W9127821R0002 Solicitation.pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 7900)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXT.

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A

B

C

D

E

F

G

H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 253 (c)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV,. 9-97)

Prescribed by GSA - Far (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 118

Same as Block 7 Attn: Kevin Williams (CT-S) / W9127821R0002

W91278

ENDIST MOBILE CONTRACTING DIVISION

109 ST JOSEPH ST, MOBILE, AL 36602

W9127821R0002

See Section L

Block 8 1400

KEVIN H WILLIAMS kevin.h.williams@usace.army.mil

2-11 12-57

58-59 60-61 63-70 111-11

83-110

71-76

08/23/2021

251 6943868

07/06/2021

78-82

W9127821R0002

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base Year-TP-1

FFP

General Management for Operation & Maintenance of Government-Owned Facilities and Equipment at West Point Project, Alabama and Georgia.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

NET AMT

0002 1 Job Base Year-TP-2

FFP

Cleaning Services, Refuse Removal, and Waste Removal for Operation & Maintenance of Government-Owned Facilities and Equipment at West Point Project, Alabama and Georgia.

0003 1 Job Base Year-TP-3

FFP

Grass Mowing and Maintenance of Grassed and Landscaped Areas for Operation & Maintenance of Government-Owned Facilities and Equipment at West Point

0004 1 Job Base Year-TPs-4-18

CPFF

Operation and Maintenance of Visitor Centers for Operation & Maintenance of Government-Owned Facilities and Equipment at West Point Project, Alabama and Georgia.

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

0005 1 Job OPTION Option Year 1-TP-1

FFP

0006 1 Job OPTION Option Year 1-TP-2

FFP

Cleaning Services, Refuse Removal, and Waste Removal for Operation &

0007 1 Job OPTION Option Year 1-TP-3

FFP

Grass Mowing and Maintenance of Grassed and Landscaped Areas for Operation

0008 1 Job OPTION Option Year 1-TPs-4-18

CPFF

Operation and Maintenance of Visitor Centers for Operation & Maintenance of

0009 1 Job OPTION Option Year 2-TP-1

FFP

0010 1 Job OPTION Option Year 2-TP-2

FFP

Cleaning Services, Refuse Removal, and Waste Removal for Operation &

0011 1 Job OPTION Option Year 2-TP-3

FFP

Grass Mowing and Maintenance of Grassed and Landscaped Areas for Operation

0012 1 Job OPTION Option Year 2-TPs-4-18

CPFF

Operation and Maintenance of Visitor Centers for Operation & Maintenance of

0013 1 Job OPTION Option Year 3-TP-1

FFP

0014 1 Job OPTION Option Year 3-TP-2

FFP

Cleaning Services, Refuse Removal, and Waste Removal for Operation &

0015 1 Job OPTION Option Year 3-TP-3

FFP

Grass Mowing and Maintenance of Grassed and Landscaped Areas for Operation

0016 1 Job OPTION Option Year 3-TPs-4-18

CPFF

Operation and Maintenance of Visitor Centers for Operation & Maintenance of

0017 1 Job OPTION Option Year 4-TP-1

FFP

0018 1 Job OPTION Option Year 4-TP-2

FFP

Cleaning Services, Refuse Removal, and Waste Removal for Operation &

0019 1 Job OPTION Option Year 4-TP-3

FFP

Grass Mowing and Maintenance of Grassed and Landscaped Areas for Operation

0020 1 Job OPTION Option Year 4-TPs-4-18

CPFF

Operation and Maintenance of Visitor Centers for Operation & Maintenance of

Section C - Descriptions and Specifications

SCOPE OF WORK

West Point Dam and Lake Section C

Description / Specifications / Work Statement Technical Provisions

Fixed Price

TP – 1 General Management

TP – 2 Cleaning, Custodial Services, and Refuse Removal

TP – 3 Grass Mowing, Trimming, and Weeding

Cost Plus Fixed Fee

TP – 4 Operation and Maintenance of Visitor Center

TP – 5 Boundary Line Clearing and Maintenance

TP – 6 Maintenance of Buildings, Structures, Facilities, Mechanical, Plumbing, and Electrical Systems

TP – 7 Maintenance of Guardrails, Gates, Signs, Barricades, Bumper Blocks, Posts, Fencing, Fire

Extinguishers, and Traffic Counters

TP – 8 Rip Rap, Beach Maintenance, Swim Buoy Installation, Repair, and Removal

TP – 9 Natural Resource Management, Invasive Species Control, and Grounds Maintenance

TP – 10 Maintenance and Repair of Paved and Unpaved Roads, Parking Areas, Launching Ramps, Road

