to the government within 14 calendar days of completed installation and punch(s) proof of reordering of the product and list the anticipated lead time to completion. For any damages, breakages beyond repair or missing items after the relocation of reuse, the IO Contractor shall have 48 hours to complete the evaluation and provide to the government the same list, as described above, and shall follow the same durations to remedy.

10. Post Move Help

IO Contractor shall provide onsite post move assistance for Users during and immediately after transition. This service shall be provided for a minimum of five business days after transition (equipment, furniture alignment, IT support, and warranty issues). All issues shall be tracked and completed prior to completion and tracked via excel format.

11. Kickoff Meeting: A Kickoff meeting shall be held on-site at MCB Hawaii. This meeting is to establish the rules of engagement related to IO process, introduce members of the PDT and provide an overview of the way forward. This meeting shall include an explanation of lines of communication within and across NMW, USACE, NAVFAC, Command representatives, and IO Contractor organizations to ensure proper leadership and management support as well as efficient project execution. The USACE PM, IO Contractor PM, and NMW project officers, at a minimum, shall attend the Kickoff meeting. Meeting onsite shall provide the PDT and IO contractors familiarization of the construction site and pertinent support facilities on and off-base that are necessary in the execution of this contract.

12. Project is located on MCB Hawaii, Kaneohe Bay Hawaii, outside the continental U.S.

(OCONUS) and is four - five (4-5) hours behind of Central U.S. time depending on Daylight savings time (DST). For this contract, the date of the contract shall be based on Central U.S. time. Items listed on the IO Schedule, however, shall be in Hawaiian Standard Time (HST).

III. INITIAL OUTFITTING -TRANSITION (IO-T) REQUIREMENT

The IO Contractor shall provide Initial Outfitting Project Management services for this project and a Project Manager (IO-PM) to execute these services.

A. Project Management NMW considers project management as a methodical approach to planning and guiding project processes from start to finish. Project management activities shall include, but are not limited to, facilitating the project while controlling resources, staffing, time, cost, quality, scope and risk for each project.

Project Management includes ensuring all IO staff meets all base access requirements prior to project award, including required training, paperwork and certifications:

1. A Common Access Card (CAC) is required for IO Contractor personnel to access the Navy Medicine network. The IO Contractor Project Manager, BMET, IT team, and Transition Planner must possess CAC cards to properly conduct their work at Medical/Dental Replacement Clinic.

IO Contractor Project Manager, BMET, and Transition Planner shall each possess a CAC card at the time of IO Contract award, or obtain CAC cards within two weeks of award.

2. The primary way to obtain base access to Marine Corps Base Hawaii is through the RAPIDGATE system. Information about the RAPIDGATE process is available at http://www.rapidgate.com/. All IO Contractor staff assigned to the project must be able to obtain base access. It is not the responsibility of NMW-Det Hawaii to escort IO contractor staff and vendors on/off the base.

3. Proof of Health Insurance Portability and Accountability Act (HIPAA) certification is required for all IO Contractor personnel who may work Medical/Dental Replacement Clinic project.

HIPPA certification is required in order for any IO Contractor personnel to complete paperwork to access any section of the Navy Medicine Network.

B. Initial Outfitting Project Manager (IO-PM)

Key objectives and the role of the IO Contractor Project Manager to oversee these objectives are presented, below.

1. Oversight IO Contractor PM (IO-PM) shall oversee and guide project initiation, planning, execution, and closing of the project. The IO-PM is responsible to ensure all deliverables are submitted per contract.

2. On Project / On Site Time Periods

The PM must be identified and begin work with NMW/USACE on the project within 14 days of contract award. The PM shall be on site for the Kickoff meeting and User meetings. The PM shall be onsite at the Medical/Dental Replacement Clinic full time one month before delivery of CAT C commodities through the “Post Move Help” date.

NMW shall provide an office area with electrical service for the IO-PM and Transition Planner to use through this time period of the project. All other office support (phones, computers, use of printers, copiers, fax machines, projectors, paper, Wi-Fi) shall be the responsibility of the IO-Contractor, unless otherwise indicated by NMW.

3. Close Out During Close-out, IO-PM shall address any outstanding issues to complete project close-out, and provide the final procurement package, warranty information, and operation manuals to NMW for each commodity installed under this contract. Contractor proposal shall provide a narrative describing Project Manager’s work to ensure proper project close out.

4. Meetings

The IO-PM shall direct the activities for each meeting described, below. The IO-PM must lead each of the following meetings:

a. Bi-Weekly PDT Meetings

b. User Requirement Meetings

c. User Review Meetings.

5. PDT Meetings

The IO Contractor shall provide a teleconference call-in number for the Bi-Weekly PDT meetings. PDT meetings shall include teleconference participation, and shall be held at a time of the day to allow access for the entire PDT to participate, which shall be led by the IO-PM. PDT meetings shall be listed in the IO project schedule. The IO- PM shall provide a draft meeting agenda and submit it to the Project Delivery Team

(PDT) a minimum of three (3) calendar days prior to each meeting date. The IO PM shall coordinate feedback from the Project Delivery Team…