B.08 Amend 0001 W9126G22Q0054 Dam vegetation CRO.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0001 (highlighted in red) is to update CLIN Schedule, update PWS and add attachment 9 supportive documentation for CLIN Schedule. All other items in the original solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 43

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9126G22Q0054

X 9B. DATED (SEE ITEM 11)

04-Aug-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Aug-2022

CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

W9126G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

The following have been added by full text:

\W9126G22Q0054 AMD 1 (UPDATED CLIN SCHEDULE)

W9126G22Q0054 AMD 1 CLIN Schedule Capital Region Embankment Vegetation Maintenance

Services All Six (6) Lakes (Belton, Stillhouse Hollow, Georgetown, Granger, Canyon and Somerville Lakes)

Period of Performance: Base Year and Four (4) Option Years

CONTRACT BASE YEAR: 12 Months – 01 October 2022 – 30 September 2023

CLIN # LAKE QTY U/M UNIT PRICE AMOUNT

0001 Belton Dam Mowing 1 Job

0002 Stillhouse Dam Mowing 1 Job

0003 Georgetown Dam Mowing 1 Job

0004 Granger Dam Mowing 1 Job

0005 Canyon Dam Mowing 1 Job

0006 Somerville Dam Mowing 1 Job

0007 Canyon Lake Herbicide Services

1 Job

0001 - 0007 GRAND TOTAL

CLIN Schedule Capital Region Embankment Vegetation Maintenance Services All Six (6) Lakes (Belton, Stillhouse Hollow, Georgetown, Granger, Canyon and Somerville Lakes)

Period of Performance: Base Year and Four (4) Option Years

CONTRACT OPTION YEAR 1: 12 Months – 01 October 2023 – 30 September 2024

CLIN # LAKE QTY U/M UNIT PRICE AMOUNT

1001 Belton Dam Mowing 1 Job

1002 Stillhouse Dam Mowing 1 Job

1003 Georgetown Dam Mowing 1 Job

1004 Granger Dam Mowing 1 Job

1005 Canyon Dam Mowing 1 Job

1006 Somerville Dam Mowing 1 Job

1007 Canyon Lake Herbicide Services

1 Job

1001 - 1007 GRAND TOTAL

CLIN Schedule Capital Region Embankment Vegetation Maintenance Services All Six (6) Lakes (Belton, Stillhouse Hollow, Georgetown, Granger, Canyon and Somerville Lakes)

Period of Performance: Base Year and Four (4) Option Years

CONTRACT OPTION YEAR 2: 12 Months – 01 October 2024 – 30 September 2025

CLIN # LAKE QTY U/M UNIT PRICE AMOUNT

2001 Belton Dam Mowing 1 Job

2002 Stillhouse Dam Mowing 1 Job

2003 Georgetown Dam Mowing 1 Job

2004 Granger Dam Mowing 1 Job

2005 Canyon Dam Mowing 1 Job

2006 Somerville Dam Mowing 1 Job

2007 Canyon Lake Herbicide Services

1 Job

2001 - 2007 GRAND TOTAL

CLIN Schedule Capital Region Embankment Vegetation Maintenance Services

All Six (6) Lakes (Belton, Stillhouse Hollow, Georgetown, Granger, Canyon and Somerville Lakes) Period of Performance: Base Year and Four (4) Option Years

CONTRACT OPTION YEAR 3: 12 Months – 01 October 2025 – 30 September 2026

CLIN # LAKE QTY U/M UNIT PRICE AMOUNT

3001 Belton Dam Mowing 1 Job

3002 Stillhouse Dam Mowing 1 Job

3003 Georgetown Dam Mowing 1 Job

3004 Granger Dam Mowing 1 Job

3005 Canyon Dam Mowing 1 Job

3006 Somerville Dam Mowing 1 Job

3007 Canyon Lake Herbicide

Services 1 Job

3001 - 3007 GRAND TOTAL

CLIN Schedule Capital Region Embankment Vegetation Maintenance Services All Six (6) Lakes (Belton, Stillhouse Hollow, Georgetown, Granger, Canyon and Somerville Lakes)

Period of Performance: Base Year and Four (4) Option Years

CONTRACT OPTION YEAR 4: 12 Months – 01 October 2026 – 30 September 2027

CLIN

LAKE QTY U/M UNIT PRICE AMOUNT

4001 Belton Dam Mowing 1 Job

4002 Stillhouse Dam Mowing 1 Job

4003 Georgetown Dam Mowing 1 Job

4004 Granger Dam Mowing 1 Job

4005 Canyon Dam Mowing 1 Job

4006 Somerville Dam Mowing 1 Job

4007 Canyon Lake Herbicide Services 1 Job

GRAND TOTAL

W9126G22Q0054/

PWS

\W9126G22Q0054 AMD 1 PERFORMANCE WORK STATEMENT

Dam Vegetation Maintenance Services for

Capital Region Lakes (Belton, Stillhouse Hollow, Georgetown, Granger, Somerville and Canyon Lakes)

