Portland_VAMC_A-E_Industry_Day_Presentation.pdf

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USACE, Portland District Contracting Division July 13, 2018

PORTLAND VAMC

A-E SATOC

INDUSTRY DAY

Imagery ©2018 Google, Map Data ©2018 Google

AGENDA

Expectations For Communications with Industry.

Roles and Responsibilities.

Portland VAMC Scope.

Project Book Scope.

Organizational Conflicts of Interest.

Acquisition Considerations.

Schedule.

Submission Instructions.

Closing Remarks.

EXPECTATIONS FOR COMMUNICATIONS WITH INDUSTRY

Introductions

• Mitchell Johnson – NWP Contracting Officer

• Eric Stricklin – Project Manager

• Alan Stokke – Technical Lead

• Dan Swienton – DVA Project Manager

Disposition of Questions Received

Preliminary Planning Phase

Additional Questions after Today

Contacting Government Personnel

PORTLAND VAMC

ROLES AND RESPONSIBILITIES

38 U.S.C. § 8103 (NOTE) requires the Department of Veterans Affairs (DVA) to enter into an agreement subject to subsections (b), (c), and (e) of 31 U.S.C. § 1535 (the Economy Act) with the Army Corps of Engineers (USACE) or another entity of the Federal Government to serve as the construction agent for the construction, alteration, or acquisition of any DVA medical facility that involves a total life cycle expenditure of more than $100,000,000.

• DVA is the responsible authority for the already awarded Project Book contract currently in performance.

• USACE is the responsible authority for the acquisition of all design (and construction management) services for this project and will conduct this acquisition IAW all applicable USACE and DoD regulations and procedures.

• DVA personnel will be included as advisors in the selection process and will assist in developing the SATOC and Task Order statements of work.

PORTLAND VAMC CAMPUS

Campus Composition.

Bldg. 100 - Main Hospital Building.

Bldg. 101 - Research / Admin.

Bldg. 103 - Primary Care Clinic.

Bldg. 104 - Outpatient and Mental Health.

Bldg. 6 - Research.

Bldg. 16 - Human Resources.

Bldg. T-41 - Grounds.

Bldg. T-51 - IT, HSR&D, Radiation.

Trailer 1 - Administration.

Sky-Bridges A & B - 104/OHSU Access.

Sky Bridge B

Sky Bridge A

ANTICIPATED WORK

Bldg. 100 - seismic, renovation/update.

Bldg. 101 - seismic, renovation/update.

Bldg. 103 - N/A.

Bldg. 104 - N/A.

Bldg. 6 - N/A.

Bldg. 16 - N/A.

Bldg. 41 - demolish.

Bldg. T-51 - demolish.

Trailer 1 - demolish.

Sky-Bridges A & B - seismic upgrade.

New 600 car parking garage.

New specialty care facility/swing space.

Upgrade utility/energy plant.

PROJECT BOOK SCOPE

Department of Veterans Affairs Construction and Facility Management (DVA CFM) Western Region awarded the Project Book March 5, 2018, to Schwab Engineering Inc. for $6.57M.

“The objective of the PROJECT BOOK is to identify and define the project requirements necessary to manage the risk (by confirming the scope) in establishing the budget for a new Capital Asset project.

The PROJECT BOOK will be a collection of pre-design information (GFI) that will result in a reliable definition of project requirements and form the foundation of all subsequent design efforts for this project.”

Project Book Scope Task Description

On-Site Utility Survey Off-Site Utility Survey Transportation and Parking ADA Barrier Survey & Compliance Boundary Survey Topographic Survey Geotechnical & Geologic Analysis Site Issues and Observations Seismic Analysis (Basic) Environmental Assessment, Haz-Mat Assessment and NEPA Cultural & Historic Resources Preliminary Site & Buildings Physical Security Analysis Preliminary Sustainable Design, Energy Reduction, Renewable Energy Use Existing Buildings Information (BIM Scans) Telecommunications Survey Codes, Standard and VA Requirements Testing of Specific Structural Elements Programmatic Estimate (Level 2) Coordination with Independent Estimator

ANTICIPATED WORK

Seismic Upgrade of Buildings 100 (638,843 GSF), 101 (130,850 GSF), to include the repair / replacement of the exterior façade of Buildings 100 & 101. Possible seismic upgrade to two sky-bridges:

Sky-Bridge A (Steel Truss Over-Road to Bldg 104) 1,900 GSF.

Sky-Bridge B (B-106 Suspension Bridge to OHSU) 11,600 GSF.

Renovation of 769,927 DGSF as necessary to address the impact of the seismic upgrades and:

Convert shared inpatient rooms to private rooms.

Upgrade substandard operating rooms.

