PWS Tensionmeter Calibration.pdf

Performance Work Statement for

The Calibration of NAVLOCK RL10A-MN-010 Tensiometers

BONNEVILLE LOCK AND DAM

Cascade Locks, OR

1.0 – General

Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to calibrate 5 RL10A-MN-010 Tensiometers as defined in this Performance Work Statement (PWS) and per the attached MTNW TENSIOMETER CALIBRATION PROCEDURE (Attachment 01). These Tensiometers are used on the NAVLOCK GATE. The Contractor shall perform to the standards in this PWS.

Purpose: Calibrate 5 RL10A-MN-010 Tensiometers, Serial Numbers: 756, 757, 758, 759 and 760.

Scope: Section 5.0 of this Performance Work Statement details the specific requirements of this contract.

Period of Performance: The Period of Performance (POP) for this work is six weeks (42- days) after award of contract. If more time is necessary, this will be communicated before contract is awarded.

Place of Performance: Calibration will be completed at Contractor’s own facilities.

2.0 – Definitions: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this Performance Work Statement.

Acceptance Quality Limits (AQL): A measurement of acceptable quality limits for the Performance Requirements Summary table.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Evaluator (QAE).

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): Assigned by the Contracting Officer as the quality assurance evaluator (QAE), the COR is responsible for quality assurance guidance and ensures that contract quality requirements, provisions, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

Defect: A service output that does not meet the standard of performance specified in the contract for that service.

Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of services received.

Quality Assurance Evaluator (QAE): The Government employees responsible for checking Contractor performance.

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the Contractor is required to furnish in accordance with the PWS and PRS.

Quality Control (QC): A method implemented by the Contractor to control the quality of goods and services provided.

Quality Control Inspector (QCI): A Contractor’s employee responsible for monitoring and addressing issues with the quality of goods and services provided.

Quality Control Plan (QCP): A plan developed by the Contractor which includes quality control actions necessary to meet the quality standards set forth by the contract. The plan should be in compliance with the PWS. Once approved by the Government, the plan becomes a part of the QASP.

3.0 – Contractor Furnished Items and Services

3.1 The Contractor shall furnish all tools, materials, supplies, equipment, and services required to perform work under this contract.

4.0 – Government Furnished items and Services

4.1 The Government will ship the tensiometers once contract has been awarded.

5.0 – Requirements

5.1 The Contractor shall follow established procedures to calibrate tensiometers based on MTNW TENSIOMETER CALIBRATION PROCEDURE (Attachment 01).

5.2 Once calibration is completed to standard, the Contractor shall email qualifying tests and reports as well as the calibration certificate to the TPOC and COR who are listed below.

5.3 Contractor shall package and ship back tensimeters so that are not damaged during shipping.

5.4 Contractor shall be required to complete the calibration without the LCI-90i, LCI-80x displays which are typically supplied with the tensiometers (unless the Contractor is in possession of one of their own at their facility).

6.0 – Quality Assurance

6.1 Government Quality Assurance: The Government will monitor the Contractor's performance under this contract using quality assurance procedures developed by the Government.

6.1.1 The Government reserves the right to inspect and test all services called for by the contract.

6.1.2 If any of the services do not conform to contract requirements, the Government will request the Contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may (1) require the Contractor to take necessary action to ensure future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

6.1.3 If the Contractor fails to promptly re-perform the services or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may by contract, or otherwise (1) perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

6.2 Contractor Personnel: Employees who perform this work shall be qualified repair technicians on the Contractor’s own payroll. All Contractor employees, and any required subcontractors, shall be at least 18 years of age.

6.3 Sub Contractors: No work may be subcontracted without written approval of the Contracting Officer (KO).

Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.

6.4 Risk Management: The Contractor must apply risk management strategies to ensure personnel safety and must comply with safety requirements articulated in EM 385-1-1, the US Army Corps of Engineers Safety manual, and 29 CFR 1910 – Occupational Safety and Health Act (OSHA). The safety manual can be access at:

www.usace.army.mll/inet/usace-docs/eng-manuals/em385-1-1/toc.htm . The 20 CFR 1910 can be accessed at:

www.dol.gov .

6.5 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall submit Calibration Certificates when tensiometers calibration is complete. The certificates shall be provided to the Technical Point of Contact (TPOC) with the delivery of the tensiometers. Forms used for quality control reports are subject to the approval of the Contracting

Officer Representative.

6.5.1 The Contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved. In this contract the quality control program is the driver for product quality. The Contractor shall develop a comprehensive program of surveillances and monitoring actions. The first major step to ensuring a "self-correcting" contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the Contractor to success.

6.6 Performance Requirements Schedule

PERFORMANCE

INDICATOR

PERFORMANCE

STANDARD AQL METHOD OF

SURVEILLANCE

Tests and Reports on RL10A-MN-

010 Tensiometers

Submit Test Results and reports to TPOC upon completion of each calibration.

100%

100% Review

6.7 Surveillance. Surveillance will be accomplished using the above Performance Criteria Analysis. If performance in not satisfactory to the percentage listed in the AQL, the COR will notify the Contractor's site manager, with a telephone call, as soon as practicable and ask the Contractor to correct the problem.

6.7.1 If the Contractor fails to promptly re-perform the services or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may by contract, or otherwise (1) perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

7.0 – Coordination and Access

7.1 Contracting Officer Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: performs inspections necessary in connection with contract performance: maintains written and oral communications with the Contractor concerning technical aspects of the contract: issues written interpretations of technical requirements, monitors Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

The COR for this requirement is:

Michele D. Hammel, Supply Technician michele.d.hammel@usace.army.mil Phone: ( 541)374-3604

7.2 Technical Point of Contact (TPOC). The TPOC functions as the Government point of contact for any/all technical aspects of this work. TPOC is responsible for ensuring the Contractor performs this work IAW all applicable local, state and federal guidelines. TPOC will also monitor the Contractor for compliance with the Contractor’s Quality Control Plan to ensure the work is accomplished IAW this PWS. The TPOC will notify the COR of any/all Contractor issues.

The TPOC for this requirement is:

James D. Matthias, Electronic System Control Craftworker james.d.matthias@usace.army.mil Phone: (541)374-3763

8.0 – Shipment and Delivery

8.1 The government will ship the tensiometers to the Contractor after the contract is awarded. All materials shall be delivered FOB Destination no later than 6 weeks after the Contractor receives the tensiometers.

8.2 The Contractor shall be responsible for packing and shipping the components back in a manner that will ensure undamaged and complete arrival to Bonneville Lock and Dam.

8.3 Shipments are only allowed during normal business hours of Monday – Thursday 7:00am to 4:00pm. No shipments will be accepted on Friday’s or Federal Holidays.

8.4 All shipments shall be delivered to:

Bonneville Lock and Dam Interstate 84, Exit 40 Cascade Locks, OR 97014