FY19 WVP COTTAGE GROVE GARBAGE PWS V1.docx

PERFORMANCE WORK STATEMENT

Refuse Collection Services Cottage Grove Project and Dorena Project, Lane County, Oregon

1.0 General Statement. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse dumpster services as defined in this Performance Work Statement at Cottage Grove and Dorena Projects, Lane County, Oregon. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations.

This firm fixed priced contract is for a base year plus four option years per the Government’s discretion. The Period of Performance for the base year will be date of contract award through 1January 2020. The following option year period of performances will be 1 January through 31 December of each option year.

2.0 Definitions. Throughout this contract terms are defined as follows:

Contracting Officer (CO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): The Government employee who has been authorized in writing as the contracting officer’s representative; acting within the limits of their authority.

Quality Assurance Evaluator (QAE): The Government employees responsible for checking Contractor performance.

Quality Assurance Surveillance Plan (QASP): A document that describes the disciplined process the government will use in evaluating the Contractor's actual performance to determine conformity with the contract.

Contract Discrepancy Report (CDR): Attachment 1, a written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Evaluator (QAE).

Willamette Valley Project (WVP): The destination of where the contract is to take place.

3.0 Government Will Furnish. N/A

4.0 Contractor Shall Furnish.

4.1 The Contractor shall provide all equipment and vehicles necessary to perform the requirements of this contract. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. Contractor vehicles shall be used solely for the intended purpose of performing services in this Performance Work Statement during normal hours of operation. Frequency tables are located at Appendix A.

4.2 All vehicles shall be registered, licensed, insured, and operated in accordance with site traffic regulations by a licensed driver. Radio equipped vehicles or equipment shall comply with site frequency regulations. Radio frequencies used by the Contractor shall not interfere with any site function communications.

4.3 All vehicles used in the performance of this contract shall be in good operable condition and meet the local state, and federal safety requirements. Vehicles found to be unsafe and unable to function as designed shall be removed from the site and replaced at Contractor expense. The Contracting Officer or designated representative may inspect the Contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation.

4.4 The Contractor shall provide an adequate number of vehicles and equipment to fulfill the scope of this contract. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract.

4.5 The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off-site. Vehicle repairs on Government property shall be limited to those that are very minor in nature: i.e. changing of tires and/or belts. In the event of a system leak, all fluid shall be cleaned from Government property within three (3) hours using an approved method for collection and disposal. The Contractor must notify the Powerhouse Operator IMMEDIATELY of a spill of garbage by phoning 541-937-2131 and the QAE at 541-942-5631. Contractor shall have container plugs to render containers water tight and stop leakage.

5.0 Performance Standards and Guideline Requirements (Also see paragraphs 6.0 – 6.9).

5.1 Routes/Schedules Submittals. The Contractor shall establish vehicle routes and collection schedules. They are submitted to the COR five (5) calendar days prior to start of contract performance. The COR must approve the submittals prior to the Contractor starting work. The collection schedule shall be established so collection operations shall be made between the hours of 7:00 am and 5:00 pm, Monday through Friday. Collection operations outside these hours will require prior approval from the COR. The Contractor shall collect all refuse, garbage and organic waste. No changes are allowed to the schedule or haul route without the COR’s approval.

5.2 Unscheduled Collections. The CO may require the Contractor to make unscheduled collection, disposals, and relocation of containers for special events or other occasions. The Contractor will respond within 24 hours of the un-scheduled collection order. Unscheduled services shall be by separate delivery order.

5.3 Inclement Weather Schedule. The Contractor shall collect refuse and recyclable material during periods of inclement weather. In cases of severe weather, the Contracting Officer may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the Contracting Officer authorizes additional time.

5.4 Holiday Pickup. The Contractor is not required to provide services on Federal Holidays. The Contractor shall provide any missed service the next working day following a Federal Holiday in addition to their regularly scheduled collections in accordance with the terms and conditions of this contract.

5.5 Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A. The Government reserves the right to change the cubic yard capacity at any collection station or change the number of collection stations as long as it does not increase the overall total cubic yard capacity requirement of this PWS. The Government may also reduce the frequency of collections.

5.6 Government-Approved Containers. Collection of refuse and recyclable materials in all areas shall be from Contractor-provided, Government-approved containers and recycling bins. Maintenance shall be performed as required. Cleaning method shall result in container being free of unpleasant odor, dirt, grease, stains and debris. The Contractor shall furnish replacement bulk containers for all bulk containers removed for cleaning, painting, or repair. Cleaning or painting includes repair and maintenance, if required. All containers must remain in good, workable condition. All bulk containers shall be leak proof, have lids and doors fully and easily operable and prevent rodents or birds from entering. The Contractor shall be responsible for insuring that container plugs are in place and functional throughout the period of the contract. All bulk container doors (lids) shall be closed by the Contractor after each servicing.

