W9127N-16-R-0078_Solicitation_and_Specs.pdf

REQUEST FOR PROPOSALS

W9127N-16-R-0078

JOHN DAY LOCK AND DAM

JOHN DAY STATION SERVICE TRANSFORMER

& LOAD TAP CHANGER REPLACEMENT

PROJECT MANUAL

TOC-1

NAME OF PROJECT: JOHN DAY STATION SERVICE TRANSFORMER & LOAD TAP CHANGER REPLACEMENT

LOCATION: JOHN DAY LOCK AND DAM PROJECT; SHERMAN COUNTY OREGON AND KLICKITAT COUNTY WASHINGTON

MAGNITUDE OF CONSTRUCTION: $1,000,000.00 TO $5,000,000.00

SOCIO-ECONOMIC CONSIDERATIONS: UNRESTRICTED PROCUREMENT

RYAN S SHOEMAKER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

24-Aug-2016

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______7 calendar days and complete it w ithin ________ calendar days after receiving aw ard, X notice to proceed. This performance period is mandatory, negotiable. (See _________________________52.211-10AltI

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________3 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________03 Oct 2016 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USACE PORTLAND DISTRICT

333 SW 1ST AVE

PORTLAND OR 97204-3440

W9127N

PAGE OF PAGES

1 OF

CODE W9127N

(Title, identifying no., date):

12B. CALENDAR DAYS

04:00 PM (hour)

Sealed envelopes containing offers

US ARMY CORPS OF ENGINEERS - CECT-NWP

333 SW FIRST AVE

PORTLAND OR 97204-3495

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: 503-808-4612 FAX: 503-808-4605

W9127N-16-R-0078 58

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00010 - Solicitation Contract Form

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0001 Transformer

Design 1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0002 Mobilization &

Demobilization 1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0003 Digital Trip

Retrofits 1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0004 Asbestos

Sampling 1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0005 Removal/Disposal of Panel CQO3 1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0006 New Panel

CQO3

1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0007 New Panel

CQO3.2

1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0008 Removal/Disposal of Transformer Doors

1 Job

Funded:

00010-3

0009 New

Transformer Doors

1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0010 Removal/Disposal of Transformers 1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0011 New

Transformers TO1 and TO2

1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0012 Removal/Disposal of CO2 System 1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0013 Furnish Spare

Parts 1 Job

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0014 As-Built

Drawings Conversion

15 Each

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0015 Asbestos

Abatement

Funded:

ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL

0015AA First 100 lbs 100 Pound

OPTION Funded:

00010-4

0015AB Over 100 lbs 200 Pound

OPTION Funded:

TOTAL PROPOSED PRICE

SUBTOTAL FOR MANDATORY LINE ITEMS $__________________

SUBTOTAL FOR OPTIONAL LINE ITEMS $ __________________

TOTAL PROPOSED PRICE FOR ALL LINE ITEMS $___________________

00010-5

ATTACHMENT C

Contracting Division 19 August 2016

SUBJECT: Solicitation No. W9127N-16-R-0078; John Day Dam Station Service Transformer Replacement.

NOTICE TO LARGE BUSINESS FIRMS

Please see FAR Clauses 52.219-8, “Utilization of Small Business Concerns (Jul 2013)” and 52.219-9, "Small Business Subcontracting Plan (Jul 2013).” Large business concerns submitting offers of $650,000 or more for supplies or services or $1,500,000 for construction are required to submit a subcontracting plan as part of their proposal. The plan must express goals in terms of percentages of total planned subcontracting dollars and must be comparable to the dollar commitments in the small business participation plan, if applicable.

DEFINITIONS:

Subcontract means any agreement (other than one involving an employer-employee relationship) entered into by a Government prime contractor or subcontractor calling for supplies and/or services required for performance of the contract, contract modification, or subcontract.

Small Business Concern means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria and size standards in FAR 19.102. Such a concern is “not dominant in its field of operation” when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged.

