B08_AM02_Chillers_Justification_and_Approval.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04 EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The Solicitation for Barksdale AFB Repair B5454, Barskdale AFB, LA is amended as follows.

See SF30 Continuation Sheet(s)

NOTE: Proposal receipt date is 2 Feb 2023 at 2:00pm CT.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA 15C. DATE SIGNED 15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer) (Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X 9A. AMENDMENT OF SOLICITATION NO.

W9126G22R0006

X 9B. DATED (SEE ITEM

11) 15-Dec-2022

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Jan-2023

CODE

US ARMY ENGINEER DISTRICT, FORT WORTH

ATTN: CESWF-CT

819 TAYLOR ST, ROOM 2A19

P.O. BOX 17300

FORT WORTH TX 76102-0300

W9126G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODE CODE

EMAIL: TEL:

W9126G22R0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

CHANGES TO SOLICITATION W9126G22R0006

1. TABLE OF CONTENTS: The table of contents is being replaced in its entirety, each page bearing the notation W9126G22R0006-0002.

2. APPENDIX F: The following appendix is being added to the Solicitation, each page bearing the notation W9126G22R0006-0002.

APPENDIX F J&A for Trane Chillers

End of Summary of Changes

BAFB B5454 REPAIRS

BARKSDALE AFB, LA

BD22B5454

PROJECT TABLE OF CONTENTS Page 1

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 05 SOLICITATION, OFFER AND AWARD, SF-1442

00 1 0 00 CONTRACT LINE ITEM SCHEDULE

00 21 00 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

00 22 16 SELECTION PROCEDURES

00 45 00 REPRESENTATIONS AND CERTIFICATIONS

00 72 00 CONTRACT CLAUSES

00 73 00 SPECIAL CONTRACT REQUIREMENTS

00 73 46 WAGE DETERMINATION SCHEDULE

00 21 30 SITE VISITS

DIVISION 01 - GENERAL REQUIREMENTS

PROJECT SCHEDULES

SUBMITTAL PROCEDURES

SUSTAINABILITY REQUIREMENTS & REPORTINGD

GOVERNMENTAL SAFETY REQUIREMENTS

SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 10 QUALITY CONTROL

01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR

MODE (RMS CM)