Shoulders, Drainage Structures, and Pullouts

TP – 11 Maintenance of Government Vehicles, Equipment, and Attachments

TP – 12 Labor and Equipment Rental Support for Powerhouse

TP – 13 Hazardous Waste Operations and Emergency Response (HAZWOPER)

TP – 14 Aids to Navigation, Floating Debris Removal, and Courtesy Dock Maintenance

TP – 15 Recreation Facility Repairs

TP – 16 Timber Stand Improvement

TP – 17 Non-Household Refuse Removal, Dumpsters, and Unscheduled Cleaning Services

TP – 18 Dead / Hazardous Tree and Limb Removal

Technical Provision 1 General Management

(Fixed Price)

Statement of Work: The purpose of this contract is to provide for the operation, maintenance and repair of Government-owned facilities and equipment at West Point Project. This work shall include planning, programming, administration, management, supervision, maintenance of accurate and complete records and files, quality control inspection, and personnel necessary to operate and maintain Government-owned facilities and equipment West Point Project.

The work will be performed in recreational and operational areas, as well as at various remote locations. The contract also provides for response on the part of the Contractor and its personnel in certain emergency situations.

The Contractor shall personally supervise the work or have a competent superintendent on the site at all times. The superintendent shall possess full authority to act on behalf of the Contractor and to legally bind the Contractor. Such authorization shall be submitted in writing to the Contracting Officer’s Representative (COR) prior to commencement of work.

West Point Project is located on the Chattahoochee River approximately 3 miles north of West Point, Georgia.

Work will be performed in Troup and Heard Counties in Georgia, and in Chambers and Randolph Counties in Alabama. Principal cities in the area include West Point, LaGrange, and Franklin in Georgia, as well as Lanett and Valley in Alabama. For more information, stop by the West Point Project Visitors' Center located at 500 Resource Management Drive, West Point Georgia 31833. Additional information about the project is also available on the Internet at: http://www.sam.usace.army.mil/Missions/CivilWorks/Recreation/WestPointLake.aspx

Government vs Contractor furnished: The Contractor shall provide all labor, materials, supplies, and other items necessary for the operation, maintenance, repair, and replacement requirements as specified herein. All work will be done in a professional, efficient and effective manner. The recreational facilities are contained in Section J. The listing of facilities and quantities should be considered approximate and are provided as an estimate to aid in the preparation of proposals. The actual quantities may vary based on the closure, leasing, and/or re-opening of parks.

Industry Standards/Quality of Product: It is the intent of this requirement to ensure that all work is performed in accordance with appropriate industry standards to obtain quality end products. Replacement parts and facilities will be equal or better than those being replaced. Replacement of parts with lower quality items will result in the work being determined as unauthorized by the COR and will be re-done by the Contractor at their expense. Work performed by the Contractor which does not meet industry standards will be re-done at the Contractor’s expense.

Term: The term of this contract is limited to one (1) 12-month (1-year) base period and four (4) 12-month (1-year) option periods.

Other Contracts: The Government may award contracts for additional and/or similar work. The Contractor shall cooperate with such other Contractors, its employees and/or Government employees. The Contractor shall not commit or permit any act of interference in the performance work of other Contractors or Government forces.

Pre-work Conference: The Contractor shall attend a pre-work conference as soon after award as practical, depending on when actual performance is to begin. The intent is to conduct the conference prior to the start of work and no later than 15 days after award of contract. During this conference the Contracting Officer (KO) shall establish the line of authority and Government procedures for contractual, administrative, and work matters. The schedule of required submittals and reports will also be discussed. The Contractor shall provide names of all key personnel for management and supervision along with a copy of each individual’s resume of qualifications and experience at this meeting. A letter of record, documenting all pre-work conference discussions, will be furnished to all attendees.

Coordination Meeting: The coordination meeting will be separate from the Pre-work Conference as required in the previous paragraph. Before work commences, the Contractor and its staff shall meet with the COR. Discussion will be held to develop a mutual understanding of quality control requirements, details of the reporting requirements, implementation of the accident prevention plan, the interrelationship of the Government’s inspection system to the Contractor Quality Control (CQC) plan, and all other aspects of the contract. A record of the proceedings will be furnished to all attendees.

Criteria and Publications: The Contractor shall perform all work in accordance with applicable publications to include, but not limited to, the Figure below:

Figure 1

Type Proponent Safety EM 385-1-1 (Corps of Engineer’s Safety Manual) Sign Standards EP 310-1-6a and EP 310-1-6b (U. S. Army Corps of

Engineers’ Sign Standards Manual) Environmental Compliance Environmental Review Guide for Operations, U. S. Army

Corps of Engineers Operating Manuals Equipment Manufacturers Repair Manuals Equipment Manufacturers Industrial Standards and Codes (Latest Editions)

Air Moving and Conditioning Association

American Association of Nurserymen, Inc.

