B.01_-_W9127N19R0032_Tribal_Housing_Synopsis.pdf

CONTRACT FOR A-E SERVICES IN SUPPORT OF

THE DALLES TRIBAL HOUSING

INTEGRATED VILLAGE DEVELOPMENT PLAN

U.S. ARMY CORPS OF ENGINEERS, PORTLAND DISTRICT

28 March 2019

Solicitation No: W9127N19R0032

Agency: Department of Army

Office: U.S. Army Corps of Engineers, Portland District

Location: Portland, OR

I. CONTRACT INFORMATION

A. General

The objective of this contract is to provide engineering and architectural (A-E) services in support of the U.S. Army Corps of Engineers, Northwestern Division, Portland District (NWP), in Portland, Oregon. Services will include planning, engineering, and architectural work necessary to support The Dalles Tribal Housing Village Development Plan project in the assessment of up to three sites for potential development and the documentation of those results and recommendations into an Integrated Village Development Plan (VDP) Report. The Integrated VDP Report will also incorporate the Environmental Assessment requirements for National Environmental Policy Act (NEPA) compliance.

B. Type and Number of Contracts

NWP intends to award one (1) firm-fixed-price contract.

Contract award is anticipated in the third quarter of Fiscal Year 2019.

C. Competition

The North American Industry Classification (NAICS) code for this acquisition is 541330 Engineering Services, which has a size standard of $15 million.

This announcement is open to all businesses regardless of size.

D. System for Award Management

To be eligible for contract award, a firm must be registered in the Department of Defense (DoD) System for Award Management (SAM). Register via the SAM website at https://www.sam.gov or by contacting the Service Desk at 1-866-606-8220. Firms must register prior to the due date for responses to this synopsis in order to enable the Contracting Officer’s review of SAM Exclusions.

https://www.sam.gov/

E. Service Contract Act

Firms are advised that the resulting contract will require that the wages and benefits of listed services employees (see FAR 22.10) be at least equal to those determined by the Department of Labor under the Service Contract Act, as determined relative to the employee’s office location, not the location of the work. See http://www.wdol.gov for additional information.

II. SELECTION PROCESS

Selection for Contract Negotiation

In accordance with 40 U.S.C. Chapter 11 (Selection of Architects and Engineers Statute), the applicable provisions of the Competition in Contracting Act (10 U.S.C. § 2304), and the applicable provisions of the Federal Acquisition Streamlining Act (Pub. L. 103-355, 108 Stat.

3243), NWP will select a single firm for contract negotiation using the procedures set forth in FAR Subpart 36.6 and Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 236.6:

• In accordance with FAR 36.602-3(a), NWP will review the Standard Form (SF) 330s submitted in response to this synopsis.

• In accordance with FAR 36.602-3(b) and DFARS 236.602-1(a), NWP will evaluate those SF 330s in accordance with the criteria in FAR 36.602-1 and DFARS Procedures, Guidance, and Information (PGI) 236.602-1, as set forth in greater detail in this synopsis.

• In accordance with FAR 36.602-3(c), NWP will hold discussions with at least three of the most highly qualified firms regarding concepts and the relative utility of alternative methods of furnishing the required services described in this synopsis.

• On the basis of the above, in accordance with FAR 36.602-3(d), NWP will determine the firms most highly qualified to perform the required services described in this synopsis.

• The Selection Authority will review the recommendations in accordance with FAR 36.602-3(d) and make the final selection of the most highly qualified firm.

III. PROJECT INFORMATION

The Flood Control Act of 1950 authorized the construction of The Dalles Dam on the Columbia River. This authorization recognized the construction of the dam would inundate two tribal villages and provided for the construction of a replacement village. Subsequently, the Assistant Secretary of the Army for Civil Works (ASA(CW)) directed NWP to develop the Tribal Housing Village Development Plan (VDP) pursuant to the Flood Control Act. The scope and content of the VDP for the construction of a tribal village were presented in the Tribal Housing Action Plan Pursuant to the Flood Control Act of 1950 (Action Plan) which was completed by NWP in November 2016.