01 45 35 SPECIAL INSPECTIONS

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS

TEMPORARY ENVIRONMENTAL CONTROLS

PROJECT IDENTIFICATION

CONSTRUCTION WASTE MANAGEMENT AND

DISPOSAL

CLOSEOUT SUBMITTALS

01 91 00.15 10 TOTAL BUILDING COMMISSIONING

01 30 00

01 32 01.00 10 01 33 00 01 33 29 01 35 26 01 42 00

01 57 19 01 58 00

01 62 35 RECYCLED/RECOVED MATERIALSN

SURVEY, LAYOUT, AND OTHER DATASN

ALTERATIONS TO EXISTING FACILITESN

01 00 00.00 44 01 14 00

01 71 23.00 44 01 72 00.00 44

01 74 19

01 78 00

01 78 23 OPERATION AND MAINTENANCE DATAS

ADMINISTRATIVE REQUIREMENTS

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION AND DECONSTRUCTION

02 82 00 ASBESTOS REMEDIATION

02 83 00 LEAD REMEDIATION

02 84 16 HANDLING OF LIGHTING BALLASTS AND

LAMPS CONTAINING PCBs AND MERCURY

DIVISION 03 - CONCRETE

03 01 00 REHABILITATION OF CONCRETE

03 30 53 MISCELLANEOUS CAST-IN-PLACE CONCRETE

CONSTRUCTION SCHEDULE

WORK RESTRICTIONS

W9126G22R0006-0002

PROJECT TABLE OF CONTENTS

DIVISION 04 - MASONRY

04 20 00 UNIT MASONRY

DIVISION 05 - METALS

05 05 20.00 27 POST-INSTALLED CONCRETE AND MASONRY

ANCHORS

05 12 00 STRUCTURAL STEEL

05 21 00 STEEL JOIST FRAMING

05 30 00 STEEL DECKS

05 40 00 COLD-FORMED METAL FRAMING

05 51 33 METAL LADDERS

05 52 00 METAL RAILINGS

BD22B5454

CABINETS

06 61 16 SOLID SURFACING FABRICATIONS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 11 13 BITUMINOUS DAMPPROOFING

07 21 13 BOARD AND BLOCK INSULATION

07 21 16 MINERAL FIBER BLANKET INSULATION

07 21 29 SPRAY APPLIED ACOUSTIC MATERIAL

07 22 00 ROOF AND DECK INSULATION

07 27 10.00 10 BUILDING AIR BARRIER SYSTEM

07 27 26 FLUID-APPLIED MEMBRANE AIR BARRIERS

07 27 36 SPRAY FOAM AIR BARRIERS

07 60 00 FLASHING AND SHEET METAL

07 61 14.00 20 STEEL STANDING SEAM ROOFING

07 84 00 FIRESTOPPING

07 92 00 JOINT SEALANTS

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

06 41 16.00 10 PLASTIC-LAMINATE-CLAD ARCHITECTURAL

DIVISION 08 - OPENINGS

08 11 13 STEEL DOORS AND FRAMES

08 14 00 WOOD DOORS

08 34 73 SOUND CONTROL DOOR ASSEMBLIES

08 41 13 ALUMINUM-FRAMED ENTRANCES AND

STOREFRONTS

08 71 00 DOOR HARDWARE

08 81 00 GLAZING

08 91 00 METAL WALL LOUVERS

PROJECT TABLE OF CONTENTS Page 2

BD22B5454

PROJECT TABLE OF CONTENTS Page 3

DIVISION 09 - FINISHES

SCHEDULES FOR FINISHES

SUPPORTS FOR PLASTER AND GYPSUM BOARD

CEMENT STUCCO

GYPSUM BOARD

ACOUSTICAL CEILINGS

STATIC-CONTROL FLOORING

09 06 00 09 22 00 09 24 23 09 29 00 09 51 00 09 62 38

09 65 00 RESILIENT FLOORING

CARPETING

RIGID GRID ACCESS FLOORING

ACOUSTICAL WALL PANELS

09 68 00 09 69 13 09 84 20

09 90 00 PAINTS AND COATINGS

DIVISION 10 - SPECIALTIES

10 14 00.10 EXTERIOR SIGNAGE

10 14 00.20 INTERIOR SIGNAGE

10 14 53 TRAFFIC SIGNAGE

10 26 00 WALL AND DOOR PROTECTION

10 44 16 FIRE EXTINGUISHERS

10 51 13 METAL LOCKERS

DIVISION 12 - FURNISHINGS

12 50 00.13 10 FURNITURE AND FURNITURE INSTALLATION

12 59 00 SYSTEMS FURNITURE

PROJECT TABLE OF CONTENTS

13 34 19 METAL BUILDING SYSTEMS

13 49 20.00 10 RFI/EMI SHIELDING

DIVISION 14 - CONVEYING EQUIPMENT

14 21 23 ELECTRIC TRACTION PASSENGER ELEVATORS

DIVISION 21 - FIRE SUPPRESSION

21 13 13 WET PIPE SPRINKLER SYSTEMS, FIRE

PROTECTION

21 13 18 PREACTION SPRINKLER SYSTEMS, FIRE

PROTECTION

21 22 00.00 40 CLEAN AGENT FIRE EXTINGUISHING SYSTEMS

DIVISION 22 - PLUMBING

22 00 00 PLUMBING, GENERAL PURPOSE

DIVISION 13 - SPECIAL CONSTRUCTION

09 6 7 23.13 STANDARD RESINOUS FLOORING

12 24.13 ROLLER WINDOW SHADES

13 51 00 GEOTECHNICAL INSTRUMENTATION & MONITORINGS

BD22B5454

PROJECT TABLE OF CONTENTS

PROJECT TABLE OF CONTENTS Page 4

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 03 00.00 20 BASIC MECHANICAL MATERIALS AND METHODS

23 05 48.00 40 VIBRATION AND SEISMIC CONTROLS FOR

HVAC PIPING AND EQUIPMENT

23 05 93 TESTING, ADJUSTING, AND BALANCING FOR

HVAC

23 07 00 THERMAL INSULATION FOR MECHANICAL

SYSTEMS

23 09 00 INSTRUMENTATION AND CONTROL FOR HVAC

23 09 13 INSTRUMENTATION AND CONTROL DEVICES

FOR HVAC

23 11 20 FACILITY GAS PIPING

23 21 23 HYDRONIC PUMPS

23 30 00 HVAC AIR DISTRIBUTION

23 52 00 HEATING BOILERS

23 64 10 WATER CHILLERS, VAPOR COMPRESSION TYPE

23 64 26 CHILLED, CHILLED-HOT, AND CONDENSER

WATER PIPING SYSTEMS

23 81 23 COMPUTER ROOM AIR CONDITIONING UNITS

DIVISION 25 - INTEGRATED AUTOMATION

25 05 11 CYBERSECURITY FOR FACILITY-RELATED

CONTROL SYSTEMS

25 08 10 UTILITY MONITORING AND CONTROL SYSTEM

TESTING

25 10 10 UTILITY MONITORING AND CONTROL SYSTEM

(UMCS) FRONT END AND INTEGRATION

DIVISION 26 - ELECTRICAL

26 08 00 APPARATUS INSPECTION AND TESTING

26 12 19.10 THREE-PHASE, LIQUID-FILLED PAD-MOUNTED

TRANSFORMERS

26 20 00 INTERIOR DISTRIBUTION SYSTEM

26 24 13 SWITCHBOARDS

26 27 13.10 30 ELECTRIC METERS

UNDER 600 VOLTS

26 32 15.00 ENGINE-GENERATOR SET STATIONARY

15-2500 KW, WITH AUXILIARIES

26 33 53 STATIC UNINTERRUPTIBLE POWER SUPPLY

(UPS)