1. GENERAL: This is a non-personal services contract to provide mowing services for dams at all Capital Region lakes (Belton, Stillhouse Hollow, Georgetown, Granger, Somerville and Canyon Lakes) and herbicide application services for dam at Canyon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform mowing services on embankments, designated spillway areas and adjacent spillway areas, associated dam areas, including along roads, parking areas, guardrails and pipe security fences at Belton, Stillhouse Hollow, Georgetown, Granger, Canyon and Somerville Lakes and herbicide application services on embankment, spillway and associated dam areas at Canyon Lake as defined in this Performance Work Statement (PWS), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards in this contract.

1.1.1 Definitions:

a) Contractor: Company structure, including all partners, officers and employees with interest in this contract.

b) Government: Government of the United States of America.

c) Contracting Officer (KO): Person executing this contract on behalf of the Government.

d) Contracting Officer’s Representative (COR): Person designated by letter of designation from KO. The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assures that the Contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the Contractor concerning technical aspects of the contract, issues written interpretations of technical requirements; including

Government drawings, designs, specifications, monitors Contractor’s performance and notifies both the KO and Contractor of any deficiencies, coordinates availability of Government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the contract.

e) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements Manual, latest edition.

f) Performance Standard: Describes the desired results that are to be achieved.

g) Quality Control: Action taken by the Contractor and/or their Quality Control Representative to document, inspect and control performance of services to ensure specifications and requirements of this Contract are met.

h) Quality Assurance: Action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this Contract.

i) Quality Assurance Representative (QAR): Person designated by the Lake Manager to perform

Quality Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

j) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

k) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the QAR, issued to the Contractor when the performance threshold does not meet the minimum requirements.

l) Calendar Days: Every day on calendar, including weekends and Federal Holidays.

m) Business Days: Monday through Friday, excluding Federal Holidays.

n) Work Days: Business days that are designated as Contractor days to perform work.

o) Toe of Dam: The point on the downstream side of the dam where the constructed earthen embankment contacts the natural ground.

p) Heel of Dam: The point on the upstream side of the dam where the constructed earthen embankment contacts the natural ground.

q) Georeference: The internal coordinate system of a digital map or aerial photo which can be related to a ground system of geographic coordinates.

1.1.2 Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.2.1 All offerors are required to obtain a Unique Entity Identifier by visiting www.sam.gov.

1.1.2.2 All prospective Contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, Contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.2.3 All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.2.4 E-Verify Verification of Eligibility: The Contractor must use the U.S. Department of Homeland Security E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must provide to the Government two valid forms of Government-issued identification prior to beginning work to ensure the correct information is entered into the E-Verify system.

1.1.2.5 Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits and letters of certification. The Contractor will comply with any applicable Federal, State, County and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.1.2.6 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS

222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are http://www.sam.gov/ encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

U.S. Department of Labor Veterans employment, www.vets.gov/

Federal veteran employment information, www.fedshirevets.gov/index.aspx

Veterans’ Employment and Training Service (VETS) , http://www.dol.gov/vets/

Veterans Opportunity to Work (VOW) Program, http://benefits.va.gov/vow/

U.S. Army Warrior Transition Command Employment Index, wtc.army.mil/modules/employers/index.html

Hiring Our Heroes initiative www.uschamberfoundation.org/hiring-our-heroes

Guide to Hiring Veterans, www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-guide_to_hiring_veterans_0.pdf

1.2 SCOPE: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform mowing services on embankments, designated spillway areas and adjacent spillway areas, associated dam areas, including along roads, parking areas, guardrails and pipe security fences at Belton, Stillhouse Hollow, Georgetown, Granger, Canyon and Somerville Lakes and herbicide application services on embankment, spillway and associated dam areas at Canyon Lake as specified in this PWS and its attachments, including Supportive Documentation for CLIN Schedule (Attachment 9), Service Areas Acreage Estimate (Attachment 3), Mowing Service Frequency Schedule (Attachment 4A), Herbicide Application Service Frequency Schedule (Attachment 4B), and Maps (Attachment 5). The scope of work is generally considered agricultural in nature and work site conditions in terms of grass height, are highly variable due to sun, rain, wind and a ll other acts of nature. The Contractor shall be required to provide mowing services for two (2) lakes simultaneously to meet schedule demands; however, schedule may be adjusted due to weather and on -site conditions requiring more than two (2) lakes to be serviced simultaneously.

1.2.1 Period of Performance: This contract is for a Base Year and four (4) Option Years. The base contract awarded as a result of this solicitation shall remain in full force and effect from October 1, 2022, or date of the award if after October 1, 2022, through September 30, 2023. Four (4) Option Years, if exercised, shall be for twelve (12) months each.