In July 2016, NWP documented the assessment and inventory of 36 potential sites for village development in the Real Estate Inventory and Assessment for Tribal Housing Pursuant to The Flood Control Act of 1950. NWP coordinated with the Confederated Tribes and Bands of the Yakama Nation, the Confederated Tribes of the Umatilla Indian http://www.wdol.gov/

Reservation, the Confederated Tribes of the Warm Springs Reservation of Oregon, and the Nez Perce Tribe (collectively, Treaty Tribes), and the Bureau of Indian Affairs (BIA) on the real estate assessment and inventory of potential sites and the development of the Action Plan.

The Action Plan documented the evaluation process and rationale for reducing the initial 36 potential sites to five sites: Lone Pine, in Oregon, and Maryhill, Wishram, Spearfish, and Horsethief, in Washington; then based on that evaluation, the reduction to three sites, Wishram, Spearfish, and Horsethief for consideration in the VDP. NWP is continuing to assess sites in both Oregon and Washington, and may substitute sites for one or both of the Spearfish and Horsethief sites in the VDP process. NWP will identify the final three selected sites by the time it issues a request for price proposal to the firm selected for this contract.

This contract is intended to provide planning, engineering, and architectural support for the VDP project. Work under this contract will build on the previous VDP work completed from April 2017 through July 2018 that included conducting and documenting Tribal Workshops;

facilitating meetings; visits to three Washington sites identified in the Action Plan (Wishram, Spearfish, and Horsethief); land surveying, geotechnical investigations, and environmental assessments of those three sites; socioeconomic-related resource evaluation; and initial development of the VDP Report with conceptual village layouts for the three sites.

Work under this contract continues the process of assessing a total of three sites, developing three different village layout scenarios for each of the three sites, and working with NWP and the tribes to select one site and one village layout concept for the construction of the replacement village.

Anticipated Project Schedule

a. June 2019 – Award Contract

b. June – August 2019 – Site Evaluations

c. August 2019 – 60% Integrated Village Development Plan Report Submittal

d. February 2020 – 90% Integrated Village Development Plan Report Submittal

e. April 2020 – 100% Integrated Village Development Plan Report Submittal

IV. ELEMENTS OF ANTICIPATED CONTRACT.

The following is a tentative listing of the elements of the awarded contract, which will provide the planning, engineering, and architectural support to the project described in Section III above. It generally describes the kind of support that may be required. The following information is tentative and meant to provide responding firms with an idea of the general nature of the anticipated work. The Government reserves the right to reduce, modify, add to any detail of this list as required to better meet the demands of the project as details become available:

A. Contract Management

Contract Management consists of the following:

1. Workflow management

2. Work Plan and project schedule preparation

3. Quality Control Plan preparation

4. Contract administration and accounting

5. Anti-Terrorism/Operations Security (AT/OPSEC) submittals

B. Meetings, Coordination, and Documentation

This task includes the following:

1. Kick-off meeting

2. Weekly coordination meetings

3. Review conference meetings

4. Housing and Urban Development coordination meetings

5. Tribal Housing Workshop

• The Tribal Housing Workshop will be with the non-specific Tribal Indians living along the Columbia River within The Dalles dam pool river section and involve a hands-on meeting where the design team collaborates with the participants for the sharing of information to facilitate the development of village conceptual layouts.

The workshop objectives are to share information and develop rough village concepts, communicate site restrictions and other considerations, provide the opportunity for tribal representatives to discuss the unique needs of their communities, and discuss village design parameters, and develop priorities.

6. Conceptual drawings meeting

7. Site Selection Meeting

• The Site Selection Meeting will be with NWP, the four Treaty Tribes, the Columbia River Intertribal Fish Commission (CRITFC), and BIA to discuss conceptual site layouts of the three sites and select one site and one village layout concept for the construction of the replacement village.

