186_ARW_-_TERMS_AND_CONDITIONS_9_Nov_2018.pdf

TERMS AND CONDITIONS

1. Description of Agreement: Contractor shall furnish all labor, equipment, supplies, materials, testing, transportation, and supervision necessary to prepare and provide meals during Unit Training Assemblies (UTA’s) when Dining Facility employees require training and will be unable to serve regularly scheduled meals. These UTA's usually occur 3 to 4 times a year. UTA’s are located at 186 ARW, 6225 M Street, Meridian, MS 39307. Meals shall be provided in accordance with the following specifications:

a. Meal Requirements:

1) Contractor shall furnish all food items and deliver prepared meals to the 186 ARW, Air National Guard Base. All food items must be delivered and available on site in proper container no later than 10:00 a.m. on specific dates unless otherwise directed.

2) Meals shall be delivered to the back of building 204 at 6225 M Street, Meridian, MS 39307.

3) Approximately 600 meals will be ordered each day. An authorized Government Representative will call two weeks prior to delivery to provide the number of meals required.

Two (2) Super Drills occur per year in which UTA's consist of 3 days. Nine (9) UTA's consist of 2 days for the remaining months of the year. One (1) month will not have a UTA scheduled.

4) Box Lunch will consist of a sandwich, one side (i.e. chips), one dessert, and one can premium beverage (i.e. Coke or Pepsi products).

5) Contractor shall provide all condiments (mayonnaise, mustard, and ketchup) to complement the meal being served.

6) Eating utensils and napkins shall be provided by the Contractor.

7) All food items shall be served at 140 – 160 degrees Fahrenheit, and cold foods at 33 – 40 degrees Fahrenheit.

8) Contractor shall receive payment for all meals ordered. All food/meals shall remain the property of the 186 ARW, MS and must remain at the 186 ARW, ANGB.

9) Contractor shall comply with all FDA Food Guidance and Regulations.

b. Miscellaneous:

(1) Only a warranted Contracting Officer is authorized to change anything in this agreement on the Government’s behalf. All issues will be coordinated between the contractor, the Base Contracting Office and the Base Services Office.

(2) The Contracting Officer, a Services member and the contractor will review the contents of this agreement annually and make any necessary changes. This agreement can be terminated by either party with 30 days advance written notice.

(3) The Government is required to inspect location where food preparation is being completed.

Contractor must have location inspection ready at all times and must allow Government access for random inspections.

2. Extent of Obligation: The Government is obligated only to the extent of authorized purchases actually made under the BPA. Under no circumstances will calls be authorized when placed after the expiration date of the Agreement.

3. Pricing: The prices to the Government shall be as low as or lower than those charged the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. Pricing may be changed at any time with a 30 day written notice to the Contracting Officer; however discounted or lower pricing may be offered at any time without written notice. Prices can be submitted on a separate document, if needed.

a. Box Lunch: (No minimum orders allowed) Rate per meal: $ Types of sandwiches offered Side available Dessert available Beverage available .

4. Purchase Limitation: The dollar limitation for each vendor under the BPA shall not exceed $40,000.00 per year.

5. Individuals authorized to purchase under the BPA:

NAME OF INDIVIDUAL MAXIMUM AMOUNT OF BPA

Donna R. Lewis, Contracting Officer Jackie L. Sanford, Base Services Technician

$25,000.00 $10,000.00

6. Delivery tickets: Shall contain the following minimum information:

• Name of supplier

• BPA number

• Date of purchase

• Call number

• Itemized list of meals furnished

• Quantity, unit price, and extension of each item, less applicable discounts

• Date of delivery or shipment

7. Quality Assurance: The Government shall monitor the Contractor’s performance under this contract.

These operations include but are not limited to food preparations at the Contractor’s facility and transportation from the Contractor’s facility to the 186 ARW, Air National Guard Base. Public Health personnel shall be allowed to conduct sanitary inspections IAW current FDA Food Guidance and Regulations.

8. Security: The Contractor shall ensure that personnel have proper identification for entry into the 186 ARW, MS, Air National Guard Base (ANGB). The forms and EAL must be submitted to the Base Contracting Office @ donna.r.lewis8.mil@mail.mil, ned.l.mccormick2.mil@mail.mil, or jared.a.garner2.mil@mail.mil no later than 48 hours prior to delivery of meals. All vehicles are subject to be searched, and they must have proper registration and proof of insurance in order to be allowed onto the base. All employees must have a state-issued ID card to gain access to the installation.

END OF TERMS AND CONDITIONS

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