1.2.2 Site Visit: The Government encourages each prospective bidder to attend a site visit at each lake in order to ensure all potential bidders have a thorough understanding of this contract and to allow potential bidders the opportunity to ask questions regarding requirements of the specified work. A formal site visit at each lake will be scheduled as indicated on the KO’s Request for Quote. At the discretion of the KO, the site visit may be scheduled as a virtual meeting.

1.2.3 Pre-work Conference: The Pre-work Conference will be conducted by the COR within fourteen (14) calendar days of contract award. As a minimum, the Contractor shall be represented by the officer of the company that signed the contract and the on-site supervisor. The Pre-work Conference will be held at

Belton Lake or may be performed telephonically at the agreement of all parties. The Government will discuss the provisions of this contract and the Contractor's required submittals listed in Deliverables Schedule listed in Attachment 2/Technical Exhibit 2.

1.2.4 Subcontractor: The Contractor may utilize services provided by a subcontractor at Contractor’s expense if desired. The subcontractor and subcontractor’s employees shall adhere to all requirements within this contract. Reference to Contractor within this contract shall be recognized to also refer to subcontractor, as applicable.

1.2.5 The work to be performed under this contract shall be within the boundaries of land administered by the U.S. Army Corps of Engineers. The Contractor and Contractor’s employees, are subject to local, State and Federal laws and regulations, including Title 36 Rules and Regulations, while completing work under this contract. No special provisions or entitlements shall be granted to the Contractor or Contractor’s employees. The attention of the Contractor and Contractor’s employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations.

1.2.6 Safety: In accordance with OSHA Regulations 29 CFR 1910 and 29 CFR 1926, and EM 385-1-1, U.S. Army Corps of Engineers Safety and Health Manual (Safety Manual), the Contractor shall develop and implement a safety program for employees performing work under this contract. The Contractor shall submit a safety plan to the Contracting Officer‘s Representative at the time of Pre-work Conference meeting, and revisions shall be submitted two (2) business days prior to effective date of change.

1.2.6.1 The Contractor shall provide an Accident Prevention Plan in accordance with requirements of the latest edition of EM-385-1-1 Appendix A. When developing the plan, the contractor shall follow Appendix A and reference each item in the plan back to Appendix A. Safety Plans that are not outlined as shown in EM-385-1-1 Appendix A will be rejected.

1.2.6.2 The Contractor personnel shall wear safety items required by OSHA and Safety Manual during the performance of tasks requiring protective equipment or clothing.

1.2.7 Work Plan: The Contractor shall develop a work plan that describes planned approach to accomplishing the work described in this contract, both mowing and herbicide application services. The Contractor shall include safety requirements incidental to the work. The Work Plan shall be submitted to COR at Pre-work Conference. Any required revisions shall be submitted two (2) business days prior to effective date of change.

1.2.8 Maps: Maps are provided in Attachment 5. Due to the large scale of service areas, actual boundaries on-site may not be discernible from maps only and delineation on-site by the Government shall govern.

Specific on-site service boundaries can be further clarified during scheduled site visits at each lake as indicated on the KO’s Request for Quote. A map is also provided depicting location of herbicide application in-progress signs at Canyon Lake.

1.2.9 Service Area Estimates: Service Areas Acreage Estimate (Attachment 3) provides acreage estimates for mowing services at each lake and herbicide application services at Canyon Lake. Maps depict current conditions only and do not reflect any future work such as re-design upgrades, new construction, demolition or moving facilities within areas which may occur within required service areas during performance of this contract. The Government reserves the right to perform any future work at its discretion and to modify any and all schedules within contract for any resulting impact upon the Contracto r and Contractor’s required services.

1.2.10 Vehicles: All vehicles utilized by Contractor and any subcontractors under this contract shall be presentable, serviceable and shall comply with insurance and safety standards as required by the State of

Texas. Vehicles shall be identified with company name or logo conspicuously displayed on door panels.

Professionally prepared hand-lettering, magnetic signs or pressure sensitive decals shall be used. The attention of the Contractor, Contractor’s and subcontractor’s, if applicable, employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations. If necessary, vehicles may be left overnight on Government lands during the period of time that services are being provided, at location(s) designated by COR. The Government assumes no liability for loss or damage to any vehicles being left overnight. Vehicles shall not be left on Government lands during any other times and will be assessed a fee of $100.00 per day for vehicles left on Government lands after performance period ends. Assessed fee shall be deducted from current and/or future payable invoices as required.

1.2.11 Equipment: The Contractor shall utilize equipment necessary to meet required performance standards and requirements as specified in this contract. Special mowing equipment designed for slope operation is required and requires certification in writing by the manufacturer as safe for operation on maximum angle of incline at each lake as shown in Table: 1 Lake Maximum Angles of Incline. All proposed mowing and trimming equipment, and certification in writing by the manufacturer as safe for operation on maximum angle of incline at each lake shall be submitted with quote as indicated on the KO’s Request for Quote for KO review and approval.

