Draft_PWS_VRO_Janitorial.pdf

PERFORMANCE WORK STATEMENT FOR JANITORIAL SERVICES

VANCOUVER RESIDENT OFFICE

VANCOUVER, WA

1.0 General Statement. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Janitorial Services as defined in this Statement of Work at the USACE Vancouver Resident Office, 4480 SE Columbia Way, Vancouver , WA.

The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed. No services are required on Federal holidays. Normal service will be Monday through Friday or Sunday through Thursday, to be determined.

This firm fixed priced contract is for a base plus four option years per the government’s discretion. The period of performance for the base year will be twelve months from the date of contract award. The option year periods of performance, if exercised, will be awarded based on the original award date.

2.0 Definitions. Throughout this contract terms are defined as follows:

Contracting Officer (CO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): The Government employee who has been authorized in writing as the contracting officer’s representative, acting within the limits of their authority.

Quality Assurance Evaluator (QAE): The Government employees responsible for checking contractor performance.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the contractor as observed by the Quality Assurance Evaluator (QAE), Appendix D.

Vancouver Resident Office (VRO): The destination of where the contract is to take place.

3.0 Government Will Furnish

3.1 The Government shall furnish without cost to the Contractor the normal amounts of utilities, except for telephone service, to be used only in connection with the performance of the work. The use of areas by the Contractor and the Contractor’s employees shall be limited to the storage of supplies, and some equipment, as space allows, as well as recycling and garbage cans.

3.2 Contractor’s employees shall NOT operate Government-owned transportation vehicles or other project equipment without prior and specific written authorization by Contracting Officer’s Representative.

4.0 Contractor Shall Furnish

The Contractor will furnish all materials and cleaning supplies to include the following: DRAFT

1. Toilet paper

2. Paper towels

3. Cleaning agents

4. Germicidal disinfectants

5. Deodorizers

6. Waxes and sealers

7. Waste basket liners and trash can liners

8. Mops, dust mops, clean mop heads, and mop buckets

9. Brooms, scrub brushes, and scouring powders

10. Toilet bowl cleaners

11. Detergents

12. Window cleaner and rags

13. Hand soap

4.1 The Contractor shall furnish all labor and equipment necessary to perform the work required under these specifications. Equipment shall be industrial grade. Contractor shall provide equipment list (make, brand, and model) for approval prior to commencement of this contract. Any changes to the equipment list throughout the period of this contract shall be submitted to the COR.

4.2 All equipment shall have adequate bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

4.3 All electrical equipment used by the Contractor or the Contractor’s employees shall meet all applicable safety requirements. This equipment shall operate at full rated performance levels using existing building circuits.

It shall be the responsibility of the Contractor to prevent the operation, or attempted operation, of electrical equipment or combinations of equipment, which require powers exceeding the capacity of existing building circuits.

4.4 The Contractor shall insure that all employees are capable of demonstrating adequate knowledge of chemicals, tools, equipment, and techniques necessary to competently perform the work.

4.5 Upon completion of this contract and prior to final payment being made, the Contractor and the Contractor’s employees shall vacate such building space within 3 working days after the effective date of completion and within 10 days after completion shall restore the buildings and grounds to their original condition as existed when the contractor initially occupied the space. As well as return office keys.

5.0 Performance Standards and Guideline Requirements (Also see Paragraph 6.1.2)

The Contractor shall maintain the building areas listed in Appendix A: Location & Square Footage Specifications, and shown in Appendix B: Vancouver Resident Office Overview Map. The Contractor shall provide sufficient supplies, materials, and equipment to adequately maintain the premises at an acceptable level of clean as outlined in this contract. The Contractor is responsible for all defined work areas, janitorial storage areas, office cubicles, kitchen, and bathroom. The Contractor shall maintain these areas in accordance with these guidelines.

The following guidelines describe what is considered clean for intended services under this contract. The Contractor, through innovation, technology, or other means, shall perform the necessary cleaning services in order to meet the quality and performance standards at frequencies determined by the Contractor. The following guidelines are for reference only and final results shall be the determining factor for the success or failure of this contract. Performance shall be based on the Contracting Officer’s or their designated Representative’s evaluation of performance and quality results, not the frequency or method of performance.

