W9127Q24R0016_RFI_Questions_Answers_240607.pdf
PDF 113 KB Posted
- Attached to
- MSNG Yellow Ribbon Event
- Solicitation number
- W9127Q-24-R-0016
About this file
This document is a set of Questions and Answers related to a Request for Information (RFI) for a Yellow Ribbon event contract opportunity solicited by the Mississippi National Guard.
The key details are: The contract will be for meeting space, AV support, refreshments, childcare, and parking in the Biloxi, MS area to host a Yellow Ribbon event from July 26-28, 2024. Food and beverage, except for water and coffee, is not required. Lodging is not required. The contractor will be responsible for setting up the registration area for the childcare, while the government will staff the main registration/information desk. The government will provide water and coffee, while the contractor will provide snacks, refreshments, and water for the childcare room. The solicitation is a small business set-aside under NAICS 561920 with a size standard of $20M. Quotes are due by 1:00 PM CDT on June 13, 2024, and should include a detailed description of services, pricing, and past performance history.
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Other files
| File | Type | Posted |
|---|---|---|
| MSNG YR Event_PWS (Rev1)_240607.pdf | ||
| MSNG YR Event_PWS_240515.pdf | ||
| W9127Q24R0016_CLAUSES_PROVISIONS.pdf |
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W9127Q24R0016 – MSNG Yellow Ribbon Event RFI - Questions/Answers
7 June 2024
1. I'd like to confirm the following:
a) NO Food & Beverage (Except for water) is required? Water and coffee are required for attendees. Snacks, refreshments, and water for the children in the childcare room
b) NO Lodging / hotel block is needed? Lodging is not required under these services
c) Is there an AV requirement for the childcare room? There’s no AV requirement for childcare.
The childcare provider will bring activities for children.
2. Regarding registration: are we just setting up the registration area, or are we also staffing and running the registration process? We do require the contractor to setup the registration area and the government will be responsible for staffing for general registration. Contractor is responsible for registration in the childcare area ONLY.
3. Will we be responsible for any registration materials i.e. name tags, lanyards, any printed materials, etc.? Contractor will be responsible for registration materials needed in the childcare area
ONLY.
4. Does the government require lodging rooms? NO
5. If the government does require lodging rooms, how many rooms will be needed, and which nights are they required? Lodging is not required.
6. Does the government require meals to be served? No, only water & coffee from venue to be served to Servicemembers. The childcare is required snacks, refreshments, water.
7. Does the government require labor hours for support, such as logistics and coordination? NO
8. Will the government staff the registration/information desk or will the vendor need to staff the registration/information desk on Saturday and Sunday? The government will staff registration/information desk Saturday and Sunday. See response to Question 2.
9. Can the government clarify whether 2 or 4 tables are needed at registration? Two long tables will be needed for registration.
10. How many kids do you have 0-1 (we have a ration of 1 on 2)? PENDING
11. Would you be open to a casino or is that not an acceptable option for the conference space? No, a casino will not be an option.
*PWS has been updated to reflect changes and clarification.
File details come from the government source that posted it. Updated .