8. Meeting agendas, action items, minutes

9. Trip reports

10. Assisting with NWP coordination with tribes, BIA, and Columbia River Intertribal Fish

Commission (CRITFC) and document participation

11. Public meeting support/logistics/advertising for public meetings.

12. Policy meeting attendance between NWP, the treaty tribes, BIA, and CRITFC.

C. Site Evaluation

If, as discussed above, NWP substitutes sites for one or both of the Spearfish and Horsethief sites in the VDP process, the contract will require the contractor to conduct site evaluations of those alternative sites, which are estimated between 20 and 30 acres each in size. Site evaluations will include:

1. Site visit(s)

2. Land surveying

3. Geotechnical investigations

4. Phase 1 Environmental Site Assessment

D. NEPA Compliance and Public Outreach for Tribal Housing

This work will consist of supporting the NEPA process and the development of a framework to set the stage for a joint compliance process (the VDP integrated with the Environmental Assessment (EA)). This task includes:

a. Public outreach

b. Support of the NWP Public Participation Plan

c. Public scoping meeting support/logistics/advertising

d. Preparation of the draft and final Environmental Assessment

E. Socioeconomic Report

This work will build on previous socioeconomic study work to complete the socioeconomic analysis and report for the Integrated VDP Report. The socioeconomic analysis and report are required as part of the NEPA documentation for the Integrated VDP Report. The socioeconomic report shall include a description of the VDP Affected Environment and Environmental Consequences for the future no action and action alternatives. The alternatives shall include three different scenarios for each of three sites. The resources shall be characterized and evaluated under this task to include socioeconomics and environmental justice, land use, transportation, recreation, and environmental justice considerations. The task includes preparation of the draft and final socioeconomic report.

F. Integrated VDP Report

This work will consist of the preparation of review drafts and final Integrated VDP Report. The Integrated VDP Report will provide a narrative description of the process and findings from site data collected under this contract, meetings, NEPA integration, coordination actions, housing units, various site conceptual drawings, and ultimately support a single site selection. As will be more fully detailed in the contract’s statement of work, this work will require the contractor to integrate documents and information developed concurrently by NWP into the Integrated VDP Report.

This document must be submitted at the following approximate stages of completion for NWP review and comment: 60%, 90%, and 100%. The 90% report must incorporate comments received from NWP on the 60% submittal and the 100% report must incorporate comments received on the 90% submittal. A final Integrated VDP Report submittal must be provided, addressing any review comments received on the previous 100% submittal, and, if NWP determines that an Independent External Peer Review (IEPR) of the project is appropriate, any review comments received from the IEPR Team.

The work includes:

1. Preparation of a 60%, 90%, 100%, and final Integrated VDP Report

2. Conceptual site layout drawings for three sites

3. Supporting documentation for the site selection process

4. Preparation of site layout drawing for selected site

5. Quantity take-offs for selected site

G. Construction Quantities, Sequencing, and Schedule

This work includes preparing construction quantities for the selected site and developing the construction sequencing and schedule for the construction of the tribal village.

H. Development of 30% Plans and Specifications

The contract may require the contractor to develop 30% plans and specifications for the selected site and layout of the tribal village, with associated calculations and quantities.

Depending on the selected site, this may include preliminary design for a wastewater treatment system and/or a domestic water treatment system.

V. SUBMISSION REQUIREMENTS

A. General Instructions

Submit an SF 330, following the instructions set forth in the SF 330 form and as supplemented below. Do not submit any additional information that is not required by the SF 330 unless it is required in order to provide the additional information requested below. If the firm disregards these instructions and submits additional information not requested, the Government will not consider the additional information as part of its evaluation.

Except as otherwise permitted below, firms must use the fillable version of the SF 330 available on the U.S. General Services Administration website at https://www.gsa.gov/portal/forms/download/116486, using the space available and font settings embedded in that document. Firms may use “print to .pdf” functions to assemble its SF 330 package, number pages, etc. however, the fillable blocks shall be used for all data input.

Submit via email, the SF 330 package (SF 330 and required attachments) to the POCs listed below, no later than 2:00 PM (PST) on Monday April 29th 2019. Should the SF 330 package exceed email attachment file size restrictions, firms shall email the POCs below an SF 330 cover sheet, notifying them the complete SF 330 package will be submitted through the ARL Secure Access File Exchange (SAFE) site at https://safe.arl.army.mil/

NOTE: This is not a request for price proposal.