TABLE 1: Lake Maximum Angles of Incline

LAKE

MAXIMUM ANGLE OF

INCLINE

Belton 34°

Stillhouse Hollow 34°

Georgetown 27°

Granger 27°

Somerville 27°

Canyon 27°

If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the times specified, the Contractor shall immediately obtain additional equipment and employees necessary to fulfill the requirements of this contract at no additional cost to the Government. If necessary, equipment and materials may be left overnight on Government Property during the period of time that services are being provided, at location(s) designated by COR. The Government assumes no liability for loss or damage to any equipment and materials being left overnight. Equipment and materials shall not be left on

Government Property during any other times and will be assessed a fee of $100.00 per day for vehicles left on Government lands after performance period ends. Assessed fee shall be deducted from current and/or future payable invoices as required.

1.2.12 Condition of Vehicles and Equipment: All vehicles and equipment used by the Contractor, and subcontractor if applicable, to perform work under this contract must be in good operating and mechanical condition and comply with latest edition of EM 385-1-1, Safety and Health Requirements Manual (Safety Manual) found at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf. A regular schedule of preventive maintenance must be followed on all equipment. All vehicle and equipment maintenance shall be conducted off Government Property. The Contractor shall ensure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and cleanup of leaks. The Contractor shall remove and dispose of, and restore to original condition all contaminated soils resulting from leaks or spills in accordance with Federal, State, County and Municipal laws, codes and regulations.

1.2.13 Contractor/Subcontractor Identification: The Contractor, Contractor’s employees, and as applicable the subcontractor and subcontractor’s employees, shall wear a standardized uniform that displays the company’s name, logo and the employee’s name during performance of the contract on Government

Property.

1.2.14 The Contractor shall designate in writing to the COR the names, addresses and telephone numbers for Contractor’s employees, and subcontractors’ employees if applicable, performing services for each lake, including officer of the company responsible for contract performance, on-site supervisor(s) and on-site Quality Control Representative(s) for mowing and herbicide application services. The Contractor shall provide these designations to the COR at the Pre-work Conference.

1.2.15 Work Days: The Contractor will be allowed a specified time period to complete service, exclusive of Federal holidays. Extensions to the completion date, due to inclement weather or poor on-site conditions beyond the Contractor's control, may only be allowed with the approval of the COR (see Paragraph

1.2.16). Mowing services will commence work according to the Mowing Service Frequency Schedule (Attachment 4A). The specified starting and completion dates are critical for mowing services. If mowing service cannot commence on the specified starting date, the Contractor shall provide written notification to the COR and submit a proposed revised schedule for COR review and approval. Mowing and Herbicide Application Services work shall be completed by specified completion date. NOTE: Per Mowing Service

Frequency Schedule (Attachment 4A), time periods include work days on weekends.

1.2.16 Weather Days: In the event of inclement weather or poor on-site conditions, the Contractor shall notify the COR and request a Weather Day for lost day of work. The COR will evaluate on -site weather and site conditions and make a determination as to whether a Weather Day request will be approved.

Completion dates will be extended the corresponding number of Weather Days approved by the COR. The

Contractor shall be responsible for repairs due to avoidable site damage caused by equipment and vehicle usage on wet terrain. Repairs shall be consistent with the type, manner and condition of damages incurred.

1.2.17 Vegetation growth and composition of vegetation species within mowing service areas are highly variable, dependent upon weather and soil conditions, as well as growth habits of individual vegetation species. The work performed in this contract is considered agricultural and site conditions are highly susceptible to rain, sun, wind, and other natural occurrences that greatly affect the rate and manner of growth of grasses found at project locations. Some areas may have not been mowed previously. The

Government makes no assurances as to specific height or thickness of on-site vegetation condition prior to mowing service.

1.2.18 Lake, river and creek elevations will fluctuate dependent upon precipitation amounts and operations related to flood risk management and water supply missions. Mowing and herbicide application service limits along waterways will be to existing water levels. Depending upon severity of flood event, USACE may require an alternate schedule. In a severe event, the contract may require modification by the Contracting Officer.

1.2.19 Reports:

1.2.19.1 Daily Activity Reports: The Contractor shall develop Daily Activity Reports which describes the service completed for each day work is performed. The proposed Daily Activity Reports shall be submitted to COR at Pre-work Conference for review and approval. Sample Daily Activity Report is provided at Attachment 7. The Daily Activity Report shall provide sufficient information to summarize Contractor’s service activities for the day and shall include the following information at a minimum: date, time work began, time work end, work location(s), services performed , name of employees working, notes/comments and include capabilities to record information as directed within the contract. If photos are included in a Daily Activity Report, the photos shall document on the bottom right corner time/date stamp and Georeference (See georeference definition in Paragraph 1.1.1.q). A Daily Activity Report shall be completed each day services are performed and submitted to the COR no later than the following business day services were performed.