Floor is the term the U.S. Army Corps of Engineers uses to replace goal. It represents the minimum level for small business performance.

Electronic Subcontracting Reporting System (eSRS) means the Government wide, electronic, web-based system for small business subcontracting program reporting. The eSRS is located at http://www.esrs.gov.

The following floors are considered reasonable and achievable during the performance of the contract resulting from this solicitation and are included for information purposes. Final floors will be negotiated prior to contract award, and subcontracting plan will then become a material part of the contract.

a. 20% of the total contract value will be placed with all small business concerns. For the purpose of this subcontracting plan, Small Disadvantaged Business (SDB), Women-owned Small Business (WOSB), HUBZone Small Business, Veteran-owned Small Business, and Service Disabled Veteran-owned Small Business concerns are subsets of small business concerns.

b. 5% of the total contract value will be placed with small disadvantaged business concerns or Historically Black Colleges and Universities or Minority Institutions. To be considered a small disadvantaged business concern, business must be certified by the Small Business Administration in addition to meeting the definition under FAR Clause 52.219-8(c)(3).

c. 3% of the total contract value will be placed with small women-owned business concerns. Women-owned business concerns may meet the definition of a small disadvantaged business. If so, it will also be considered a subset of a small disadvantaged business concern.

DEPARTMENT OF THE ARMY

PORTLAND DISTRICT, CORPS OF ENGINEERS

P.O. BOX 2946

PORTLAND, OREGON 97208-2946

REPLY TO

ATTENTION OF

d. 2% of the total contract value will be placed with HUBZone small business concerns. To be considered a HUBZone small business concern, business must be certified by the U.S. Small Business Administration in addition to meeting the definition under FAR Clause 52.219-8(c)(3).

e. 2% of the total contract value will be placed with Service Disabled Veteran-owned small business concerns.

f. 5% of the total contract value will be placed with Veteran-owned small business concerns.

Floors included in any proposed plan should be at least equal to the recommended floors. If lesser floors are proposed, include an explanation for how those floors and the overall plan represent best efforts to comply with the policy outlined in the contract clauses.

The proposed subcontracting plan must address how the offeror will maximize subcontracting opportunities within the small business communities of the project location. Demonstrated outreach efforts through conference attendance, use of SAM.gov, and corporate support of the Small Business Program Liaison Officer and Small Business Program must be addressed in the proposed subcontracting plan.

Subcontracting plans will be evaluated using Appendix DD to the Army Federal Acquisition Regulation Supplement (AFARS) 5119.705-4(d) to determine the offeror’s ability to carry out the terms and conditions set forth in the contract clauses. If discussions during this review raise doubts regarding intentions or ability to comply with contractual obligations, it could result in disqualification for award. Failure to receive a subcontracting plan rating of Acceptable could jeopardize the offeror’s selection for contract award.

A sample subcontracting plan format, which can be used as a guide, is attached. Use of this format is not mandatory and does not guarantee acceptance. It is recommended that subcontracting plans reflect, at minimum, what is described in the attached sample.

Should you have any questions or need assistance in developing a subcontracting plan please call Carol McIntyre at

(503) 808-4602.

Sincerely, Contracting Officer Enclosure

WICKHAM.TRACY.

LYNN.1141218790

Digitally signed by

WICKHAM.TRACY.LYNN.1141218790

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=WICKHAM.TRACY.LYNN.1141218790 Date: 2016.08.19 13:51:06 -07'00'

SMALL, SMALL DISADVANTAGED, WOMEN-OWNED, HUBZONE, VETERAN-OWNED SMALL

BUSINESS, AND SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS

SUBCONTRACTING PLAN

DATE:

CONTRACTOR:

ADDRESS:

PHONE NO:

PROJECT TITLE:

SOLICITATION NO: W9127N-15-R-0026

1. In accordance with the contract clauses at 52.219-8 and 52.219-9, [Name of Contractor] submits the following Subcontracting Plan.