B. Supplemental Instructions

1. SF 330 Package Cover Page

Submit one (8.5” x 11”) cover page to the SF 330 package that includes the following information:

a. Point of Contact

b. Address

c. Phone Number

d. Email Address

e. CAGE Code (if Joint Venture (including Mentor-Protégé), provide the CAGE Code intended to be used should the firm receive an award)

f. Socioeconomic Category for NAICS 541330 (e.g., Large, Small, SDVOSB, etc.)

2. SF 330 Part I, Section C

If additional room is needed to complete Part I, Section C, because the proposed team consists of more than six firms, attach as many additional Part I, Section Cs as necessary to complete Part I, Section C. If submitting additional Part I, Section Cs, alter the identifiers in the first column (i.e., a. – f.) using the same convention so that each member of the team has a unique identifier. For example, the first six firms would be identified as https://www.gsa.gov/portal/forms/download/116486 https://safe.arl.army.mil/

a. – f., the second six firms would be identified as g. – l., and so on.

3. SF 330 Part I, Section D

a. Organization Chart

Submit an organization chart illustrating all team members (i.e., firms listed in Part I, Section C) and at least all disciplines listed in Attachment A. The submitted organization chart when printed shall be no larger than one page (11” x 17”) and provided in PDF format.

4. SF 330 Part I, Section E

NWP has identified the following key disciplines that will need to be part of the team.

Provide resumes for each of the disciplines below, using Part I, Section E, for those persons that you propose to perform the work under this project. Clearly indicate in block 13 for which discipline listed below that resume is being submitted.

One individual may be submitted to perform in more than one discipline; however one Part I, Section E, shall be submitted for each discipline (i.e., one individual may be proposed in two disciplines by submitting two resumes for that individual, each listing qualifications specific to the discipline).

The number of resumes submitted for each discipline are limited to the quantities listed below. NOTE: The Government will not review or consider resumes submitted that exceed the required quantities listed below. The Government also will not consider any resumes of individuals proposed to perform in disciplines that differ from those listed below.

Key Disciplines

Required Resume Quantity

Project Manager - Prime 1 Architect 1 Planner 1 Civil Engineer 1 NEPA Specialist 1 Tribal Meeting Facilitator* 1

*The Tribal Meeting Facilitator will be tasked with facilitating and leading the Tribal Housing Workshop and the Site Selection Meeting to ensure the workshop and meeting objectives are met.

5. SF 330 Part I, Section F

a. Submit up to three (3) projects that demonstrate your team’s experience performing work similar to that described in this synopsis. For each project, submit a single page Section F; continuation pages will not be reviewed. The Government will not review or consider more than three (3) projects submitted. If more than three

(3) projects are submitted, the Government will review the first three (3) projects.

b. If additional room is needed to complete Block 25 because more than six firms from

Part I, Section C were involved in the project, attach a continuation Part I, Section F page providing only the necessary additional Block 25 information. Alter the firm identifiers in the first column as needed for consistency with Part I, Section C.

c. Please note: For purposes of this evaluation, an indefinite-delivery/indefinite-quantity (IDIQ) base contract (or other similar ordering vehicle) itself is not considered a “project.” At least one executed task order under the ordering vehicle or stand-alone contract must have been completed in order to constitute a “project.”

Additionally, two or more contract actions that supported only one effort will constitute only one “project.”

6. SF 330 Part I, Section H

Submit one Part I, Section H for each of the requirements below.

a. Volume of DoD Contracts

Provide information regarding all DoD A-E contracts awarded to all firms listed in Part I, Section C within the past twelve (12) months from issue date of this synopsis.

List all contract numbers, task orders, and modifications, and include their award dates and total negotiated fees. Submit additional pages only if necessary to provide complete information.

b. Small Business Participation

In the space allotted, provide a brief narrative explaining the roles proposed for small businesses on the team. Additionally, estimate the proposed extent of participation of Small Business, Small Disadvantaged Business, Woman-Owned Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, and Veteran Owned Small Business team members. Identify each firm's name, small business category, and proposed level of participation measured as a percentage of the overall estimated effort. NOTE: Should a large business be selected for award, it will be required to submit a Subcontracting Plan for approval by the Contracting Officer prior to award, which must match the representations made in this section.