26 36 23 AUTOMATIC TRANSFER SWITCHES AND

BY-PASS/ISOLATION SWITCH

26 41 00 LIGHTNING PROTECTION SYSTEM

26 51 00 INTERIOR LIGHTING

26 56 00 EXTERIOR LIGHTING

26 28 01.00 10 COORDINATED POWER SYSTEM PROTECTION

26 29 23 ADJUSTABLE SPEED DRIVE (ASD) SYSTEMSN

BD22B5454

PROJECT TABLE OF CONTENTS

DIVISION 27 - COMMUNICATIONS

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

28 10 05 ELECTRONIC SECURITY SYSTEMS (ESS)

28 31 76 INTERIOR FIRE ALARM AND MASS

NOTIFICATION SYSTEM, ADDRESSABLE

DIVISION 31 - EARTHWORK

31 00 00 EARTHWORK

31 11 00 CLEARING AND GRUBBING

31 31 16.13 CHEMICAL TERMITE CONTROL

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 01 16.71 COLD MILLING ASPHALT PAVING

32 01 17.61 SEALING CRACKS IN ASPHALT PAVING

32 05 33 LANDSCAPE ESTABLISHMENT

32 11 23 AGGREGATE BASE COURSES

32 11 23.23 BASE COURSE DRAINAGE LAYERS

32 11 26 HOT-MIX BITUMINOUS BASE COURSE FOR

ROADS AND STREETS

32 12 13 BITUMINOUS TACK AND PRIME COATS

32 12 16.16 ROAD-MIX ASPHALT PAVING

32 12 36.13 ASPHALTIC SEAL AND FOG COATS

32 16 19 CONCRETE CURBS, GUTTERS AND SIDEWALKS

32 17 23 PAVEMENT MARKINGS

32 31 13.53 HIGH-SECURITY FENCES (CHAIN LINK AND

ORNAMENTAL) AND GATES

32 92 19 SEEDING

32 92 23 SODDING

32 93 00 EXTERIOR PLANTS

DIVISION 33 - UTILITIES

33 05 23.13 UTILITY HORIZONTAL DIRECTIONAL DRILLING

33 11 23 NATURAL GAS AND LIQUID PETROLEUM PIPING

33 71 02 UNDERGROUND ELECTRICAL DISTRIBUTION

33 82 00 TELECOMMUNICATIONS OUTSIDE PLANT (OSP)

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 5

APPEND A HAZMAT SURVEY

APPEND B

APPEND C

APPEND D

APPEND E

J&A DOC, BUILDING AUTOMATION, REDACTED

J&A DOC, MONACO SYSTEMS, REDACTED

J&A DOC, VICAIDS, REDACTED

J&A DOC, VINDICATOR, REDACTED

APPENDICES

27 05 28.36 40 27 10 00

CABLE TRAYS FOR COMMUNICATIONS SYSTEMS

BUILDING TELECOMMUNICATIONS CABLING SYSTEM

APPEND F J&A DOC, TRANE CHILLERS, REDACTED<AM0002> <AM0002>

Bldg. 5454 Renovation BD22B5454

APPENDIX F

J&A DOC - TRANE CHILLERS

(REDACTED)

Control No. SWF 23-27

5. Reason for Authority Cited: The Air Force is required to use the “brand name exception” to CICA because the nature of the acquisition as a strategic vehicle for Category Management (CM) requires a pre-planned brand name approach to acquiring HVAC chillers. This brand name acquisition is integral to generate significant estimated cost savings in training expenses and efficiency improvements in mission performance not otherwise available under full and open competition.

As described at FAR 6.302-1(a)(2), when the supplies or services required by the agency are available only from one responsible source, or for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other types of supplies or services will satisfy agency requirements, full and open competition need not be provided for. This J&A applies the Only One Responsible Source authority using the application of FAR 6.302-1(b)(4), which indicates that use of FAR 6.302-1(c) is appropriate "When the agency head has determined in accordance with the agency's standardization program (Air Force Standardization program) that only specified makes and models of technical equipment and parts will satisfy the agency's needs for additional units or replacement items, and only one source is available."

a. Background:

(1) On 3 May 2019 the Department of the Air Force (DAF), Air Force Civil Engineer Center (AFCEC), issued a memorandum (Attachment 1), Subject: HVAC Chiller System Standardization, Single Manufacturer Selection.