American Concrete Institute American Institute of Steel Construction American Society of Heating, Air-Conditioning and Air-

Conditioning and Refrigeration Institute American Society of Heating, Refrigeration and Air-

Conditioning Engineers American Society for Testing and Materials American National Standards Institute American Welding Society Architectural Aluminum Manufacturers Association Architectural Graphics Standards Asphalt Institute Consumer Products Safety Commissions Handbook for

Public Playground Safety International Building Code National Association of Architectural Metal Manufacturers National Association of Fan Manufacturers National Electrical Code National Fire Protection Association National Plumbing Codes Standards Illustrated National Warm Air and Air Conditioning Association Portland Cement Association Sheet Metal Manufacturers The Aluminum Association Underwriters Laboratories, Inc.

Other General Services Administration (GSA) guidelines and schedules for vehicle maintenance.

EM 1110-1-400 Engineering and Design –Recreation Facility and Customer Services and Standards-

Site Closures, Consolidations and Responsibilities: From time to time during the life of the contract, facilities or recreational areas may be subject to lease, closure, and/or consolidation due to management initiatives being implemented. As a result of a lease, closure, and/or consolidation, the number and type of facilities located in each area may fluctuate on a temporary and/or permanent basis. The Contractor’s work schedule must be sufficiently flexible to meet these changing needs.

Communication Devices and Responsibilities: The Contractor will provide sufficient communication devices to support adequate communications with its employees while they are working out on the Project (radios, phones, push-to-talk radio, etc.). The Contractor will be provided Voice Over Internet Provider, “VOIP”, telephone service and six (6) telephones for their office and shop facilities. A total of four (4) desk top computers will be provided by the Government. These will be utilized to perform various duties such as inventory control, Maintenance Management, Facilities and Equipment Maintenance (FEM) system, and the use of the Government e-mail system.

This will require Common Access Cards (CAC) for the Contractor’s management and administrative staff who utilize the Government furnished computer equipment and network. The Contractor will provide and maintain any additional Information Technology equipment such as computers, printers, fax machines, scanners, etc. required to accomplish the technical provisions of this contract.

Government Furnished Facilities: The Government will furnish the Contractor the office, storage facilities and operational facilities described in Section J. The Government will provide water and electric power Safety Program Support: The Contractor shall fully implement a safety program and complete routine, cyclical operations, installations, maintenance and inspections of the following in support of the sites safety program: Eye Wash Stations, First Aid Kits, and Automated External Defibrillators (AEDs).

Government Furnished Vehicles and Equipment: In accordance with the Contract Clause entitled "Government Property (Cost Reimbursement, Time-And-Materials, or Labor-Hour Contracts)", the property listed in Section J will be provided for use in the performance of this contract. In the event an item on this list needs replacing or upgrading, the Contractor will obtain prior permission from the Government before acquiring such equipment in accordance with the approved purchasing plan. The Contractor will be responsible for the maintenance and repair of Corps-owned vehicles and other equipment that has been issued to them. Section J lists separately the vehicles provided by the Government through the General Services Administration (GSA). Some equipment and/or vehicles may be shared between the Contractor and the Corps. If both the Government workforce and the Contractor have a simultaneous demand for a piece of equipment listed for joint use, the Government will have priority. When Contractor assigned items are loaned to others, the loan of these items will be documented by the execution of a hand receipt. The using agency will be responsible for the inspection and maintenance of the item or items while in its custody. A joint inspection of all loaned equipment will be made at the time the equipment is picked up and returned to the office to which it is assigned. The inspection should document the current condition of the item being loaned, including any damage noted or operating problems. Prior to use by the borrowing organization, a cursory inspection of fluid and lubricant levels will be made. Vehicles and equipment shall be identified with magnetic type signs with company name or logo. GSA vehicles utilized will be marked by the use of stick-on type logos on the rear windows of the vehicle. The Contractor will also maintain vehicles and equipment utilized by the Government also listed in Section J. Maintenance of vehicles and equipment listed in Section J will be accomplished by the Contractor using Government owned facilities or subcontracts with outside sources.

General Personnel Requirements and Training:

Service mechanics, technicians, and consultants shall have the education and/or experience to enable them to adequately understand the systems and components to be operated, maintained, and repaired under these specifications. Only trained and fully qualified employees shall be used in performance of this contract. All employees shall be subject to such Government regulations as are applicable during the time spent on Government property.