Correct Sterile Processing Service deficiencies.

Construct new 248,000 DGSF / 335,000 BGSF Specialty Care Building.

Construct 600 space parking garage.

Upgrade Utility/Energy Plant as necessary to support new construction.

Demolish Building 41, Building T-51 and Trailer 1 (Total of 30,955 GSF).

NOTE: The Hospital is to remain operational during construction. Construction phasing is expected to occur.

* GSF – Gross Square Footage ** DGSF – Departmental Gross Square Footage *** BGSF – Building Gross Square Footage

ACQUISITION CONSIDERATIONS

Design Phase A-E Acquisition.

Plan is to use a Single Award Task Order Contract (SATOC).

SATOC provides designer continuity and minimizes A-E liability concerns.

Anticipated $130M capacity.

Estimated Cost of Construction: >$500M

Capacity sufficient for design-bid-build process, but full capacity may not be required should design-build process be utilized for one or more facilities.

Major Milestones (per major feature of work):

10% (Concept Design).

Value Engineering.

35% Design.

65% (assuming Design-Bid-Build) 95% (assuming Design-Bid-Build) 100% (assuming Design-Bid-Build) Construction Phase Services (if applicable)

Construction Phase Acquisition Strategy.

Will be determined following 10% Concept Design/Charrette.

ANTICIPATED SCHEDULE

23 Jul 2018 - Sources Sought Responses due Information received helps guide acquisition strategy for the anticipated $130M A-E SATOC.

Oct 2018 - Synopsis/Request for SF330s will be posted to FBO.gov. NWP anticipates a 45 calendar day duration for SF330 package development.

NOTE: NWP is prescriptive on the information which is to be submitted on, and with, an SF330 package.

Feb 2019 - Most Highly Qualified firm selected and notices provided to all firms who submitted a package.

Jul 2019 - Award of anticipated $130M Portland VAMC A-E SATOC (anticipated 10 year contract).

Aug 2019 - Award of 10% Concept Design Task Order.

Sep 2019 - Charrette Oct 2019 - 10% Concept Design Complete Nov 2019 - Award 35% Design Task Order Apr 2020 - 35% Design Complete Jun 2020 - Presentation to USACE & DVA PMOs Jul 2020 - Prospectus Complete *FY22 to FY29 - Phased Construction

*Future activities pending Congressional approval of prospectus.

ORGANIZATIONAL CONFLICTS OF INTERESTS

Project Book Contract CENWP expects that an organizational Conflict of Interest exists for firms participating in the development of Portland VAMC requirements through contract 36C10F18R0471, “Project Book Data Collection, Coordination and Presentation Services”, awarded by the DVA. Firms participating on that contract, whether as a prime or subcontractor, are restricted from participation in accordance with FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest.

Technical Services Contract CENWP intends to synopsize a requirement for Technical Services in support of Portland VAMC A-E planning, design, and construction. The full scope of this requirement has not been defined, but is intended to supplement USACE expertise in review of the deliverables produced by the, “Portland VAMC A-E SATOC”. CENWP expects that an organizational Conflict of Interest will exist for the firm awarded either contract, in relation to the other. CENWP intends to award the Technical Services contract prior to award of the “Portland VAMC A-E SATOC.” In accordance with FAR Subpart 9.5, Organizational Conflict of Interest, should a firm be awarded the Technical Services contract, they will be restricted from participation, whether as a prime or subcontractor, on the “Portland VAMC

A-E SATOC.”

SOURCES SOUGHT QUESTION RESPONSES

NAICS Code 541330 is determined the most applicable for the acquisition. It is recommended that firms register in SAM.gov under this NAICS if they intend to submit a SF330 package for this requirement.

Factors for evaluation and determination of the most highly qualified firm are in development and will be included in the synopsis.

All evaluation factors will be in accordance with FAR Subpart 36.6 and applicable supplements.

Small business participation is important to the Government. Should the Government determine that the A-E SATOC will proceed as an unrestricted action, the Government will include suggested small business goals in the synopsis phase of this requirement. In addition, an acceptable Small Business Subcontracting Plan, in accordance with FAR 52.219-9, will be required and negotiated if a large business firm is selected as the most highly qualified firm.

SUBMISSION INSTRUCTIONS

Formal responses to this Sources Sought notice must be submitted electronically (via email) with SUBJECT: Sources Sought - Portland VAMC A-E SATOC.

Please email to Mitchell Johnson, Contracting Officer, at Mitchell.J.Johnson@usace.army.mil before 2:00 pm Pacific Daylight time Monday, 23 July 2018.

All responses received by the specified time and due date will be considered. All successfully submitted responses will receive an acknowledgement by return email.

CLOSING REMARKS

Thank you for joining us!