2. Corresponding dollar values for percentages cited in Paragraph 3 for the base period only:

Duplicate this section and complete for every option year, if applicable.

a. Total contract amount is Not to Exceed $ .

b. Total dollars planned to be subcontracted (to all types of businesses): $ .

c. Total dollars planned to be subcontracted to small business (including ANCs and Indian Tribes) concerns (including 2d, 2e, 2f and 2g below): $ .

d. Total dollars planned to be subcontracted to small disadvantaged business (including ANCs and Indian tribes) concerns: $ .

e. Total dollars planned to be subcontracted to small woman-owned business concerns: $ .

f. Total dollars planned to be subcontracted to HUBZone small business: $ .

g. Total dollars planned to be subcontracted to service disabled veteran-owned small business concerns: $ .

h. Total dollars planned to be subcontracted to veteran-owned small business concerns: $ .

3. The following percentage floors (expressed in terms of a percentage of total planned subcontracting dollars) are applicable to the base period of the contract awarded under the solicitation cited above: Duplicate this section and complete for every option year, if applicable.

a. The total estimated percentage of all planned subcontracting to all types of business concerns under this contract is (2b divided by 2a) %.

b. Small Business Concerns (2c divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns including 3c. and 3d.

c. Small Disadvantaged Business Concerns (2d divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small disadvantaged individuals.

d. Small Woman-Owned Business Concerns (2e divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are small woman-owned businesses.

e. Small HUBZone Business Concerns (2f divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are HUBZone small business contractors. See FAR Clause 52.219- 8(c) or go to: http://www.sba.gov/hubzone/ for further information.

f. Small Service Disabled Veteran-Owned Business Concerns (2g divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are service disabled veteran-owned small businesses.

g. Small Veteran-owned Business Concerns (2h divided by 2b): % of total planned subcontracting dollars under this contract will go to subcontractors who are service disabled veteran-owned small businesses

4. The principal items or areas to be subcontracted under this contract are:

a. Of the items or areas listed in Paragraph 4, the following are planned to be subcontracted to Small Businesses (including ANCs and Indian Tribes):

[List the name(s) and responsibility of firm(s)]

b. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to Small Disadvantaged Businesses:

[List the name(s) and responsibility of firm(s)]

c. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to Small Women- Owned Businesses:

[List the name(s) and responsibility of firm(s)]

d. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to HUBZone small business concerns:

[List the name(s) and responsibility of firm(s)]

e. Of the items or areas listed in Paragraph 4a, the following are planned to be subcontracted to Small Service Disabled Veteran-Owned Businesses:

[List the name(s) and responsibility of firm(s)]

5. Description of the method used to develop the subcontracting floors in Paragraph 3:

6. Description of the method used to identify potential sources:

7. Indirect costs were were not used in establishing subcontracting floors.

[If indirect costs were used in establishing floors, furnish a description of the method used to determine the proportionate share of indirect costs to be incurred with (i) small business concerns (ii) HUBZone small business concerns (iii) small disadvantaged business concerns (iv) women-owned business concerns, (v) small veteran-owned business concerns, and (vi) service disabled veteran-owned business concerns.]

8. The following individual will administer (name of contractor) Subcontracting Program: (NOTE TO OFFERORS: The individual named here will be expected to perform and manage your plan and contract clause 52.219-9). Site Construction project managers may not be acceptable as your small business advocate who manages your Corporate Small Business Program).

