B08-Solicitation-W9126G23Q0045U0001 21AUG23.pdf

US Army Corps of Engineers Fort Worth District

Herbicide Application Somerville and Canyon Lakes

Capital Regional Office 601 COE Road Canyon Lake, TX 78133

REQUEST FOR QUOTE

W9126G23Q0045

AMENDMENT 0001

INSTRUCTIONS TO OFFERORS

This amendment is to change the solicitation closing date from 25 AUG 2023 to 01 SEP 2023.

Request for Quotes (RFQ) Solicitation Number: W9126G23Q0045 Solicitation is issued by:

US ARMY CORPS OF ENGINEERS

FORT WORTH

819 TAYLOR ST, CT OFC RM

2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Herbicide Applications Services for Somerville and Canyon Lakes

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The U.S. Army Corp of Engineers USACE), Fort Worth District intends to establish a Single Award, Purchase Order (with a schedule) for non-personal serves to perform the services listed below in the description.

Description of Services: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform herbicide applications at Somerville and Canyon Lakes as defined in this Performance Work Statement (PWS), except for those items specified as Government- furnished property and services. The Contractor shall perform to the standards within this PWS. and the Contractor is required to complete Attachment 6, Conceptual Work Plan, and required to submit the completed work sheet with submission of Quote to contracting.

The work to be performed under this contract will include Somerville and Canyon Lakes Periods of Performance will be one (1) twelve (12) month base period, and one (1) twelve (12) month option periods.

Maximum Contract Capacity: $169,499.04

The government reserves the right to limit and/or not respond to any further questions pertaining to this project received after August 25, 2023. September 01, 2023. Offerors should base their quotes on the information provided in the solicitations and all issued amendments thereto.

All answers to technical inquiries and questions are reviewed by the Contracting Officer prior to the response date. Answers to technical inquiries may result in amendment(s) to the solicitation. If an amendment is issued, it will be posted on the Government Point of Entry website www.sam.gov.

2. This is a Request for Quote (RFQ) and incorporates FAR provisions and clauses in effect through the Federal Acquisition Circular (FAC) 220-07 (3 Aug 20). Solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items, with its offer.

http://www.sam.gov/ m2ct9jrs Cross-Out

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition.

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S208 Housekeeping – Landscaping/Groundskeeping Services

NAICS CODE: 561730, Landscaping Services SIZE STANDARD: $9.5 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Single Award Purchase Order (with a schedule) Contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance, and technical approach and Understanding of the Work IAW 13.106-2(b)&(3).

Quote Content – The quote shall consist of the vendor information sheet. All quotation documents when printed shall fit on 8 x 11inch paper to include spreadsheets (with the appropriate page breaks). Ensure the quote is submitted in PDF format.

Quotes shall be responsive to and comply with the terms of the combined synopsis solicitation in order to be eligible to receive an award. All combined synopsis/solicitation requirements shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. The offeror/quoter shall address each task separately and shall sufficient narrative and supporting data for each task. Lack of sufficient detail shall be considered sufficient cause for the quote to be determined unacceptable. Statements that the quoter understands, can or will comply with all specifications and statements paraphrasing the specifications or parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable. The Government will reject the proposal if determined to be materially non-responsive of that does not conform to the terms of the combined synopsis/solicitation.

Quoters that fail to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award. To be eligible to receive an award, the quote submitted in response o the combined synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Technical: Specifications have been defined in the Performance Work Statement (PWS). The vendor shall submit a technical quote that meets or exceeds all specifications identified in the PWS. (See FAR Clause 52.212-2 Evaluation – Commercial Items).

Table 1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

b. Past Performance: The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirement. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance of supplying the herbicide service that meets the contract requirements.

Recent or relevant work is defined as similar work in size and scope within the past four (4) years.