The purpose of this memorandum was to ensure mandatory standardization of HVAC Chiller Systems to single manufacturer at the installation level.

(2) The Memo directed the Base Civil Engineer (BCE) to perform comprehensive inventory analysis to identify a single manufacturer for HVAC Chiller systems at their respective installations.

(3) Barksdale Air Force Base 2D Civil Engineering Squadron (BAFB 2D CES), pursuant to Air Force guidance and policy, conducted an analysis to justify the use of single manufacturers for HVAC chiller units. BAFB 2DCES’s analysis determined that Trane Technologies was identified as the requested manufacturer for HVAC chiller units at BAFB. The decision was based on the high percentage of currently existing Trane HVAC Chiller Systems on the installation, the greater experience that technicians have in servicing Trane equipment, the existence of adequate competition relative to this brand, and the ability to allow the installation to reduce total cost of ownership, maintenance, and training (Attachment 2).

(4) Based on the analysis across different AF Bases, United States Air Force (USAF) prepared and received approval in 2019 for a Class J&A based on a Base Selection List to support new chiller purchases until 30 Sep 2024 (Attachment 3). This Class J&A would support multiple contracts (new) throughout USACE both CONUS and OCONUS location.

(5) The overall goal is to eliminate redundancies, increase efficiency, reduce total cost of ownership to include initial procurement, subsequent maintenance, and associated training costs to operate the system over its lifecycle, deliver more value and savings across all acquisition programs and mainly to buy common goods and services as an enterprise rather than with individual acquisitions.

b. Justification:

(1) FAR 6.302-1(b)(4) permits use of the Only One Responsible Source authority when the agency head has determined in accordance with the agency's standardization program that only specified makes and models of technical equipment and parts will satisfy the agency's needs for additional units or replacement items, and only one source is available.

(2) Air Force Civil Engineering Center Director who also serves as the Air Force Category Manager for the Facilities and Construction Category has provided guidance with regards to specifications and engineering descriptions for Air Force facilities (see attachments). Please see the attached:

i. AFCEC HVAC Chiller system Standardization, Single Manufacturer Selection date 03 May 2019, (Attachment 1).

ii. Memorandum from BAFB_ Chiller Standardization Request Letter signed, signed on 30 April 2019 (Attachment 2).

iii. AF HVAC Chiller J&A dated March 2018 (Attachment 3).

iv.Addendum base Manufacturing Selection list (Attachment 4).

(3) The training costs of Air Force maintenance personnel would be greatly reduced under the standardization of HVAC Chillers. There are two aspects of training for Air Force maintenance personnel. Like, other Air Force assets, additional training beyond initial skills training is required to maintain proficiency in the system's maintenance. Initial training for Air Force personnel maintaining HVAC systems is conducted at Sheppard AFB (the “schoolhouse”) and includes basic instruction on Chillers for common maintenance and operations across the inventory of Air Force chillers. However, there is no detailed instruction on fault diagnosis and repair because the Air Force inventory of chillers has 142 different manufacturers, the unique difference in the manufacturers' processes cannot be trained to ensure trainees master all manufacturers. Therefore, Air Force personnel require additional training at the maintainer's duty location on base-specific manufactures' chillers. At every Air Force base, there are between 1 and 19 number of unique manufactures' chillers, requiring the local training to stretch across all different types of chillers.

(4) The Air Force Civil Engineering Center (AFCEC) Force

Development Manager for HVAC reviewed the Career Field Education and Training Plan (CFETP) to capture the costs for minimal training to operate and maintain multiple systems. Of the 20 HVAC chiller related tasks on the CFETP, 13 tasks would have to be re-learned or accomplished with each new manufacturer bought and installed. Thus, 65% of the baseline training costs is repeated at the duty station for each new manufacturer installed at a base.

This level of effort is not practical and cannot occur while still meeting the basic mission needs. The result is an under-trained workforce burdened to train-as-you go, which ends in failed attempts to maintain and repair critical equipment.

(5) Additional training must also be provided above the CFETP to ensure advanced troubleshooting and repair of specific systems. Advanced training requires the manufacturer to be involved to certify that the maintainer can use proprietary systems for fault diagnosis or have access to proprietary code for digital faults. The cost of this training is high and is specific to each manufacturer. Currently, the Air Force funds this training for only the top manufacturer used at the base, and any repairs required on other complex systems are contracted out.