1.2.19.2 Quality Control Report: A Quality Control Report shall be completed at the end of the week when services are performed and submitted to the COR no later than the following business day, excluding Federal Holidays. All submitted reports shall be complete, legible and comprehensible.

1.2.19.3 Monthly Exposure Report: The Contractor shall provide the COR the total number of employee work hours on-site for the month for mowing and herbicide application services per lake the first business day of the following month.

1.2.19.4 Herbicide Application Record: After each application, the Contractor shall complete

Herbicide Application Record (Attachment 6) and provide to the COR no later than five (5) business days, excluding Federal Holidays, after herbicide application.

1.2.19.5 Accident Report: The Contractor shall immediately report, as practical, to the COR via telephone all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incidental to work through completion and submittal of required forms, within specified time requirements, as prescribed by the Contracting Officer. All expenses related to accidents are the responsibility of the Contractor, including medical expenses for employees of Contractor or subcontractor, if applicable.

1.2.19.6 Pre-mowing Inspection Report: Prior to commencement of mowing operations, the Contractor shall survey the area and submit a Pre-mowing Inspection Report of all damage or vandalism to Government property. The Pre-mowing Inspection Report shall provide sufficient information to summarize Contractor’s pre-work inspection of site(s) to be serviced for scheduled work and constitutes acceptance of work site for the duration of each scheduled service(s). The

Contractor shall include photos in the Pre-mowing Inspection Reports that identify damages or vandalism to Government property. The photos shall indicate the time/date stamp and georeference on the bottom right corner (See georeference definition in Paragraph 1.1.1.q). Any damage found thereafter by the Government that has not been previously reported by the Contractor may be assumed to be damage caused by the Contractor's operation and therefore shall be repaired and/or replaced, as determined and accepted by the COR, by the Contractor at no cost to the Government.

1.2.20 Insurance: The Contractor shall furnish the original Insurance Certificates, as specified below, to the

COR within fourteen (14) calendar days of Pre-work Conference, excluding Federal Holidays, or sooner as required by Solicitation. The Contractor shall maintain, during the entire period of performance under this contract, the following minimum insurance requirements below.

1.2.20.1 Workmen’s Compensation and Employer’s Liability Insurance: Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000, or in compliance with applicable State statutes, is required in the performance of this contract.

1.2.20.2 Automobile Liability: Minimum State liability insurance is required for the operation of all automobiles utilized in the performance of this contract.

1.2.20.3 Endorsement: An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the

Contractor gives written notice to the KO.

1.2.20.4 Liability Insurance for Herbicide Application: Certified applicator(s) shall hold at least the minimum amount of liability insurance coverage as required by the Texas Department of Agriculture when conducting herbicide control work on the aforesaid areas. The Contractor shall hold and save the

United Sates free from claims that may occur from the herbicide application operations carried out under this contract.

1.2.21 Licenses/Permits/Certifications: The Contractor shall provide the COR any necessary licenses, permits and certifications required to complete all service work. These shall be submitted at the Pre-work Conference.

1.2.22 Payments: All payments shall be made based upon Contract Line Item Number (CLIN) pricing for the contract base and any option years, as submitted by the Contractor and accepted at contract award.

Payments will not be made until service requirements are fully met. Payment will be made upon receipt and acceptance of proper invoice in accordance with 5 CFR 1315.5. Payment will be made monthly by

Electronic Funds Transfer (EFT) in accordance with FAR 52.202.4. The Contractor shall submit invoices on a monthly basis to the COR for services accepted by the Government via e-mail or mail service as specified in TABLE 2: Invoice Mailing and TABLE 3: Invoice Due Dates. If equipment or vehicles were left on Government lands after performance period ended during an invoice period, assessed fees of $100.00 per day shall be deducted from current and/or future payable invoices as required.

TABLE 2: Invoice Mailing

LAKE COR E-MAIL ADDRESS MAILING ADDRESS

Belton Jeff Phillips jeffrey.w.phillips2@usace.army.mil

US Army Corps of Engineers Belton Lake Office

3110 FM 2271

Belton, TX 76513-6522

TABLE 3: Invoice Due Dates

SERVICE INVOICE DUE DATE

Mowing

--Monthly Basis--

No Later Than 16th Day of the Following Month After Accepted Services Provided.

Herbicide Application

--Monthly Basis-- No Later Than 16th Day of the Following Month After Services Accepted.

(NOTE: Treated vegetation response is evaluated 30-days after application.)

1.2.23 Mowing Service: Mowing services shall be performed in accordance with contract, Mowing Service Maps (Attachment 5), Service Areas Acreage Estimate (Attachment 3) and Mowing Service Frequency

Schedule (Attachment 4A).