Subcontractors may be utilized to perform highly specialized or one-time type repair work. The Contractor shall provide an adequate number of fully qualified personnel at the project to efficiently and effectively comply with these specifications. In some instances, and for some duties, contract employees will be required to undergo background investigations prior to performing the duties.

All contract employees shall always conduct themselves in a proper manner. The Contractor shall remove or reassign from work under this contract any employee who, in the opinion of the COR, is objectionable or incompetent. Contract employees found to be under the influence of drugs or alcohol, mentally or physically impaired, and/or negligent in the use of safety equipment or established safety policies or procedures, may be subject to immediate dismissal, depending on the nature of incident. Repeated or ongoing safety infractions shall be grounds for dismissal. Notification of objection by the COR will be made promptly to the Contractor in writing if time or circumstances permit. These requirements shall not be the basis of any claim for compensation and/or damages against the United States and/or any of its officers or agents. In addition, no such removal will reduce the Contractor's obligation to perform all the work under this contract and immediate replacement will be made as required. The Contractor shall provide an adequate and efficient number of fully qualified personnel to supervise, maintain, repair, inspect and operate the project in accordance with these specifications. The Contractor shall inform the COR of any personnel changes. All work that requires an interruption to the use of the project facilities or systems, or otherwise disrupts building occupants and/or the visiting public, shall be fully coordinated and approved in advance by the COR. Interruptions will be kept to an absolute minimum, and all repairs and replacement of equipment or parts will be done quickly and efficiently

The Contractor will furnish and keep current a list of key personnel to be contacted in the event that emergency repairs or service become necessary. The Contractor will ensure that contact can be made with these personnel either by telephone, radio, or other means, within one (1) hour, and the personnel will respond within two (2) hours after notification. Contact will be made by the COR or person designated by the COR. The Contractor and the COR will establish a written policy and procedure for responding to emergency work assignments. The Contractor shall maintain its schedule of cleaning services regardless of inclement weather with the exception of flooding, ice, and snow, which may make the roads impassable and working conditions too hazardous.

The Contractor will submit an organizational chart for his or her West Point Project on site staff. The Contractor shall submit a staffing plan that addresses when they would hire and terminate part-time and seasonal personnel.

Management and Administrative Personnel Scope of Work: The Contractor shall provide adequate personnel on site to conduct appropriate management and administrative duties for all work occurring on this contract. These functions include, but are not limited to supervision, personnel management, work planning and scheduling, quality control, maintenance data entry, recordkeeping, safety, and property management. Multiple responsibilities can be held by single employees with exception of quality control. For purposes of this contract, crew lead responsibilities are not considered managerial in nature and are not covered by this TP.

Supervision: The Contractor shall establish a defined chain of command including superintendent, contractor representative, and quality control personnel. It is intended that these positions are administrative in nature and required to ensure compliance with contract specifications.

a. Superintendent: The Contractor shall have a competent superintendent on site to provide adequate supervision, management, coordination, and work performance management. The superintendent shall possess full authority to act on behalf of the Contractor on all matters related to the contract.

b. Contractor Representative: The Contractor shall have competent contractor representative personnel on site to act on behalf of the superintendent during times in which the superintendent is absent from the project.

Contractor Quality Control Officer (CQCO): The Contractor is responsible for ensuring that all work performed under this contract, including any performed by subcontractors, shall be in accordance with specifications and workmanship standards. The Contractor shall designate, in writing, a Contractor Quality Control Officer (CQCO) who shall be responsible for ensuring the implementation of the CQC Plan. The Contractor shall have competent quality control inspector personnel as defined in EM 385-1-1, to ensure that the Contractor’s Quality Control Plan is functioning as required. The Quality Control Officer shall be:

a) Employed directly by the Contractor with limited collateral duties beyond those specified in QC Plan.

b) Independent of the Contractor’s field-organization.

c) Responsible only to the Contractor’s top-level managers/owners (excluding the on-site superintendent).

d) Have minimum experience of five (5) years in quality control work.

e) 100% of the CQCO’s time shall be utilized at West Point Project performing QC or limited collateral duties.

The CQCO shall provide for inspection of all items of work and rework to ensure conformance to specifications and drawings. Inspection activities performed shall also include monitoring of subcontractor performance, inventory control, and procurement of supplies. The CQC plan shall provide for ongoing inspections of the CQC functions described herein. Government QA inspectors will assure that the CQC plan is being implemented and is effective, but the presence or absence of a Government inspector shall not relieve the Contractor of responsibility for the proper execution of work in accordance with the specifications.

All contractor documentation developed to monitor quality control, to include records of deficiencies observed and corrective action(s) taken shall be furnished to the Government on a monthly basis. If recurrent deficiencies indicate that the quality control system is inadequate, corrective action will be taken. The COR must approve any proposed changes to the plan prior to their implementation.

