W9127824R0012_Sources Sought Notice_Fort Novosel_ final.pdf

Sources Sought Number: W9127824R0012

Classification: Z1DA (Maintenance of Hospitals and Infirmaries)

NAICS: 236220

Location/Area: Lyster Army Health Center (LAHC) Fort Novosel (Rucker), AL

Subject: Perform Operation & Maintenance (O&M) with Repair and Minor Construction in Support of Defense Health Agency (DHA) Program, Lyster Army Health Center (LAHC), Fort Novosel (Rucker), AL

Sources Sought Notice / Market Research for information on capability and availability of potential contractors interested in proposing on Firm-Fixed-Price Contract to provide operations and maintenance with repair and minor construction in support of DHA program at Fort Novosel. The intent of the contract is to provide all labor, materials, supplies, transportation, tools, and equipment to perform all work in strict accordance with these specifications, schedules, and drawings forming parts thereof for Operation, Maintenance, Repair, and Minor Construction of Medical Treatment Facilities (MTF) at Fort Novosel (Rucker), AL. The primary MTF is Lyster Army Health Center (LAHC), which includes associated category 500 & 300 and other facilities to include associated facilities in support of the medical mission such as health, dental, and veterinary clinics; medical warehouses; administrative facilities supporting the medical mission; and similar support facilities.

The anticipated period of performance is a base and four one year options.

The contractor shall operate, maintain, repair, and renovate buildings, building components, all building systems, both internal and external, installed in place building equipment, and noted Medical Equipment, in a continuous satisfactory condition on a 24/7 basis for maintenance and emergency/alarm coverage for all facilities listed under this contract. The contractor shall provide coverage during normal duty/business hours from 0600 to 1800. After normal duty hours maintenance and emergencies/alarms shall not be staffed, but staff shall be available via call back 24/7. In case of an emergency occurring after normal duty hours, the contractor shall contact the COR and request approval for an emergency work order for performance of the work.

The Performance Work Statement includes the following:

Sustainment O&M services for the above buildings include, but not limited to all plumbing systems, refrigeration systems, medical gas systems, fire suppression systems, infant security systems, HVAC systems, electrical systems (including emergency power), electronic systems, elevator systems, building exterior, interior finishes, The Joint Commission (TJC) deficiency correction, and the Organizational Inspection Program (OIP),in accordance with ALL installation, state, and Federal codes and

Alabama. Any code required testing/certifications shall be the contractor’s responsibility throughout the duration of this contract. Note1: This activity refers primarily to unscheduled maintenance and painting activities that are the result of damages, accidents, mischief, or due to deterioration or staining, in the course of building operations and maintenance, for limited areas of paint (not to exceed 40 hours for one person per work order) rather than a complete building painting or maintenance activity that shall be covered by a separate task order.

The contractor shall work in conjunction with the medical treatment facilities staff and support other contractor personnel providing services in the facility as applicable such as, but not limited to fire alarm testing, inspection and maintenance contractors; elevator testing, and, Reliability Centered Maintenance (RCM)/Condition Monitoring (CM) contractors. The Contractor shall provide support with access and escort services as required and stated elsewhere in this SOW to facilitate the performance of their assigned duties.

Additionally, the contractor shall operate and maintain Non-Sustainment systems, separate from the basic building systems discussed above, that include, but are not necessarily limited to, the following:

a. Moveable files and furniture in conjunction with the O&M task requirements.

b. Electric locks and buzzers

c. Pneumatic tubes and Trash tubes

d. Communication systems support

e. Windows and Glass Cleaning (Twice a year)

f. Locksmith Operations

g. Maintain as-built drawings

The contractor shall submit various reports such as: monthly report shall be provided to the Facility Manager outlining those items which are showing wear and tear beyond their normal life expectancy and those items which require replacement or are expected to require replacement before the end of the next reporting period (i.e., items in a failed or failing condition).

Additional reports required for TJC documentation, and/or as defined in the facility’s operation and maintenance management plan or other installation operating instructions, shall be submitted to the Facility Manager at scheduled intervals described in the document that requires the report.

The contractor shall also provide daily “face to face” coordination with the Facility Management staff to facilitate effective facility O&M.

The contractor shall provide a comprehensive preventive maintenance (PM) program and schedule PM actions in-accordance with manufacture’s recommendations. The contractor shall ensure that PMs are established and scheduled for all equipment requiring tests or inspection, even if the equipment is being inspected and/or tested by another contractor.

Tasks addressed in a PM shall be completed under the PM, e.g. replace filters, tighten/replace belts, make minor adjustments, etc. Additional Individual Job Orders or

Service Orders may be required for more significant repairs (repair and/or minor construction incidental to the O&M mission).

The Contractor shall ensure that a Real Property Inventory Equipment (RPIE) number exists or is created and is maintained in the Defense Medical Logistics Standard Support (DMLSS) for every existing and newly installed equipment item identified by TJC associated with utility systems and life safety, e.g. EC 02.05.07, etc. The contractor shall ensure that PM is prepared/created and scheduled in DMLSS that meets or exceeds TJC and NFPA inspection/test requirements. The contractor shall ensure accuracy of the DMLSS data at all times.

