A.02_SIGNED_Determin_BN_Dexter_Filters.pdf

Control No. OLJ-19-0045

BRAND NAME DETERMINATION

Kidney Loop Filter Systems

1. CONTRACTING AGENCY:

U.S. Army Corps of Engineers, Portland District, Contracting Division, 333 SW First Ave, Portland, OR 97204-3495.

2. DESCRIPTION OF ACTION:

Approval is being requested for a new firm-fixed price supply contract for the purchase of CC Jensen (Brand Name) Kidney Loop Filter Systems. This is a onetime SAP purchase using FY19 BPA funds.

3. DESCRIPTION OF SUPPLIES/SERVICES OR NATURE OF CONSTRUCTION:

The Kidney Loop Filter Systems are required for Dexter powerhouse governor oil sumps and clean oil tank to improve unit reliability and reduce outages. CC Jensen is the only known brand of kidney loop filter systems that meet all USACE performance specifications. No substitutions will do, because it will void warranty on current equipment.

Item Description Unit Quantity

1 Part # 604001196, HDU 27/27 MZ-E2H1MPT Filter system with heater for main generating unit governor tank

Each 1

2 Part # 604001195, HDU 27/54 MZ-E2H1MPT Filter system with heater for powerhouse clean oil tank

Each 1

3 Part # PA5601301, B 27/27 Filter Inserts Each 18

The requiring activity is the Willamette Valley Project, 40386 West Boundary Road, Lowell, OR 97452, Attn: Anil Naidu.

4. AUTHORITY CITED:

FAR 13.106-1 Soliciting Competition.

(b) Soliciting from a single source.

(1) For purchases not exceeding the simplified acquisition threshold.

(i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

(ii) Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring the brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand-name.

5. REASON FOR AUTHORITY CITED:

a. Background: Installation of kidney loop filter systems for main generating unit governor oil tanks and powerhouse clean oil tanks increase system reliability by continuously filtering the oil of particle contaminates and water. These systems prevent malfunction/deterioration of main unit governor and unit bearing components. It was determined that these systems should be installed in conjunction with main unit rehabilitations to prevent damage to new components.

b. Justification: Due to the need for compatibility of existing equipment we must use this

Brand Name product. CC Jensen brand is the only known kidney loop filter system that meets all USACE performance specifications. This system is under warranty, and as such, only name brand filters may be utilized, or it will void the warranty.

c. Impact: Dexter main generating unit reliability depends on having clean hydraulic oil for the governor system and unit bearings. Poor oil quality can result in damage to internal components and cause costly and time consuming repairs. In addition to the labor and parts costs associated with damaging a unit the loss of generation revenue for Dexter unit at current rates would be up to approximately $13,000 per day.

d. Alternatives: There is currently no alternative Brand Name equipment to replace existing equipment.

6. EFFORTS TO OBTAIN COMPETITION:

Due to the need for compatibility of existing equipment we must use this Brand Name product. Vendors that can provide CC Jensen Brand Name items will be notified via Request for Quote.

7. ACTIONS TO INCREASE COMPETITION:

This will be competed amongst small businesses for Brand Name items. All offers received shall be considered. One vendor has expressed interest.

8. MARKET RESEARCH:

Internet search was conducted to determine if alternate filter systems could meet USACE performance specification requirements. No other systems found which meet all USACE requirements.

CT-S - Due to the need for compatibility of existing equipment the Brand Name product must be used. This system is under warranty, and as such, only name brand filters may be utilized, or it will void the warranty. Research in PD2/PCF shows past contracts for these filters were awarded to small businesses. When searched in QMS under NAICS 333999 in OR/WA, it was found there is sufficient competition amongst all small business concerns.

Research on the Internet found small businesses that could provide the kidney loop filters.

The estimate provided by the customer is from a small business.

9. INTERESTED SOURCES:

One small business source is expressing interest at this time. Any other quotes received will be considered.

10. PROCUREMENT HISTORY:

Previous contract history:

W9127N-13-P-0260 CC Jensen, Inc. $30,027.00 Awarded 29 Sep 2013 W9127N-12-P-0161 CC Jensen, Inc. $19,418.00 Awarded 12 Apr 2012

11. TECHNICAL CERTIFICATION:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Name: Anil Naidu Title: Mechanical Engineer Electronic Signature: ________________________

12. REVIEWED BY:

I hereby determine that the above information, to the best of my knowledge, is correct and accurate.

Name: Dawn Simpson Title: Purchasing Agent Electronic Signature: ________________________

13. CONTRACTING OFFICER CERTIFICATION:

Based on the foregoing determination, I hereby approve the procurement of Brand Name supply items above on an other than full and open competition basis pursuant to the authority 13.106-1(b) subject to the availability of funds, and provided the Brand Name items herein described has otherwise been authorized for acquisition.

I certify that this Determination is accurate and complete to the best of my knowledge and belief.

Name: Brooke Patterson Title: Contracting Officer Electronic Signature: ________________________