Name:

Title:

Address:

Phone #:

Email:

This individual’s specific duties with regard to the conduct of our firm’s Subcontracting Plan will include, but will not be limited to, the following:

a. Developing and maintaining bidders lists of small business, HUBZone small business, small disadvantaged business and women-owned small business concerns using sources such as the System for Award Management (SAM), US Department of Commerce, Local Minority Business Development Centers, Economic Development Centers, and National Center for American Indian Enterprise Development.

b. Assuring the inclusion of small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns in all solicitations for products or services which they are capable of providing; and ensuring that all solicitations are structured to permit the maximum possible participation by small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns.

c. Establishing and maintaining records of all solicitations and subcontract awards to ensure that the members of the firm who review bidders proposals document their reasons for selecting or not selecting a bid submitted by a small business, HUBZone small business, small disadvantaged business, women-owned small business, veteran-owned small business, or service disabled veteran-owned small business concern, and monitoring the firm’s progress towards achievement of its percentage floors.

d. Attendance at DOD sponsored training programs in order to develop guidance and training to firm personnel on the policy of the federal government to aid, assist, and counsel small business under this and other government contracts.

e. Conducting or arranging for all other activities necessary to further the intent and attainment of the floors in the Plan to include motivational training of the firm’s purchasing personnel, attendance at workshops, seminars and trade fairs conducted by or on behalf of small business, HUBZone small business, and/or small disadvantaged and/or women-owned small business, Veteran-owned small business, and/or service disabled veteran-owned small business concerns; and general cooperation with members of the small, small disadvantaged, small women-owned, veteran owned small business, and service disabled veteran-owned small business concerns or their representatives.

9. The following steps will be taken to ensure that small business, HUBZone small business, small disadvantaged business, women-owned small business, veteran-owned small business, and service disabled veteran-owned small business concerns receive notice of and have an equitable opportunity to compete for intended awards of subcontracts and/or purchase orders for the products and/or services describe in Paragraph 4 above:

a. Sources will be requested through SAM, business development organizations, minority and small business trade associations and at small, minority, women-owned, HUBZone, veteran-owned, and service disabled veteran-owned small business procurement conferences; sources will be contacted; and bidding materials will be provided to all responding parties expressing an interest.

b. Internally, motivational training will be conducted to guide and encourage purchasing personnel; source lists and guides to small business, HUBZone small business, small disadvantaged, women-owned small business, veteran-owned small business, and service disabled veteran-owned small business concerns will be maintained and utilized by purchasing personnel while soliciting subcontracts and purchase orders; activities will be monitored to ensure sufficient time is allowed for interested bidders to prepare their proposals and to evaluate continuing compliance with the Subcontracting Plan.

10. [Name of Contractor] agrees that Clause 52.219.8 entitled "Utilization of Small Business Concerns"(Oct 2000) will be included in all subcontracts that offer further subcontracting opportunities. All subcontractors, except small business concerns, who receive subcontracts in excess of $650,000 ($1,500,000 in the case of construction) will be required to adopt a plan that complies with Clause 52.219-9 entitled “Small Business Subcontracting Plan.”

Such plans will be reviewed to assure that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentaged floors shall be determined on a case-by-case basis depending on the supplies/services involved, the availability of potential small business, HUBZone small business, small disadvantaged, women-owned, veteran-owned, and service disabled veteran-owned, subcontractors, and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports and, as time and availability of funds permit, periodic visits to subcontractors facilities to review applicable records and subcontracting program progress.

11. [Name of Contractor] agrees to submit such periodic reports and cooperate in any studies or surveys as may be required by the Contracting agency or Small Business Administration in order to determine the extent of compliance by the offeror with the subcontracting plan and with the clause entitled “Utilization of Small Business Concerns” contained in the contract.