1.2.23.1 Performance Standard: All vegetation within Mowing Service Areas uniformly cut between four (4) inches and six (6) inches above the ground, leaving no shredded trash or debris on hard surface roads, parking lots, sidewalks, walkways and slabs, etc. generated from mowing service and free of damage to the turf, structures, trees, bushes, facilities, persons and private property.

1.2.23.2 Frequency of Services: The required frequency of mowing services, including number of work days and starting and completion dates are provided in Attachment 4A. There will be four (4) Routine Mowings and up to two (2) unscheduled Routine Mowings. Unscheduled mowings are at the discretion of the COR and the Contractor will be informed to conduct an unscheduled mowing through a Letter of Technical Direction from the COR at least two (2) calendar weeks in advance. There will be one (1) scheduled Non-routine Mowing at Belton, Stillhouse Hollow, Georgetown and Canyon Lakes. It may become necessary for the Government to decerase, modify, or delete subsequent services during duration of this contract. Any unused cuttings may be used/moved to subsequent periods during the same base/option year.The Contractor shall be required to provide mowing services for two (2) lakes simultaneously to meet schedule demands; however, schedule may be adjusted due to weather and on-site conditions requiring more than two (2) lakes to be serviced simultaneously.

1.2.23.3 Mowing Service Areas: Mowing Service Areas are depicted on maps (Attachment 5) and are divided into Routine Mowing and Non-routine Mowing. Non-routine Mowing is only included at Belton, Stillhouse Hollow, Georgetown and Canyon Lakes. General guidelines delineating boundaries for Mowing Service Areas are as follows below.

1.2.23.3.1 Dam: Mowing Service Areas include from top of dam to distance specified below:

1) Downstream Side of Dam:

Below record high pool elevation: Fifty (50) feet from the toe

Above record high pool elevations: Fifteen (15) feet from the toe.

2) Upstream Side of Dam:

Below record high pool elevation: Fifty (50) feet from the heel

Above record high pool elevations: Fifteen (15) feet from the heel.

TABLE 4: Lake Record High Pool Elevations

LAKE HIGH POOL RECORD

Belton 635’ Mean Sea Level

Stillhouse Hollow 668’ Mean Sea Level

Georgetown 840’ Mean Sea Level

Granger 531’ Mean Sea Level

Somerville 259’ Mean Sea Level

Canyon 951’ Mean Sea Level

1.2.23.3.2 Mowing service shall be performed to existing lake, creek or river elevations.

1.2.23.4 Significant slopes, as described in Table 1: Lake Maximum Angles of Incline, shall only be mowed utilizing mowing equipment specifically designed or factory modified for the mowing of slopes, with certification in writing by the manufacturer as safe for operation on a maximum angle of incline. Certification shall address the stability of the equipment on these inclines and slopes and shall be specific in nature as to address the applicability of the design or factory modification for the prevention of equipment roll-over. This certification shall be submitted as part of Contractor’s quote as indicated on the KO’s Request for Quote for KO review and approval. All equipment must be operated in such a manner as to not cause damage to facilities, persons or property. String trimmers may not utilize steel or other type of cord that will cause damage to trees, shrubs, wooden fence posts, wooden traffic barricade posts, building siding, etc.

1.2.23.5 Upon arrival at each Lake, all mowing equipment shall be free of dirt, vegetation, vegetation clippings, insects and other debris to prevent inadvertent spreading of invasive and undesirable species.

Compliance may be verified by the Government during Equipment Safety Inspections. Non-compliant equipment shall be immediately removed from Government Property at no expense to the Government.

After initial inspection, any additional mowing equipment brought to Lake shall be inspected by the Government upon arrival.

1.2.23.6 Equipment Safety Inspections: Prior to work commencement, all equipment may be inspected by the Government to ensure compliance with Section 18 of Safety Manual. The Contractor shall present all equipment to the Government for inspection whenever equipment is brought to the Lake.

The Contractor shall notify the COR at least two (2) days prior to bringing equipment on-site so that the time and place of these inspections may be scheduled. The Government may inspect equipment at any time it is operated on Government Property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the Government. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.2.23.7 Safety Meetings: The Contractor shall hold a safety meeting with all employees prior to each mowing operation and shall notify the Government of locations and time of each meeting.

1.2.23.8 Mowing Specifications:

1.2.23.8.1 Slopes: Mowing Service Areas include mowing and trimming varying slopes, from flat to significant slopes of 27 to 34 degrees of incline. Only mowing equipment specifically designed or factory modified for the mowing of significant slopes shall be utilized for s lopes with significant slopes.