DRAFT

5.1 Offices and cubicles, kitchen, entryway, hallways, bathroom, conference room Note: No services are required on federal holidays. Daily services will not take place or be rescheduled.

Services other than daily will be rescheduled and performed at a time approved by the COR.

5.2.1 General Cleaning includes 5.2.1.1 through 5.2.1.10

5.2.1.1 All carpets shall be clean and free of dirt, debris, and obvious spots and stains. Carpet spotting shall be accomplished as needed to meet the quality standard.

5.2.1.2 All flooring shall be free of dirt, debris, and foreign materials and shall be maintained at a reasonable level of luster necessary to meet the performance standards. Floor maintenance includes cost for other services necessary to maintain floors to meet the quality standard.

5.2.1.3 All trash and recycling shall be collected from all waste baskets, garbage cans, shredders, pencil sharpeners and other containers in the areas and removed to an on-site location designated by the COR.

Recycling paper and cartons shall be collected in the areas and removed to an on-site location designated by the COR. Trash and recycling containers shall be returned to original location, lined and kept free of odors, dirt, stains, and debris. Boxes, cans, paper, etc., placed near a trash receptacle or in the hall and marked “TRASH” shall be removed. All items in the recycling bins shall be removed to the recycling container outside. Trash and recycling shall be prevented from blowing out of dumpsters and containers when emptying such content into the designated receptacles.

5.2.1.4 Windows, glass, and mirrors shall be clean, free of dirt, grime, streaks, cloudiness, and water spots.

Surrounding areas shall be free of standing water, drips, or watermarks. After cleaning, the windows, glass and mirrors shall be clean, free of dirt, grime, streaks, cloudiness and water spots, and cobwebs.

Surrounding areas shall be free of standing water. All interior and exterior windows shall be spot cleaned.

5.2.1.5 Dusting shall include desks, chairs, conference room table, file cabinets, fans, file holders, blinds, window sills and tracks, fixtures, air vent grills, refrigerator top, LAN enclosure top, electronic equipment and other types of office furniture and equipment. Items on desktops are NOT to be disturbed. Dusting shall mean removal of soil from the area.

5.2.1.6 Walls, doors and interior partitions shall be free of cobwebs, debris, nonpermanent marks, and dirt.

5.2.1.7 Fluorescent light fixtures shall be free of dust, dirt, debris, streaks, and detergent residue.

5.2.1.8 All outside entryways shall be free of dirt, debris, and foreign materials. Exterior doors and walls and areas adjacent to entryways and walkways shall be free of dirt, debris, spider webs, insect nests and other foreign materials.

5.2.1.9 All other space or surfaces not specifically mentioned and located in areas covered by this contract shall be free of obvious dirt, debris, streaks, film, and dust.

5.2.2 Restroom shall be cleaned, swept, mopped, and disinfected to maintain all fixtures at a reasonable level of shine and cleanliness. Floors shall be sanitized and maintained to ensure that there is not a buildup of dirt, debris, or bacteria. Toilet bowls shall be cleaned, and sanitized. After cleaning, the entire surface shall be free from streaks, stains, scale, scum, mineral deposits, rust stains, and other bodily waste products and dirt.

Plumbing fixtures shall be free of streaks, stains, scale, scum, urine deposit, and rust stains. Contractor shall ensure that restrooms have a clean and pleasant odor. Restrooms shall be stocked with necessary toilet seat covers, toilet paper, towels, and hand soap so that there are sufficient supplies for each day. Contractor will supply all materials, plastic garbage bags, toilet tissue, anti-bacterial hand foam soap for dispenser, and paper towels for the dispenser.

5.2.3 Kitchen shall be cleaned, vacuumed, and sink and counters clean and disinfected. All surfaces including the floor, counters, and inside the microwave, shall be free from streaks, stains, scales, scum, rust stains, food debris, dirt, bacteria, odors, and other extraneous matters. The Contractor is responsible for cleaning the sink. Government employees will be responsible to keep the sink free of dishes. In the event that dishes are left in the sink, the Contractor shall clean the dishes and place to the side of the sink. All waste receptacles used for food and trash shall be emptied, cleaned, and sanitized. All other surfaces located in kitchen shall be maintained to ensure compliance with contract requirements. Contractor will supply all plastic garbage bags, anti-bacterial hand soap for dispenser, paper towels and folding towels for dispenser.