NAVFAC/USACE Past Performance Questionnaire (PPQ): The quoter is required to submit one (1) PPQ with an overall rating of satisfactory or higher to be considered eligible for award. Additional PPQs submitted for assessment will be discarded and not considered for evaluation. The Contracting Officer may use additional data obtained from any available sources such as the Past Performance Information Retrieval System (PPIRS) and personal knowledge to assess the contractor’s likelihood of success in performing the solicitation’s requirements as indicated by those offerors’ record of past performance.

If for any reason, the contractor does NOT have recent or relevant past performance, the quoter is still required to submit a PPQ with a brief narrative explaining “No Recent or Relevant Past Performance”. In the case of a quoter without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown or (“neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

Table 2. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

A contractor’s past performance rating may be used at the Contracting Officer’s discretion to make an overall determination of the level of confidence the government has in the contractor’s capability to perform the service.

The Contracting Officer may determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating as stated in the evaluation

Adjectival Rating Description Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort

Neutral Confidence No recent/relevant performance record is available or the offeror' s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror' s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on. the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

c. Price: A Firm Fixed Price (FFP) shall be submitted for this effort. The vendor will provide pricing for each line item listed in the attached Price Exhibit. The Government will evaluate all aspects of the price proposal for reasonableness. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the required Purchase Order if a pre-priced list of services fair and reasonable price can be obtained.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

Quotes for this solicitation are due no later than (NLT) August 25, 2023, by 16:00 PM CST.

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Quotes submitted by mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

There are 10 general steps a vendor must follow in order to use PIEE application modules. A complete list can be viewed at the following site:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

The Offeror must obtain prior approval from the Contracting Officer (Michael A. Vega) or the Contract Specialist (Jessica R. Spencer) jessica.r.spencer@usace.army.mil to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM by checking “Yes” on the Vendor information sheet. The contract specialist will verify the quoters FAR & DFAR Reports are updated in SAM.GOV prior to determining the quoter responsive.

Submit the following in one PDF files in the response to the RFQ

a. Vendor Information Sheet,

b. Technical Approach and Understanding of Work (See Clause 52.212-2 Evaluation – Commercial Items)

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2

Evaluation– Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, mailto:jessica.r.spencer@usace.army.mil they are still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance.

An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

d. Attachment 6 “Conceptual Work Plan” must be completed and returned.

e. Pre-Priced Bid Schedule & Task Order Schedule. Incomplete bid schedules will be rejected and the quoter will be deemed non-responsive.

f. Complete and return the provisions at 52.204-24, and 52.204-26

g. If applicable, acknowledge and return any amendments with your submittals.

h. Contractors that failure to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award.

i. Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation. The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered responsive and evaluated/considered. Those without a NIST score in SPRS will be deemed NON-RESPONSIVE and thus not evaluated/considered for award. * If the apparent awardee does not correct the omission by refusing to enter its NIST score within 14 days after the allotted time then it can be safely deemed “not responsive”.

Reference: 252.204-2019 - Notice of NIST SP 800-171 DoD Assessment Requirements Reference: 252.204-2020 - NIST SP 800-171 DoD Assessment Requirements See the Attached Quick Entry Guide to assists with entering NIST Assessment.

Contact Help Desk at (866)618-5988 for additional assistance.

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees required sign attendance sheet.

Address:

Contract POC:

Contact Info:

Email:

U.S. Corps Of Engineers Somerville Lake Office 1560 Thornberry Drive Somerville, Texas 77879 979-596-1493 (fax) Russell Meier: 979-596-1624 Date: 29 AUG 2023 @ 0900-1000

And

Canyon Lake Office 601 COE Road Canyon Lake, TX 79133 Russell Meier: 979-596-1624 Date: 30 AUG 2023 @ 0900-1000

Jessica R. Spencer

817-771-7143 Jessica.R.Spencer@usace.army.mil mailto:Jessica.R.Spencer@usace.army.mil

VENDOR INFORMATION SHEET

Herbicide Applications Services for Somerville and Canyon Lakes, Texas

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS

UNIQUE IDENTITY NUMBER CAGE CODE NUMBER

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: UEI Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE

TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE

SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT

QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED

DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE

GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E

VG

S

M

U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force? E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)? E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

NIST SP 800-171

NIST SP 800-171 QUICK ENTRY GUIDE

VERSION 3.3

NSLC PORTSMOUTH BLDG. 153-2 PORTSMOUTH NAVAL SHIPYARD, PORTSMOUTH, NH 03804-5000

Approved for public release, distribution is unlimited.

