SOW for RTI Furniture.pdf

RTI TECHNICAL RFP

Virgin Islands National Guard

TABLE OF CONTENTS

PART I STATEMENT OF WORK

PART II LISTING OF FURNITURE AND EQUIPMENT

PART III DRAWINGS

PART I

STATEMENT OF WORK

PROVIDE AND INSTALL FURNITURE AND EQUIPMENT

210th REGIONAL TRAINING INSTITUTE

4031 LaGrande Princesse, Lot 1B

Christiansted, St. Croix, USVI 00820-4353

STATEMENT OF WORK

1.0 GENERAL

The 210th REGIONAL TRAINING INSTITUTE (RTI) Provide regionalized Leadership individual training, Additional Skill Identifiers (ASI), Non-commissioned Officer Education System (NCOES), and other training based on Regional requirements for the Army Nation Guard (ARNG), the United State

Reserve (USAR), and the Active Component (AC).

This procurement serves to provide the RTI facility with furnishings and equipment to achieve these goals.

1.1 FACILITY INFORMATION

1.1.1 FURNITURE INSTALLATION LOCATION

210th REGIONAL TRAINING

4031 LaGrande Princesse, Lot 1B

Christiansted, St. Croix, USVI 00820-4353

1.1.2 POINTS OF CONTACT

Donna Prock-Ledger

Parcel 10 A & 18 VICORP Land

Estate Bethlehem

Kingshill VI 00850

Phone 340 712-7856

210th REGIONAL TRAINING INSTITUTE– (RTI

POC)

Phone: 340 712-8067

1.1.3 HOURS OF OPERATION

Contract services performed at the RTI facility shall occur generally between the hours of 0600 and 1800 on Monday through Friday. Delivery of materials shall be within these contract hours. If additional hours throughout the work week or weekend work are necessary to complete the furniture installation by the required completion date, permission to perform contract services during these additional hours will be granted.

1.2 SPECIAL

REQUIREMENTS 1.2.1

LICENSED ELECTRICIAN

The contractor shall have a licensed electrician readily available on the furniture installation team to perform electrical connections and disconnections of furniture and equipment as necessary.

1.2.2 PRE‐INSTALLATION SITE VISIT

Contractor shall perform a pre‐installation site visit at the RTI facility prior to ordering furniture for the contract. After award and prior to the Pre‐Installation Site Visit, the Government will initiate a teleconference to establish a timeframe for the Contractor’s Pre‐Installation Site Visit.

Contractor shall verify actual room sizes at the RTI facility against room sizes identified in the

Furniture Floor Plan included in this solicitation. Discrepancies between the actual room sizes and the sizes indicated on the drawings shall be noted, and adjustments to sizes of the proposed furniture shall be made as necessary to fit the actual spaces. The furniture shall not be ordered until the pre‐ installation site visit occurs.

Contractor shall verify electrical outlet locations within the RTI Facility as they apply to proposed locations for Systems Furniture. If the proposed Systems Furniture includes electrical wiring within the panels, the contractor shall verify that electrical outlet locations within the building will support the

Systems Furniture locations. If the building’s electrical outlet locations will not support the electrified

Systems Furniture, the contractor shall notify the Corps of Engineers immediately following the site visit.

1.2.3 POST‐AWARD FLOOR PLAN SUBMITTAL

After contract award the Government will provide an electronic CAD file of the floor plan to the awarded

Contractor. The Contractor shall use this CAD file to prepare a Furniture Floor Plan showing the furniture items selected from the manufacturer’s standard line of furniture. The Contractor shall submit the plan to the Government for review within ten (10) calendar days from the Pre‐installation.

Site Visit. Any size discrepancies between the manufacturer’s furniture items and the RTI spaces shall be noted and brought to the attention of the Government.

1.3 SCHEDULE OF COMPLETION

Construction at the St. Croix RTI will be completed by TBD 2012. Furniture deliveries and installation of furniture may begin not earlier than the completion of the building. Period of Performance will be

60 days. Furniture and equipment must be installed and the building must be functional and ready for occupancy by the completion date [with the exception of final incidental punch list items].

2.0 PRODUCTS

2.1 QUANTITIES

Quantities of furniture and equipment shall be provided as specified in the solicitation package.

See the attached listing.

3.0 INSTALLATION

The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to coordinate deliveries; load and unload furniture; place/install in designated rooms; assemble items as required; secure and store as designated; and properly dispose of all associated packaging/crating materials.

The Contractor shall schedule a pre‐installation site visit to the RTI facility prior to ordering furniture to verify the actual room sizes for furniture placement and to verify available electrical connectivity as needed for the proposed furniture.

All quotes shall include field verification of spaces for furniture placement, electrical verification, delivery and installation.

3.1 DELIVERY

The prime contractor shall coordinate delivery from all sub‐contractors. The Contractor shall contact the

Purchasing and Contracting (P & C) and the RTI Facility point of contact (RTI POC) at least fifteen (15) working days prior to shipping to ensure the building is ready to receive goods. Goods shall not be shipped until confirmation from the P & C and RTI POC is received. The contractor is responsible for the storage of furniture prior to shipping at no additional cost to the Government.

Once the contractor receives confirmation from the Government that the building is ready to receive goods, the Contractor shall notify the P & C and the RTI POC by email at least 24 hours prior to the date the delivery truck is scheduled to arrive at the RTI Facility.

Should a delay in delivery be requested by the P & C or RTI POC, or if the Contractor is unable to receive confirmation from the Government that the building is ready to receive goods, the Contractor shall notify the Contracting Officer within one (1) working day.