5.7 Maintaining Collection Area. The Contractor shall return the containers to their original location after servicing, in an upright position with the lids secured in place (closed and latched). The Contractor will also be responsible for immediately cleaning up any spills, debris, etc., which may occur during servicing of containers. The Contractor shall notify COR in case of spill of materials onto WVP. All refuse on the ground within ten feet of the container, whether spilled by the Contractor or placed there by Project personnel or visitors, shall be picked up by the Contractor during collection. The Contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. The Contractor will be responsible for keeping collection areas free of refuse and debris.

5.8 Points of Collection. The Contractor shall collect refuse materials from all containers identified in Appendix 1. Collection stations and frequency of pickup for refuse pickup are shown in Appendix A.

5.8.1 The Contractor shall position bulk containers for customer ease in depositing refuse. This may require repositioning of containers from time to time. The Contractor shall position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. Each location has an established container site. The Contractor shall provide bulk waste/item collection at all refuse dumpster collection stations. The Contractor shall then return and remove bulk items at these pickup points the same day. Bulk items/waste for pickup shall be placed within ten feet of the dumpsters. It is the responsibility of the Contractor to remove these items to an approved disposal facility off Site.

5.9 Management of the refuse. At the time of contract award the Contractor will provide documentation of the locations where the above mentioned waste is gathered and disposed, furthering the concept of “Cradle to Grave." Refuse disposal shall be in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of off-site disposal locations or marketing centers.

6.0 Performance Requirement Summary.

6.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness, and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.1.2 If the Contractor fails to perform at any time and the work is deemed critical by the COR, a replacement Contractor shall be hired to perform the work. If this occurs, the Contractor shall be required to reimburse the Government for the full costs of the work performed including labor, materials, transportation, and supervision.

6.1.3 Performance Requirements Summary. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective Performance Standard Allowed Number of Discrepancies

Complaints

Collect and Dispose of Refuse Solid Waste in accordance with the established schedule.

para 5.1

1 per quarter.

6.2 Surveillance. Inspections by the QAE, in addition to complaints from project personnel and/or visitors areas under this contract, will serve as the surveillance method. If the COR discovers deficiencies and/or receives complaints, the COR/alt COR will discuss with/report to the Contractor's Quality Control Inspector (QCI) for correction.

6.2.1 Quality Control. The Contractor, not the Government is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Quality Assurance Surveillance Plan (QASP) is a document that communicates to the Contractor the surveillance methods that will be used to measure its performance against the standards in the contract and provides means by which the Government monitors and documents performance. Quality Assurance (QA) is the Government process that ensures the Contractor delivers quality service. The surveillance methods identified in the QASP together with the Contractor’s quality control plan will help determine whether the Contractor delivers the performance agreed to in the contract. The Government reserves the right under the Contract Terms and Conditions—Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

6.2.2 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary (PRS), the Government Quality Assurance Evaluator (GQAE) will inform the Contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the form DD 2772, Contract Discrepancy Report (CDR), reference Attachment 1. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

6.2.3 The GQAE will notify the COR and the Contracting Officer of less than acceptable performance. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the government may:

(a) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or

(b) Issue Cure Notice.

(c) Terminate the contract for Government Convenience.

(d) Terminate the contract for Cause.

6.2.4 Correction of Non-Performance of Work. The Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

6.2.5 Standard. Recurring defects are not permitted for any of the above service items. For example, if the COR discovers litter left in the vicinity of the dumpster area covered under the contract, the Contractor is required to correct the defect through re-performance. No defect is recorded against the Contractor's performance. However, if this same situation occurs again during the contract period, a defect will be recorded and reported to the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items (JANUARY 2010).

6.3 Work Scheduling. Work performed under this contract shall be shown as is on an up-to-date schedule prepared on a monthly basis by the Contractor and approved by the COR ten (10) days prior to commencement of work unless otherwise agreed upon between the COR and the Contractor. Contractor’s work schedule shall indicate the location and time the required service is provided. This work shall result in a minimum conflict between the Project and Contractor’s employees. Work Schedule shall indicate Contractor’s activity on the Project at least ten days in advance and shall be subject to adjustment upon notification by the COR that a conflict with necessary Project maintenance work has developed.

The COR will notify the Contractor of necessary schedule changes two (2) business days in advance where possible. The normal working hours shall be 0700 to 1700 hrs without prior written approval by the COR. The COR maintains the authority to adjust the working hours to meet Government needs.

6.4 Verification of Work. N/A

6.5 Damages Caused by the Contractor. The Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

6.6 Interference with Government Operations. The Contractor and the Contractor’s employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

6.7 Services During Repair Activities. It is expected that during the period of this contract that occasional repairs may have to be made by electricians, plumbers, carpenters, or other maintenance personnel within WVP. Dumpsters during these times may be temporarily relocated. If other Contractors require dumpster service they must contract separately and not charge to WVP.

6.8 Lost and Found. It is the responsibility of the Contractor to instruct his employees that all articles of possible personal or monetary value found by the Contractor’s employees must immediately be turned in to the COR.