12. [Name of Contractor] agrees to maintain at least the following types of records to document compliance with the Subcontracting Plan:

a. The names of all organizations, agencies, and associations contacted for small business, HUBZone small business, small disadvantaged, women-owned small business sources, and veteran-owned small business along with records of attendance at conferences, seminars and trade fairs where additional sources were developed.

b. Source lists, guides, and other data identifying small business, HUBZone small business, small disadvantaged, women-owned and veteran-owned small business subcontractors and vendors.

c. Records on all subcontract solicitations resulting in an award of more than $150,000 on a contract-by-contract basis, indicating (1) whether small business concerns were solicited, and if not, why not; (2) whether small disadvantaged business concerns were solicited, and if not, why not; (3) whether small women-owned business concerns were solicited, and if not, why not; (4) whether HUBZone small business were solicited, and if not, why not; (5) whether veteran-owned small business were solicited, and if not, why not; (6) whether service disabled veteran-owned small business were solicited, and if not, why not; and (7) reasons for the failure of solicited small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns to receive a subcontract award.

d. Records of all subcontract award data to include subcontractor’s name and address, to be kept on a contract-by-contract basis.

e. Records of outreach efforts.

f. Minutes of internal motivational and training meetings held for the guidance and encouragement of purchasing personnel, and records of all monitoring activities performed for compliance evaluation.

13. [Name of Contractor] will submit an Individual Subcontracting Report (ISR) and/or a Summary Subcontract Report (SSR) using the Electronic Subcontracting System (eSRS) at http:www.esrs.gov. Report will be submitted semi-annually within 30 days of reporting period end date. Reporting period end dates are March 31st and September 30th.

14. [Name of Contractor] will submit a final ISR and/or SSR using eSRS within 30 days of contract completion.

15. In closing, [Name of Contractor] states that it will be the policy of [Name of Contractor] to afford every practicable opportunity for small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns to participate in contracts awarded to [Name of Contractor] by the Federal Government, to ensure that equitable opportunity is provided to small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran owned small business, and service disabled veteran-owned small business concerns to compete for award of subcontracts and purchase orders, and to diligently pursue the achievement of our goals of participation by small business, HUBZone small business, small disadvantaged business, women-owned and veteran-owned small businesses in the dollars available for subcontract/purchase order awards under this contract.

[Name of Contractor]

SIGNATURE DATE

TITLE PHONE NUMBER

Approval: (to be completed by the Agency prior to award)

US ARMY CORPS OF ENGINEERS, PORTLAND DISTRICT (SIGNATURE OF DEPUTY FOR SMALL BUSINESS)

Carol McIntyre

(503) 808-4602 Carol.A.McIntyre@usace.army.mil

US ARMY CORPS OF ENGINEERS, PORTLAND DISTRICT (SIGNATURE OF CONTRACTING OFFICER)

[Name] [Phone Number] [Email Address]

Section 00100 - Bidding Schedule / Instructions to Bidders

BIDDER INQUIRIES

BIDDER INQUIRIES

(All inquiries regarding this solicitation are to be submitted via ProjNet-Bid. Telephone and email inquiries will not be accepted. ProjNet-Bid is a web-based program that allows offerors to post questions regarding the solicitation, and to view all questions by other offerors, and answers by the U.S. Army Corps of Engineers.

ProjNet-Bid can be accessed through the ProjNet website: https://www.projnet.org/projnet/.

To access the ProjNet-Bid website the first time:

1) Register.

2) Click Quick Add Key. (The Agency is USACE.)

3) Enter the following information for access:

The Bidder Inquiry Key: 4887N8 - KY6758

Valid business contact information (e.g. Company name, contact person, business address, phone number and email address). (required on first project only)

Establish secret question and answer which will be used as a password (required on first project only)

4) For subsequent access use your email address, the Bid Inquiry Key and response to the secret question to access the ProjNet-Bid Module 00100.

5) Submit questions or review questions and answers. (A bidder who submits a question will receive an automated email notification that their question has been received. When an answer is posted to a question, the question and answer is then available for all other bidders to review.

6) For a specific step-by-step for POSTING YOUR INQUIRIES, is available in the Reference link on the Contract Viewer.

7) For questions about the ProjNet-Bid, please contact the Call Center help desk. The contact information is listed on the ProjNet website.

No response will be posted to inquiries after the Close of Business on the third business day preceding the solicitation due date. All bidders will be held to have reviewed the questions and responses in ProjNet-Bid prior to bid submission. Nothing in the solicitation is changed unless an amendment is sent out.