5.2.4 Janitorial Cabinet in the bathroom and under kitchen sink storage are available for use by the Contractor without cost for the purpose of storage of materials and equipment, excluding flammable materials, to the degree that room is available. Contractor shall be responsible for the orderliness and cleanliness of the cabinet and storage space and it shall be maintained to the same standard of cleanliness as all other areas covered under this contract. The Contractor shall ensure that all secondary chemical containers are properly labeled. The Government shall not be responsible for damage to the Contractor’s stored supplies, materials, or equipment.

5.2.5 All carpeted areas shall be vacuumed and kept cleaned per the standard every visit. Carpet shall be steamed cleaned as stated in the schedule Contract Line Item Number (CLIN). Chairs, wastebaskets and other small objects are to be picked up by the Contractor so carpet can be cleaned. Large items such as filing cabinets shall be cleaned around. After cleaning, all carpeted areas shall be free from stains, scales, scum, food debris, dirt, bacteria, odors, and all other extraneous matter. All objects shall be returned to their original location after carpet is cleaned.

5.2.7 Windows shall be clean, free of dirt, grime, streaks, cloudiness, and water spots. Surrounding areas shall be free of standing water, drips, or watermarks. All windows shall be cleaned internally and externally as stated in the schedule CLIN. After cleaning, the windows shall be clean, free of dirt, grime, streaks, cloudiness and water spots, and cobwebs. Surrounding areas shall be free of standing water.

5.2.8 All bathroom linoleum shall be stripped of old wax, re-waxed and polished in a manner consistent with appropriate care for flooring type, as stated in the schedule CLIN. Wastebaskets and other small objects shall be picked up by Contractor. Large items such as filing cabinets shall be worked around. After being stripped, waxed and buffed, the entire floor shall have a uniform glossy appearance, free of old wax, scuff marks, heel marks, and other nonpermanent stains, and shall have a uniform coating of floor finish. All wax-buff solution shall be removed from baseboards, furniture, trash receptacles, etc.

6.0 Performance Requirements Summary It is intended to ensure that the Government receives the services for which it contracted for. The Government will only pay for services received. The Performance Requirement Summary (PRS) determines if the contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. The PRS ensures timeliness, effectiveness, and that the contractor is delivering the results specified in the contract. Government contract quality assurance will be performed at such times and/or places as may be necessary to determine the services conform to contract requirements.

6.1.1 If the Contractor fails to perform at any time and the work is deemed critical by the COR, Government forces may be assigned to perform the work. If this occurs, the Contractor shall be required to reimburse the Government for the full costs of the work performed including labor, materials, transportation, and supervision.

6.1.2 Performance Requirements Summary These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective

Performance Standard

Allowed Number of

Discrepancies Surveillance

Validated Complaints

Regular carpet cleaning, 5.2.1.1

Carpet is clean and free of dirt, debris and obvious spots and stains in accordance with SOW.

2 per month Weekly, Bi-Weekly, Monthly Inspections

2 per month

Flooring, 5.2.1.2

Flooring is free and clean of dirt, debris, and foreign materials in accordance with SOW.

2 per month Weekly, Bi-Weekly, Monthly Inspections

2 per month

Office trash, 5.2.1.3

Waste baskets, etc. are clean and fresh with new liners and no leftover material in accordance with SOW.

2 per month Weekly, Bi-Weekly, Monthly Inspections

2 per month

Windows, glass and mirrors, 5.2.1.4

Windows are clean, free of dirt, grime, streaks, cloudiness, and water spots in accordance with SOW.

2 per month Weekly, Bi-Weekly, Monthly Inspections

2 per month

Restrooms and Wash stations, 5.2.2

Areas and surfaces are clean, disinfected, free of dirt, stains, streaks, residue or encrustation, a fresh odor is present in accordance with SOW.

2 per month Weekly, Bi-Weekly, Monthly Inspections

2 per month

Kitchen area, 5.2.3

Areas and surfaces are clean, free of dirt, bacteria, stains, streaks, residue, encrustation, a fresh odor is present in accordance with SOW.