Contractor Property Officer (CPO): The Contractor shall designate, in writing, a Contractor Property Officer (CPO), who will be responsible for maintaining accountability and record keeping. This individual shall be a management official and may be assigned other duties by the Contractor.

Other Administrative Duties: The Contractor shall ensure adequate personnel are available to conduct other administrative duties as required, including but not limited to record keeping, accounting, data entry, and contractor furnished property management.

Personnel Qualifications: The Contractor shall provide an adequate and efficient number of fully qualified personnel to maintain, repair, inspect and operate the West Point Project in accordance with these specifications.

The Contractor shall inform the COR of any personnel changes.

All administrative, data entry, subcontractors, key personnel and consultants shall have the education and/or experience to enable them to adequately understand the systems and components to be operated, maintained, and repaired under this Contract. Only fully qualified employees shall be used in performance of this contract. Personnel who are required to work as Site Safety and Health Officer (SSHO) or other administrative, supervisory/management tasks shall provide documentation to the COR that shows they are qualified and competent (as defined in EM 385-1-1) to serve in that position. All applicable professional certification or licensing requirements for performance of duties shall be required on this contract. A copy of this documentation shall be furnished to the COR and a copy shall be maintained on file at the Contractor’s office and available upon request.

Subcontractors may be utilized to perform highly specialized or one-time type repair work. If a subcontractor is used to perform these skilled tasks (electrician, plumber or other similar skill), a Letter of Qualification shall be submitted to the COR and included in the subcontractor plan. Subcontractors, in some instances and for some duties, their employees may be required to undergo background investigations prior to performing the duties along with other Government furnished training indicated by the area of work or specified by the COR.

Service mechanics, technicians, tradesmen and consultants shall have the education and/or experience to enable them to adequately understand the systems and components to be operated, maintained, and repaired under these specifications. Only trained and fully qualified employees shall be used in performance of this contract. Personnel who are required to work as electricians, plumbers, or other skilled tasks shall provide documentation to the COR that shows they are qualified and competent (as defined in EM 385-1-1) to serve in that position.

All applicable professional certification or licensing requirements for performance of duties shall be required on this contract. A copy of this documentation shall be furnished to the COR and a copy shall be maintained on file at the contractor’s office and available upon request.

Personnel with lesser experience than journeymen may serve as a helper. Personnel with an experience level less than journeyman shall be supervised with an experience level at or above journeyman in the “Immediate Work Area” (Reference: TP-1, Definitions for the purpose of this Contract).

Contractor employees shall be subject to Government regulations during time spent on Government property and operating Government owned vehicles and equipment; forklift and crane operators’ license shall be required if utilized by the Contractor.

Identification of Contractor Employees: Within 30 days of contract award, the Contractor shall provide his employee’s uniforms approved by the COR. Company identification shall be a patch on the breast pocket or left shoulder. Uniforms shall also be provided to subcontractors working on the project full time.

All workers are to be fully clothed in accordance with EM 385-1-1, and maintain a neat and clean appearance.

Vehicles and equipment shall be identified with company name or logo (no permanent sticker or paint shall be used). No shirt tails hanging outside of pants and no unbuttoned shirts shall be worn while working on the project.

Violations shall be subject to write-up and may be reflected in the quarterly award fees. Uniforms are not required for personnel fulfilling the labor classification required in TP-10 along with the Management and administrative Staff.

Personal Hygiene and Health: The Contractor shall ensure that all employees involved in the performance of services under this contract maintains their personal hygiene in such a manner so as not to be offensive to the general public. Also, under no circumstances shall the Contractor allow any employee to work if they have a communicable disease or infection, or if they are intoxicated or under the influence of alcohol or drugs. In addition, the Contractor shall ensure that all employees are physically and mentally capable of performing within their position description.

Unauthorized Activities by the Contractor and Employees: Within the limits of Government-owned property, the Contractor and his employees shall not engage in any activities with members of the public or private business which would be extracurricular to the services required under this contract. Specifically included in this prohibition is the sale of any goods or services to the public. The Contractor shall not accept or solicit any gratuities or favors from members of the public for any reason or under any circumstances.

Conduct of Contractor’s Employees and Subcontractors: Most of the work will be performed in the presence of the general public. All Contractor and Subcontractors employees shall always conduct themselves in a proper manner. The Contractor shall remove or reassign from work under this contract any employee who, in the written opinion of the COR, is objectionable or incompetent. Contractor or subcontractor employees found to be under the influence of drug or alcohol, mental or physical impairment, negligent in the use of personal safety equipment or established safety policies or procedures, may be subject to immediate dismissal, depending on the nature of incident.