(6) Manufacturer-specific training for CFETP requirement

13.18.2.2 (Chillers) has been priced in the Category Intelligence Report (CIR) from actual expenses, for Trane and Carrier systems. The total cost for training two of the Air Force's main OEMs Chiller's range from $7,525 to $9,300 per person. Additionally, the full price, including TDY costs, the cost for the same Chillers ranges from $18,525 to $20,300 per person, or an average cost of $19,413. To meet the Air Force standard of competency for chiller maintainers, the total cost for manufacturer training for 3,006 maintainers for just on manufacturer system, inclusive of TDY costs, is $58,355,478 in a five-year training cycle.

(7) The most savings would result by the Air Force establishing local specialized training once the installation's standardized Chiller manufacturer is designated. Through standardization and on-site organic advanced training, the cost is estimated to reduce to approximately $5M to train all 3006 maintainers on a single manufacturer's system in-house.

Alternatively, even if the Air Force paid full vendor prices and were trained at the bases instead of sending maintainers TDY that cost drops down to $25.3M.

Any mix of training reform aided by standardization results in tens of millions in cost reductions.

c. Alternatives:

(1) The alternative to HVAC chiller standardization is to continue to allow contractors to purchase any brand of chiller that meets the minimum requirements of a request for proposal. As noted in AF HVAC Chiller J&A dated March 2018 (attachment 3), the procurement of multiple different types of manufactured chillers has created high- cost impacts related to additional training required for each type of chiller, in addition the quality of each type of chiller is not equal. Further, their operation and maintenance cost are higher as a result. This alternative continues the present drawback of wasting financial resources and manpower due to the redundant costs and duplication of effort encountered by using multiple chiller manufacturers.

Manufacturer supplied training is expensive, and training with more than one manufacturer is not cost feasible. Training and maintenance activities will continue to be inadequate, and new equipment integration increasingly burdensome with this strategy, until it ultimately becomes unsustainable.

d. Prior Acquisitions: N/A. A search of USACE CT-Ft. Worth PCF shows no procurement history.

e. Impact:

(1) If this J&A is not approved, the BAFB’s chiller replacement contracts cannot be executed in accordance with the Department of the Air Force (DAF), Air Force Civil Engineer Center (AFCEC) memo. Failure to initiate this standardization effort will prevent BAFB and AFCEC, from realizing the efficiencies and reductions in costs that have been targeted by category management. The BAFB 2D CES will continue to contend with significant duplication of manpower and financial costs due to the variety of existing chiller equipment; the AF J&A shows that limiting new chiller acquisitions to one manufacturer will substantially reduce these expenditures by reducing: training requirements; need for contract repairs that are beyond in-house capability;

software engineering, documentation and procurement requirements; and lost mission man-hours due to equipment reliability issues and the resultant downtime. Failure to implement this Category Management initiative will result in forfeiture of the opportunity to use the BAFB 2D CES workforce more efficiently by increasing working knowledge of the chiller inventory while increasing HVAC system maintenance reliability and enhancing BAFB 2D CES mission capability.

6. Efforts to Obtain Competition: The Contracting Officer published the notices required by FAR 5.201, as described below, and any bids or proposals received shall be considered.

a. Effective Competition is anticipated amongst vendors authorized to sell and maintain chillers manufactured by Trane. The cost and efficiency benefits to BAFB through standardization and interoperability of exclusively using Trane Chillers, greatly outweigh the expected benefits of competing amongst different chiller manufacturers. Effective competition is not applicable at the manufacturer level, as this is a sole source equipment requirement.

Competition will be achieved at the authorized distributer level.

b. Though the brand name requirement for HVAC equipment will be stipulated in the solicitations, this is a small component of the overall renovation project of the B5454 Renovation at BAFB. The majority of renovation requirement, in both effort and total dollars for each project will be synopsized and will not be subject to lack of competition. Effective competition will be achieved in multiple ways, including full and open competition, small business participation plan and this J&A will be posted with the solicitation.

Potential contractors will be made aware that specifications for this project will require the installation of Trane Chiller. This coordination alerts them to engage subcontractors that are certified in installing this item. This coordination alerts them to engage subcontractors that are certified in installing this item.

c. Though the use of specified makes of items cannot be considered competitive regardless of the number of suppliers available, it is anticipated that multiple vendors will be available to provide and install Trane Chillers at the subcontracting level and this sole source equipment requirement will not affect the overall competition for the vertical construction requirements.

7. Actions to Increase Competition: A survey was conducted in March 2018 in preparation of the creation of the CIR. The Air Forces current main Original Equipment Manufacturer (OEM) companies were contacted, including Trane, Carrier, the York brand of Johnson Controls, and McQuay Chillers of Daikin Applied. These manufacturers account for 88% of the chillers installed on USAF Bases. The manufacturers, except for Trane who did not respond, provided summary descriptions of their product lines supporting the general idea that all of them have capability to meet the USAF requirements and support standardization efforts. The responses also supported the idea of competition among the manufacturers being maintained at the distributor level, where possible small business awards can be made.