1.2.23.8.2 An alternate mowing pattern to minimize soil disturbance shall be performed every third mowing. Alternate mowing pattern shall be submitted to the COR at the Pre-work

1.2.23.8.3 Prior to commencement of mowing operations, the Contractor shall survey the area and submit a Pre-mowing Inspection Report of all damage or vandalism to Government property. Any damage found thereafter by the Government that has not been previously reported by the

Contractor may be assumed to be damage caused by the Contractor's operation and therefore shall be repaired and/or replaced, as determined and accepted by the COR, by the Contractor at no cost to the Government. The Pre-mowing Inspection Report shall provide sufficient information to summarize Contractor’s pre-work inspection of site/s to be serviced for scheduled work and constitutes acceptance of work site for the duration of each scheduled service/s.

1.2.23.8.4 Uniformly mow and trim vegetation between four (4) inches and six (6) inches in height within Mowing Service Areas.

1.2.23.8.5 Trimming: Trimming shall be performed around all structures, including, but not limited to: buildings, piezometers, utility poles, chain link fences, barbed-wire fences, pipe fence, guard posts, guard posts and cable, Indian posts, butter stick blocks, wheel stops, guardrails, vehicle barriers and woody vegetation within designated mowing service areas when surrounding vegetation height is higher than finished mowing height, leaving trimmed vegetation uniformly cut to adjacent finished mowing height. Vegetation within eighteen (18) inches of rip rap edge shall be trimmed.

1.2.23.8.5.1 In areas where fences and/or barriers, define the boundary of mowing adjacent to another non-woody vegetated area within Government Property, the vegetation on the opposite side of the fences and/or barriers shall be mowed and/or trimmed an additional eighteen (18) inches.

1.2.23.8.5.2 In areas where fences and/or barriers, define the boundary of mowing and opposite side of fence is outside of Government Property, the vegetation shall be mowed and/or trimmed to the back edge of the fences and/or barriers.

1.2.23.8.5.3 Roads: Vegetation along both sides of roads, with or without fences or barriers, including guard rail, shall be mowed and/or trimmed to edge of road surface. Road edges not adjoining Mowing Service Area shall be trimmed from road edge to distance specified dependent upon surroundings below:

1) Roads with no guardrail, fence or barrier: eighteen (18) inches from road edge.

2) Roads with no guardrail, fence or barrier AND riprap on backside: eighteen (18) inches into riprap.

2) Roads with guardrail, fence or barrier AND NO riprap on backside: eighteen (18) inches backside of guardrail, fence or barrier.

3) Roads with guardrail, fence or barrier AND riprap on backside: eighteen (18) inches into riprap.

1.2.23.8.5.4 Trimming shall be performed if vegetation extends onto concrete surfaces such as walkways, curbs and roads.

1.2.23.8.6 Mowing Obstacles: Obstacles within Mowing Service Areas shall be addressed as follows:

1.2.23.8.6.1 Branches and Limbs: Any downed tree limbs or branches within Mowing

Service Areas shall be moved by the Contractor to allow mowing service throughout the entire Mowing Service Area. Any downed tree branches or limbs too large for one (1) person to remove, as well as any damaged branches hanging too low for mowing service, shall be referred to the QAR for removal and mowing service within the immediate effected area shall be delayed until obstacle is removed by the Government.

1.2.23.8.6.2 Displaced Riprap: Any displaced riprap within Mowing Service Areas shall be returned to the adjacent riprap area by the Contractor to allow mowing service throughout the entire Mowing Service Area. Any displaced riprap too large for one (1) person to transport shall be referred to the QAR for removal and mowing service within the immediate effected area shall be delayed until obstacle is removed by the Government.

1.2.23.8.6.3 Large Trash Items: Large trash items such as tires, large car parts, appliances, etc. shall be referred to the QAR for removal and mowing service within the immediate effected area shall be delayed until obstacle is removed by the Government.

1.2.23.8.7 Trash: All trash such as paper and plastic products, as well as any trash shredded from mowing service, shall be picked up and disposed of properly.

1.2.23.8.8 Debris on Hard Surfaces: All debris generated from mowing, trimming and edging services displaced onto hard surface roads, parking lots, sidewalks, walkways and slabs, etc. shall be removed.

1.2.23.8.9 Wildflowers: During spring season mowing’s, clusters of wildflowers outside of embankment area shall remain un-mowed in those areas designated on-site by the Government.

1.2.23.9 Reports: The Contractor shall complete and submit the following reports to the COR as specified in Paragraphs 1.2.19.1 through 1.2.19.3, 1.2.19.5 and 1.2.19.6:

1) Daily Activity Report

2) Quality Control Report

3) Monthly Exposure Report

4) Accident Report if applicable

5) Pre-mowing Inspection Report.