Repeated or continual ongoing safety infractions shall be grounds for dismissal. Any Notification of objection of a worker under this Contract by the COR will be made promptly to the Contractor in writing if time or circumstances permit along with a copy to the Contracting Officer.

The COR will submit a written Notification of objection to the Contractor and the Contracting Officer within 48 hours of any incident. These requirements shall not be the basis of any claim for compensation and/or damages against the United States and/or any of its officers or agents. In addition, no such removal shall reduce the Contractor's obligation to perform all the work under this contract and immediate replacement shall be made as required.

Plans: The Contractor shall furnish the following plans within 30 days after award date for approval by the Contracting Officer (unless noted otherwise).

a. Contractor Quality Control Plan (CQC) (within 15 days after award)

b. Accident Prevention/Hazardous Analysis Plan to include Hazard Control Plan and Confined Space

Entry Plan in compliance with EM 385-1-1. (within 15 days after award)

Accident Notification: The Contractor will be responsible for providing immediate notification to the COR of any accident which involves personal injury, death, any property damage and other significant occurrences. Initial notification will be verbal with follow-up in writing. All accidents involving on-the-job injuries or property damage will be telephonically reported to the COR as soon as reasonably possible after the accident, but no later than the end of shift on the day of the accident. The Contractor will also be required to complete all appropriate reports and submit them within 24 hours of the accident or 48 hours under unusual circumstances. The COR will provide the Contractor with guidance regarding the proper forms to submit for each type of accident, which might occur on the job. The Contractor shall submit accident exposure and experience incidental to this work in accordance with Section 2, EM-385-1-1 and instructions from the COR.

The Contractor will be responsible for safeguarding all work sites in parks and public recreation use areas. Appropriate signs, warning devices, and barriers will be used to protect the general public, Contractor employees, and Government employees where work is being accomplished

c. Management Plan – personnel staffing, physical aspects (utilization of equipment, personnel and facilities)

d. Purchasing Plan

e. Facilities Maintenance Plan

f. Inventory Management and Property Control Plan

g. Cost Schedule Plan with Work Breakdown Structure

h. Subcontracting Plan to include, as a minimum, the degree and rational of the subcontracting contemplated.

i. Pest Control Plan

j. Employee Uniform and Identification Plan

Contractor Quality Control (CQC) Plan: The Contractor will establish a comprehensive quality control program in accordance with the contract clause entitled "Inspection of Services". This plan shall be submitted within 15 days after award and should address in detail the proposed Quality Control Program to be used to assure compliance with the contract specifications and the Contractor's proposal. The plan should describe quality control concepts, purpose, and provide a general program overview. It should address the methods to be utilized to ensure that the CQC program is effective and efficient, including the inspection program to be utilized to ensure quality control goals are met. It should also include the frequency and schedule for inspecting significant project facilities and how corrective measures will be applied. The plan should address the interaction and coordination efforts that will occur between the Contractor and Government personnel involved in Quality Assurance. The plan will be in sufficient detail to indicate to the Government that the Contractor is cognizant of the contract requirements. In addition to the above, the plan should address the following areas of concern:

a. Indoctrination and training of personnel, to assure employees are knowledgeable of their work assignments and regulations or guidelines pertaining to their assignments such as fire reporting, safety, erosion of embankments, etc.

b. Employee performance and evaluation.

c. Identification of declines in quality of product and how substandard performance and deficiencies will be corrected.

d. Employee health and hygiene.

e. Security of facilities and equipment (including key control).

f. Maintenance of facilities and equipment.

g. Proper reporting of maintenance needs by Contractor employees.

h. Preparation and submission of required reports to appropriate Government personnel.

Determination of work required to maintain and repair facilities, buildings, structures, and systems in a safe and efficient operating condition is the responsibility of the Contractor. The COR, however, may direct the Contractor to perform repairs or maintenance if deficiencies are observed. This notification may be verbal or in writing. The Contractor shall respond as soon as possible, but no later than 24 hours after notification to repair such work items, unless otherwise approved by the COR. Failure to respond within these guidelines without acceptable justification may be counted against the Contractor as evidence of unsatisfactory performance.

Inspections shall also include subcontractor performance, inventory control, and procurement of supplies. Government QA inspectors will assure that the CQC plan is being implemented and is effective, but the presence or absence of a Government inspector shall not relieve the Contractor of responsibility for the proper execution of work in accordance with the specifications.

Compliance inspections shall be documented, and records of deficiencies observed, and corrective actions taken shall be furnished to the Government. If recurrent deficiencies indicate that the quality control system is inadequate, corrective action will be taken as. The COR must approve any proposed changes to the plan prior to their implementation.