The Contractor shall comply with all site security regulations and shall initiate procedures to minimize the impact to on‐site personnel.

Check‐in at the front gate is mandatory upon delivery truck arrival. Driver shall have valid driver’s license, and vehicle registration, shipping manifest with designated building “on the ground” as well as receiving

POC name and telephone number. Driver’s license must be kept on the person at all times.

Contractor shall ensure that vehicle delivery drivers have copies of DD Form 1449 for all items being delivered in order to gain entry to the facility.

Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

3.2 RECEIVE AND UNLOAD

Upon delivery the Contractor shall unload, assemble and install goods during the working hours identified in the contract. The Contractor may only work outside of the designated working hours with prior approval from the RTI POC.

If the Contractor is unable to complete assembly and placement of unloaded items before the end of the work day, the contractor shall notify the Contracting and RTI POC as soon as possible to transport those remaining items to a location designated by the RTI POC for storage until the next work day. The

Contractor shall be responsible for moving the items from the overnight storage site to the designated areas within the building. The overnight storage site will be coordinated prior to the need for an overnight storage event.

The Contractor shall verify and inspect all items upon delivery. Any deficiencies

(damage/overage/shortage) shall be brought to the attention of the P & C and RTI POC. The Contractor shall document all deficiencies in writing and shall forward deficiency reports to the P & C on a daily basis. The Contractor shall repair or coordinate the replacement of damaged, defective or missing items.

Government Furnished Contractor Installed (GFCI) furniture and equipment (if any) shall be picked up from the location specified in the contract on the date and time specified by the P & C and installed. GFCI items shall be handled in the same manner as Contractor furnished items and shall be assembled, placed and installed according to the requirements of this contract.

3.3 ASSEMBLE, PLACE AND INSTALL

The Contractor shall unpack all items received and assemble in accordance with the manufacturer’s instructions.

Contractor shall place items in rooms as identified on contract drawings. If no drawings are provided or item for placement is not shown on drawings, item shall be placed as directed by the RTI POC.

Furniture, equipment and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

Contractor shall remove all stickers, labels, etc. and ensure no adhesive residues remain on surfaces.

Contractor shall clean all items installed under this contract and shall ensure the items are free from surface dirt and defects.

Contractor shall provide all electrical cords, plugs and accessories associated with the Contractor‐ Furnished items to be installed. Electrical cords, plugs and accessories provided under this contract shall be compatible with the building’s existing electrical system and electrical connection points. When

Contractor‐Furnished items under this contract require electrical connectivity, the Contractor shall make the necessary coordination with the P&C office as this is a MILCON project.

If the building’s existing electrical system does not support the location of furniture and equipment placement, the Contractor shall notify the P & C and RTI POC immediately. The Government cannot modify the building due to this being a MILCON project. This should be identified prior to the ordering of the furniture.

The Contractor shall notify the P & C and RTI POC of any discrepancy between the actual furniture placement and the location identified on the contract drawings.

3.4 PROTECTION OF PROPERTY

Construction of or renovation to the RTI facility may have been recently completed under a separate construction contract.

Prior to the start of work for the furniture contract, the Contractor shall perform an inspection of the building and grounds with the RTI POC or designated RTI representative. The Contractor shall document existing damage to the building, grounds or existing furnishing to remain, and shall submit documentation of damage to the COE Contracting Office, P & C and RTI POC. The furniture

Contractor shall not be held accountable for existing damage incurred at the RTI facility prior to the start of the furniture contract.

Existing damage documented prior to the start of the furniture contract is the responsibility of the

Construction Contractor to correct and may be covered under warranty by the Construction Contract.

The Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building, grounds and other furnishings. The Contractor shall repair or replace any item, building surface or grounds damaged due to negligence and/or direct action by the Contractor. Repairs and/or replacement items shall be with materials of the same quality, size, texture and color to match adjacent surfaces.

Material‐handling equipment shall have rubber wheels.

Prior to contract completion and transfer to the Government, the Contractor shall be responsible for securing the area where work is being performed. If keys were provided to the Contractor for access, the

Contractor shall maintain accountability and control of keys, and shall return keys to the RTI POC or designated RTI representative upon completion of work.

3.5 PRODUCT DOCUMENTATION

The Contractor shall provide all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information pertinent to the furniture and equipment to the RTI POC upon completion of the installation.

The Contractor shall turn over any special assembly tools, security hardware wrenches, and spare parts provided with the furnishings to the RTI POC upon completion of the installation.

3.6 CLEAN‐UP

The Contractor is responsible for the removal and disposal of all trash associated with the uncrating and assembling of furniture and items installed under this contract. Final acceptance of the furniture from the contractor to the Government will not occur until all furniture installation trash is removed from the site.

Upon acceptance DD Form 1155 will be signed.

The Contractor is responsible for providing their own trash and recyclable receptacles on site as necessary and is responsible for routing trash and receptacles off site on a regular basis and at the completion of the contract. CFMO will coordinate the requirements.

Recyclable cardboard products from the furniture installation shall be disposed of as recyclable material by the Contractor at the Contractor’s expense.

Personal trash (food wrappers, drinks, etc.) generated by the Contractor shall be removed from the project site on a daily basis by the Contractor.

Packing materials generated by the Contractor shall not be stored within the building longer than 24 hours.

PART II

LIST OF FURNITURE AND EQUIPMENT

PART III

DRAWINGS