BASIS OF AWARD

PROJECT OVERVIEW AND DESCRIPTION.

The U. S. Army Corps of Engineers (USACE), Portland District, seeks a contractor to design, manufacture and install two new station service transformers for the John Day powerhouse, and incidental related work. The project consists of replacing the two existing station service transformers and on-load tap changers (OLTC) with two new 6000kV, 13.8kV/4160V transformers and OLTCs.

00100-1

EVALUATION PROCESS

A. General.

(1) The acquisition is being conducted using full and open competition. The Government intends to award a single, firm-fixed price contract to the responsible offeror whose proposal represents the best value to the Government after evaluation in accordance with the factors in the solicitation. Offerors shall submit a technical proposal and a price proposal. The evaluation results of the technical and price proposals will determine an awardee. All evaluation factors other than price are approximately equal in importance to one another. All evaluation factors other than price, when combined, are significantly more important than price.

(2) The Government intends to make an award without discussions but reserves the right to conduct discussions should discussions prove to be necessary or advantageous to the Government. Because the Government does not intend to hold discussions, offerors are encouraged to include their best pricing in their initial proposal.

(3) In the context of this proposal, “offeror” refers to the proposed prime contractor. A major subcontractor is defined as one who will be providing critical elements (i.e., the station service transformers, on-load tap changer and transformer ancillaries) or whose subcontract is for more than 25% of the total proposed price.

(4) Information submitted about any company other than the offeror, whether an affiliated company, major subcontractor, or other associated business, may not be given much weight unless the proposal contains evidence that the offeror has submitted a written commitment from the other business entity to perform a portion of the work.

(5) All proposals received will stand alone and be considered complete and final. The evaluation board will not consider any information or data incorporated by reference or otherwise referred to. The successful offeror will be selected solely on the basis of the evaluation factors set forth below. Accordingly, proposals submitted in response to this solicitation should provide clear, complete, concise, and straightforward responses to the evaluation factors.

Elaborate proposals, color brochures, and other excesses are discouraged.

(6) Joint Ventures (JV). A joint venture is defined as follows: a legal business entity formed between two or more companies (parties) to undertake the performance activities of a contract together. This does not include other arrangements such as “teaming agreements” or “strategic alliance,” which are not recognized as bona fide joint ventures for the purposes of this solicitation. A company that is part of a joint venture shall submit a legally binding joint venture agreement. Joint ventures shall include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the joint venture with the chief executive of each entity identified. If submitting a proposal as a joint venture, the experience and past performance of each of the joint venture partners can be submitted for the joint venture entity. The experience for each joint venture partner will be considered the experience of the joint venture entity.

(7) The Government recognizes that completion of a project is often a team effort. Thus, offerors are required to submit experience and past performance information for major subcontractors to help demonstrate that the team they select to perform this project has a satisfactory record of experience and past performance. Per FAR 15.305(a)(2)(iv), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

(8) Small Business Participation Plan (All Offerors). All Offerors (both large and small businesses) are required to complete a Small Business Participation Proposal. Offerors should propose the level of participation of small businesses (as a small business prime and/or small business subcontractors) in the performance of the acquisition relative to the objectives/goals set forth in the evaluation of this area. Small Business Participation Plan is a non-price factor of equal importance to other non-price factors. See Attachment B.

(9) Subcontracting Plan (Large Businesses Only). Proposals from large businesses, as defined by the North American Industry Classification System (NAICS) code, will be rated on the extent to which Small Businesses (SBs), Veteran-Owned Small Businesses (VOSBs), Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), HUBZone Small Businesses, Small Disadvantaged Businesses (SDBs), and Woman-Owned Small

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Businesses (WOSBs) would be utilized in the performance of this proposed contract. The plan must include realistic goals and demonstrate a track record of consistently meeting those goals in order to be acceptable. The Subcontracting Plan will be evaluated as acceptable or unacceptable. Award cannot be made before a firm provides an acceptable subcontracting plan.