8. Market Research: This J&A is prepared based on information from published research that was accomplished in 2018 from a joint Category intelligence review (CIR) between Air Force Installation and Mission Support (AFIMSC), Air Force Civil Engineering Center (AFCEC), and Air Force Installation Contracting Center (AFICC) to gain practical knowledge and experience in how the Air Force manages HVAC systems as well as current market and industry trends and practices. Supporting facts to the 2019 AF Class J&A were drawn from the CIR, which documents historical and future HVAC Chiller long-term and in-depth spend & trend analysis. Input was gathered from AFCEC subject-matter experts, market analysis, and gap analysis.

The Fort Worth Air Force and Job Order Contract (JOC) Acquisition Section researched the SBA Dynamic Small Business Search (DSBS) on August 03, 2022. The market research indicated competition among authorized suppliers for the Trane brand will exist since they are readily available in the commercial marketplace. Because there are multiple sources, it is reasonable to expect that a fair and reasonable price will result from adequate competition at the subcontracting level. The BAFB local vendor demographics for HVAC service providers are:

3 Service-Disabled Veteran

1 Women Owned Small Business Certified

12 SBD Certified 6 8(a) Certified

0 Economically Disadvantaged Women Owned Small Business Certified

1 HUBZone Certified 20 Small Business

9. Interested Sources: N/A, This J&A will be posted with the solicitation in accordance with FAR 5.102(a)(6).

10. Other Facts: Reasonable efforts were made to retrieve other facts from computer records, contract files, and other sources to support the use of other than full and open competition as follows:

a. Procurement History. Prior to this standardization effort, there is no known history of Trane Chillers procurement of HVAC equipment for BAFB.

Attachments:

Attachment 1- AFCEC HVAC Chiller System Standardization, Single Manufacturer Selection, 03 May 2019

Attachment 2- Memorandum from BAFB_ Chiller Standardization Request Letter signed, signed on 30 April 2019

Attachment 3 - AF HVAC Chiller J&A March 2018

Attachment 4 - Addendum Base Manufacturing Selection List

Approval

Based on the foregoing justification, I hereby approve the procurement of Daikin Applied Chillers for the estimated amount of on another than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c)(1) Only One Responsible Source and No Other Supplies or Services will satisfy agency requirements subject to availability of funds, and provided that the services or property herein described have otherwise been authorized for acquisition.

Signature:

Name: Nicholas I. Johnston Title: Contracting Officer USACE, Fort Worth District

Date: 2023.01.13 13:49:59 -06'00'

Date:

DEPARTMENT OF THE AIR FORCE

2D CIVIL ENGINEER SQUADRON (AFGSC)

BARKSDALE AIR FORCE BASE LOUISIANA

MEMORANDUM FOR AFCEC/CO

30 Apr 19

FROM: 2CES/CC

334 Wcsl Davis Avenue, Suite 200

Barksdale Air Force Base, Louisiana

SUBJECT: Chiller System Manufacturer Standardization Request

1. The 2d Civil Engineer Squadron conducted a series of analyses to justify the use of a sole manufacturer for Heating, Ventilation, and Air Conditioning (HVAC) chiller units. As a result of the analyses, Trane Incorporated has been identified as the requested single manufacturer of chiller systems to be used on Barksdale Air Force Base. Louisiana.

2, A comprehensive inventory control analysis was completed by a team comprised of the CEO Infrastructure Superintendent and the HVAC Systems Sub-Activity Manager, The following data was derived from BUILDER:

Manufacturer # of Units Percent of Component Average

Total Units Replacement Remaining

Value Service Life

TRANE 85 76,59% $8,752,322 9.5

CARRIER 2 1.80% $994,418 1.5

Daikin/McQuav 9 8.10% $1,164,025 10

YORK 15 13.51% $2,694,279 11.1

3. A supply chain analysis was completed by the Chief of Material Control. Three local companies have been identified that can meet future demand requirements, and there is adequate competition to mitigate fluctuations of component and servicing pricing. Trane equipment is also listed on the Genera! Services Administration (GSA) contract which pre-determines unit pricing.

4. Given the high percentage of Trane systems currently on the installation, technicians have significantly more experience and familiarization working with their equipment than other manufacturers on the installation.

Additionally, due to the proximity of a regional Trane headquarters, they have been able to offer training in a timelier and cheaper manner than other manufacturers, which has benefited our craftsmen and improved the quality of our preventative maintenance and repairs.

