Split_unit_in_the_USPFO_server_room_SoW_20JUL2015.pdf

UNCLASSIFIED

JOINT FORCE HEADQUARTERS VIRGIN ISLANDS NATIONAL GUARD

RR1 BOX 9201 KINGSHILL, VI 00850-9731

STATEMENT OF WORK

FOR USPFO SERVER ROOM SPLIT UNIT A/C

20 July 2015

SW 1-01 SCOPE: Furnish all materials, tools, supplies, equipment labor and professional supervision required to purchase and install a split unit air conditioning unit in the United States Property & Fiscal Office (USPFO) server room.

SW 1-02 LOCATION: Site of work is at the following locations:

• US Property and Fiscal Office (USPFO) #10A & 18 VICORP Land, Estate Bethlehem, Kingshill, USVI 00850.

SW 1-03 WORK TO BE ACCOMPLISHED: Work to be accomplished includes, but is not limited to, the following:

A. Install new energy star air conditioning system for the USPFO information technology server room conforming at a minimum to SEER 16 standards.

B. Install new conduit and electrical supply for new system required by manufacturer’s installation manual and all applicable code.

C. Install new pipe, pipe connections and all refrigerant pipe work for entire system to include condensate piping in accordance with manufacturer’s installation manual.

D. Install in ceiling cassettes and/or wall mounted cassette.

E. Install required surge suppressor system in accordance with any manufacturer specifications to insure compliance for warranty.

F. Install outside condenser on existing pad and use existing disconnect. See attached drawing for location.

G. Provide one year service and warranty on parts and labor.

SW 1-04 HOURS OF WORK: Contractor shall be required to perform the work during the hours of 8:00 AM to 5:00 PM, Mondays to Fridays except on Federal holidays. Arrangements to work at different times or days must be coordinated through the Construction and Facilities Management Office in order to gain access to the facility.

SW 1-05 PERFORMANCE:

A. Submittal of a proposal by a Contractor shall be accepted as prima facie evidence that they have examined all aspects of the work required and have satisfied themselves as to the nature and location of the work and all matters that can in anyway affect the work or cost thereof, under this agreement. Any failure of the Contractor to acquaint themselves

“Guardians of the Eastern Front” with all available information including physical survey of the site of the proposed work will not relieve them from successfully performing all work for a complete and acceptable job.

B. The brief outline above of principle features of the work in no way limits the responsibility of the Contractor to perform all work and furnish all labor and materials required by the specifications. Any omission from the specifications or mis-description there of shall not relieve the Contractor from performing all work required or furnishing the materials necessary to completely fulfill the intent of the contract.

C. The Contractor shall confine operations at the job-site to areas permitted by the Construction and Facilities Management Officer or his representative. Contractor shall not unreasonably encumber the job site with materials or equipment and shall assume full responsibility for the protection and safekeeping of products stored on the premises.

D. All work shall comply with standards as expressed in Federal and Territorial Building Codes.

E. At the job completion, the contractor shall clean up the work area and remove all trash and debris from the job site and return site to original or better condition.

SW 1-05-01 PERFORMANCE - CONTRACT MANPOWER REPORTING ACT:

A. Submittal of a proposal by a Contractor shall be accepted as prima facie evidence that they have examined all aspects of the work required and have satisfied themselves as to the nature and location of the work and all matters that can in anyway affect the work or cost thereof, under this agreement. Any failure of the Contractor to acquaint themselves with all available information including physical survey of the site of the proposed work will not relieve them from successfully performing all work for a complete and acceptable job.

B. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Name of your component/office via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

C. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil.

The required information includes: (many of these requirements can be found in the contract)

(1) Contracting Office (block 9), Contracting Officer (block 31a), Contracting Officer’s Technical Representative (it will be included in the Statement of Work if required);

(2) Contract number (block 2), including task and delivery order number (block 4);

(3) Beginning and ending dates covered by reporting period (these are in the delivery

UNCLASSIFIED

http://www.ecmra.mil/ http://www.ecmra.mil/ https://cmra.army.mil/ information section of the contract);

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub- contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); You can find FSC’s here:

http://support.outreachsystems.com/resources/tables/pscs/

(9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity W7P4AA;

(10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(11) Presence of deployment or contingency contract language; and

(12) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

D. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Effective 30 September 2005, contractors filing their Contractor Manpower Reports will receive immediate e-mail confirmation that their reports have been received in the system. This should facilitate final payment to contractors and expedite contract closeout. Administrative contracting staff should accept this confirmation as proof of completion of this contract deliverable. The CMRA web site maintains a “Frequently Asked Questions and Answers” https://cmra.army.mil/ that is updated periodically. Any technical or implementation questions not addressed on this site can be discussed and coordinated through the CMR Help Desk at 703-377-6199, or https://cmra.army.mil. An updated CMRA business process, Version 3.0, has been implemented starting with the reporting of the FY 06 information. This version no longer accepts XML files. The basis for and guidance on reporting FY 06 information via Version 3.0 can be found on the above site under “User Guides” link on the tool bar.

SW 1-06 TERM:

A. The Contractor and their employees shall be subject to and shall at all times conform with any and all rules, regulations, policies and procedures pertaining to the security at the above listed facilities. Any violations or disregard for the rules, regulations and policies may be cause for immediate termination of the Contractor.

B. The Contractor and their employees shall at all times produce and display picture identification identifying the individual as an employee of the vendor.

C. The Contractor will complete the work within 180 Days of notice to proceed.

http://support.outreachsystems.com/resources/tables/pscs/ https://cmra.army.mil/

SW 1-07 SAFETY: Safety requirements shall be in accordance with all Federal and Territorial laws and codes. The current Department of Labor Safety and Health Regulations will govern the overall job safety program. The guidance from current version of the USACE EM 385-1-1 is also acceptable for the overall job safety program.

SW 1-08 ENVIRONMENTAL:

A. The Virgin Islands National Guard (VING) has instituted an environmental Management System Policy (eMS). Its aim is to implement and communicate long-term goals for environmental protection, improvement and stewardship. This would be achieved through continuous monitoring, assessing, reviewing and approving our environmental objectives and targets.

B. All personnel; military, civilian workers, contractors and visitors doing business with VING must conform to the eMS protocols in and around VING facilities and training areas. Embodied in the Adjutant General’s eMS Policy is the requirement to adhere and comply with all environmental laws, rules, regulations and practices encoded in Federal, Territorial, Department of Defense and VING’s laws, rule, regulations and practices.

JOINT FORCE HEADQUARTERS VIRGIN ISLANDS NATIONAL GUARD