B. Evaluation Ratings.

All non-price factors other than Factor 2, Past Performance, shall be rated using the combined technical/risk method desdribed below and the risk descriptions set forth below.

Combined Technical/Risk Rating Method

Color Rating

Adjectival Rating Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Technical Risk Descriptions

Adjectival Rating Description Low Proposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance.

Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unacceptable Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

C. Definitions.

Deficiency. A material failure of a proposal to meet a Government requirement or a combination of weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

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Strength. An aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Significant Strength. An aspect of an offeror's proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

Significant Weakness. In the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

EVALUATION FACTORS

Volume I – Technical (Non-Price) Submission Requirements and Evaluation Method

FACTOR 1 –Experience

Sub-factor 1 (TAB 1): Transformer Manufacturer Experience

Submission Requirements:

Specific Project Experience. Starting with the most recent projects and working backward, provide the following project information demonstrating the proposed transformer manufacturer’s most relevant experience designing and manufacturing Class I power transformers 500 kVA or larger. The offeror shall submit a maximum of 5 projects.

Submit information for each project on Attachment D, Transformer Manufacturer Experience Form

Evaluation Method:

The proposed transformer manufacturer’s quantity of experience designing and manufacturing Class I power transformers 500 kVA or larger will be evaluated. Experience designing and manufacturing transformers comparable to the transformer design requirements in the specifications will be more highly rated.

Sub-factor 2 (TAB 2): Installation Contractor Experience

Submission Requirements:

Provide project information for up to three (3) projects completed or substantially completed* in the past 10 years demonstrating the proposed installation contractor’s experience installing Class I and II power transformers installation projects.

Submit information for each project on Attachment E, Installation Contractor’s Experience Form.

*Substantially completed is defined as having completed more than 75% of the project work at the time of proposal submission.

Evaluation Method:

The Government will review the submitted projects to evaluate the extent of the proposed installation contractor’s recent experience installing power transformers on projects that are similar in size, scope, and complexity to the work being solicited by this RFP.

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The Government intends to give greater weight to projects that demonstrate experience in the following areas:

a. Retrofitting transformers inside a powerhouse.

b. Installing oil-filled transformers.

c. Connecting transformers to bus duct connections.

d. Connecting transformers to fresh water cooling systems.

FACTOR 2 (TAB 3) – Past Performance

Submission Requirements

The offeror should provide past performance information for each project listed by the offeror under Factor 1, Sub-factor 2– Installation Contractor Experience, performed by the installation contractor.

Recent and relevant projects are those projects completed or substantially completed* in the past 10 years that are comparable in size, scope, and complexity with the project contemplated by this solicitation.

*Substantially completed is defined as having completed more than 75% of the project work at the time of proposal submission.

The offeror may also provide past performance information on up to four (4) other relevant projects.

This may include PPQs or CPARS/CCASS evaluation information.

If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the proposal. Do not submit a PPQ when a completed CPARS is available. Completed PPQs should be submitted with your proposal if a CPARS is not available. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment A), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Ryan S. Shoemaker, via email at Ryan.S.Shoemaker2@usace.army.mil prior to proposal closing date. The offeror shall instruct the clients to refer to the solicitation number in the subject line. The PPQs are Source Selection materials. All successfully submitted PPQs will receive an e-mail confirmation upon receipt. If the offeror does not receive the confirmation, it is their responsibility to follow up to ensure the government has received the information.

Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted past performance information in the past performance evaluation.

Offerors may provide explanation on problems encountered on past projects and the corrective actions taken by the offeror.

In addition to the above, the Government may review other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the PPIRS, including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), FAPIIS, telephone interviews with organizations familiar with the offeror’s performance, Government personnel with personal knowledge of the offeror’s performance capability, and any other known sources not provided by the offeror.