2 per month Weekly, Bi-Weekly, Monthly Inspections

2 per month

Dusting, 5.2.1.5 Items are free of soil in accordance with SOW.

2 per month Weekly, Bi-Weekly, Monthly Inspections

2 per month

Walls and interior partitions, 5.2.1.6

Surfaces are free of cobwebs, debris, nonpermanent marks in accordance with SOW.

2 per month Weekly, Bi-Weekly, Monthly Inspections

2 per month

Janitorial cabinet, 5.2.4

Closets are clean and orderly in accordance with SOW.

2 per month Weekly, Bi-Weekly, Monthly Inspections

2 per month

Carpet steam cleaning, 5.2.6

Carpet is clean and fresh in accordance with SOW. Items are moved and returned to original location.

0 100% inspection.

Periodic window cleaning, 5.2.7

Interior and exterior windows are clean and free of dirt in accordance with SOW.

0 100% inspection.

Scheduled floor stripping, waxing and polishing, 5.2.8

Floors have a uniform, glossy appearance free of scuff marks and stains in accordance with SOW.

Furniture and items are moved and returned to original location in accordance with SOW.

0 100% inspection.

Trash cans, 5.2.1.3

Trash cans are lined, empty and free of odors in accordance with SOW.

Removal and disposal will take place in accordance with SOW.

2 per month Weekly, Bi-Weekly, Monthly Inspections

2 per month

Accidents, 7.5 All accidents or incidents are reported as identified in the SOW. Report items in need of repair to COR or designated Corps representative.

deficiencies permitted

N/A 0 deficiencies permitted

Safety and Environmental regulations, 7.0- 7.5.3

Provide COR with MSDS on all cleaning materials. Employees are briefed in hazardous communication.

Properly use, store and label all cleaning materials in accordance with

SOW.

deficiencies permitted

Weekly, Bi-Weekly, Monthly Inspections deficiencies permitted

Security requirements, 7.6-7.8.4 And identification of employees, Provide COR with a list of all employees who provide work under this contract , provide proof of citizenship and background checks, and identify workers with a criminal record in accordance with SOW.

Workers and vehicles will be visibly identified as company employees in accordance with SOW.

deficiencies permitted

N/A 0 deficiencies permitted

6.3.2.1 Surveillance. Periodic surveillance by the COR, in addition to complaints from project personnel will serve as the surveillance method. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the contractor's Quality Control Inspector (QCI) for correction.

6.3.2.2 Quality Control. The contractor, not the government is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and submit his Quality Control Plan (QCP) for government approval after award in compliance with the performance work statement prior to work commencing. Once accepted, the QCP shall be used by the contractor to ensure that they deliver quality service. The Quality Assurance Surveillance Plan (QASP) is a document that communicates to the contractor the surveillance methods that will be used to measure its performance against the standards in the contract and provides means by which the Government monitors and documents performance. Quality Assurance (QA) is the Government process that ensures the contractor delivers quality service. The surveillance methods identified in the QASP together with the contractor’s QCP will help determine whether the contractor delivers the performance agreed to in the contract. The Government reserves the right under the Contract Terms and Conditions—Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

6.3.2.3 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the Government Quality Assurance Evaluator (GQAE) will inform the contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the contracting officer.

6.3.2.4 The GQAE will notify the COR and the Contracting Officer of less than acceptable performance. If any of the services do not conform to contract requirements, the government may require the Contractor to perform the services again in conformity with the contact requirements, at no increase in contract amount.

Daily cleaning/sanitation are not considered re-performable work, and shall result in a deduction for non-performance of work. When the defect(s) in services cannot be corrected by re-performance, the government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the government may:

(a) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the government that is directly related to the performance of such service or

(b) Issue Cure Notice

(c) Terminate the contract for government convenience

(d) Terminate the contract for Cause.

6.3.2.5 Correction of Non-Performance of Work. The Contractor shall employ an adequate quantity of personnel to insure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non compliance has been observed by or reported to and verified by the

COR.

6.3.2.6 Standard. Recurring defects are not permitted for any of the above service items. For example, if the COR discovers trash left in an area covered under the contract, the contractor is required to correct the defect through re-performance. No defect is recorded against the contractor's performance. However, if this same situation occurs again during the contract period, a defect will be recorded and reported to the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 1997).