NIST SP 800-171 Quick Entry Guide SPRS Release V 3.3

1. NIST SP 800-171 Assessment Database: The purpose of the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 is to protect Controlled Unclassified Information (CUI) in Nonfederal Systems and Organizations.

This database contains data associated with NIST SP 800-171 Assessments.

2. PIEE Access: A “SPRS Cyber Vendor User” role is required to enter Basic Assessment information. Step-by-step PIEE Access Instructions can be found here.

https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf

3. SPRS Application Access: To Access SPRS, follow the below steps:

a. PIEE landing page: https://piee.eb.mil/piee-landing/

b. Click “log-in” and follow prompted log-in steps

Screenshot Dtd 2 NOV 2020

c. Select the SPRS Icon:

d. Select NIST 800-171 Assessment:

3.1 Creating a Header: A “Header” is required for each Highest Level Owner (HLO) CAGE. If a Basic Confidence Level header does not already exist for your HLO, it may be created by selecting “+ Create New HLO CAGE” from the Header View:

*Note: If you have SPRS access but do not see the create buttons, please confirm your “SPRS Cyber Vendor User” role has been activated in PIEE.

3.2 Header View: The header page only displays the HLO(s) for a company and will contain up to four rows per HLO, one for each Confidence Level (Basic, Medium, High Virtual, and High On-site). Basic is the only vendor self-assessed confidence level.

Version 3.3 AUG 2021 1 https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://piee.eb.mil/piee-landing/ https://piee.eb.mil/piee-landing/

NIST SP 800-171 Quick Entry Guide SPRS 3.3

*Note: CAGE Hierarchy is imported from the System for Award Management (SAM).

Contact your company’s CAGE hierarchy authority to have your data updated in SAM.

Updates typically flow to SPRS within 48 hours.

3.3 Detail View: From the header view select “View Details” at the Basic confidence level to view, enter, and edit assessment summary results associated with any CAGE within that HLO’s hierarchy (see arrow above, section 3.2):

3.4 Assessment Entry: Select “+ Add New Assessment” button within Detail View

(see arrow above, section 3.3), enter assessment summary results within the Enter Assessment Details page, and select “Save”:

*Note: The Assessment Methodology and System Security Plan should be completed prior to entering assessment summary results within SPRS.

*Note: Information related to each data field may be viewed by moving the cursor over the field title or column header.

3.5 Assessment Edit: The user may update as necessary to reflect the company’s current status. While viewing the NIST assessments in Details View (Section 3.3 above), click the pencil icon to edit assessment details.

Version 3.3 AUG 2021 2

AMOUNT

HERBICIDE APPLICATION WINTER SOMERVILLE

FFP

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform herbicide applications at Somerville and Canyon Lakes as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards within this PWS. and the Contractor is required to complete Attachment 6, Conceptual Work Plan, and required to submit the completed work sheet with submission of Quote to contracting.

POP: 01 October 2023 - 30 September 2024

Contracting POC: Jessica Spencer Email: Jessica.R.Spencer@usace.army.mil Phone: (817) 771-7143 FOB: Destination

PSC CD: S208

FOB: Destination

PSC CD: S208

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0001 1 Job

HERBICIDE APPLICATION SPRING SOMERVILLE

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform herbicide applications at Somerville and Canyon Lakes as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards within this PWS. and the Contractor is required to complete Attachment 6, Conceptual Work Plan, and required to submit the completed work sheet with submission of Quote to contracting.