Purchasing Plan: Within 30 days of award, the Contractor shall submit a purchasing plan. The Contractor may not purchase any piece of equipment or property, which would require placement on the Contractor's property account without prior approval.

Lost, damaged or destroyed items may not be replaced or repaired without prior approval. These parts may be procured locally. In the event that emergency repair parts are required, and it is not possible to obtain advance procurement approval from the COR, the Contractor is authorized and shall be required to procure those parts necessary to affect immediate repair in order to protect personnel and/or property. The Government reserves the right to make major purchases for the Contractor through other Government sources in order to take advantage of special Government pricing, and thus save money.

The Contractor shall maintain a purchasing system which will assure efficiency in expending Government funds. The Federal Acquisition Regulation (FAR) shall be used as a guide in establishing purchasing procedures and standards commensurate with the policies and techniques contained therein. The Contractor shall afford Small Business concerns an equitable opportunity to compete for all contracts they can perform. The Contractor's purchasing system is subject to review and approval by the Contracting Officer. Title to all property acquired by the Contractor in this manner shall inure to the Government for which it was purchased upon receipt by the Contractor.

Facilities Maintenance Plan: The Contractor shall submit a quarterly and annual plan for all routine maintenance and duties covered by the specifications. In addition, the Contractor shall prepare weekly schedules detailing all planned activities. A weekly schedule of upcoming work will be provided to the COR at least seven (7) days in advance. The frequency of submittal of plans and schedules may be adjusted as needed.

Work incidental or related to contract work items, but not specifically identified or described in each section, may be required of the Contractor. This work will be accomplished by the existing work force utilizing existing equipment and will be performed by rescheduling and/or reapportioning the Contractor’s long range and weekly schedules, as approved by the COR.

The use of the Facilities and Equipment Maintenance (FEM) system will be a requirement of this contract. FEM system is the Corps of Engineers Asset Management’s comprehensive computerized maintenance work management program for planned and unplanned activities including long- and short-term planning, preventive, reactive and condition-based maintenance. It is used to schedule maintenance, optimize resources, and track key performance indicators. All maintenance is performed from work orders from FEM. All labor and materials are captured to aid in the business decision making process. FEM is based on IBM’s MAMIXO platform. The Government will provide the necessary training for the implementation of the FEM program.

Inventory Management and Property Control Plan. Within 30 days of award, the Contractor shall submit Contractor’s recommendation for stock items and levels for approval of the COR. Contractor’s inventory management and property control plan, including control of Government property, shall be implemented upon approval. The inventory control program will utilize FEM. The Contractor shall inventory existing stock items and materials available at the beginning of the contract and shall input the results of the inventory into FEM.

The property control plan will contain provisions to protect, preserve, account for, and control all Government Property (government furnished, and contractor acquired) from its acquisition through disposition. The property control plan will describe the methods the Contractor will use for performing the following task as it relates to government property; acquisition, receiving, records, maintenance, utilization, storage, consumption, physical inventory, reports, Sub-Contracting control, reporting of lost, theft, damaged, and destroyed property. If this information can be located within another required plan, the reference location should be provided. This plan will be in writing. The Contractor will be required to use the FEM system for property and inventory control once it is fully functional. The following will be documented in FEM:

The name, description, and NSN/NCN Quantity received (or fabricated), issued, and on hand Unit price Contract number or equivalent code designation Location Disposition Posting reference and date of transaction Bar Code Serial Number (if applicable) Manufacturer Summary price for all property

The plan will be forwarded to the COR for approval. If for any reason the plan is disapproved, the COR will notify the Contractor in writing, requesting prompt correction of deficiencies. If the Contractor does not correct the deficiencies within a reasonable period, the COR will:

a. Notify the Contractor in writing of any required corrections and establish a schedule for completion of actions.

b. Caution the Contractor that failure to take the required corrective actions within the time specified will result in withholding or withdrawing plan approval.

c. Advise the Contractor that its liability for loss of or damage to

Government property will increase if approval is withheld or withdrawn.

The inventory shall be complete and accurate. The Contractor shall submit no less than monthly, a complete updated printout of the inventory. The Contractor shall be subject to a monthly property management audit by the Government.

All property furnished to the Contractor will be controlled by means of the established inventory list. This inventory list will be maintained by the Contractor. It will include all property, which is currently used by the O&M Contractor and any additional property items procured throughout the life of the contract. The purchase of new accountable-property items will require approval of the Contracting Officer. The Contractor will designate, in writing, a Contractor Property Officer (CPO), who will be responsible for maintaining accountability and record keeping. This individual will be a management official and may be assigned other duties by the Contractor.