1.2.23.10 Inspections: All mowing services shall be completed and inspected by the Contractor's Quality Control Representative prior to contacting the Government Quality Assurance Representative (QAR) for inspection. The Contractor shall notify the QAR immediately upon completion of mowing services using designated communication method(s) for each lake as determined by COR so that the QAR may schedule inspection within twenty-four (24) hours. If the day after notification is not a business day, the inspection may be scheduled the following business day at the discretion of the Government. The Contractor shall be responsible for re-performance of any and all deficiencies discovered during the quality assurance inspection within twenty-four (24) hours of report of said deficiencies at no additional cost to the Government.

1.2.24 Herbicide Application Service: Herbicide application services shall be performed at Canyon Lake in accordance with Contract, Herbicide Application Service Maps (Attachment 5), Service Areas Acreage Estimate (Attachment 3) and Herbicide Application Service Frequency Schedule (Attachment 4B).

1.2.24.1 Performance Standards: Performance Standards for herbicide applications for following areas at Canyon Lake: 1) Riprap on Main Dam, 2) Downstream on Main Dam and 3) Stilling Basin are below.

1.2.24.1.1 Riprap on Main Dam: Uniform liquid herbicide, with dye, application to all woody and non-woody vegetation within designated areas in accordance with product manufacturer’s product label. After thirty (30) days, effectively eliminating a minimum of 95% of all vegetation, with sufficient residual action to prevent re-growth for up to two (2) months.

1.2.24.1.2 Downstream Side of Main Dam: Uniform liquid herbicide, with dye, application to woody vegetation and cactus only within designated areas in accordance with product manufacturer’s product label. After thirty (30) days, effectively eliminating a minimum of 95% of all target species with no damage to herbaceous vegetation.

1.2.24.1.3 Stilling Basin: Herbicide applications in stilling basin are divided into two areas: 1)

Riprap and 2) Non-riprap. Performance Requirements for each area are below.

1.2.24.1.3.1 Riprap: Uniform liquid herbicide, with dye, application to all woody and non-woody vegetation within designated areas in accordance with product manufacturer’s product label. After thirty (30) days, effectively eliminating a minimum of 95% of all vegetation, with sufficient residual action to prevent re-growth for up to two (2) months.

1.2.24.1.3.2 Outside Riprap Area: Uniform liquid herbicide, with dye, application to woody vegetation and cactus only within designated areas in accordance with product manufacturer’s product label. After thirty (30) days, effectively eliminating a minimum of 95% of all target species with no damage to herbaceous vegetation.

1.2.24.2 Frequency of Services: Herbicide Application Services shall be performed two (2) times per year in accordance with Herbicide Application Service Frequency Schedule (Attachment 4B) for Riprap on Main Dam, Downstream on Main Dam and Stilling Basin. The Contractor is not required to begin work commencement as scheduled; however, all work shall be completed by scheduled completion date.

1.2.24.3 Herbicide Application Requirements:

1.2.24.3.1 Herbicide Application Service Areas: Herbicide Application Service Areas are depicted on maps (Attachment 5) and includes three areas: 1) Riprap on Main Dam, 2) Downstream on Main Dam and 3) Stilling Basin. Herbicide Application Service Areas shall be performed to normal lake or river elevations. In flood events, mowing service areas shall be to water’s edge.

1.2.24.3.1.1 Riprap on Main Dam: Typical target species may include, but are not limited to: Johnson Grass, Willow Baccharis, Mesquite, Greenbriar, Grape Vine and Poison Ivy. All herbaceous and woody plants are target species and shall be sprayed. Areas to be treated include riprap and the paved roadway surface on top of the dam.

1.2.24.3.1.2 Downstream Side of Main Dam: Typical target species may include, but are not limited to: Johnson Grass, Willow Baccharis, Yellow Starthistle, Mesquite, Greenbriar, Grape

Vine, Poison Ivy and Prickly Pear. All woody vines, trees and shrubs, as well as cactus are target species and shall be sprayed with no damage to herbaceous vegetation.

1.2.24.3.1.3 Stilling Basin:

1.2.24.3.1.3.1 Riprap Area: All woody and non-woody vegetation in the riprap are target species and shall be sprayed. Typical target species may include, but are not limited to: Johnson Grass, Willow Baccharis, Mesquite, Greenbriar, Grape Vine and

Poison Ivy.

1.2.24.3.1.3.2 Outside Riprap Area: All woody vegetation and cactus such as woody vines, trees and shrubs are target species and should be sprayed. Herbaceous vegetation will not be target species. Typical target species may include, but are not limited to:

Willow Baccharis, Mesquite, Greenbriar, Grape Vine, Poison Ivy and cactus.

1.2.24.3.2 Herbicide and Herbicide Dye Selection: The Contractor shall select liquid herbicides which are proven to achieve results for the target species as specified in all portions of this Contract and Attachment 1: Performance Requirements Summary. The Contractor shall also select a herbicide dye to serve as a visual indicator to verify coverage within herbicide application area.

Proposed liquid herbicides and herbicide dye, with manufacturer’s product label,…