6.9 Other Contracts at the Contract Site. The Government may undertake or award other contracts for additional work and the Contractor shall fully cooperate with such other Contractors and Government employees and carefully fit his own work to such additional work as may be directed by the Contracting Officer. The Contractor shall not commit or permit any act which shall interfere with the performance of work by any other Contractor or by Government employees.

7.0 Safety and Environmental Regulations.

7.2 The Contractor shall determine those areas and activities in which possible safety hazards exist during the on-site visit of the WVP and note such information on the Activity Hazard Analysis (example in EM-385-1-1). When completed, the Contractor shall identify hazards in each phase of services performed, what preventative measure the Contractor proposes to take to prevent such accidents and then return to the COR to retain on file.

7.3 Accidents. The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of any area which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government.

In the event that an accident or injury occurs to Contractor personnel, the Contractor shall first notify the WVP control room at (503) 879-2385, and then the COR.

7.4 Accident Reports. The Contractor shall make a written report of each separate case of an injury or accident. The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

7.5 Security Requirements. The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, Drivers License number, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one day of such change. Upon completion or reassignment individuals are required to return access cards/keys to the designated COR. Contractor shall be responsible for completing a background investigation of employees upon the initial report date. A Contractor or Contractor employee with a criminal record shall be immediately identified on an individual basis to the COR.

7.5.6 The Government may require the Contractor to discontinue using any employee in the performance of the work specified in this contract determined by the Government to be unsatisfactory.

7.5.7 The Contractor shall be responsible for requiring each employee engaged in work to wear identifying coveralls or similar appropriate uniform marked with identifying name of the Contractor.

7.7 Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost, misplaced, or duplicated and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the Quality Assurance Personnel (QAP) or CO any occurrences of lost or duplicated keys. Comment by Briddell, Raymie L CIV USARMY CENWD (US): Two keys?

7.7.1 In the event keys, other than the master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due the Contractor.

7.7 Subcontracting. The Contractor shall notify both the CO and the COR in writing of any work to be subcontracted. Compliance with the provisions of this contract by sub-contractors shall be the responsibility of the Contractor.

7.8 Smoking. Per State and Federal regulations there is a NO SMOKING policy inside all Government buildings, in front of air intake ducts and within 25 feet of doorways of any Government building.

8.0 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm

ATTACHMENT 1:

CONTRACT DISCREPANCY REPORT

Instructions: QAP fills in blocks 1, 3, 4, 5 (prepared), and 6. Contractor fills in blocks 9 and 10.

6. DISCREPANCY OR PROBLEM: (Describe in detail: include applicable SOW/Contract references: attach continuation sheet if necessary.)

7. SIGNATURE OF CONTRACTING OFFICER

9. CONTRACTOR RESPONSE AS TO CAUSE, CORRECTIVE ACTION AND ACTIONS TO PREVENT RECURRENCE: ATTACH CONTINUATION SHEET IF NECESSARY. (Cite applicable Q.C. program procedures or new Q.C. procedures.)

10. SIGNATURE OF CONTRACTOR REPRESENTATIVE

DATE

11. GOVERNMENT EVALUATION (Acceptance, partial acceptance, rejection; attach continuation sheet if necessary.)

12. GOVERNMENT ACTIONS (Reduced payment, cure notice, show cause, other.)

CLOSE OUT

APPENDIX A

REFUSE COLLECTION STATIONS, SIZE AND FREQUENCY FOR 2019:

Serviced Approximate Dates of Service

Pine Meadows Cottage Grove Lake

(0001AA)

6-yard North Loop

Pine Meadows Cottage Grove Lake

(0001AB)

6-yard South Loop

Pine Meadows Cottage Grove Lake

(0001AC)

6-yard North Loop

Pine Meadows Cottage Grove Lake

(0001AD)

6-yard South Loop

Primitive Cottage Grove Lake

(0002AA)

Boneyard Cottage Grove Lake

(0003AA)

Month 1/01/19-4/30/19 10/1/19-12/31/19

Boneyard Cottage Grove Lake

(0003AB)

Same container as 0003AA Same container as 0003AA

Schwarz Dorena Lake

(0004AA)

6-yard (West End)

Schwarz Dorena Lake

(0004AB)

6-yard (East End)

Schwarz Dorena Lake

(0004AC)

6-yard (East End)

Boneyard Dorena Lake

(0005AA)

Month 1/ 01/19-4/30/19 10/1/19-12/31/19

Boneyard Dorena Grove Lake

(0005AB)

Same container as 0005AA Same container as 0005AA

Pine Meadows Cottage Grove Lake

(0001AE)

Additional services Comment by Briddell, Raymie L CIV USARMY CENWD (US): Bona Fide Need – reword to Recreation peak season dumps as needed or called

Primitive Cottage Grove Lake

(0002AB)

Additional services as needed or called

Boneyard Cottage Grove Lake

(0003AD)

Additional services as needed or called

Schwarz Dorena Lake

(0004AC)

Additional services as needed or called

Boneyard Dorena Grove Lake

(0005AC)

Additional services as needed or called