POP: 01 October 2023 - 30 September 2024

Contracting POC: Jessica Spencer Email: Jessica.R.Spencer@usace.army.mil Phone: (817) 771-7143 FOB: Destination

PSC CD: S208

0002 1 Job

HERBICIDE APPLICATION WINTER CANYON LAKE

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform herbicide applications at Somerville and Canyon Lakes as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards within this PWS. and the Contractor is required to complete Attachment 6, Conceptual Work Plan, and required to submit the completed work sheet with submission of Quote to contracting.

POP: 01 October 2023 - 30 September 2024

Contracting POC: Jessica Spencer Email: Jessica.R.Spencer@usace.army.mil Phone: (817) 771-7143 FOB: Destination

PSC CD: S208

0003 1 Job

HERBICIDE APPLICATION SPRING CANYON LAKE

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform herbicide applications at Somerville and Canyon Lakes as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards within this PWS. and the Contractor is required to complete Attachment 6, Conceptual Work Plan, and required to submit the completed work sheet with submission of Quote to contracting.

POP: 01 October 2023 - 30 September 2024

Contracting POC: Jessica Spencer Email: Jessica.R.Spencer@usace.army.mil Phone: (817) 771-7143 FOB: Destination

PSC CD: S208

0004 1 Job

OPTION HERBICIDE APPLICATION WINTER SOMERVILLE

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform herbicide applications at Somerville and Canyon Lakes as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards within this PWS. and the Contractor is required to complete Attachment 6, Conceptual Work Plan, and required to submit the completed work sheet with submission of Quote to contracting.

POP: 01 October 2023 - 30 September 2024

Contracting POC: Jessica Spencer Email: Jessica.R.Spencer@usace.army.mil Phone: (817) 771-7143 FOB: Destination

PSC CD: S208

1001 1 Job

OPTION HERBICIDE APPLICATION SPRING SOMERVILLE

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform herbicide applications at Somerville and Canyon Lakes as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards within this PWS. and the Contractor is required to complete Attachment 6, Conceptual Work Plan, and required to submit the completed work sheet with submission of Quote to contracting.

POP: 01 October 2023 - 30 September 2024

Contracting POC: Jessica Spencer Email: Jessica.R.Spencer@usace.army.mil Phone: (817) 771-7143 FOB: Destination

PSC CD: S208

1002 1 Job

OPTION HERBICIDE APPLICATION WINTER CANYON LAKE

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform herbicide applications at Somerville and Canyon Lakes as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards within this PWS. and the Contractor is required to complete Attachment 6, Conceptual Work Plan, and required to submit the completed work sheet with submission of Quote to contracting.

POP: 01 October 2023 - 30 September 2024

Contracting POC: Jessica Spencer Email: Jessica.R.Spencer@usace.army.mil Phone: (817) 771-7143 FOB: Destination

PSC CD: S208

1003 1 Job

1004 1 Job

OPTION HERBICIDE APPLICATION SPRING CANYON LAKE

FFP

The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform herbicide applications at Somerville and Canyon Lakes as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards within this PWS. and the Contractor is required to complete Attachment 6, Conceptual Work Plan, and required to submit the completed work sheet with submission of Quote to contracting.

POP: 01 October 2023 - 30 September 2024

Contracting POC: Jessica Spencer Email: Jessica.R.Spencer@usace.army.mil Phone: (817) 771-7143 FOB: Destination

PSC CD: S208

CLIN SCHEDULE

Herbicide Application Capital Regional

Office Somerville and Canyon Lakes, Texas

Bid Schedule for Herbicide Application Services

Period of Performance: 01October 2023 through 30 Septebmber 2024 Base Period and one Option Period 01 October 2024 - 30 September 2025

Contractor shall provide all labor, equipment, materials, supplies, management, and supervision to perform herbicide application services in recreational, embankment, levee and outlet areas and associated areas at Somerville and Canyon Lakes, US Army Corps of Engineers, Capital Region, Fort Worth District, Texas. All services will be performed in accordance with the attached Performance Work Statement and as required by State and Federal regulations.