7. Past Performance

Submit information regarding past performance as an attachment to the SF 330.

For each project submitted in Part I, Section F, submit one of the following:

• A completed Contractor Performance Assessment Reporting System (CPARS) evaluation, if available.

• If a completed CPARS evaluation is not available, submit a completed Past Performance Questionnaire (PPQ) for the project. The standard PPQ for USACE is Form PPQ-0 (9/30/11) (Attachment D), and is provided as an attachment to this synopsis. Firms are advised to ensure correct phone numbers and email addresses are provided for the client point of contact. Do not submit a PPQ when a completed CPARS evaluation is available.

o If the firm is unable to obtain a completed PPQ from a client for a project(s) before the submission closing date, the firm should complete and submit the first page of the PPQ, which will provide contract and client information for the respective project(s).

o Firms should follow up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's points of contact, Mitchell Johnson and Charles Boswell via email, at Mitchell.J.Johnson@usace.army.mil and Charles.M.Boswell@usace.army.mil prior to the submission closing date.

Firms shall instruct the clients to refer to the synopsis number in the subject line.

o PPQs are source selection materials. All successfully submitted PPQs will receive an email confirmation upon receipt. If the firm does not receive the confirmation, it is the firm’s responsibility to follow up to ensure the Government has received the information.

In addition to the above, the Government may review other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the PPIRS (Past Performance Information Retrieval System) including CPARS, using all CAGE/DUNS (Commercial and Government Entity/Data Universal Numbering System) numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the firm’s SF 330, inquiries of owner representative(s), FAPIIS (Federal Awardee Performance and Integrity Information System), or other databases; telephone interviews with organizations familiar with the firm’s performance, Government personnel with personal knowledge of the firm’s performance capability, and any other known sources not provided by the firm.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate, and complete past performance information rests with the firm. In reviewing past performance information, the Government will take into account the relevancy of the past performed work in addition to how well the firm performed.

8. SF 330, Part II

Submit one SF 330, Part II for each firm listed in Part I, Section C.

VI. SELECTION CRITERIA

NWP will evaluate firms’ qualifications under the selection criteria set forth below. Criteria A through E are primary factors and are of equal importance, and will be evaluated for all firms.

The remaining criteria are secondary factors and will be used only to distinguish between technically equal firms. The firms that demonstrate the highest aggregate qualifications relevant to the primary selection criteria will be considered the most highly qualified to perform the required services described in this synopsis.

A. Specialized Experience and Technical Competence

NWP will evaluate firms’ specialized experience and technical competence in the type of work required based on the size, scope and complexity of project examples submitted in comparison to the size, scope, and complexity of the Integrated VDP project.

In determining the most highly qualified firm, the Government will assess the breadth and depth of firms’ demonstrated specialized experience and technical competence in the following:

1. Site planning for mixed-use developments of residential, commercial, recreational, cultural, and related facilities, particularly planning efforts that include longhouses, community centers, and cultural centers.

2. Experience working with tribal leaders and tribal communities, particularly with the Treaty Tribes.

3. Preparation of NEPA documentation for a rural environment.

4. Of less importance than items 1. through 3., design of housing site projects that incorporate an on-site wastewater treatment facility and/or on-site domestic water supply and treatment facility.

B. Knowledge of the Locality

NWP will evaluate firms’ demonstrated knowledge of the locality.

In determining the most highly qualified firm, the Government will assess the breadth and depth of firms’ demonstrated knowledge of locality in the following:

1. Local design and construction standards. Examples include geology, climate, unique or unusual local construction methods, site constraints, environmental conditions, and seismology.

2. Cultural practices of the Treaty Tribes.

C. Professional Qualifications Necessary for Satisfactory Performance

NWP will evaluate firms’ professional qualifications necessary for satisfactory performance of the required services with consideration of the following:

1. Professional Registrations. At a minimum, the proposed Civil Engineer must be a registered Professional Engineer in their respective discipline in the applicable states where the tribal village may be located (Washington or Oregon). The proposed Architect must be a Registered Architect in the applicable states where the tribal village may be located (Washington or Oregon). A Project Manager with the qualifications as a registered Professional Engineer or Registered Architect is preferred.