6.4 Work Scheduling

6.4.1 Janitorial work performed under this contract shall be shown as is on an up-to-date schedule prepared on a monthly basis by the Contractor and approved by the COR ten (10) days prior to commencement of work, unless otherwise agreed upon between the COR and the contractor. Contractor’s work schedule shall indicate the location and time the required service is provided. This work must result in a minimum conflict between the Project and Contractor’s employees. Work Schedule shall indicate Contractor’s activity on the project at least ten days in advance and shall be subject to adjustment upon notification by the COR that a conflict with necessary project maintenance work has developed.

6.4.2 The COR will notify the Contractor of necessary schedule changes two business days in advance where possible. Office areas shall be cleaned between 1800 hours and before 0700 hours, except outside window washing which may be accomplished at any hour. The COR maintains the authority to adjust the working hours to meet Government needs.

6.5 Verification of Work. If the Contractor performs work other than at the scheduled time, the Contractor must notify the COR of completion to secure any payment. Work performed at times other than posted on the schedule and not coordinated with the COR shall be considered not completed. After the work schedule has been approved, a copy of it shall be posted in the various places that the Contractor shall be working.

The Contractor shall initial this work schedule each day to show the specific items of work that were accomplished.

6.6 Damages Caused by the Contractor. The Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

6.7 Interference with Government Operations. The Contractor and the Contractor’s employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

6.8 Services During Repair Activities. It is expected that during the period of this contract that occasional repairs may have to be made by electricians, plumbers, carpenters, or other maintenance personnel within the project. All large debris generated by such activities shall be removed by the Government personnel, who shall also clean up the affected area by sweeping with brooms and depositing such collected matter into wastebaskets. The Contractor shall thereafter accomplish the janitorial services as specified to restore such areas to their original cleanliness.

6.9 Lost and Found. It is the responsibility of the Contractor to instruct his employees that all articles of possible personal or monetary value found by the Contractor’s employees must immediately be turned in to the COR.

6.10 Other Contracts at the Contract Site. The Government may undertake or award other contracts for additional work and the Contractor shall fully cooperate with such other contractors and Government employees and carefully fit his own work to such additional work as may be directed by the Contracting Officer. The Contractor shall not commit or permit any act which shall interfere with the performance of work by any other contractor or by Government employees.

7.0 Safety and Environmental Regulations

7.1.1 The Contractor shall follow all safety regulations as set by OSHA, Corps of Engineers Safety Manual EM 385-1 and project safe clearance procedures. Where conflicts in safety regulations occur, the COR shall designate the applicable regulation to be followed. In accordance with EM 385-1, the Contractor shall prepare a Job Safety Activity Hazard Analysis for approval by the COR prior to commencement of work.

7.2 The Contractor shall determine those areas and activities in which possible safety hazards exist during the on-site visit of the Willamette Valley Project and note such information on the Activity Hazard Analysis Form, Attachment 1 and Attachment 2. When completed, the Contractor shall identify hazards in each phase of services performed, what preventative measure the contractor proposes to take to prevent such accidents and then return to the COR to retain on file.

7.3 An additional site shown below contains many tools in helping fill out the safety and health program forms. http://www.usace.army.mil/CESO/Pages/Home.aspx. This site will contain a link to any interim changes to the 2008 safety manual as well as any global interpretations and/or questions that have been asked about the EM. Forms for required Activity Hazard Analyses and Position Hazard Analyses are available via this site as well.

7.4 The COR and the Project’s Environmental Compliance Coordinator shall approve all cleaning products.

The contractor shall use only environmentally friendly cleaning products. Employees shall be briefed in hazardous communication – proper labeling and storage, MSDS Sheets, etc. – by the Environmental Compliance Coordinator. This shall be conducted at the Pre-Work Meeting.

7.5 Accidents

7.5.1 The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of any area which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government.

7.5.2 In the event that an accident or injury occurs to Contractor personnel, the Contractor shall first notify the on call Government staff, will be provided at award, and then the COR.

7.5.3 Accident Reports. The Contractor shall make a written report of each separate case of an injury or accident. The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

7.6 Security Requirements. The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, social security number, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one day of such change.