01 October 2023 - 30 September 2024

ITEM DESCRIPTION EST.QTY U/M UNIT PRICE AMOUNT

HERBICIDE APPLICATION WINTER

SOMERVILLE LAKE 1 Job

LAKE 1 Job

Somerville ITEMS 0001-0002 Total

ITEM # DESCRIPTION EST.QTY U/M UNIT PRICE AMOUNT

HERBICIDE APPLICATION WINTER CANYON

HERBICIDE APPLICATION SPRING CANYON

Canyon ITEMS 0003-0004 Total TOTAL BASE ITEMs 0001-0004

01 October 2024 - 30 September 2025

ITEM DESCRIPTION EST.QTY U/M UNIT PRICE AMOUNT

HERBICIDE APPLICATION WINTER

SOMERVILLE LAKE 1 Job

Somerville ITEMS 1001-1002 Total

ITEM # DESCRIPTION EST.QTY U/M UNIT PRICE AMOUNT

HERBICIDE APPLICATION WINTER CANYON

HERBICIDE APPLICATION SPRING CANYON

Canyon ITEMs 1003-1004 Total TOTALOption ITEMs 1001-1004 GRAND TOTAL for BASE and all Options 0001-1004

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

$2,500.00

MAXIMUM

QUANTITY

MAXIMUM

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 $ $

0002 $ $

0003 $ $

0004 $ $

1001 $ $

1002 $ $

1003 $ $

1004 $ $

PWS

PERFORMANCE WORK STATEMENT

Herbicide Application Capital Regional Office

1. GENERAL: This is a non-personal services contract to provide herbicide applications to, embankment, riprap, roads, guardrails, pipe fences and associated areas of dams at Somerville and Canyon Lakes. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, travel, supervision, and other items and non-personal services necessary to perform herbicide applications at Somerville and Canyon Lakes as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards within this PWS. and the Contractor is required to complete Attachment 6, Conceptual Work Plan, and required to submit the completed work sheet with submission of Quote to contracting.

1.1.1 Definitions

a) Contractor: Company structure, including all partners, officers and employees with interest in this contract.

b) Government: Government of the United States of America.

c) Contracting Officer (KO): Person executing this contract on behalf of the Government.

d) Contracting Officer’s Representative (COR): Person designated by letter of designation from KO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assures that the Contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the Contractor concerning technical aspects of the contract, issues written interpretations of technical requirements; including Government drawings, designs, specifications, monitors Contractor’s performance and notifies both the KO and Contractor of any deficiencies, coordinates availability of Government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

e) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements Manual, current edition.

f) Performance Standard: Describes the desired results that are to be achieved.

g) Quality Control: Action taken by the Contractor and/or their personnel to document, inspect and control performance of services to ensure specifications and requirements of this PWS are met.

h) Quality Assurance: Action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this PWS.

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i) Quality Assurance Representative (QAR): Person designated by the COR to perform Quality

Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

j) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

k) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the QAR, issued to the Contractor when the performance threshold does not meet the minimum requirements.

1.1.2 Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.3 All offerors are required to obtain a Data Universal Numbering System (DUNS) number by visiting www.dnb.com.

1.1.4 All prospective Contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, Contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.5 All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.6 Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes and regulations in connection with the performance of the work specified under this contract.

1.1.7 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) Contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

• U.S. Department of Labor Veterans employment, www.vets.gov/

• Federal veteran employment information, www.fedshirevets.gov/index.aspx

• Veterans’ Employment and Training Service (VETS) , http://www.dol.gov/vets/

• Veterans Opportunity to Work (VOW) Program, http://benefits.va.gov/vow/

• U.S. Army Warrior Transition Command Employment Index, wtc.army.mil/modules/employers/index.html

• Hiring Our Heroes initiative www.uschamberfoundation.org/hiring-our-heroes

• Guide to Hiring Veterans, www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-guide_to_hiring_veterans_0.pdf