2. Other Professional Qualifications. The Government will consider each individual’s relevant education, registrations, credentials, publications, awards, certifications, etc.

3. Experience. The Government will evaluate each individual’s relevant project experience (as described in the Specialized Experience and Technical Competence criterion), to include the individual’s longevity of relevant experience. A Tribal

Meeting Facilitator demonstrating experience working with one or more of the Treaty Tribes is preferred.

D. Past Performance

NWP will evaluate firms’ past performance on projects submitted in SF 330 Part I, Section F, in terms of quality of work, adherence to performance schedule, cost control, management, small business subcontracting, and regulatory compliance.

E. Capacity to Accomplish the Work in the Required Time

NWP will evaluate firms’ ability to meet workload requirements primarily through a review of Part II of firms’ SF 330s, but may consider any other relevant information bearing on capacity.

F. Small Business Participation (Secondary Criterion)

NWP will evaluate small business participation as proposed in Part I, Section H. SF 330s demonstrating a greater commitment to small business participation will be evaluated more favorably under this criterion.

Small Businesses submitting as the prime A-E will automatically be given the highest level of consideration for this criteria. Among firms proposing as large (unrestricted) businesses, greater consideration will be given to those firms which demonstrate a greater intended use of small businesses as a percentage of their overall estimated effort.

G. Geographic Proximity (Secondary Criterion)

NWP will evaluate firms’ geographic proximity to the Portland NWP office. Firms demonstrating closer proximity to the Portland NWP office for in-person attendance to regular meetings will be considered more favorably.

H. Volume of DoD Contracts (Secondary Criterion)

NWP will evaluate firms’ total volume of DoD contracts awarded in the twelve (12) months prior to the issue date of this synopsis as set forth in Part I, Section H. NWP will consider equitable distribution of work in evaluating under this criterion.

VII. QUESTIONS AND INQUIRIES ABOUT THIS SYNOPSIS

Submit all inquiries regarding this synopsis via ProjNet-Bid. Telephone and email inquiries will not be accepted. ProjNet-Bid is a web-based program that allows submitters to post questions regarding the synopsis and to view all questions by other submitters and answers by NWP.

ProjNet-Bid can be accessed through ProjNet at https://www.projnet.org/projnet/. To access the ProjNet-Bid website the first time:

1. Click the Bid tab

2. Click Bidder Inquiry. (The Agency is USACE.)

3. Enter the following information for access:

a. The Bidder Inquiry Key: I4JTYX – 8YAIQ4

b. Valid business contact information (e.g., company name, contact person, business address, phone number, and email address) (required on first project only)

c. Establish secret question and answer which will be used as a password. (Required on first project only.)

4. For subsequent access use your email address, the Bid Inquiry Key and response to the secret question to access the ProjNet-Bid Module.

5. Submit questions or review questions and answers. (A firm that submits a question will receive an automated email notification that its question has been received. When an answer is posted to a question, the question and answer are then available for all other firms to review.

6. For a specific step-by-step for POSTING YOUR INQUIRIES, is available in the Reference link on the Contract Viewer.

7. For questions about the ProjNet-Bid, please contact the Call Center help desk toll free at 1-800-428-HELP, which operates from 8:00 AM to 5:00 PM (Pacific US time zone).

ProjNet-Bid questions can also be emailed to the helpdesk at staff@rcesupport.com.

The cutoff for questions and inquires is 2:00 PM (PST) on Friday April 19th 2019. All firms submitting an SF 330 in response to this synopsis will be held to have reviewed the questions and responses in ProjNet-Bid prior to their submission.

Administrative questions should be directed to Charles Boswell at Charles.M.Boswell@usace.army.mil. The secondary point of contact is Mitchell Johnson, Mitchell.J.Johnson@usace.army.mil.

The point of contact for small business questions or assistance is the Portland District Deputy for Small Business, Carol McIntyre at (503) 808-4602 or carol.a.mcintyre@usace.army.mil.

List of attachments:

1) Attachment A-Discipline List

2) Attachment B-NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form

PPQ-0)

mailto:Charles.M.Boswell@usace.army.mil mailto:Mitchell.J.Johnson@usace.army.mil