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While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate, and complete past performance information rests with the Offeror.

Evaluation Method:

The Government seeks a contractor who maintains a strong commitment to customer satisfaction and superior performance. It is the offeror’s responsibility to affirmatively document these qualities in his technical proposal. In doing so, be mindful that “past performance” and “past experience” are not identical. Past experience measures what you have done and how many times, or for how long, you have done it. Past performance, however, measures how well you have performed.

There are two aspects to the past performance evaluation. Evaluators will first review each project submitted to determine how relevant the project is to the work being solicited by this RFP. The second aspect of the past performance evaluation is to determine how well the offeror performed on those projects.

A final Performance Confidence Assessment Rating will be given for this factor based on the assessment of recent and relevant past performance information and the assessment of the quality of past performance on prior contract efforts.

With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Relevancy will be determined based on how closely the past performance effort involved similarity of scope and magnitude of effort, dollar value, and complexities this solicitation requires.

There are four levels of relevancy as shown in the table below.

Adjectival Rating Description Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The SSEB will review the past performance information and determine the quality and usefulness as it applies to performance confidence assessment. In conducting a performance confidence assessment, each offeror shall be assigned one of the ratings using the tTable below, focusing on performance that is relevant to the contract requirements.

Adjectival Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

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Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

If any performance issues are identified, the Government will consider the number, type and severity of the problems and effectiveness of corrective actions taken.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance, and therefore may receive an “Unknown Confidence” rating.

FACTOR 3 (TAB 4) – Work Plan

Submission Requirements:

1. Gantt Chart. Submit a project schedule in Gantt chart format using the critical path method (MS Project or Primavera software). At a minimum, the schedule shall include the following activities for each transformer:

Design, review, and approval Manufacturing and factory test Transportation Site mobilization Removal and disposal of each transformer Panel board installation Transformer installation, testing, and commissioning As-builts, O&M Manuals, closeout Critical path Identify who (prime or subcontractor) is doing the work

2. Narrative. The Gantt chart shall be accompanied with a narrative addressing how the Offeror will maintain and accomplish the project schedule. The schedule narrative shall describe: critical path, site constraints, risks, uncertainties, anticipated problem areas or delaying factors and their impact, proposed corrective actions and contingency plans to meet project milestones and other factors that demonstrate the ability to accomplish the schedule.

Evaluation Method:

The Government will evaluate the schedule and narrative for thoroughness and to determine how well the offeror understands the work, contingencies that may arise and how to deal with them, site constraints, and whether they provide a realistic approach to complete the work on time. Note: Failure to include all of

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FACTOR 4 (TAB 5) – Small Business Participation Plan

The purpose of this criterion is to evaluate the amount of work to be performed by small businesses as prime or subcontractors in relation to the total value of the project, as well as the types of work small businesses will be performing, and the offeror’s past performance complying with contract requirements contained in clauses FAR 52.219-8, Utilization of Small Business Concerns, and FAR 52.219-9, Small Business Subcontracting Plan.

Submission Requirements:

1. All offerors (both large and small businesses) shall submit the Small Business Participation Plan (SBPP) template found at Attachment B. A mandatory minimum Total Small Business Participation goal of 20% of the total contract value (through small business participation from small-, small disadvantaged-, HUB Zone-, service disabled vet-, vet-, or woman-owned small businesses) is required based on the nature of the work for this project. The offeror should articulate how small businesses will participate through performance as either a small business prime or as a subcontractor, as well as demonstrating their past performance in complying with requirements of the clauses FAR 52.219-8, Utilization of Small Business Concerns, and 52.219-9, Small Business Subcontracting Plan.

2. Offerors are required to submit information that can be verified on at least three projects that demonstrate the degree (both by dollar and by percent of total contract value) to which the contractor utilized small business firms in performing the project. For small business offerors, consideration will be given to self-performance if a small business for that project, as well as for providing subcontracting opportunities to small businesses—as is the policy of the government.