1.2 Scope: The objective of these services, dependent upon the designated area for the application, is to:

a) kill all existing vegetation, including woody and non-woody vegetation, through non-selective, post-emergent liquid herbicide application within designated areas as described in this PWS.

b) kill woody vegetation and cactus through selective, post-emergent liquid herbicide application within designated areas as described in this PWS.

http://www.dnb.com/ http://www.sam.gov/ http://www.vets.gov/ http://www.fedshirevets.gov/index.aspx http://www.dol.gov/vets/ http://benefits.va.gov/vow/ http://www.uschamberfoundation.org/hiring-our-heroes http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-

The Contractor is responsible for proper application under this PWS, per the product manufacturer’s product label instructions, and meet all local, state and federal regulations. Work under this PWS requires the following herbicide applications:

a) Somerville Guardrail and Pipe Fence Herbicide Application

b) Somerville Road Herbicide Application

c) Somerville Riprap Herbicide Application

d) Somerville Woody Vegetation and Cactus Herbicide Application

e) Canyon Riprap Herbicide Application

f) Canyon Woody Vegetation and Cactus Herbicide Application

Herbicide application areas include along dam embankments, riprap, roads, parking areas, guardrails, pipe fences and other associated areas. The Contractor must complete and return with submission of quote Attachment 8, Supportive Documentation for CLIN Schedule. The Contractor is responsible for proper application under this PWS, per the product manufacturer’s product label instructions, in accordance with all local, state and federal regulations.

1.2.1 Herbicide Application Requirements

1.2.1.1 The Contractor shall select liquid herbicides and herbicide dye suitable for on-site environmental conditions and achieve the requirements of this PWS as specified in Paragraph 1.2.1.10 and Performance Requirements Summary (PRS) (Attachment 1). Herbicides shall be applied in accordance to manufacturer’s product label to achieve results for the target species. Herbicide shall not be applied immediately adjacent to lake shoreline so as to prevent contact with lake or standing water. Extreme care shall be exercised during herbicide application to prevent drift or runoff into lake or standing water.

1.2.1.2 Herbicide dye shall be used on all applications to verify one-hundred (100) percent coverage of the designated area for all products applied in liquid form.

1.2.1.3 The Contractor shall submit product manufacturer’s product label for each selected herbicide and herbicide dye to the COR at the Pre-work Conference.

1.2.1.4 Certified applicator(s) shall explicitly follow all product manufacturer’s product label requirements during the transporting, mixing, spraying and disposal of herbicide and herbicide dye products. Certified applicator(s) shall follow all application and safety requirements as stated on product manufacturer’s product label. If not in conflict with manufacturer’s product label recommendations, post-emergent liquid herbicide application shall not be permitted when heavy dew is present or when wind speed exceeds ten (10) MPH.

1.2.1.5 No equipment or materials shall be stored overnight within the boundaries of Government lands.

1.2.1.6 Certified applicator(s) shall ensure the disposal of excess herbicide, containers, contaminated clothing, and other disposal materials involved in the transport, mixing and applications shall be made off Government lands and waters in an approved disposal site.

1.2.1.7 Work Plan: The Contractor shall provide a detailed Work Plan that describes planned approach to accomplishing the work described in this PWS. The Contractor shall include safety requirements incidental to the work. Detailed Work Plan shall be submitted to COR at Pre-work Conference (Conceptual Work Plan, Attachment 6, is required with submittal of quote).

1.2.1.8 Site Visit: The Government strongly encourages each prospective bidder to attend a site visit in order to ensure all potential bidders have a thorough understanding of this PWS and to allow potential bidders the opportunity to ask questions regarding requirements of the specified work. A formal site visit at both lakes will be scheduled as indicated on the KO’s Request for Quote.

1.2.1.9 Pre-work Conference: The Pre-work Conference will be conducted by COR within seven

(7) calendar days of contract award. As a minimum, the Contractor shall be represented by the officer of the company that signed the contract and the on-site supervisor. The Pre-work Conference will be held at Somerville Lake or may be performed telephonically at the agreement of all parties.

The Government…