An interim inventory management and property control system may be utilized by the Contractor with the approval of the COR. This interim system will only be utilized until the proper training and credentials for use of the FEM system are accomplished by the Contractor. The Government will provide the necessary training for the implementation of the FEM program.

Excess/Disposal/Returns: All property returned by the Contractor to the Government, for whatever reason, will be accompanied with the property records. The CPO will notify the COR when serviceable GFP equipment is not needed to perform the work and otherwise will remain inactive.

The COR will review the Contractor’s plan as frequently as condition warrants. These reviews will take place at any time during contract performance, upon contract completion or termination, or at any time thereafter during the period the Contractor is required to retain such records. The Contractor will make all such records and related correspondence available to the COR.

Safeguarding Government Property: The Contractor shall cooperate with Government Personnel in safeguarding Government property. The Contractor shall be responsible for reporting to the COR all acts of vandalism, larceny, pilferage, and/or other property damage. The COR will ensure that local law enforcement personnel are notified. The Contractor shall provide a full description of the security procedures and safeguards that will be established to protect equipment, materials, tools, and other resources from loss or damage. The Contractor shall notify the COR immediately upon discovery of any Government Furnished Property that is lost, damaged, or destroyed while in the Contractors possession. Telephone or radio reports to the COR with timely follow-up in writing will be acceptable. Under normal conditions, written reports will be provided within 24 hours. In very unusual circumstances, reports will be submitted within 48 hours. On a monthly basis, the Contractor will provide a consolidated report of property damage, acts of vandalism, larceny, pilferage or other damages or loss of Government facilities maintained by the Contractor.

The Contractor shall ensure that all contract personnel are aware of the responsibility to be good stewards of Government property entrusted to them. Property that is portable and easily pilfered will be included in the property inventory listing. These items are controlled, regardless of dollar value. Examples of controlled equipment are hand and power tools, battery chargers, computers, binoculars, cameras, portable radios, etc.

Cost Schedule Plan: The Contractor shall have a Cost Schedule Plan with work breakdown structure of cost estimates to be incurred, for each TP for each month of the contract. The Plan shall be updated monthly as required to reflect changes in expenditures due to changes in work. Additionally, daily written records shall be maintained of all maintenance, repair, and operation activities. Cost data for each activity will be maintained and be subject to Government audit, as determined by the COR. This cost data shall include labor (in hours and dollar value), supplies, materials, or parts costs for each separate scheduled work task, and in sufficient detail to reflect the type of materials, supplies and parts being ordered. This information will be furnished to the COR upon request.

Employee Uniform and Identification Plan: The Contractor will be required to submit a proposed uniform apparel package for approval by the COR. This plan will contain the Contractor’s recommended uniform items including styles, colors and types of uniform items proposed. Prior to commencement of work, the Contractor shall provide employees with approved uniforms. Company identification shall be accomplished by a patch on the breast pocket or left shoulder. Uniforms shall also be provided to subcontractors working on the project on a full-time basis.

Accident Prevention/Hazardous Analysis Plan to include Hazard Control Plan and Confined Space Entry Plan in compliance with EM 385-1-1.

Management Plan to include personnel staffing and physical aspects (utilization of equipment, personnel and facilities).

Subcontracting Plan to include, as a minimum, the degree and rational of the subcontracting contemplated. Typical subcontracting plan can be found at: https://www.acquisition.gov/content/19704-subcontracting-plan-requirements.

Pest Control Plan: The Contractor shall be required to develop a Pest Control Plan for West Point Project to control or eradicate undesirable plants, animals, and insects by chemical, mechanical, or biological means. The Pest Control Plan shall detail chemicals to be used and storage procedures, application rates, areas to be treated, capture and disposal procedures for animal pests, disposal procedures for unused pesticides and empty pesticide containers, record keeping procedures, applicator licensing procedures, material safety data sheets, and user and public safety measures. The Contractor shall provide labor, supplies, and equipment necessary to implement the Pest Control Plan. The Contractor shall not perform chemical application or implement any part of the Pest Control Plan without the prior approval of the Pest Control Plan by the COR. Pesticide usage reports detailing actual usage for the current year and anticipated usage for the upcoming year shall be submitted annually (in December) to the COR. The use of “Restricted Use” pesticides are prohibited. The Contractor shall submit the Material Safety Data Sheets on each pesticide to the Corps Project Environmental Compliance Coordinator for review prior to beginning use.

Appropriate training, medical surveillance, and respirator fit testing is required for personnel working with pesticides.

Monthly Invoicing: Routine Operations and Maintenance activities shall be invoiced monthly by Technical Provision and by public service area or operational…