5. An approval of this initiative will allow the installation to significantly reduce the total cost of ownership to include the initial procurement, subsequent maintenance, and associated training costs with these systems. An approval memorandum from AFCEC/CO is requested to concur with the above findings.

6. Please refer any questions to my POC: Mr. James W. Cupp, at 318-456-9677, or email James,cupp.3@us.af.mil.

(OBERT C, LANCE, Lt Col, USAF Commander

DEPARTMENT OF THE AIR FORCE

AIR FORCE CIVIL ENGINEER CENTER

TYNDALL AIR FORCE BASE FLORIDA

3 May 2019

MEMORANDUM FOR ALMAJCOM-FOA-DRU-PSU

FROM: AFCEC/CO

139 Barnes Drive, STE 1 Tyndall AFB, FL 32403-5319

SUBJECT: HVAC Chiller System Standardization, Single Manufacturer Selection

Reference: (a) AFCEC/CL Memo, 3 May 2019, Air Force Policy Memorandum Mandatory Standardization of Essential HVAC System Components

1. The Air Force Civil Engineer Center Director (AFCEC/CL) serves as the Air Force Category Manager (CM) for the Facilities and Construction Category and he has mandated the standardization of HVAC chiller systems to a single manufacturer at the installation level. The AFCEC/CL has further delegated the authority and responsibility of administering the single manufacturer approval process to the AFCEC Operations Directorate (AFCEC/CO).

2. Standardization of all HVAC chiller systems allows the Air Force to significantly reduce the total cost of ownership which includes the initial procurement, subsequent maintenance, and associated training costs to operate the system over its lifecycle. Since standardization is a long-term strategy, Base Civil Engineers (BCEs) must perform their due diligence during the selection process to mitigate any prolonged adverse effects. This memorandum serves as AFCEC/CO’s official guidance for the evaluation, recommendation, and subsequent approval of a single manufacturer for HVAC chiller systems at each installation.

3. BCEs are required to submit a Memorandum of Request (MOR) to the AFCEC/CO that clearly specifies the requested single manufacturer for HVAC chiller systems at the respective installation as well as provide reasoning and justification per the guidance set forth by this document. In turn, AFCEC/CO will issue an Official Memorandum approving or disapproving the requested manufacturer. Should disapproval be merited, AFCEC/CO shall provide explanation for all disqualifications as well as engage with the BCE directly to identify a suitable alternative.

4. The BCE shall assign a team to perform a comprehensive inventory analysis to identify a single manufacturer for HVAC chiller systems. It is recommended that at a mimum, the team be comprised of the Installation Mechanical and HVAC Systems Sub-AMP Manager, a qualified HVAC technician, and a Material Control representative. However, BCEs may elect to augment and/or enhance the composition of the evaluating team as necessary.

Installation

No. MAJCOM Installation Unit Manufacturer

1 ACC BEALE 9 CES TRANE

2 ACC CREECH 799ABS/CE TRANE

3 ACC DAVIS-MONTHAN 355 CES TRANE

4 ACC GRAND FORKS 319 CES TRANE

5 ACC JB LANGLEY-EUSTIS 633 CES TRANE

6 ACC MOODY 23 CES TRANE

7 ACC MOUNTAIN HOME 366 CES TRANE

8 ACC NELLIS 99 CES CARRIER

9 ACC OFFUTT 55 CES DAIKIN (MCQUAY)

10 ACC SEYMOUR JOHNSON 4 CES TRANE

11 ACC SHAW 20 CES TRANE

12 ACC TYNDALL 325 CES TRANE

13 AETC ALTUS 97 CES TRANE

14 AETC COLUMBUS 14 CES DAIKIN (MCQUAY)

15 AETC GOODFELLOW 17 CES TRANE

16 AETC HOLLOMAN 49 CES CARRIER

17 AETC LAUGHLIN 47 CES TRANE

18 AETC LUKE 56 CES CARRIER

19 AETC MAXWELL 42 CES TRANE

20 AETC SHEPPARD 82 CES TRANE

21 AFDW JB ANDREWS 11 CES TRANE

22 AFGSC BARKSDALE 2 CES TRANE

23 AFGSC DYESS 7 CES TRANE

24 AFGSC ELLSWORTH 28 CES CARRIER

25 AFCENT AL UDEID 379 CES CARRIER

26 AFGSC F.E. WARREN 90 CES TRANE

27 AFGSC KIRTLAND 377 CED

JOHNSON CONTROLS INC.

(YORK, QUANTECH)

28 AFGSC MALMSTROM 341 CES TRANE

29 AFGSC MINOT 5 CES

JOHNSON CONTROLS INC.

