W9127821Q0005 0001 Solicitation Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to incorporate Past Performance documents in the solicitation

2. As a result of this amendment, the solicitation is hereby extended

3. All other terms and condition remain unchanged

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Feb-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9127821Q0005

X 9B. DATED (SEE ITEM 11)

19-Feb-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Feb-2021

CODE

ENDIST MOBILE CONTRACTING DIVISION

109 ST JOSEPH ST

MOBILE AL 36602

W91278 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127821Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 09-Mar-2021 02:00 PM to 11-Mar-2021 02:00 PM.

The following have been modified:

INSTRUCTIONS

INSTRUCTIONS

THIS IS AN EXPEDITED PROCUREMENT EFFORT, SUBMIT PROPOSAL AS SOON

AS POSSIBLE BUT NO LATER THAN 9 March 2021

Proposals must be delivered via e-mail ONLY to jeffery.j.mason@usace.army.mil. Include the solicitation number (W9127821Q0005) in the subject line of the e-mail.

Proposals are due in accordance with the date on the Solicitation. Any proposals received after this time will be considered non-responsive and shall not be considered for award.

E-mail proposal shall be divided into two (2) separate volumes:

Volume I: Technical Proposal

a. Equipment

b. Insurance

c. Licenses and Permits

d. Experience/Past Performance (relevant company information). (See attachment 2)

Volume II: Price and Administrative Proposal

a. Signed SF1449 and Amendments (include unit and net price in the 1449)

b. Proposal data sheet (See attachment 1)

Offeror should reference FAR Clause 52.212-2 – EVALUATION – COMMERCIAL ITEMS for important information regarding how your proposal will be evaluated.

Offeror shall complete FAR Clause 52.212-3Alternate I – OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS and submit one copy, if not completed in SAM.gov.

Requests for Information regarding this solicitation shall be submitted via e-mail to Jeff Masonat jeffery.j.mason@usace.army.mil at least four (4) days before the solicitation closing date.

Questions received within three (3) days of the solicitation closing date will not be entertained.

ATTACHMENT 1

ATTACHMENT 1

PROPOSAL DATA SHEET

In addition to the completed and signed SF 33, submit the Proposal Data Sheet and include in Volume III Administrative Requirements.

1. Name of Solicitation:

2. Offering Firm’s Name As Appears on the SF 33:

Offering Firm’s DUNS number as it appears on the SF 33:

Offering Firm’s CAGE code as it appears on the SF 33:

3. Mailing Address:

4. Telephone Number:

5. Fax Number:

6. E-mail Address to use for all correspondence:

7. AUTHORIZED NEGOTIATORS. Far 52.215-11. The Offeror represents that the following person(s) are authorized to negotiate on its behalf with the Government in connection with this Request for Proposal (RFP).

List name(s), title, and telephone numbers of authorized negotiator(s).

Name of Person(s) Authorized to Negotiate:

Negotiator’s Address:

Negotiator’s Telephone:

Negotiator’s E-mail:

End of Attachment 1

ATTACHMENT 2

Past Performance Questionnaire (PPQ)

Part 1 of 3

NOTE: USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS

DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE

FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO

SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE

SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC

INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL

INFORMATION ON THIS FORM.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture

Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

(ATTACHMENT 2 con’t) Part 2 of 3

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(NA) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

(ATTACHMENT 2 con’t)

Part 3 of 3

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U NA

b) Ability to meet quality standards specified for technical performance E VG S M U NA

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U NA

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U NA

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U NA

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U NA

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U NA

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U NA

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U NA

d) Overall customer satisfaction E VG S M U NA

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U NA

b) Ability to hire, apply, and retain a qualified workforce to this effort

E VG S M U NA

c) Government Property Control E VG S M U NA

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U NA

e) Utilization of Small Business concerns E VG S M U NA

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U NA

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U NA

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U NA

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U NA

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U NA

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U NA

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U NA

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U NA

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U NA

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U NA

c) Would you hire or work with this firm again? (If no, please explain below)

Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U NA

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

End of Attachment 2

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Volume I – Technical Proposal

1. Equipment – Offerors shall state “Yes” or “No” that they have the capability to provide the equipment necessary to perform the janitorial services as outlined in the Scope of Work.

2. Insurance – Offerors shall state “Yes” or “No” that they have all the pertinent insurance policies required to perform the work.

3. Licenses and permits – Offerors shall submit copies of all pertinent business licenses and permits required to perform the work.

4. Experience – Offerors shall provide experience related to this solicitation. Only the experience of the prime contractor will be evaluated. Provide a minimum of two (2) but no more than five

(5) projects completed within the last three (5) years from the date of this solicitation which demonstrate experience with janitorial cleaning services by fully completing the Relevant

Company Information form, which is attached to this solicitation (Attachment 2). If a project example lacks the required information, or if it is vague and ambiguous, then that project example will be rated as “Unacceptable”. If an Offeror submits more than five projects, only the first five projects shall be evaluated.

An adjective rating of “Acceptable” or “Unacceptable” will be assigned to each technical factor.

Technical Acceptable/Unacceptable Ratings Rating Description:

Acceptable: Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable: Proposal does not clearly meet the minimum requirements of the solicitation.

All evaluation factors other than cost or price, when combined, are significantly less important than cost or price.

Award will not be made to any offeror that receives a rating of “Unacceptable” on any technical factor.

Award will be made to the offeror whose proposal represents the Lowest Priced Technically Acceptable offer.

Volume II – Price and Administrative Proposal Price:

1. Offerors shall submit pricing on the solicitation document SF1449 which must include all cost, i.e. materials and labor, necessary to meet the requirements of the Statement of Work. The Government will evaluate offers for award purposes by adding the total of all CLIN prices.

2. Pricing submitted shall be good for a period of 60 calendar days after the proposal due date. If discussions are required during the selection process, any discussion responses and/or proposal revisions shall include updated pricing good for an additional 30 days after the discussion response due date.

3. The Offeror’s price proposal will be reviewed for completeness and reasonableness and will be used by the Government in making the final selection decision. Price proposals will be evaluated using price analysis, but will not be rated.

a. Price analysis - is the process of examining and evaluating a proposed price.

b. Reasonableness - Price analysis will be used to verify that the overall price offered is fair and reasonable.

4. Prior to making an award, the Contracting Officer must determine that any Offeror eligible for an award is responsible technically and has the capability to properly manage the contract during performance and complete the work on time. In conjunction with any other requirements contained herein.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)