The contractor shall have an automated inventory system that tracks and can provide written reports on the current status of on-stock inventory.

The contractor shall establish as-builts in DMLSS-Drawbase as this will be used along with AutoCAD for local use to keep all red lines up to date and provide drawings upon request. The contractor shall provide an experienced, trained AutoCAD operator.

The contractor shall provide Emergency Maintenance Work to protect of property from serious damage and any equipment failure which would result in stopping the delivery of proper healthcare and safety to personnel and patients. The contractor shall provide 24/7 emergency/alarm coverage call-back capability after normal duty hours for all facilities. The Contractor shall initiate corrective action for an emergency with-in 15 minutes during duty hours. If the emergency happens after duty hours, or if the on-site staff requires additional help, call in staff shall be available within 1 hour. If the emergency happens after duty hours, or if the on-site staff requires additional help, call in staff, staff shall be available within 1 hour. All emergency work must be completed or downgraded without a break. The contractor is required to record monthly utility readings for all buildings under contract and provide a written report to the Facility Manager identifying the gage/meter readings and any inoperative or missing meters or gages.

Contractor shall maintain all hospital documentation within an electronic file designed to replicate the layout of the current Hospital Accreditation Standards published by TJC.

Contractor shall provide labor, equipment, and materials to provide on-site support for the OSHA Voluntary Protection Program (VPP) and the BUILDER system.

All these special requirements combine to create a demanding work environment for contractors, where the contractors must be willing to take on the risk performing work that may impact patient health and safety and may even expose their own workers to toxins or infectious diseases.

This necessitates measures such as increased liability insurance, special immunizations for workers in certain facilities or areas of facilities, additional worker training in the use of specialized personal protective equipment, etc.

This is a Market Research and Sources Sought Notice only. No award will result from this Sources Sought Notice. There is no solicitation available at this time; therefore, do not request a copy of the solicitation. If a solicitation is released, it will be synopsized in accordance with the

Federal Acquisition Regulation and its supplements. It is the contractor’s responsibility to monitor the Government Point of Entry for the release of any solicitation.

This Sources Sought Notice is not to be construed as a commitment by the U.S. Army Corps of Engineers (USACE), Mobile District to issue a solicitation or ultimately award a contract.

Neither unsolicited proposals nor other kinds of offers will be considered in response to this Sources Sought Notice. This Source Sought Notice does not create an obligation on behalf of the Government to make an award of any contract pursuant to this announcement.

The purpose of this sources sought notice is to determine the availability of qualified contractors to perform these services and to determine socioeconomic classifications (Small Business, 8(a), HUBZone, Service-Disabled Veteran Owned Small Businesses, Women Owned Small Businesses, etc.) associated with each. The primary North American Industrial Classification System (NAICS) Code applicable to this requirement is 236220, the small business standard for which is a concern, including its affiliates whose average annual gross revenues does not exceed $45 million.

Responses to this Sources Sought Notice will be used by the government in making appropriate acquisition decisions.

RESPONSE INSTRUCTIONS

Responses are requested with the following information:

1. Contractor’s name, address, points of contact with telephone numbers and e-mail addresses.

2. Business size/classification (to include any designations such as Small Business, HUBZone, Section 8(a) contractor, Service Disabled Veteran owned Small Business, Small Disadvantaged Business, Women Owned Small Business, etc.) shall be indicated on the first page of submission. Offeror’s bonding capability (construction bonding level per contract, expressed in dollars). *Requirement includes repair and construction incidental to the O&M requirement.

3. Documentation should be submitted with the following considerations:

a. Describe your capability and experience to provide services for maintenance and repair of preventive, predictive, demand, and emergency maintenance of all facility systems and components including architectural, mechanical, electrical, and instrumentation, and minor construction and repairs incidental to the O&M mission is required (as described in the Performance Work Statement section of this notice).

b. Capability to meet the Joint Commission requirements.

c. Capability to perform in Alabama.

The following shall be included for project information:

d. No more than five (5) projects that are at least 50% complete within the past five (5) years that demonstrate capability based on the criteria listed above in section 3.

e. Project information is not to exceed 3 pages, should include title, location, description, dollar value, and agency/Government entity.

f. Submitted projects should be between $1,000,000.00 to $3,000,000.00 annually.

4. The above requested information shall not exceed a total of eight (8) pages on 8.5" x 11" paper, 12-point Times New Roman font, with a minimum of one (1) inch margins all around.

Please do not provide standard marketing brochures or catalogs.

Responses will be evaluated on the basis of demonstrated functional capability.

Responses are due no later than 4 December 2023, 2:00 pm (CST). Responses received after this date and time may not be reviewed.

Responses shall be submitted via email to Ms. Constance Hughes, Contract Specialist, at constance.hughes@usace.army.mil, and ct-cproposals-medcom@usace.army.mil. In the subject line of your email state: Response to W9127824R0012 –( LAHC) - Sources Sought Notice.

No responses will be accepted by mail or fax. Submittals will not be returned. Telephonic responses will not be honored.

mailto:constance.hughes@usace.army.mil mailto:ct-cproposals-medcom@usace.army.mil