A.02_Brand_Name_Determination.pdf

Control No. OLJ-19-0031

BRAND NAME DETERMINATION

Kidney Loop Filters

1. CONTRACTING AGENCY:

U.S. Army Corps of Engineers, Portland District, Contracting Division, 333 SW First Ave, Portland, OR 97204- 3495.

2. DESCRIPTION OF ACTION:

Approval is being requested for a new firm-fixed price supply contract for the purchase of CJC Brand Name B27/27 Filter Inserts. This is a onetime SAP purchase.

3. DESCRIPTION OF SUPPLIES/SERVICES OR NATURE OF CONSTRUCTION:

The proposed supply contract is for purchase of 48 CJC B27/27 Filter Inserts. These filters are currently used in the Governor Oil System for the main unit generators at Powerhouse #1 and Powerhouse #2, Bonneville Lock and Dam. Below are listed the Brand Name items:

Description Quantity Part # PA5601301, B27/27 Filter Inserts 48 each

The requiring activity is the Bonneville Lock & Dam, I-84, Exit 40, Cascade Locks, OR 97014-0150 (OD-B).

4. AUTHORITY CITED:

FAR 13.106-1 Soliciting Competition.

(b) Soliciting from a single source.

(1) For purchases not exceeding the simplified acquisition threshold.

(i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

(ii) Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring the brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand-name.

5. REASON FOR AUTHORITY CITED:

a. Background: Existing filters are of same model and manufacturer. The Governor Oil Purifying System is designed to circulate oil through the main generating unit governors and purify the oil of contaminants that are contained in the oil. This system was under warranty until December 2016.

b. Justification: These same filters are currently used for all governor oil purification systems within Powerhouse

#1, and #2. After completing analysis of possible replacement filter inserts, there were none to be found meeting the standards of the CJC brand name product. Furthermore, this oil filtration system was specifically designed to house these filter inserts. This system is under warranty, and as such, only name brand filters may be utilized, or it will void the warranty. Any "replacement" type filters are technically unacceptable as the quality cannot be verified with the manufacturer of the turbine.

c. Impact: If Bonneville Lock and Dam were unable to receive these filter inserts, the filtration system would be compromised. The Main Power Generating Units at Bonneville are high priority maintenance items, and any downtime, would cause the loss of power generating revenues estimated at $50,000.00 per day, per unit. If the name brand equipment could not be received, re-design, engineering and total system replacement would be required. Estimated costs for a complete re-design would exceed $100,000.00.

d. Alternatives: There is currently no alternative Brand Name equipment to replace existing equipment.

6. EFFORTS TO OBTAIN COMPETITION:

Due to the need for compatibility of existing equipment we must use this Brand Name product. Vendors that can provide the Brand Name items will be notified via Request for Quote.

7. ACTIONS TO INCREASE COMPETITION:

This will be competed amongst small businesses for Brand Name items. All offers received shall be considered. So far only one (1) vendor has expressed an interest.

8. MARKET RESEARCH:

This action will be competed amongst small businesses for Brand Name items. All offers received shall be considered. Market research was conducted using Google and Bing Search Engines. No other sources were found, however a small business source was a previous supplier, at a significant cost increase.

CT-S - Filters to be purchased are a CJC Brand Name product. These filters are for the oil purifying system for the governors on the main unit turbines at Bonneville Dam. This system is under warranty, and as such, only name brand filters may be utilized, or it will void the warranty. Any "replacement" type filters are technically unacceptable as the quality cannot be verified with the manufacturer of the turbine. Research in PD2/PCF shows past contracts for these filters were awarded to small businesses. When searched in QMS under NAICS 333999 in OR/WA, it was found there is sufficient competition amongst all small business concerns. Research on the Internet found small businesses that could provide the kidney loop filters. The estimate provided by the customer is from a small business.

9. INTERESTED SOURCES:

Only 1 vendor is expressing interest at this time. Any other quotes received will be considered.

10. PROCUREMENT HISTORY:

Previous contract history:

W9127N-15-P-0164 PKJ International Awarded 26 Sep 2015

11. TECHNICAL CERTIFICATION:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Name: Marcus Hadeed Title: Supply Technician Electronic Signature: __________//S//_________

12. REVIEWED BY:

I hereby determine that the above information, to the best of my knowledge, is correct and accurate.

Name: Dawn Simpson Title: Purchasing Agent Electronic Signature: __________//S//_________

13. CONTRACTING OFFICER CERTIFICATION:

Based on the foregoing determination, I hereby approve the procurement of Brand Name supply items above on an other than full and open competition basis pursuant to the authority 13.106-1(b) subjec t to the availability of funds, and provided the Brand Name items herein described has otherwise been authorized for acquisition.

I certify that this Determination is accurate and complete to the best of my knowledge and belief.

Name: Laura Patterson Title: Contracting Officer Electronic Signature: __________//S//_________