Upon completion or reassignment individuals are required to return access cards/keys to the designated

COR.

7.7 SUPPLEMENTAL SECURITY REQUIREMENTS

7.7.1 Background Checks The Contractor shall be responsible for completing a background investigation for themselves, their employees and be approved by the VRO COR. All contractor employees will receive security training on the VRO office security, office procedures on keys, and office lock up upon the initial report date, with a representative of the contractor and the COR at the office. A Contractor or Contractor employee with a criminal record shall be immediately identified on an individual basis to the COR.

7.7.2 Key Control. All keys and key cards shall be furnished by the Government. The Contractor shall establish and implement adequate methods of insuring that all keys issued to the Contractor, by the Government, are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated.

If keys are lost by the Contractor and in the opinion of the Government, it is necessary to replace or recode locks for reasons of security, the direct cost of such replacement or recoding shall be charged to the Contractor. The Contractor shall report the occurrence of a lost key immediately to the COR.

It is the responsibility of the Contractor to prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance or exit of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

All keys issued to the Contractor shall be returned to the Government where the keys are issued before final payment shall be made for work performed under this contract.

7.7.3 Facility Access. The Government shall provide the Contractor access to the required installation and offices necessary for this SOW. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time.

7.7.4 Building Alarm System – The VRO office is equipped with an alarm system. For various reasons, the alarm will go off after normal working hours. Here are the procedures the contractor or their employees shall follow:

If the contractor personnel arrive and the alarm is sounding, contractor personnel will immediately leave the area and go to a safe location (which shall be identified by the COR) and contact the on call VRO person at (xxx) xxx-xxxx (phone number will be provided at award) for direction. Contactor personnel shall not go into VRO office until it has been determined to be safe.

If the contractor personnel are contacted by the on call VRO person while on their way to scheduled work at the VRO office, the contractor personnel shall go to the safe location (which shall be identified by the COR) and wait for the on call VRO person to provide direction. Contractor personnel shall not go into the VRO office until it has been determined to be safe.

If the contractor personnel are on-site at the VRO office and the alarm goes off, contractor personnel will immediately contact the alarm monitoring center (phone number will be provided at time of award) and provide their assigned password to the monitoring center dispatcher. The contractor will then phone the on-call VRO person at (xxx) xxx-xxxx (phone number will be provided at award) and advise them of the situation and get direction on how to proceed from the on call VRO person.

7.8 Identification of Contractor’s Employees

7.8.1 The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, social security number, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one business day of such change.

7.8.2 All vehicles used by Contractor personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access. The Contractor will provide the COR with a list of vehicles and their license plates that will be used to perform work. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be working.

7.8.3 The Government may require the Contractor to discontinue using any employee in the performance of the work specified in this contract determined by the Government to be unsatisfactory.

7.8.4 The Contractor shall be responsible for requiring each employee engaged in work to wear identifying coveralls or similar appropriate uniform marked with identifying name of the Contractor. All employees shall wear name tags with their name prominently displayed

7.9 Subcontracting. The Contractor shall notify both the COR in writing, of any work to be subcontracted.

Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.

8.0 There is a NO SMOKING policy in all government buildings.

ATTACHMENT 1 FREQUENCY TAB

Attachment 1:

Frequency Table For Vancouver Resident Office Janitorial Services

FACILITY FLOORING AREA

AREA

UNITS UNIT FREQUENCY PRICE/UNIT

Main Office (Two Office Trailers connected)

Regular carpet Cleaning carpet 1864 sf Monthly Daily

Office Breezeway carpet 288 sf Monthly daily

Office Trash 22 ea Monthly Daily

Restroom and Wash stations laminate 50 sf Monthly Daily

Kitchen Carpet 50 sf Monthly Daily

Dusting 2000 sf Monthly Daily

Walls, Ceiling and interior partitions 3000 sf

Monthly Daily

Janitorial space 3 sf Monthly Daily

Steam clean carpets Carpet 1964 Sf Semi-Annual Twice yearly

Window Cleaning 165 Sf Semi-Annual Twice yearly

Fluorescent Lights 25 Sf Semi-Annual Twice yearly

Square Footage above are estimates and Contractor will be responsible to verify Square footage during site visit prior to submitting quote. DRAFT