(YORK)

30 AFGSC WHITEMAN 509 CES TRANE

31 AFMC ARNOLD AEDC/TSDC CARRIER

32 AFMC EDWARDS 412 CES TRANE

33 AFMC EGLIN 96 CES TRANE

34 AFMC HANSCOM 66 CED TRANE

35 AFMC HILL 75 CES TRANE

36 AFMC ROBINS 78 CES CARRIER

37 AFMC WRIGHT-PATTERSON 88 CEG TRANE

38 AFRC DOBBINS 94 MSG/CE CARRIER

39 AFRC GRISSOM* 434 MSG/CE TRANE

40 AFRC WESTOVER 439 MSG/CE CARRIER

41 AFSOC CANNON 27 SOCES TRANE

42 AFSOC HURLBURT FIELD 1 SOCES TRANE

43 AFSPC BUCKLEY 460 CES INGERSOLL (TRANE)

44 AFSPC CAPE CANAVERAL 45 CES TRANE

45 AFSPC CAPE COD 6 SWS CARRIER

46 AFSPC CAVALIER 10 SWS TRANE

47 AFSPC CHEYENNE MOUNTAIN 721 CES TRANE

48 AFSPC DAHLGREN 18 SPCS TRANE

49 AFSPC LOS ANGELES 61 CELS CARRIER

50 AFSPC PATRICK 45 CES TRANE

51 AFSPC PETERSON 21 CES TRANE

52 AFSPC SCHRIEVER 50 CES CARRIER

53 AFSPC THULE 821 SPTS EXHAUSTO/NOVENCO

Addendum_Base-MFG'R Selection List

54 AFSPC VANDENBERG 30 CES TRANE

55 AMC DOVER 436 CES TRANE

56 AMC FAIRCHILD 92 CES TRANE

57 AMC JB CHARLESTON 628 CES TRANE

58 AMC JB MCGUIRE-DIX-LAKEHURST 87 CES TRANE

59 AMC LITTLE ROCK 19 CES TRANE

60 AMC MACDILL 6 CES CARRIER

61 AMC MCCONNELL 22 CES DAIKIN (MCQUAY)

62 AMC SCOTT 375 CES TRANE

63 AMC TRAVIS 60 CES CARRIER

64 PACAF EARECKSON 611 CES CARRIER

65 PACAF EIELSON 354 CES TRANE

66 PACAF JB ELMENDORF-RICHARDSON 773 CES TRANE

67 PACAF KADENA 18 CES CARRIER

68 PACAF KUNSAN 8 CES LG

69 PACAF MISAWA 35 CES MITSUBISHI

70 PACAF WHEELER 611 CES CARRIER

71 PACAF YOKOTA 374 CES

CARRIER (TOSHIBA-

CARRIER)

72 USAFA USAFA 10 CES TRANE

73 USAFE AVIANO 31 CES

SWEGON GROUP (BLUE BOX

INC.)

74 USAFE MORON 496 ABS/CE CARRIER

75 USAFE RAF ALCONBURY/MOLESWORTH 423 CES UNIFLAIR LIMITED

76 USAFE RAF CROUGHTON 422 CES CARRIER

77 USAFE RAF LAKENHEATH 48 CES CARRIER

78 USAFE RAF MILDENHALL 100 CES CARRIER

79 USAFE RAMSTEIN 786 CES TRANE

80 USAFE SPANGDAHLEM 52 CES

UNITED TECHNOLOGIES

CORP - UTC (CIAT)

81 USAFE INCIRLIK 39 CES

CARRIER/CLIVET (FORM,

MIDEA GROUP)

82 USAFE LAJES FIELD 65 CES CARRIER

83 PACAF ANDERSEN 36 CES DUNHAM BUSH

84 PACAF DAEGU 607 MMS LG

85 PACAF GIMHAE 607 MMS LG

86 PACAF SUWON 607 MMS LG

87 PACAF KWANGJU 607 MMS LG

88 PACAF OSAN 51 CES AERMEC INTERNATIONAL

89 AFRC HOMESTEAD 482 MSG CARRIER

90 AFCENT PRINCE SULTAN AB 378 ECES CARRIER

91 AETC JBSA 502 CES TRANE

92 AETC KEESLER AFB 81 CES TRANE

93 AETC VANCE AFB 71 ISS/CE CARRIER

94 AFRC MINNEAPOLIS-ST. PAUL IAP ARS 934 MSG/BCE TRANE

95 AFCENT AL DHAFRA 380 ECES CARRIER

Carrier 26

Trane 49

LG 5

UTC 0

AERMEC 0

Johnson Ctrls 0

DAIKIN 0

Ingersoll 0

Dunham Bush 1

Uniflair 0

Swegon 0

Mitsubishi 1

Exhausto 0